May 09, 2000

Mayor Krajewski called the Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:32 p.m. in the Committee Room of the Village Hall.

Present:Mayor Brian Krajewski; Commissioners Marilyn Schnell, Thomas Sisul, Michael Gilbert, Sue McConnell; Village Manager Michael McCurdy; Village Attorney Daniel Blondin; Village Clerk April Holden

Absent:None

Visitors: Press: Jason Bramwell, Downers Grove Reporter; Susie Gura, Suburban Life Graphic Residents & Others in Attendance: Frank & Lura Kiesa, 5125 Cornell; Roland F. Moeller, Chamber, 806 Randall; Sue Davison, Sue’s Hair Removal, 4336 Florence Ave.; Greg Jonusd, 1116 Grove; Steve Herner, 1111 Grove; Sue & Steve Petkus, 1049 Grove; Kathy Veronda, President, Park Grove Condos, 1110 Grove; Doris Berry, 1125 Grove; Ross Johnson, 1311 Gilbert; Hank Kupper, 4809 Wallbank; John & Nicole LeDonne, 1221 Parkway; John Haine, 1110 Grove; Elizabeth & Joseph W. Woodlock, 1717 Hall Place; Colette Wrona, 1033 Grove; Marilynn Gerloff, 4241 Highland; Dave Tatterson, Citizens for Responsible Development, 1240 Gilbert; Alan Jirik, 1600 Hatch Place; Ed Folta, Pct. 88 Committeeman GOP , 1549 71st Terrace; Mark Zabloudil, 620 39th St.; Linda Mikyska, 5533 Lyman; Liz Chalberg, 728 Randall; John LaPlante, PE, T.Y. Lin International BASCOR , Inc. Staff: Doug Kozlowski, Asst. to the Village Manager; Dave Conley, Director of Engineering; Stan Balicki, Special Projects Coordinator; Jerry Sprecher, Deputy Village Manager; Brian Pabst, Director of Redevelopment; Steve Rockwell, EDC Director; Lisa Wisner, Director, Visitors Bureau

Mayor Krajewski explained that Council Workshop meetings are held the second and fourth Tuesdays at 6:30 p.m. The meetings are video taped for later cablecast over cable channel P/21.

The Workshop meeting is intended to provide Council and the public with an appropriate forum for informal discussion of any items intended for future Council consideration or just for general information. No formal action is taken at Workshop meetings.

The public is invited to attend and encouraged to comment or ask questions in an informal manner on any of the items being discussed or on any other subject. The agenda is created to provide a guideline for discussion.

MANAGER

Bids:

Road Resurfacing. Manager McCurdy said staff recommends awarding a bid to Harry W. Kuhn in the amount of $1,317,394.86 which was very close to the engineer’s estimate.

Slurry Seal. The Manager said staff recommends awarding a bid to AC Paving & Striping in the amount of $309,519.97. He said staff was surprised that the bids were not higher due to the petroleum prices.

Commissioner Gilbert asked if there was a reason why the next lowest bid is $400,000.

Dave Conley , Director of Engineering, said these prices beat prices from two years ago. He said there are twice as many bidders in this area as there used to be. Commissioner Gilbert said it is a 25% reduction from last year.

Commissioner Schnell asked if staff is still providing education to citizens that this is not resurfacing, but recoating. Mr. Conley said they are still doing this. This year they will do 2-1/2 miles of coating and 9 miles of slurry. He said people are more aware of the slurry.

Commissioner Sisul said they used to get a lot of comments about the slurry seal and there were many discussions as to the effectiveness of the slurry seal. Mr. Conley said slurry seal is very effective when applied properly. Commissioner Sisul said it appears that it is not wearing as quickly as it did in the past. Mr. Conley said that using the slurry seal has given an extra six or seven years of life to the streets. It is not equal to an overlay and resurfacing, but is good as a maintenance product.

HVAC Maintenance. The Manager said staff recommends awarding a service contract to Stadtler at a cost of $72.00 per hour.

Commissioner McConnell asked whether units are equal to hours. The Mayor said units referred to the amount of HVAC equipment.

Street Light Maintenance. The Manager said staff recommends awarding a contract to Fulton Contracting Company in Roselle. He noted that the amounts vary according to the need.

The Manager said all four of these bids will be placed on next week’s Agenda.

Relocation Expenses Block 117: Laura Jantz. The Manager said these expenses are for the relocation of Laura Jantz’s barbershop to the train station.

Deputy Manager Jerry Sprecher said that last March the Council approved a relocation policy for the businesses on Block 117. Ms. Jantz is the first business to come forward asking for relocation expenses. He noted that businesses were required to make their application by May 1 of last year. Ms. Jantz’s request last May would have indicated eligibility for $35,000 for the moving costs. She has provided receipts for all of the items attached to her move in the amount of $25,258.00, at a 70% reimbursement amount. He said other miscellaneous expenses incurred by the Village in preparing the train station result in an actual reimbursement of slightly over $8,000. He noted that his earlier rejection of an advertising cost was an error, and she is entitled to one advertisement, which results in a total reimbursement of $8,598.70.

The Mayor asked if $728.91 was the cost for one ad. Deputy Manager Sprecher said it was. The Mayor asked about the cabinet expense of $6,900 and Deputy Manager Sprecher said that when work on the station began, the Village forwarded the down payment on the cabinets.

The Manager said this would be placed on the May 16 Agenda.

