April 27, 2004

Mayor Krajewski called the Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Village Hall.

Present:Mayor Brian Krajewski; Commissioners Marilyn Schnell, Sue McConnell, Martin Tully, Mark Zabloudil, Ron Sandack, Stan Urban; Village Manager Riccardo Ginex; Staff Attorney Ann Marie Perez; Village Clerk April Holden

Absent:Village Attorney Enza Petrarca Visitors: Press: Lyn Niemann, Chicago Tribune; Kevin Stahr, Downers Grove Reporter Residents: Diana Jacobs and Ted Barlas, Hilb, Rogal & Hobbs, Schaumburg, IL; William Waldack, 1409 Willard Place; Andrew Clark, 1226 62nd Street; Christine Fregeau, 1918 Elmore Avenue; Judy Sidrys, 5223 Lee Avenue; Joe Sterr, 1126 Grove Street; Tom Julian, DG Chamber of Commerce; Dave Humphreys, 4221 Saratoga; Gordon Goodman, 5834 Middaugh Staff: Dennis Burke, Risk Manager; Dorin Fera, Traffic Engineer, Public Works; Mike Baker, Assistant to the Village Manager; Dave Van Vooren, Deputy Village Manager; David Barber, Director, Public Works; Bill Porter, Code Services Enforcement Officer; Mike Millette, Assistant Director, Public Works

Mayor Krajewski explained that Council Workshop meetings are held the second and fourth Tuesdays at 6:30 p.m. The meetings are video taped live and for later cable cast over cable channel 6.

The Workshop meeting is intended to provide Council and the public with an appropriate forum for informal discussion of any items intended for future Council consideration or just for general information. No formal action is taken at Workshop meetings.

The public is invited to attend and encouraged to comment or ask questions in an informal manner on any of the items being discussed or on any other subject. The agenda is created to provide a guideline for discussion.

MANAGER

1. Parking Deck Update. Manager Ginex said Mike Millette, Assistant Director, Public Works would report on this item.

Mike Millette , Assistant Director, Public Works, said he and Sara Davis were here to update the Council on the progress of the parking deck. He said the bid amount for the deck is $11.7 million and the budgeted amount is $12.5 million. Change Orders to date are less than $100,000.00 or 1% and we are well over halfway done with the facility. He noted that there has been confusion with the rock. He said the change order for the removal of the rock will be approximately $2,000.00. There will be more change orders, one being an option the Council will have the opportunity to decide upon.

Sara Davis , owner’s representative, said the deck is moving along more quickly with the more consistently better weather. She said the deck is one story higher than last month. By next month they should be within one major pour of completing all the substantial concrete work on the deck. Electrical conduit is being installed on the first two levels. Underground conduit for ComEd service is complete. ComEd is scheduled to be at the site next week. Ms. Davis said the site utilities are nearly finished including storm sewers, sanitary sewers and water main work. There have been no great difficulties in the last month.

Ms. Davis said the $50,000 change order for fire protection system has been reviewed. She has asked that Turner look at this again. She expects a working final number within a week.

Ms. Davis said more contaminated soil has been discovered. She said it was always the Village’s responsibility to deal with this. The most expeditious manner for handling the contaminated soil issue and to keep the work on the deck moving was to remove the storm sewer installation from Turner’s contract and to contract directly with Dawn Companies to do that work. This has been successful. It adds no cost and offers a savings in time.

The project is approximately four weeks behind schedule. One week of delay has been made up. She said they do not have absolute control over the ComEd work.

Mayor Krajewski asked if Turner has agreed to accept $2,000 for the removal of the rock.

Ms. Davis said they have not actually agreed to it but there is a mechanism written into the contract for settling on an amount when the owner and contractor disagree. It goes to the architect’s arbitration. That method was used and $2,000 was the number that was arrived at. They are contractually obligated to accept it.

The Mayor asked if there are other pending change order issues.

Ms. Davis said there are approximately $128,000 in change orders under review.

The Mayor said ComEd is scheduled to bury the overhead lines next week. He asked what the impact will be if they do not keep to this schedule.

Ms. Davis said it has already affected progress. ComEd has stated they will be at the site on May 4, 2004. It could set the project back if they do not keep to the schedule.

The Mayor said he would be willing to meet them at the site.

The Mayor asked if the newly found contaminated soil is where the utilities will go.

Ms. Davis said it is although there should not be more digging.

