Minutes Archive

October 20, 2020

Due to the COVID-19 pandemic, Public comment will be taken electronically and in person. To submit a comment electronically, please click on the "Submit Public Comment" link on the Current Week's Meeting page of the Village website any time before or during the meeting. Thank you.

1. Call to Order

Mayor Robert Barnett called to order the Village Council meeting at 7:02 p.m. and led the assembly in the Pledge of Allegiance to the Flag. He explained the protocol for the meeting.

2. Roll Call

Council Attendance: Mayor Barnett, Commissioner Hosé, Commissioner Earl, Commissioner Walus, Commissioner Sadowski-Fugitt, Commissioner Kulovany, Commissioner Gray

Absent: None

Non-Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk Megan Miles

Motion: Permit Electronic Attendance

Summary: This allows Commissioner Hosé to participate in the October 20, 2020, Village Council meeting electronically.

Motion: Commissioner Earl moved that the Village Council allow Commissioner Hosé to participate in the October 20, 2020 Council meeting electronically. Commissioner Walus seconded the motion.

Mayor Barnett declared the motion carried by voice vote and welcomed Commissioner Hosé to the meeting.

3. Proclamations

A. National Code Compliance Month - Mayor Barnett read a proclamation proclaiming the month of October as National Code Compliance Month honoring the Village's code enforcement officers and their dedication to public service.

B. National Community Planning Month - Mayor Barnett read a proclamation proclaiming the month of October as Community Planning Month honoring the Village's Community Development staff for their contribution and commitment to public service.

4. Minutes of Council Meetings

MIN 2020-8702 - A. Minutes: Council Minutes - October 13, 2020

Motion: Commissioner Earl moved that the Council adopt the minutes of the October 13, 2020 meeting, as presented. Commissioner Walus seconded the motion.

Mayor Barnett declared the motion carried by voice vote.

5. Public Comments

Mr. Jim Bolender and Josh Bales, of Gia Mia, a new restaurant opening up in the Village, addressed the Council informing them that their restaurant is offering enclosed canopies for outdoor seating. However, Mr. Bolender stated he wanted to be code compliant. The Mayor emphasized to him to continue working with the Village's community development department as the Village was trying to work within the State, County and local government to be accommodating as much as it could. The Mayor also suggested that Mr. Bolender speak to the Downtown Management Corporation and economic development staff about their outdoor dining ideas.

Mr. Tom Beckman, owner and brewer of Goldfinger Brewing Company, asked some questions about the language in the Rules and Regulations for Outdoor Dining as it related to tents and specifically the language about having 50% of the sides to be open to allow air flow.

Mr. Fieldman responded that it was a state regulation found in the Phase IV of the Restore Illinois Plan. Details followed. Mr. Beckman stated he had three tents and in order to comply with the rules, he inquired whether his tents were considered as one contiguous tent or three separate ones, wherein Mayor Barnett recommended that he follow up with the Village's community development team.

Table 1. Public Comments for October 20, 2020 Village Council Meeting
Agenda Section	Agenda Item	Comment	Commenter
6. Consent Agenda	Consent J. RES 2020-8684 A resolution extending an amending Resolution No. 2020-35 and certain emergency orders regarding outdoor dining and liquor provisions	I have researched the recommendations for air flow and ventilation published by the WHO and CDC as it pertains to mitigating the spread of COVID-19 in public spaces. There are formulas, based on the science of diluting airborne pathogens with new air, that are used to calculate the minimum ventilation for safe seating in public. Can you please provide the process by which you determined that "tents must have at least 50% of the sides open to allow open air flow"? Where does the 50% figure come from? According to the WHO and CDC, sitting outdoors, in conjunction with proper spacing and face coverings, significantly reduces ones risk of contracting COVID-19 as compared to sitting indoors. Given that this is the case, why are outdoor tents being subject to air flow regulations while indoor spaces aren't?	Thomas Beckmann 513 Rogers Street Downers Grove, IL

6. Consent Agenda

COR 2020-8701 - A. Claims Ordinance: No. 6381 - Payroll, October 3, 2020

BIL 2020-8700 - B. Bills Payable: No. 6556 - October 20, 2020

MOT 2020-8686 - C. Motion: Authorize a three-year contract to Air One, Inc., Elgin, IL for Firefighter Turnout Gear

Summary: This authorizes the purchase firefighter turnout gear from Air One, Inc. of Elgin, Illinois.