Sanitary District Intergovernmental Agreement. The Manager asked the Village Attorney to address this matter.

Village Attorney Dan Blondin said part of the work done in the Central Business District involves Sanitary District improvements. The agreement requires the Sanitary district to reimburse the Village in the amount of $458,096. The Sanitary District has signed off on the Agreement, and this is consistent with work that has been done on Phases I and II.

The Manager said this would be on the May 16 Agenda.

Founders Hill Sidewalk Café License. The Manager asked Doug Kozlowski to make the presentation.

Doug Kozlowski , Assistant to the Village Manager, said Founders Hill has submitted an application for a sidewalk café license per ordinance requirements. These licenses must be approved by the Village Council on a case-by-case basis. Mr. Kozlowski said that the application has been presented by Mr. Montesantos, owner of Founders Hill. Mr. Montesantos has requested permission to construct an outside café, 10’x30’ in size, on Main street, with an occupancy load of 22 persons. The proposal for the Grove Street café is 11’x52’ with an occupancy limit of 38 persons.

Mr. Kozlowski said that the Grove Street side of the café involves a substantial improvement to the right-of-way including a pre-cast concrete wall, landscaped screening, and 2×2 pavers to match the downtown streetscape. The proposed hours of operation are 11:00 a.m. to 10:00 p.m. Monday through Friday, noon to 10:00 p.m. on Saturdays, and 3:00 p.m. to 10:00 p.m. on Sundays.

Mr. Kozlowski stated that the applicant intends to serve its full menu and liquor service to those of legal drinking age. The applicant has agreed to the fees and conditions based upon approval by Code Services, Police Department, Fire Prevention Bureau, Economic Development Commission, and the Village Manager’s office. Fees paid include an annual $100 application fee, $1010 license fee, and a $1000 letter of credit with an escalator added. Mr. Kozlowski said that Mr. Montesantos was present at the meeting.

The Mayor said this application requires Village Council approval. There is an ordinance allowing it, but the Council must approve it. The Mayor said he came across an ad in the paper for the outdoor café before the approval has been given.

Jim Montesantos , President of Founders Hill, apologized to the Council for the advertisement as he thought it was standard operating procedure. The ads have been pulled, and they were merely trying to market it early. He negotiated to secure the ad every other week for four months, but it has been pulled.

Commissioner Schnell asked about the fixed fence on Grove, and whether the Main Street fence is movable. Mr. Montesantos said it is a 36” high removable wrought iron fence that would be pulled back at night and during special events. The Grove Street café side could be run during special events if allowable.

Commissioner Schnell questioned leaving the tables and chairs up on the Main Street side, and suggested they be chained on the Grove Street side each night. Mr. Montesantos said that would be possible. He said the original plan submitted to the Liquor Commission has been modified. The tables on Main Street can be removed each night or placed on the Grove Street side. The tables will be facing south.

Commissioner Schnell asked about measures to be put in place to insure that liquor will not be passed to outside people. A three-foot iron fence is not that large and it would be easy to pass liquor over to others. Mr. Montesantos said that the original plan was to build a higher fence; however, that would not be aesthetically acceptable. The control measures have to be through the operation of the establishment. They have a financial investment in the business. They are trying to design it to enhance the image of the store. With management in place and hostesses, no one can seat themselves and if anyone were to pass liquor they would be removed from the facility. He said there will be staff present at all times.

Commissioner Schnell asked Mr. Montesantos if he has met with the residents on Grove Street. He replied that he has not met with them formally but did ask for a meeting and heard nothing back. Commissioner Schnell said that noise would be an issue and the Council needs to hear from the residents.

Commissioner Sisul asked if these were the first plans for the deck. Mr. Montesantos said they are the third plans.

Commissioner Schnell asked about the original plan. Mr. Montesantos said that the Liquor Commission originally required that sufficient fencing be incorporated to eliminate the problem of passing of drinks.

The Mayor said there was another plan was presented before the Liquor Commission in April 1997 for a deck to be open the same hours as the lounge. Residents attended the meeting and wanted the hours limited due to concerns about noise. Mr. Montesantos said the original application was to match the hours of the store.

Commissioner Sisul said there have been several changes to the original concept, and they had discussions with the residents as well. Mr. Montesantos said that was correct and they spoke with the residents about many of the issues that could arise with the addition of the café. They stopped plans at that point for a variety of reasons. Commissioner Sisul asked if there were plans for outside music at that time, and Mr. Montesantos said that was correct, but the neighbors did not like the idea of outdoor music. The biggest change is in the hours, wherein they will seat guests until 9:00 p.m. and warn them that there would be no serving beyond 9:30 p.m.

Commissioner Sisul said that moving wrought iron tables and chairs at 9:30 p.m. will itself create noise. He noted that if it does not work out, the Council could pull the permit. Mr. Montesantos responded that he has discussed the stacking of chairs with a resident. It is important that they not make noise and he certainly understands the need for quiet. On the Grove Street side they intend to chain the tables and chairs, and he does not expect noise to be a problem. Commissioner Sisul said they do not want to defeat the whole purpose of creating the ambience and then having all of the noise.

Commissioner Gilbert addressed the Main Street side, stating they were only proposing to go from the south side of the door to the south side of the building, and Mr. Montesantos said that was correct. Commissioner Gilbert said this may not be the ideal location for something like this. He said that the plan is beautiful and anything that will help stimulate commerce downtown is good; however, this is a controversial site and a tough place to orient.