Commissioner McConnell asked if the change in the process regarding the contaminated soil and water main installation is cost neutral. Ms. Davis said it was and that all the parties have agreed to the new procedures. Ms. Davis said there are additional costs in the actual soil remediation.

Commissioner Schnell asked when the precast panel installation would begin.

Ms. Davis said it would be approximately June 1 or four weeks after the utility lines are underground.

Commissioner Schnell asked how long it would take to put up the panels.

Ms. Davis said it would take eight weeks. She said the current schedule shows a completion date of July 28 at which time the garage will be open for use for public parking.

Commissioner Tully asked about the total cost of the scope of storm sewer work removed from Turner’s contract.

Ms. Davis said it was approximately $180,000.00 with small percentage add-ons.

2. Bids:

Traffic Sign Blanks. Village Manager Rick Ginex said a Call for Bids was mailed to seven vendors. Two vendors submitted bids. Vulcan Aluminum, Inc. is the low bidder. This item is budgeted for approximately $11,000.00.

b. Traffic Sign Materials. Manager Ginex said a Call for Bids was mailed to five vendors and one vendor, 3M Company, bid on this contract. He said 3M currently holds the 2003/04 sign materials contract. Staff recommends approving 3M Company as the 2004/05 contractor for Traffic Control Sign Materials.

c. Mosquito Abatement. Manager Ginex said the Village uses Clarke Environmental Mosquito Management, Inc. as its contractor for the mosquito abatement program. This is a sole source contract. This would extend the 2002/03 contract for the final time. The contract extension is a 2% increase over last fiscal year.

West Nile Virus was still a major problem in 2003. Experts do not know what to expect this year.

The Village’s mosquito abatement program focuses on eliminating mosquitoes in their larvae stage by treating ponds, streams and catch basins with chemicals. Adult mosquitoes are controlled with Village-wide spraying. The Village has budgeted for three sprayings in 2004/05.

Mayor Krajewski asked if Clarke is the only mosquito abatement firm in DuPage County.

Bill Porter , Code Enforcement Officer, said they are the only firm that can meet our specifications.

d. Construction Castings, Frames & Grates. Manager Ginex said Public Works requested bids from four different vendors and received bids from two vendors.

Staff is recommending approving the bid from Neenah Foundry Co. for $14,127.00 for construction castings, frames and grates.

Commissioner Tully asked about the types of grates.

David Barber , Director, Public Works, said there are various types of grates including square and round to catch basin and inlet water. This contract provides a surplus of supplies.

e. Uniform Bid – Public Works. Manager Ginex said RFPs were sent to five vendors. Two were received by the deadline. Staff is recommending awarding contracts to both North Shore Uniform Service and Full Life LLC for items outlined in the bids.

Commissioner Schnell asked if there would be timing problems.

Dave Barber , Director, Public Works, said because the contracts are divided by garment type there should not be a problem. In further response to Commissioner Schnell, Mr. Barber said employees will work through Mr. Tucker. Individual employees will not have to go to two vendors.

f. Insurance Bids – Waive the One-Week Waiting Period. The Manager asked Dennis Burke, Risk Manager, to address this item.

Dennis Burke , Risk Manager, said this is for insurance renewals for 2004/05. He asked that the Council waive the one-week waiting period to approve these quotes tonight.

Mr. Burke reviewed the process for the insurance renewals. During the week of January 26, 2004, five brokers were interviewed to consider their viability to represent the Village in the insurance renewal process. The Finance Committee, on February 3, 2004, recommended Hilb-Rogal & Hobbs (HR&H) and Mesirow Financial to pursue insurance quotes for the Village’s insurance program covering General & Auto Liability and Property Insurance. The Committee selected which markets the two brokers were specifically assigned. At this meeting, it was also recommended that Custard Claims management pursue renewal quotes for Excess Workers Compensation insurance as the Village’s Third Party Claims Administrator. The brokers made their presentations on April 7, 2004 and the Finance Committee received the proposals on April 13, 2004. Mr. Burke said he distributed packets to the Council outlining the expiring insurance plans and the proposals.

Mr. Burke reviewed the quotes. He requested the Council approve the coverage proposed by Hilb-Rogal & Hobbs for the first layer of $10 million of excess liability with C.V. Insurance Co. for a premium of $130,650.00. The recommendation for the second layer of $20 million after the first layer of $10 million is with Westchester Insurance Co. for a premium of $70,000.00. The property insurance recommendation is for Chubb Insurance Co. for $37,330.00. The HR&H service fee is $20,000.00. The premium for terrorism coverage is $1,307.00. Taxes and fees total $2,857.00. The total quote submitted by HR&H for the insurance coverage for 2004/05 for Excess General & Auto Liability, Employer Liability Errors and Omissions, Property, Crime and Terrorism insurance is $262,144.00.

