March 04, 2008

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – February 19, 2008 Workshop Meeting – February 26, 2008 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.

Bi-weekly Update – Fire Station 2 Construction

Ed Disler, Owner’s Representative, thanked the Council for touring the job site last week, and then showed slides depicting the progress on the building. He said that the finishes are on-going in the northerly pod, and that the apparatus bay floor has been poured. Prime painting began today, the basement is fully primed, and tile work has been completed in both buildings with the exception of the lobby.

The Mayor noted that the Council had a walking tour of the building last Friday. It’s coming along nicely and it was good to get a tour.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

6. Consent Agenda

Commissioner Tully moved to remove item E., RES 00 -03213, a resolution authorizing a professional services agreement with Northern Trust Corporation of Chicago from the Consent Agenda for separate consideration. Commissioner Durkin seconded the Motion.

VOTE : YEA – Commissioner Tully, Durkin, Beckman, Neustadt, Waldack, Schnell; Mayor Sandack

The Mayor declared the Motion carried.

COR00 -03207 A. Claim Ordinance: No. 5731, Payroll, February 15, 2008 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03208 B. List of Bills Payable: No. 5712, March 4, 2008 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES00 -03211 C. Resolution: Authorize an Agreement with the Downers Grove Heritage Preservation Corporation Sponsors: Community Events Commission and Community Events Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND DOWNERS GROVE HERITAGE PRESERVATION CORPORATION

RESOLUTION 2008 -20 A motion was made to Pass this file on the Consent Agenda. Indexes: Heritage Festival 2008

MOT00 -03212 D. Motion: Waive $15,676.72 in Stormwater Review and Inspection Fees as Requested by Downers Grove Park District for Streambank Stabilization Project Site Area III Sponsors: Manager’s Office Summary of Item: This is for the Streambank Stabilization Project Site Area III , Phases I and II, located at Forest Grove Lane at 31st Street – Lyman Woods. A motion was made to Award this file on the Consent Agenda. Indexes: Fee Waiver, Park District

MOT00 -03214 F. Motion: Authorize $845,800 to VC Companies of Woodridge, IL, for the Design and Construction of the Maple and Carpenter Storm Sewer Replacement and St. Joseph Creek Dredging Projects Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Storm Sewers, St. Joseph Creek, Watershed Infrastructure Improvement Plan

MOT00 -03215 G. Motion: Refer Compact Fluorescent Light Bulb Disposal Procedures to the Environmental Concerns Commission for Further Research and Feedback Sponsors: Manager’s Office A motion was made to Award this file on the Consent Agenda. Indexes: Environmental Concerns Commission, Light Bulbs

RES00 -03216 H. Resolution: Authorize an Amendment to an Intergovernmental Agreement with the Illinois Department of Transportation for the Resurfacing of 39th Street Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE RESURFACING OF 39TH STREET

RESOLUTION 2008 -22 A motion was made to Pass this file on the Consent Agenda. Indexes: Streets

MOT00 -03217 I. Motion: Authorize $19,630 to M.E. Simpson Co., Inc., Valparaiso, IN, for Water Distribution Leak Detection Survey Services Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Water Service, Leak Detection Survey, Water System

BID00 -03218 J. Bid: Award $39,912.50 to Alpha Paintworks, Chicago, IL, for Fire Hydrant Painting Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Hydrants

BID00 -03219 K. Bid: Award $43,170 to HD Supply Waterworks, Ltd., Carol Stream, IL, for Supply of Fire Hydrants Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Hydrants

RES00 -03220 L. Resolution: Authorize a Third Amendment to a Software Maintenance Agreement with Crowe Chizek and Company, LLC Sponsors: Information Services Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A THIRD AMENDMENT TO A SOFTWARE MAINTENANCE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CROWE CHIZEK AND COMPANY , LLC

RESOLUTION 2008 -23 A motion was made to Pass this file on the Consent Agenda. Indexes: Document Imaging, Computer Licensing