Commissioner McConnell asked whether the fencing in front will be collapsed against the building every night. Mr. Montesantos said that was correct. They could either bring the fence panels into the building or collapse the fence against the building. The tables will be brought around the corner.

Commissioner McConnell asked where the fence ends. Mr. Montesantos said that they designed the café to be further east and to connect with the large sidewalk squares and border. It will work as one L-shaped café, rather than two separate units. It extends about 2/3 way down the building.

Commissioner McConnell asked if the fencing will go all the way to the building, as there appears to be an open area. Mr. Montesantos said that a gate will go in that opening. There will be signage stating that no self-seating will be allowed, and signage regarding the hours of operation. He said staff worked with them to provide a better setting with additional landscaping to enhance the area.

Commissioner McConnell then asked about the corner on Main which appears to have only about 5’ to 6’ of sidewalk left, and asked whether that would be enough space. The Manager said they would like it to be closer to 6’. Commissioner McConnell said she is thinking about the traffic flow and whether they might be creating a traffic problem. The Manager said he thought the 5’ would be enough.

Commissioner McConnell asked about the staffing for the front and Mr. Montesantos said the whole area would be staffed with about four people. He said someone would be there all the time as part of the liquor control process. Part of the requirement of licensing is to insure staffing and that is their responsibility.

Commissioner McConnell said she is not comfortable with having liquor served in a café on Main Street, particularly without enough staff.

Commissioner McConnell then addressed the issue brought up by Commissioner Sisul, asking about the noise of moving the fence after hours. Mr. Montesantos said it would probably take place about 10:00 p.m. and should not be a problem. He said the fence could be lifted off the base and stacked.

Commissioner McConnell thanked the Mayor for his comments about the ad and said she agreed that was not a good move.

The Mayor asked if the original concept before the Liquor Commission in April 1997 proposed both Main Street and Grove Street.

Mr. Montesantos said they were not considering Main Street as it was not a viable option at that time. The Mayor asked how many trees were on the corner and Mr. Montesantos said there were two trees there.

The Manager said if big crowds gather downtown they can regulate the traffic pattern. He asked about the original plan for music. Mr. Montesantos said they will not enhance music for the outdoor area. They will also not make the space available for private parties or banquets, and no reservations will be taken.

The Mayor asked what the investment would be. Mr. Montesantos said it is about $50,000 at this time.

The Mayor asked whether the plans have changed since they were last before the Liquor Commission. Mr. Montesantos said they have. They have met with Doug Kozlowski, Jeff Livergood and Chief Berndt. This resulted in the decision to pull the entire project together into one L-shaped unit.

The Mayor then asked about planned landscaping. Mr. Montesantos said there is going to be a significant amount of landscaping on the Grove Street side including numerous evergreens, flowering bushes and plants, and annual plants. They will remove one dying tree, replace another and install an awning to match the front of the building.

Commissioner Gilbert asked if they would proceed if they could only have the café on Main Street or Grove Street. Mr. Montesantos said they could do just one side, but that would be the side closer to the residents for a better return on their investment. He said there has been a demand for this concept, and it is a competitive advantage to have the café in the area.

Commissioner McConnell asked Mr. Montesantos to explain the lighting. Mr. Montesantos said that they will put the lighting in with the awning, so it will light just that area. The lights will be set to turn off at 10:00 p.m. by timers.

Commissioner Schnell said that in the Liquor Commission minutes, Mr. Montesantos said that the restaurant has a ratio of 35% food/65% liquor sales. Mr. Montesantos said that was incorrect. They have a ratio of 65% food to 35% liquor. He said that this restaurant averages about 65%/35% because of the brewery and the ability to buy packaged beer to go. He said 75% of the liquor is beer. Lounges sell 80% liquor and 20% food. He thinks there will be a 50/50 ratio for the outside area, as they hope to build up a lunch trade. The café is not designed to be a lounge, but is designed to enhance the image.

Commissioner Sisul clarified that they intend it to be a restaurant approach rather than a beer garden atmosphere. Mr. Montesantos said it is called an outdoor café, and is not a beer garden. There will be mostly food service. There is no marketing effort for a beer garden, and there will be no entertainment or TV.

The Mayor asked for questions from the audience.

Steve Herner , 1111 Grove, said he was opposed to this. If this is done it must be done right. He has lived on Grove Street for twenty years, and he moved there because of what Grove Street was then. It has changed dramatically since the Heritage Festival, bicycle race, Founders Hill, Brewers Fest, etc. Mr. Herner said he does not believe Mr. Montesantos’ comment that the advertising was a misunderstanding as he saw an advertisement in Outdoor Area magazine, and he does not believe it was an accident. Mr. Herner said he appreciated the question asked about security as servers are not on the floor at the same time. He recommended that if this is to be a food café, they should not serve liquor at all. Regarding the statement that this enhances the ambience of Founders Hill, Mr. Herner asked about the ambience and value of his home which he has invested in for twenty years.

Mr. Herner speculated as to what is happening to his property value when more and more commercialism is creeping around the corner down Grove Street. He believes he deserves consideration from the Council before they pass judgment. This is his home by choice. Mr. Herner said he is also concerned about the Police Department. Parking is a problem on Grove Street on weekend nights. Residents requested a “no parking sign” as cars are always parked there, and no one ever gets ticketed unless the Police Department is called. He also resents being wakened at night by people walking down Grove Street who are intoxicated and using profanity. He is also appalled that this will be allowed on Sunday night. This is not needed on Sunday night. He said he thought the noise generated by moving tables and chairs can be controlled. His primary concern is what is happening to his investment.