Custard Claims Management Services is the broker for excess workers compensation insurance. The Finance Committee selected Custard Claims to go out for quotes to renew coverage for 2004/05. Safety National Insurance, the incumbent carrier, quoted a renewal premium of $63,000 with a self-insured retention (SIR) of $350,000.00. He recommended the Council accept this quote.

Mayor Krajewski asked that staff look at a second vendor for workers compensation next year.

Ted Barlas , Hilb-Rogal & Hobbs, said his firm does workers compensation in Molene. Safety National Insurance does the majority of the workers compensation coverage, but there are other companies.

The Mayor asked if there was a commission on the property and liability insurance coverage.

Mr. Barlas said there was no commission, only the service fee.

The Mayor asked about the replacement costs for Village property and equipment.

Mr. Barlas said they could give a guesstimate. He also noted the Village has blanket coverage.

The Mayor asked about the Westchester insurance quote in the Mesirow presentation book.

Diana Jacobs , Hilb-Rogal & Hobbs, said HR&R was the Broker of Record assigned to this underwriter. As a result of this error, HR&R ended up with a lower premium than the other broker had.

The Mayor asked to see the listing of all the companies the brokers went to market with and either their quotes or indication of their decline to quote.

Mr. Burke said he supplied that information to the Council before the meeting.

The Mayor asked how the staff determined who got which market.

Mr. Burke said the brokers were asked this during the interview process.

Commissioner Schnell asked why there was such a huge difference in prices.

Mr. Burke said HR&R found exactly what the exposure or risk this Village poses to the underwriters in the marketplace. They enjoyed working with the Village last year. They looked at the Village as a good risk.

Mr. Barlas said the insurance market is starting to soften a bit but, due to terrorism threats, it is not as much as it could be based on profits.

Commissioner Schnell congratulated staff on bringing this in under last year’s premiums.

Mr. Burke said quotes will not be released until 30 days less expiration of the current policies, which in our case is no sooner than April 1. The brokers then have a couple of days to negotiate with the underwriters. This was then presented to our Finance Committee, which led to the request to waive the one-week waiting period to approve these bids.

The Mayor said he heard that Naperville had quotes two months ago.

Mr. Barlas said companies will release figures but not a firm quote with final premiums until 30 days before a policy expires.

Commissioner Tully asked if, during the course of this process, there were recommendations as to additional or different coverage irrespective of costs.

Mr. Burke said they looked at exposure of police, fire, emergency responders, and transportation. Questions about water supply in contaminated areas came to light. There was no recommendation for additional or different coverage.

Commissioner Tully said he appreciates the process but said he has a strong preference to avoid waiving the one-week waiting period.

The Mayor asked if the Village could get a separate umbrella policy for the transportation system.

Mr. Barlas said if the transportation system were separated out, it would probably not result in a savings as it is an adverse risk. Further, there might be a legal way to go after both limits.

The Mayor asked whether HR&R could be competitive with Workers Compensation.

Ms. Jacobs said they could try.

Mr. Burke said he intends to go out to other brokers next year as this is the end of the two-year period for Workers Compensation insurance.

Commissioner Tully asked if there was an assumption that there would be a bus charter service.

Ms. Jacobs said that because there is a charter service now, it was assumed it would continue. She said they would have to negotiate this with the underwriter.

Deputy Village Manager Dave Van Vooren said there was still exposure as the buses would still have a commuter operation. The intent is to have a bus service next year and they will still have exposure.

Commissioner Tully said there are two components to the buses: in-town and charter. He asked what the impact would be on the premiums if the charter service were eliminated.

Mr. Barlas said he would have to get this information from the underwriter. He said it would probably reduce the premiums but he did not know by how much.

g.Undergrounding of Overhead Utilities – Part B – Project #09-04. Manager Ginex said Part A of the undergrounding of Overhead Utilities was awarded in March 2004. All conduits for each of the utility companies, ComEd, SBC , and Comcast were installed in preparation for the undergrounding of said utilities. Only one bid, from Lyons/Pinner Electric Company, was received for the Undergrounding of Overhead Utilities, Part B. The amount of the bid was $98,900.00. It is 1% below the engineer’s estimate.