RES 2020-8687 - D. Resolution: Authorize a Renewal Agreement with Blue Cross/Blue Shield of Illinois for Medical Claim Administration Services

Summary: This authorizes a renewal agreement with Blue Cross/Blue Shield of Illinois for medical claim administration services.

A RESOLUTION AUTHORIZING A RENEWAL AGREEMENT WITH BLUE CROSS/BLUE SHIELD OF ILLINOIS FOR MEDICAL CLAIM ADMINISTRATION SERVICES

RESOLUTION 2020-48

RES 2020-8688 - E. Resolution: Authorize a Renewal Agreement with Blue Cross/Blue Shield of Illinois for Stop Loss Insurance Coverage

Summary: This authorizes a renewal agreement with Blue Cross/Blue Shield of Illinois for stop loss insurance coverage

A RESOLUTION AUTHORIZING A RENEWAL AGREEMENT WITH BLUE CROSS/BLUE SHIELD OF ILLINOIS FOR STOP LOSS INSURANCE COVERAGE

RESOLUTION 2020-49

RES 2020-8693 - F. Resolution: Authorize a Renewal Agreement with Humana for Medicare Advantage Insurance for Retirees over 65

Summary: This authorizes a renewal agreement with Humana for Medicare Advantage insurance for retirees over 65

A RESOLUTION AUTHORIZING A RENEWAL AGREEMENT WITH HUMANA FOR MEDICARE ADVANTAGE INSURANCE FOR RETIREES OVER 65

RESOLUTION 2020-50

RES 2020-8694 - G. Resolution: Authorize the Renewal of a Group Dental Insurance Contract with Delta Dental of Illinois

Summary: This authorizes the renewal of a group dental insurance contract with Delta Dental of Illinois.

A RESOLUTION AUTHORIZING THE RENEWAL OF A GROUP DENTAL INSURANCE CONTRACT WITH DELTA DENTAL OF ILLINOIS

RESOLUTION 2020-51

RES 2020-8695 - H. Resolution: Authorize Approval of Employee Benefit Renewal/Contracts and Plan Amendments for FY21

Summary: This authorizes the employee benefit renewal contracts and plan amendments for FY21

A RESOLUTION AUTHORIZING THE EMPLOYEE BENEFIT RENEWAL CONTRACTS AND PLAN AMENDMENTS FOR FY21

RESOLUTION 2020-52

RES 2020-8696 - I. Resolution: Authorize Amendment #8 to National Insurance Services Trust Joinder Agreement with National Insurance Services Trust for Long Term Disability Insurance

Summary: This authorizes amendment #8 to National Insurance Services trust joinder agreement with National Insurance Services trust for long term disability insurance

A RESOLUTION AUTHORIZING AMENDMENT #8 TO NATIONAL INSURANCE SERVICES TRUST JOINDER AGREEMENT WITH NATIONAL INSURANCE SERVICES TRUST FOR LONG TERM DISABILITY INSURANCE

RESOLUTION 2020-53

RES 2020-8684 - J. Resolution: Extend and Amend Resolution No. 2020-35 and Certain Emergency Orders Regarding Outdoor Dining and Liquor Provisions

Summary: This extends and amends Resolution No. 2020-35 and certain emergency orders regarding outdoor dining and liquor provisions

A RESOLUTION EXTENDING AND AMENDING RESOLUTION NO. 2020-35 AND CERTAIN EMERGENCY ORDERS REGARDING OUTDOOR DINING AND LIQUOR PROVISIONS

RESOLUTION 2020-54

RES 2020-8697 - K. Resolution: Amend the Employee Administrative Rules and Regulations

Summary: This amends the employee administrative rules and regulations

A RESOLUTION AMENDING THE EMPLOYEE ADMINISTRATIVE RULES AND REGULATIONS

RESOLUTION 2020-55

Motion: Commissioner Earl moved that the Council adopt the Consent Agenda as presented. Commissioner Walus seconded the motion.