Mr. Herner asked whether the Manager has ever been downtown on a Friday night for antique car nights. The 5’ sidewalk space will be a traffic jam on Friday night car nights. He asked whether the Liquor Commission would approve this if it was one-half block away from their homes. Heritage Festival is one weekend, the bike race is one weekend. This café proposal is seven nights a week through the summer months. He noted that Grove Street has more children now than he has seen in 20 years. Mr. Herner said he would like to see the downtown thrive and grow; however, he does not want Grove Street to be a part of it.

The Mayor asked Mr. Herner if he wanted all cafes closed on Sunday night. Mr. Herner said he would like to see all cafes closed at 6:00 p.m. on Sunday night, and opened after noon.

The Mayor noted that the sidewalks have been expanded in the downtown area so that might not be a problem.

Commissioner Sisul said that they wish they had more police in all areas. The residents of Grove Street have made the Council aware of the parking issues.

The Mayor suggested making the fine higher.

Commissioner Schnell asked if there is striping there.

Mr. Herner said in regard to parking, his daughter is getting married on the Friday of Heritage Festival. Local traffic is allowed but there are parking restrictions. He said they received a letter, and before the end of April his wife called the Village to find out how they can get parking permits. He is concerned because they are still waiting for a return phone call.

Kathy Veronda , President of the Park Grove Condominiums, 1110 Grove, said that on their west exit there is a no parking area not striped because someone from the Village told her that it cannot be striped. She said that the east entrance is striped. Commissioner Schnell asked the Village Manager to find out why they cannot stripe it.

Mr. Veronda said their building is valued at over $6 million. The residents are concerned about the property value, the noise level, and the parking on the street. She lives on the 5th floor and can hear conversations in Jim’s parking lot late at night. Having people sit on Grove Street will create noise. Residents like to have their windows open during the summer, and this will be a 7-day a week, 11 hours per day facility. In their building they do not permit any work on Sunday, or moving in on Sunday. She said that could be something to consider for sidewalk cafes. Ms. Veronda said this is their home and they would like to have some consideration given to them. Ms. Veronda said she is also concerned about Mr. Montesantos changing his plans all the time. She said Grove is a residential street and is not the downtown area. She is not against the sidewalk café, but would prefer that it be kept on Main Street and not Grove.

Commissioner Sisul said there is an awning projected for Grove Street and asked whether that might have a noise deadening effect. Ms. Veronda said she does not know. She asked what the awning was made of and Mr. Montesantos said it was vinyl. Ms. Veronda said that they can hear conversations as noise carries. Parking lot conversations can be heard.

The Mayor asked whether there are noise problems with the church that also runs activities seven days a week. Ms. Veronda said it has not been a problem at Park Grove Condominiums, except when the back parking lot is being used. There are some times when it can be a problem, but it is only occasionally. She said they have many functions they have to tolerate. It is not so much the functions, as it is the noise level. Hearing the kids in the park during the day is not annoying as they are short term. Ms. Veronda said they have problems with parking on Tuesday nights with the concerts, and the residents deal with it.

Ron Moeller , 806 Randall, said he was part of the Downtown Management Committee. He mentioned that Fishel Park has its weekly concerts. Mr. Moeller said he lives three blocks away, and he believes this concept would help bring about a more friendly active feeling in the downtown area. He believes this could help a great deal. Mr. Moeller said that as a citizen of the Village, as well as a Committee representative, he would like to see anything that will help revive the downtown area and bring the spirit back to the downtown.

Sue Petkus , 1049 Grove, said she and her husband, Steve, have lived there 20 years as well. She addressed Mr. Moeller and said she has mixed feelings about this concept. She knows the downtown needs to be livened up. Her initial reaction was that it is better than what was presented a few years ago, but there are still concerns. Ms. Petkus said Mr. Herner addressed the primary concerns. She said this café on Grove Street will be like a neighbor having a backyard party seven nights a week. She does not know if the noise will be filtered out. Her concern is what next year will bring once this is in place. She is concerned about the noise late at night. There have been problems with the bands packing up late at night as well. This is a controversial area. It is a residential street and it has been subjected to ever increasing amounts of activity. She suggested trying this café on Main Street for the first year.

The Mayor asked whether the bands are loading and unloading in the back. Mr. Montesantos said they could load in the front in the summers. They load in the back at the loading dock.

Greg Johnson , 1116 Grove Street, said he has lived there for twelve years. He has no objection to growth; however, he said that Grove Street is a residential street and he is afraid of the expansion of Founders Hill further onto Grove Street.

Colette Wrona , 1033 Grove Street, mentioned seeing the ad in the newspaper. She said that ad must have been expensive. She said she was never invited to any of the other meetings held about the outdoor café. The Mayor said they were Workshopped. Ms. Wrona said there were meetings for the Brewers Fest, but not for the outdoor café. The Mayor said it was Workshopped on 8/3/98 and 3/29/99. Ms. Wrona said she attended a meeting and asked the Council at that time whether this was a done deal.

The Mayor said that the function of the Liquor Commission is to determine whether Founders Hill is qualified to serve alcohol. The actual plans for the café had to go through staff and based upon the recommendation they made changes.