This work involves furnishing and installing new secondary electrical services to buildings on Main Street, Curtiss Street, and Washington Street bordering the parking deck project site. The work is scheduled to be done between 1:00 a.m. and 4:00 a.m. The contractor will be required to mobilize multiple times in order to coordinate each business electrical service transfer with Commonwealth Edison’s crews, as not all electrical service transfers can occur at one time.

Commissioner Schnell asked how this would affect the alarm systems of individual businesses.

Mr. Millette said it would be coordinated with VOC and the Police Department.

3.Industrial Revenue Bonds. Manager Ginex said the Village has received a request from Stern Brothers & Co. to use the Village’s authorized IRB volume cap to help finance eligible projects in the State. The amount an Illinois Home Rule community can issue for 2004 is currently $80 per capita, for a total of $3,909,520.00 in Downers Grove. Stern Brothers would compensate the Village a fee of at least 1.0% of the volume cap, or $39,095.00.

Commissioner Schnell asked in what budget category those funds would be put.

Deputy Manager Van Vooren said the last time IRB funds were sold the money went into the general fund. He said if the volume cap is not reserved by April 30 the monies revert back to the State of Illinois. These funds do not appear in the proposed budget.

4.HIPAA – Opt Out. The Manager said the Village has elected to opt out of compliance with phase one of the Health Insurance Portability and Accountability Act (HIPAA) since it was passed in 1996. The basis for this was that it was determined that compliance with phase one HIPAA could increase Village health care costs between two and four per cent, an amount that is inconsistent with our cost control efforts. The Village will continue to comply with the requirement of providing certification of health insurance to employees once their coverage with the Village ceases. We will also continue to comply with phase two of HIPAA regarding the privacy rights of individuals and with the practice of annually noticing, in writing, all individuals covered under the Village’s health insurance program as well as all new employees being enrolled in the plan.

The Mayor asked if this needed to be acted on this evening.

Staff Attorney Ann Marie Perez said this does not need to be completed prior to May 1.

5.Alcohol Enforcement Agreements – Arbor Park/Autumn Grove. The Manager said the Village executed agreements to enforce Section 15-8 within the Autumn Grove and Arbor Park complexes in 1994. In 1999, the agreement was extended for an additional five years. Both parties have mutually agreed to extend the term of the agreement for another five year period by way of a second addendum.

ACTIVE AGENDA

The Mayor said there are three items on the Active Agenda: The vote on the budget was tabled last week; the IRB and insurance bids were discussed tonight. They will require a motion to waive the one-week waiting period.

The Mayor asked the Clerk to call the roll. All the Commissioners and Mayor Krajewski were in attendance.

1. An ordinance adopting the Fiscal Year 2004/05 budget in lieu of passage of an appropriation ordinance.

AN ORDINANCE ADOPTING THE FISCAL YEAR 2004 /05 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE

ORDINANCE NO . 4583

Mayor Krajewski said this is the fiscal year 2004/05 budget in lieu of an appropriation ordinance. As provided by law, proper notice has been given, the budget has been available for inspection for at least ten days, and a public hearing was held on April 6, 2004.

Commissioner Tully moved to adopt “AN ORDINANCE ADOPTING THE FISCAL YEAR 2004 /05 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE ,” as presented. Commissioner Urban seconded.

Commissioner McConnell extended her thanks to the budget team, the Village Manager, Council and residents for their input and work. She said she felt they have come to a good place. There was good discussion about the buses, which resulted in a good plan of action. She appreciated receiving the document on both the bus strategy for this year and the potential exit plan if needed. Sidewalks have been significantly enhanced in terms of the revenue to be put in that fund. She said she is very pleased with that. The development and redevelopment opportunities are exciting. She is anxious to get going on some of the activities and priorities Council identified in their retreat. This budget should be considered a starting place. It needs to be evaluated on a routine basis and should be considered to be a living and breathing document that can be changed as time and situations change. She said she is excited about zero-based budgeting, looking at the mission statement and the five-year plan. She said Council has a lot of work to do. She will vote for this budget.