MOT00 -03222 M. Motion: Note Receipt of Minutes of Boards and Commissions Summary of Item: Community Events Commission – January 17, 2008 Community Grants Commission – December 5, 2007 Library Board – January 23, 2008 A motion was made to Award this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

The Consent Agenda was passed as amended. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

7. Active Agenda

RES00 -03213 E. Resolution: Authorize a Professional Services Agreement with Northern Trust Corporation of Chicago Sponsors: Manager’s Office Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND NORTHERN TRUST CORPORATION OF CHICAGO

RESOLUTION 2008 -21 Commissioner Beckman said he appreciated Council agreeing to remove this from the Consent Agenda because he is concerned about the volatility of the markets, and what the Village commits itself to in this situation.

The Manager said the action is simply to approve an agreement with Northern Trust to provide advisory services and expertise to the Village regarding the bond market. She said that they have served in that capacity for the Village for the last decade.

Commissioner Beckmann asked for clarification that the Village is not committing itself to further action, and the Manager said that was correct. They are committing to more conversation but no specified action.

Commissioner Durkin stated he also appreciated this being removed from the Consent Agenda. He said that the Bloomberg article addresses insurers. Commissioner Durkin noted that the Village’s credit rating is strong, and he encouraged the Council to vote for this. The credit rating is important. Manager Pavlicek said that the rating is AA+ with a stable outlook.

Commissioner Schnell said her only concern was that Northern Trust not just look at bonding but at the entire picture to consider the appropriate timing for the bond issue as well. She is comfortable with supporting this.

Commissioner Tully agreed with engaging a financial advisor regarding the potential bond issuances. He said it does not commit the Village to a bond issuance. He is anxious to get them on board so they can answer questions the Council has. Commissioner Tully said that payment to Northern Trust is contingent upon issuance of the bonds. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: General Obligation Bond Issue – Watershed Infrastructure Improvement Plan, Watershed Infrastructure Improvement Plan

MOT00 -03210 A. Motion: Receive Recommendation of the Environmental Concerns Commission re: Development of Private Property Tree Preservation Ordinance Sponsors: Communications Summary of Item: This directs staff to bring forward the matter for general discussion as part of the 2008 Strategic Planning process. Commissioner Tully said that this Motion provides direction for the staff. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Note Receipt Of this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Trees and Shrubs, Tree Preservation

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Neustadt said that this is local government week. He thanked his fellow elected officials and staff for all their work for the Village.

Commissioner Beckman said that last week Taste of the Town was held, and he thanked the Downers Grove Junior Woman’s Club for putting on this great program for the community. It presented an outstanding opportunity to speak with residents in the community and he hopes to see this repeated next year with increased attendance.

Commissioner Durkin thanked the Fire Department for inviting the Council to the retirement party they held for three retiring firefighters. With regard to the new garbage contract and the cart program, many residents received a tri-fold in the mail that said if the resident does not respond specifying the size cart they want, they will get a 95-gallon cart.

Commissioner Schnell asked when the Ad Hoc Housing Committee report will come to the Council. The Manager responded that the are planning for the last Workshop meeting in March.

Commissioner Tully commented on some points of community pride. He said that the West Suburban Living magazine reports on the Best of the West naming Heritage Festival of Downers Grove as the best festival or fair, and also mentioned among their “bests,” Ballydoyle’s Restaurant and the Tivoli Theater.

Mayor Sandack said that District 58 has a Laughter for Money fund raiser scheduled for March 15 at the Tivoli Theater at 7:30 p.m. Tickets are available on line.

A scout from Boy Scout Troop 181 commented on the roads that are being blocked off and asked when they will be repaired. The Mayor responded that they are trying to cold patch the potholes and when the weather turns they will be patched with hot asphalt.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Durkin seconded.

VOTE : YEA – Commissioners Tully, Durkin, Beckman, Neustadt, Waldack, Schnell, Mayor Sandack

Mayor Sandack declared the motion carried and the meeting adjourned at 7:25 p.m