Ms. Wrona said that the cost and size of this project has escalated. She said this is not Mr. Montesantos’ property. It is public taxpayers’ property. The trees are not his trees. She said it is not his property to put up permanent fixtures. She is also concerned about insects, fire safety, etc. Ms. Wrona said it bothers her that this is next to Fishel Park and affects the image of Downers Grove. There are many “draws” to the downtown area such as the ice cream shop, historic cemetery, bike path, etc. She recommended starting this on a small scale to see how it goes. She noted that Founders Hill did not contribute to Founders Day. Grove Street has to give in to Founders Hill for their projects. Ms. Wrona said this is not the image she would want for Downers Grove. She is not against alcohol, but said they cannot control what happens after people buy the alcohol.

The Mayor responded to the comments regarding public sidewalks. Back in 1996 through 1998 the Village received a number of requests asking for outdoor seating in the summer months for their businesses. The problem in the CBD was that many buildings were built on the property line leaving little or no property to use for outdoor cafes. He noted that the Village ordinance allows for outdoor cafes, and the Council’s job is to determine when a request is appropriate.

Ms. Wrona said she is not in favor of putting a permanent structure on public property. She said they should start in small steps and must consider everyone, not just Founders Hill.

The Mayor asked if Ms. Wrona thinks people will be drinking outside during the day. She said she did, as the café will be open in the afternoon. There will be lots of foot traffic through the park and this becomes part of the image of the Village.

Lura Kiesa , 5125 Cornell, said her main comment was that an ordinance of this nature was even created. Public sidewalks should not be used for this type of use, especially at such a high profile corner. She respects the comments made by the residents of Grove Street and sees them as having a valid, private concern. She does not think it is smart to use public sidewalks in this manner, particularly so close to heavily trafficked roads. She said the synchronized lights in the downtown area will cause traffic to go faster. Mrs. Kiesa said she does not like to see what’s been happening.

Liz Chalberg , 728 Randall, said she lives about three blocks from the downtown area that they love. She feels this project will be a positive aspect to the downtown area. Every Day’s a Sundae already has an outdoor area. She thinks it is a great gathering place. Ms. Chalberg said the major risk is to the owner of this business. If his business is shut down in a year or two he will have taken the hit. She sees this project as an opportunity to bring increased luncheon business to the downtown area, and she believes it should be evaluated. This type of business use is common in neighboring communities and she sees it as a positive aspect for the downtown area.

Mr. Kozlowski said that there are three pending requests for outdoor use—one involving liquor and two that do not.

Doris Berry , 1125 Grove, said her parents bought their house in 1946, and she still lives there. She pointed out that all other dining areas are on Main Street, and not on residential streets. Ms. Berry noted that there is a lot of traffic on Grove Street. She has no problem with what goes on Main Street. She wants the business kept on Main Street. The traffic on Grove Street is heavy and fast. She would like to see the police cover that area.

The Mayor said that the Village does have an ordinance allowing outdoor cafes and the Council is charged with deciding whether or not to grant the permit allowed for by the ordinance.

Commissioner Schnell said she had reservations about serving liquor in the outdoor café as there are problems that could occur. She believes the residents on Grove Street may have a valid concern that this is encroaching into their neighborhood. She said if the Council allows this at all, she thinks perhaps it could be tried on Main Street first to see whether there are problems with alcohol. She sees Main Street as a compromise. The residents do not want to see Grove Street changed any further and perhaps this is not an appropriate action.

Commissioner Sisul said the problem he has with Commissioner Schnell’s comments is that the area is part of the CBD . The Grove Street part is an enhancement of the existing situation by increasing the ambience of an area that does not have any particular charm. The awning and trees will contribute greatly to any noise reduction from the area. The petitioner has taken steps to limit this to just an eating area. The majority of advertising will be on the basis of using the area for dining. It will close at a reasonable hour. There are many concerns but it seems to him that the risk is primarily Mr. Montesanto’s risk. He agrees that the liquor needs to be policed but there have not been serious problems in other functions. The area is zoned for this type of activity. It helps create an atmosphere to attract people to the downtown area. He said the area already has substantial traffic.

Commissioner Schnell said that at the second Brewers Fest she saw cups in the park and other areas that may have indicated consumption of alcohol outside of the fenced-in area. If people want to be innovative with alcohol consumption, they can be. This concerns her, and she would like to see safeguards worked out. Commissioner Schnell said that the encroachment into the public sidewalk is still on public property going into a residential area. They owe it to the residents to attempt to protect their residential area. She said if they try it on Main Street and it works well, expanding can be considered further. The residents say they can live with it on Main Street. Her concern is the control of alcohol as well.

The Mayor asked whether she has a problem with alcohol being served there, and Commissioner Schnell said she is not thrilled about it. She would want assurances regarding staffing of the area. The Mayor noted that she made the motion to approve liquor sales in prior meetings. Commissioner Schnell said she is concerned about the safeguards. She does not want liquor passed over the fencing.

Commissioner Gilbert said that passing liquor has come up before. He has yet to see any beer being passed over a fence. His concern is whether this is an appropriate location for such a facility.

Commissioner McConnell said she would not want to see this on Grove Street. The concept of an outdoor café is a good one, but she would like to see some modifications in order to begin on Main Street. She is concerned about the noise factor, and suggested maybe keeping it open until 9:00 p.m. and not on Sundays. She thought it would be easier to deal with this concept in another location not located next to a residential area.

The Mayor said that the issue is whether to grant an outdoor café on the Grove Street side. He asked Mr. Montesantos if he would consider approval for only the Main Street side.