Commissioner Tully said this has been a long process and a lot of work. He thanked the residents for participating in the process. He said this is the residents’ budget. He would like to see heightened awareness on the part of residents. There have been discussions about how to do that. He said the budget process is never easy as there are always competing interests and balancing them involves compromises. It is an iterative process. There were many changes made throughout the process. He said costs cannot continue to increase the way they have. He agrees with the Mayor and others as to the need to curtail expenses. He said the Village has a low aggregate tax base compared to other communities which is to our advantage, but is no excuse to increase it. This community is not receptive to increased taxes or decreased services. Certain sectors of our revenue stream have not performed as well as they have in the past, primarily sales tax revenue. This calls for a new approach and the Council plans to take a new approach to this process. Commissioner McConnell mentioned zero-based budgeting as one proposed approach. We cannot pick up where we left off last year and simply add and subtract. He said it is necessary to start with a clean plate. The Village needs to do more with less. This will involve the efforts of all. He said the Village has been able to come in under the passed budget historically. Staff will be asked to do that again. He said he will vote in favor of this budget.

Commissioner Schnell thanked the staff for doing an exemplary job of listening to the Council and public and coming in with figures that were well below what was originally presented. Major cuts were made and the early retirement and reorganization that have resulted in dramatic savings. She said the Manager has done his job extremely well to allow the Village to continue to provide services to the residents in a more cost-efficient way. The budget process was painful for the Council. There was considerable discussion about issue and concepts, which was a positive move for the Council and community. She encouraged residents to get involved in the process earlier as their input is invaluable. She said she is pleased the Council will go to a new style of budgeting next year. This budget addresses the capital projects fund, which takes a priority in this budget. It addresses sidewalks, trees, stormwater, etc. The budget is a compromise and is in the best interests of the community. She said she will vote for it.

Commissioner Sandack said he agreed with most of the comments of his colleagues. He said the process was incremental, very difficult at times, started earlier, and resulted in considerable public input at the end. He said it is incumbent upon the Council to obtain resident participation to the fullest extent possible and as early as possible. He agreed with Commission Tully that this budget is the residents’ budget. He also is pleased to try the zero-based budgeting approach. He said the staff is capable of doing this and extended his appreciation to staff. He said the budget is imperfect as it is a product of compromise and based upon realities. Our residents have a disdain for tax increases but a taste for meaningful Village services that the Village has always provided. Balancing those competing interests is difficult. The budget is reflective of many competing interests. He outlined a number of programs included in the budget such as the commuter bus service, trees and pruning, roads, sidewalks, etc. A number of capital projects that have been deferred will be addressed in this budget.

Commissioner Zabloudil said staff did a fine job of creating a budget document. The database was changed allowing the Council to view the budget from a number of scenarios. The challenge was to look at the budget from more of a strategic direction and also entailed a number of discussions about the budget process. The Council spent more time talking strategically this year as to what we should be doing and looking at and how funds should be allocated. He said a zero-based budget will be challenging. He would like to see strategic discussions among the Council continue. Council will need to look at how they allocate the revenues generated within the community to specific expense categories. There are a number of elements that will continue to evolve. It is important to realize that the process requires the ability to change. Village employees are required to look at how they do business. He said the Council has had the cooperation of staff and will continue to need that cooperation. He said he will support this budget.

Commissioner Urban said it has been a learning experience working through this process. He thanked all those involved including residents. The Council participation was also very important. He noted that Council needs to give more direction. He said they need to curtail expenses but not cut services. This budget does not cut services. It is important to increase revenue streams through economic development, specifically attraction and retention of businesses. He mentioned a number of features in the budget including tree planting, sidewalks, the commuter bus service in addition to the Council increasing the reserves in excess of $700,000.00. He said he is in favor of this budget.

Mayor Krajewski said he will not support this budget. He thanked the staff for their work. He said one of the Council goals is a new process for the budget. He said it should be less stressful for staff. He said he agrees with Commissioners Tully and Urban that expenses have to be curtailed. He said the reserves have been spent down and the Council raised taxes by over $1 million this year. He said staff projects coming in at 98.5 % of budget this year. Taxation needs to stop and expenses need to be curtailed without cutting services. The Council needs to look at reallocating where money is spent. The number one complaint logged into the Community Response Center (CRC) concerns property maintenance and code enforcement. He said he would have supported putting resources there and yet we are not. He said the second most frequent call to the CRC has to do with tree pruning and money is being put there. He said he is encouraged about the money put in the capital projects fund. Further, all three committees have agreed to take a look at the five-year capital plan. The Mayor said he agreed with Commissioner Urban regarding the need to increase revenue through attraction and retention of businesses. He said he is encouraged that the Council has agreed to take a new approach to the budget next year.

VOTE :YEA – Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell

NAY – Mayor Krajewski

Mayor Krajewski declared the Motion carried by a vote of 6:1.