Mr. Montesantos said they would consider it, but it may be a challenge with a maximum capacity of 18 people. The opportunity to recoup the investment would be limited. He said the fact that the building is close to both Main Street and Grove Streets restricts them, and they do not have the luxury of adequate sidewalks for a café. With the widening of the sidewalk, it became apparent that they could seat people there. Mr. Montesantos said they continue to reinvest and hold meetings with the community. He welcomes those meetings. The concerns of the Grove Street residents are valid.

The Mayor asked if they did this just on Main Street would the server come out on Main Street or Grove Street. Mr. Montesantos said there would have to be significant restructuring if they just did Main Street. There are only about 100 days of usage, and they would have to reapply each year. He said that he believes the café would be an improvement over what is presently there. Grove is presently only concrete, wood chips and dying trees.

Mr. Montesantos addressed Mr. Herner’s reference to another ad, and said that was not an ad but a private listing that has been running for three years. It has menu items that are no longer carried. He said this is a big risk. They will include sound buffers designed to decrease the sound to the residential area. He said this will blend well and is within the boundaries of the elaborate Lakota Plan.

Mr. Herner responded to Commissioner Sisul’s comment that it was Mr. Montesanto’s risk. It is not only his risk. Mr. Montesanto’s can insure his business income. Mr. Herner cannot insure his own property value. He said another statement was made about how limited his opportunity was on Main Street because of the lack of capacity of tables. If that is true, the other applicants should be destroyed as they have even less space. Mr. Herner repeated that Mr. Montesanto is not the only one at risk.

The Mayor asked if Mr. Herner believes his property values will decrease. Mr. Herner said he absolutely believes the values will go down. The Mayor said perhaps staff could call Mr. Friedman and ask if outdoor cafes affect the property values of surrounding residential properties. Mr. Herner said he has no objection to Mr. Montesantos trying this project on Main Street.

Ms. Wrona said she lives closer to this business than others. She said when the building was sold there was landscaping in the area. There has been no ambience since Founders Hill moved in. The area could be made attractive again. She wants them to take baby steps first. She does not see this project as a solution.

The Mayor asked the Attorney about the Council’s charge, which he understands as either denying or recommending approval.

Village Attorney Blondin responded that the Council can put conditions on the approval. The license can regulate his operation to whatever extent the Council wishes. An agreement can be adopted to provide for any additional changes or conditions the Council would want. He explained that nothing would be approved tonight. The Council could give him direction as to what restrictions or changes they would want to see. He would then draft a final agreement for the Council’s consideration at the June 6 meeting.

The Mayor asked Mr. Montesantos if he will submit the application as it is or consider doing Main Street only. Mr. Montesantos said it would be difficult to consider a café on Main Street only due to the time constraints and the limitation of only seven tables in the front for two months. They have to consider the delivery of furniture and other plans. He said they need the space. It will take 3-4 weeks to construct, and they would expect it to open till early July. Mr. Montesantos said there have been many time constraints preventing this from being done earlier.

The Mayor recommended installing a portable fence on Main Street with a few tables and see how it works and looks. Mr. Montesantos said it is an option but depends upon what would happen next year. He said the distance from Main Street is about 60’, and the building goes back about 100’. The distance to the door is about 23’ from the street. Mr. Montesantos said he would rather pursue the whole thing. He would consider Main Street and extending around the corner about 23’.

Village Attorney Blondin said the Council can approve an agreement for just Main Street or for the whole thing. He could draft two separate agreements.

Commissioner Gilbert said he would like to see both options.

Commissioner McConnell said she would agree to Main Street with some modifications.

There was consensus that it could wrap around to the door on Grove Street. Attorney Blondin said he would get something to the Council next week or by May 23 at the latest, as there is no meeting on May 30.

Commissioner Sisul said it appears to be a better opportunity to go forward on Main Street alone.

The Mayor explained to the audience that the Attorney will draft two agreements, which would be brought to the Council meeting for approval on June 6.

Attorney Blondin said he would revise the agreement to include two options by May 23, with an anticipated vote on June 6. He said they would decide whether it would be workshopped again on May 23.

DuPage County Vehicle Auction. The Manager said that the DuPage Mayors and Managers Conference conducts an auction of vehicles every year. This year’s auction is scheduled for June 17. The Village has prepared a list of items to be included in that auction and would like it to be considered on the June 6 Active Agenda.

The Mayor asked about the old streetlights that were to be scrapped. Commissioner Gilbert said staff was working on this and the Community Events Commissioner was to contact Public Works.

Scavenger Vehicle Operation. The Manager asked the Attorney to discuss this.

Village Attorney Blondin said the Village ordinance does not have an hourly provision for the operation of scavenger licenses. There have been complaints from residents living adjacent to businesses regarding the hours of scavenger operation. This proposes limiting hours of operation from 6:00 a.m. to 7:00 p.m. on weekdays, and 7:00 a.m. to 7:00 p.m. on Saturdays, Sundays and holidays. Presently it is unlawful to drive scavenger vehicles over streets on Sunday, except in emergency situations. That would be amended to include Sundays; however, the Attorney said he would suggest deleting the provisions for Sunday hours completely and retain the prohibition.

Commissioner Sisul asked if this applies only to the scavenger operations in business districts, and Attorney Blondin said it applies to all scavenger operations in the town. The only ones not covered are those in business or manufacturing districts not adjacent to residential areas. He said the complaints have been more for commercial pick-ups.

Commissioner Sisul said it is important to find out what time they start pickups in residential areas and make sure this will not be too disruptive to the scavengers. Attorney Blondin said he will look into that and get back to the Council.

Commissioner Schnell asked when they pick up the refuse from Heritage Festival. Commissioner Gilbert said it was on Sunday night. Commissioner Schnell asked if there was special permission, or would they need a special permitting process. The Manager said the way the ordinance now reads, the Manager has the authority to grant special permission.

Colette Wrona , 1033 Grove, said the Founders Day garbage was not picked up until Monday. She said if there is an event on Saturday they should have Village employees come out on Sunday morning to clean up the garbage. She also said that often people get off the train from special Chicago events and throw garbage all over the station on the weekends. Ms. Wrona said the scavenger comes to Founders Hill at between 4:00 to 5:00 a.m., 6 days a week.

The Mayor asked the Manager to consider Ms. Wrona’s suggestion.

Parking & Traffic Recommendation: Bike Plan. The Manager asked Stan Balicki to make the presentation.

Stan Balicki , Special Projects Coordinator, said in October 1998 the Council authorized staff to enter into an engineering agreement for consultants for a Village-wide bikeway plan. The plan represents a set of proposals for a system of bike plans throughout the Village. He said that they look at the bikeways as an alternate choice of transportation. He said the consultant, John LaPlante, was present at the meeting. Mr. LaPlante played a large part in establishing the national design standards for bikeways.

Mr. Balicki said the plan contains a great deal of information including maps of areas to be considered. There have been many discussions regarding traffic flow, neighborhood traffic effects, new developments, and livability issues. He noted that designed bikeways help to enhance an area. They draw people and make an area comfortable. He noted the change that has taken place in transportation terminology, which now includes bicycles and pedestrians. He said that statistics show that the average American household allocates more than 21% of its budget to transportation expenses, most of which are auto-related. He said that is more than what is spent for food, and more than three times what is spent for health care. These statistics underscore the benefit of a viable bikeway path to a community. Those communities that have actively planned for bikeways have had a much higher percentage of travel made by bicycle. Mr. Balicki said this is an opportunity for the Village to make a positive impact on the community.

Commissioner Schnell said the report was one of the best she has ever seen. It is extremely thorough, well written, and provides the Council with options. It spells out costs and is very well done.

Commissioner Sisul said he agrees with Commissioner Schnell. Not having a pathway is the barrier to traveling on bicycles. To have recognized a pathway area and place to safely park bikes enhances the community.

Mr. Balicki said that one of the biggest obstacles to cycling in Downers Grove is the major intersections, such as 55th, 63rd, etc. He said this will require the cooperation of other entities.

Commissioner Gilbert asked about an outline for funding sources. Mr. Balicki said that staff has proposed some funding in the Capital Projects fund for the next five years. All grants programs require a local share. Staff intends to seek and feels confident it will secure funding from STP or CMAC program, as well as others. There are more funds available at the state and federal level for these types of programs. Commissioner Gilbert added his compliments to the consultant and the staff for their report, which is one of the best he has seen.

Commissioner McConnell echoed the compliments of others. She said the report noted that the bicycle accident rate in Downers Grove might be somewhat higher than would be expected and asked what the cause would be.

John LaPlante , consultant, said they do not know enough about the statistics to understand the cause. It is a very small number, and it doesn’t take much for it to vary. He said it is important to be sure that the bikeway plan is as safe as possible as additional people begin to ride. He thanked the staff, Mr. Balicki, Mr. Livergood and the residents for their assistance. He said it was a pleasure to work with all of them. He said that the plan is a blue print which will assist with the funding process.

Commissioner McConnell asked how the pedestrian parkway ties into the pathway. Mr. Balicki said that people were concerned about pedestrian circulation, safety, etc. He said there is an amendment to the contract to address the pedestrian plan, and that will be studied further. They followed up on calls from individuals who had responded to a question in the Village Corner concerning difficulties pedestrians have experienced in crossing intersections.

Commissioner McConnell said she recalls that they also mentioned working with school districts. She said it might be good to start those conversations now.

Mr. Balicki said he has had no formal meetings with the schools, although the District Superintendents were invited to attend the meetings. Commissioner McConnell said it might be good to get this issue higher on their priorities.

The Mayor complimented Mr. Balicki on an outstanding job, noting that he will probably continue to work with the residents on this project.

Joe Woodlock , 1717 Hall Place, said he was unable to attend the last Parking & Traffic Commission meeting. He understands from newspaper articles that the P&T has elected to skip using the NIGAS corridor. Mr. Balicki said the P&T recommendation was to pursue the on-street alternate through that corridor. Mr. Woodlock said he believed it to be safer to have kids away from the street. After talking to other people, he realized that if the bike path does not go through, the Park District will probably relinquish that land. He asked what would happen if NIGAS gets the land back. He asked if it could be one of the walkways discussed. Mr. Woodlock said he is concerned with what will happen to that land if it is not a bike path.

Mayor Krajewski asked the Village Manager to look further into the issue with NIGAS and the Park District.

Ed Folta , 1549 71st Terrace, complimented the P&T Commission on its decision to go on the street as opposed to the NIGAS corridor. He said he has been in touch with his neighbors on various issues and has had dialogue with the Park District as well. The neighbors were amenable to work with the Park District on a mutual dialogue of what to do with common ground. He said it is important to communicate. Mr. Folta said the decision to place this on the street was primarily because of the feelings expressed by residents who attended the meetings. He offered his services to the Village to help in whatever way he can on this issue.