Mayor Krajewski asked for a motion to waive the one-week waiting period to consider new business. Commissioner Urban moved. Commissioner McConnell seconded.

VOTE :YEA – Commissioners Urban, McConnell, Sandack, Zabloudil, Tully, Schnell, Mayor Krajewski

NAY – None

Mayor Krajewski declared the motion carried..

2. Industrial Revenue Bonds.

Mayor Krajewski said this will reserve the entire Village’s 2004 Bond Allocation Cap for Stern Brothers, Inc.

AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES , AND RELATED MATTERS

ORDINANCE NO . 4584

Commissioner McConnell moved to adopt “AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES , AND RELATED MATTERS ,” as presented. Commissioner Schnell seconded.

VOTE :YEA – Commissioners McConnell, Schnell, Urban, Sandack, Zabloudil, Tully, Mayor Krajewski

NAY – None

Mayor Krajewski declared the motion carried.

3. Insurance Bids.

Mayor Krajewski said this will accept insurance renewal quotes provided by Hilb, Rogal & Hobbs to replace the expiring property, general liability, excess liability and wokers compensation coverages for the Village.

Commissioner Schnell moved to accept insurance bids for Village property, general/excess liability and workers compensation insurance coverages. Commissioner Sandack seconded.

VOTE :YEA – Commissioners Schnell, Sandack, Urban, Zabloudil, Tully, McConnell, Mayor Krajewski

NAY – None

Mayor Krajewski declared the motion carried.

STANDING COMMITTEE REPORTS

Public Services Committee

Commissioner Tully said the Public Services Committee is tentatively scheduled to meet on Thursday, May 20.

MANAGER ’S REPORT

Manager Ginex reported that Dolores Timble, a dear friend and colleague passed away.

ATTORNEY ’S REPORT

Staff Attorney Perez said she was presenting four items to the Council: 1) A resolution to opt-out of compliance with the provisions of the federal and Illinois Health Insurance Portability and Accountability Acts for the Village Health Plan year beginning May 1, 2004; 2) A resolution authorizing a second addendum to an agreement to enforce Section 15-8 of the Downers Grove Municipal Code on the property known as the Arbor Park Condominiums located near the intersection of Belmont Road and Ogden Avenue in Downers Grove; 3) A resolution authorizing a second addendum to an agreement to enforce Section 15-8 of the Downers Grove Municipal Code on the property known as the Autumn Grove Apartment Complex located at 2110 Prentiss Drive in Downers Grove; and 4) A resolution in support of Illinois and DuPage County’s Travel and Tourism Industry.

VISITORS

Gordon Goodman , 5834 Middaugh, asked about the Council’s retreat, particularly with regard to zoning.

The Mayor said he will give an update on Tuesday. He said the retreat went very well. He said the Council needs to stay focused.

Chris Fregeau , 1918 Elmore Avenue, said it was very reassuring to be part of what the Council’s doing. She mentioned the Capital Projects program and the Council’s commitment to the residents. She said the Council allows people to be part of the process. She thanked the Council for this and for being responsive to the citizens.

COUNCIL MEMBERS

Commissioner Schnell extended her condolences to the Jaros family as Art Jaros’s father passed away.

Commissioner Tully extended his condolences to the Timble family. He said they were neighbors for many years and he and his brother went to school with Mrs. Timble’s sons.

Mayor Krajewski proclaimed May 6, 2004 as A Day of Prayer in the Village.

The Mayor reported on the drive down to Springfield. He said one of the issues discussed was the release of $540,000 committed to the parking deck. He said the Governor has released other incentives but not this one. He said he met with IDOT regarding the Belmont underpass. He also met with State representatives on this issue. He hopes these conversations will be productive in securing the release of funds.

The Mayor said he is concerned about the RTA taking over Metra and Pace operations, which is also a concern to the collar counties. He thanked the Council for attending the retreat on Friday. He said after a year together as a Council, he thinks next year will be productive. All members of the Council are committed to the residents.

ADJOURNMENT

The Mayor asked for a motion to move into Executive Session.

Commissioner Tully moved to go into Executive Session pursuant to Section 2©(1) and 2©(3) of the Illinois Open Meetings Act to discuss personnel. Commissioner Urban seconded the Motion.

VOTE :AYE – Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski NAY – None

Mayor Krajewski adjourned the Workshop meeting into Executive Session at 8:00 p.m.

April K. Holden Village Clerk