The Mayor said it might be good to get the Park District and residents in that neighborhood involved to discuss the issue.

Alan Jirik , 1600 Hatch Place, said hundreds of people were involved in this issue. He complimented Mr. Balicki and the Village on the positive process of seeking alternatives. He said the result is many happy people. He said he would put his time in to see where this project goes, and wanted the Village to know that the neighborhood supports this as it is a viable recommendation.

The Mayor agreed that this is a good model.

The Manager said this will be placed on the June 6 Active Agenda.

Convention Center Consulting Services. The Manager said at the April 25 Workshop the Council requested additional information from staff regarding the proposal submitted by the firm of Gruen and Gruen. He said that they have been involved in three related projects, and he would have no problem recommending them as a well regarded firm.

The Mayor thanked the Manager for the follow-up and the references.

The Mayor said this will authorize Gruen Gruen & Associates to conduct a feasibility study to assess the potential market demand for lodging conference/meeting space in Downers Grove in an amount not to exceed $32,000.00.

Commissioner Schnell said she is still uncomfortable as the letter does not say “convention” center, but talks about lodging and conference centers.

Lisa Wisner , Director Visitors Bureau, said that she and Mr. Rockwell met with the firm. She is comfortable with the fact that they will look at all types of facilities, including both smaller meeting areas as well as a larger convention center. She said they could have that added to the agreement.

Commissioner Schnell said that would help. She noted that the references that were received were not for convention centers either. One of the projects was a redevelopment. She repeated her discomfort with this group, and believes this is an important study for the Village and its growth. Ms. Wisner reiterated her confidence that this firm will provide what the Village wants. Commissioner Schnell said she does not want to feel that the study did not give them the tools they needed to make the right decision. She would like a global report that would provide options.

Steve Rockwell , Director of the EDC , said that he is comfortable with this group because they will recommend not going forward with a project if it is not necessary or good for the community. They have received glowing reports. He and Ms. Wisner had a 1-1/2 hour conversation with Mr. Gruen and were comfortable as a result. He said they are doing the feasibility of what can be supported by the community.

Commissioner Schnell said earlier today someone said the hotel market is flat. Ms. Wisner responded that a market study will reflect the situation. They are not being told to look at a hotel.

Commissioner McConnell said she has seen the end result of work done by this group. She said that the Council is charging Ms. Wisner, Mr. Rockwell and the Village Manager to get out of this firm what the Village wants.

Commissioner Sisul said that when the Visitors Bureau and EDC were formed a study was done for a Performing Arts Center. He asked whether the staff has reviewed that study. Ms. Wisner said that the County also did such a study in 1987. She has the study and will give it to Gruen to review. Commissioner Sisul said that it is important that Gruen considers the Village’s size and situation in their recommendation. He said he is comfortable with the consultant.

The Mayor said that the DuPage Visitors Bureau is also interested in this study. He noted that all communities would benefit if something of this nature came into the area and will be supportive.

Commissioner Schnell said with the caveat that they will get the term “convention facility” into the document, she will move forward. She wants to see that aspect in writing. Attorney Blondin said he had a motion, which he gave to Commissioner Schnell.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND GRUEN GRUEN & ASSOCIATES

RESOLUTION 2000 -22

Commissioner Schnell moved to adopt “A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND GRUEN , GRUEN & ASSOCIATES ,” with the modification that the terminology “convention facility” be included in the agreement. Commissioner Sisul seconded.

VOTE :YEA – Commissioners Schnell, Sisul, McConnell, Gilbert, Mayor Krajewski NAY – None

Mayor Krajewski declared the Motion carried.

Index:CONVENTION FACILITY CONSULTING SERVICES GRUEN GRUEN & ASSOCIATES

Technology Committee. The Manager said the Mayor has asked consideration of establishing a Technology Committee to advise Council and staff on related issues. He said that the Village Attorney has prepared an ordinance establishing the Technology Commission made up of a five-member board.

Commissioner Sisul said he saw that there appear to be resumes of several good people who have an appropriate background.

The Mayor said he thought the size should be increased to seven, as he would like to see some of the people from the technology corporations in Downers Grove, such as Microsoft, represented on that Commission.

Commissioner Schnell said that under the Open Meetings Act a group of more than five members will allow two members to talk. The Manager suggested seven members, which was the consensus of the remainder of the Council. Attorney Blondin said they would be 4-year staggered terms. The initial appointments will be staggered so that the terms of at least three members will expire every two years.

COUNCIL MEMBERS

Commissioner Gilbert provided an update on Heritage Festival sponsorships. He said that actual sponsorship received to date is approximately $32,000 ahead of what was estimated. He said they look forward to bringing a positive cash flow report. He said anyone who would like to provide funding for the Festival can contact the Community Events Commission.

ADJOURNMENT

The Mayor called for a Motion to adjourn to Executive Session.

Commissioner Schnell moved under Section 2©(3) of the Open Meetings Act to adjourn to Executive Session. Commissioner Sisul seconded.

VOTE :YEA:Commissioners Schnell, Sisul, McConnell, Gilbert, Mayor Krajewski NAY :None

The Mayor declared the Motion carried.

The Workshop meeting was adjourned at 10:05 p.m.

April K. Holden Village Clerk tmh/