Mayor Barnett declared the motion carried by voice vote.

7. Active Agenda

ORD 2020-8671 - A. Ordinance: Amend Zoning Ordinance Provisions

Summary: This amends zoning ordinance provisions

AN ORDINANCE AMENDING ZONING ORDINANCE PROVISIONS

ORDINANCE 5828

Motion: Commissioner Earl moved that the Council adopt "An Ordinance to Amend Zoning Ordinance Provisions", as presented. Commissioner Walus seconded the motion.

Mayor Barnett declared the motion carried by voice vote.

8. First Reading

9. Manager's Report

REP 2020-8698 - A. Report: Covid-19 Financial Response Plan Update

Mr. Fieldman addressed the Council and recalled the negative impacts stemming from the pandemic, yet he pointed out the Village was keeping its goal to be a sustainable and resilient Village government by providing essential services through 2020 and into the future. Back in April, Mr. Fieldman explained that conservative revenue projections were provided to Council and had reflected that many revenue sources were declining 50% or more. However, he clarified the Village was not near that projection and recalled, for Council, that the Village had created a four-tier response plan to address such gap. Each of the tier responses were explained in detail. Mr. Fieldman reviewed actual revenue performance figures in greater detail from 2019 to the present, pointing out that the figures for July 2020 performed better than back in 2019. Past and projected performance levels for sales tax revenue, home rule sales tax, food and beverage tax, and hotel tax followed. Current revenue and expenses were also reviewed with staff explaining how it would address the financial gaps in the future. Staff would continue to monitor the figures for the fourth quarter.

Per questions regarding commuters returning, Mr. Fieldman indicated that riders were starting to increase slightly. Quarterly permit holders were being renewed while daily fees were almost at zero.

Commissioner Kulovany shared his concerns about the outdoor dining topic, given the recent Governor's announcement. Mr. Fieldman relayed that he would be reviewing the Village's approach to outdoor dining in public spaces in the downtown area noting that Mr. Baker did contact the Downtown Management Corporation for their input. More information would be relayed at the November 10^th meeting.

INF 2020-8699 - B. Information: FY2021 Budget Introduction

Mr. Fieldman reviewed some slides with regard to the FY2021 proposed budget and recapped some of the information he covered over the summer. The new proposed budget would be published on the Village's website this Friday and he encouraged the public to read it. Next steps would include meetings to be held in order to receive public input and discussion with Council. The first discussion and public hearing would take place on November 10, 2020, followed by a Coffee with the Council, Budget Edition, on November 14, 2020 at 9:00 a.m. By the December 8^th meeting, Mr. Fieldman estimated the budget process would be completed with the budget adopted, along with the adoption of the property tax levy. Mr. Fieldman followed with a review of key points in the executive summary.

Commissioner Earl was pleased to hear that the TIF would be retired. Also, she relayed the challenges with the Governor's announcement coming out this Friday and its effects on the restaurant businesses within the Village.

Mayor Barnett reminded the viewing public that all information being presented was on the Village's web site as it related to the budget and the pandemic. He emphasized that when sales revenue is down for the restaurants, it affects the Village and its services to the public. However, he was pleased to see residents visiting restaurants, asked residents to support them, and to look for ways to support each other.

10. Mayor and Council Member Reports

Mayor Barnett invited commissioners to provide their comments/thoughts.

Commissioner Kulovany asked that the public continue to wear masks, given the second pandemic wave arriving.

Commissioner Sadowski-Fugitt reminded the public to follow the Department of Health guidelines as well as vote.

Commissioner Walus announced that Bonfield Express registration was still open for the virtual race and that the public should visit www.bonfieldexpress.com/registation to register. She pointed out that the COVID-19 virus restrictions were reinstituted for 14 days for the following counties: DuPage, Kane, Will and Kankakee and emphasized the public's need to think how not wearing a mask can negatively affect the following: small businesses, restaurants, and possibly the schools in the future. She asked the residents to continue to support the restaurants.

Commissioner Gray also reminded the public to follow the health department guidelines. He further shared a request from a female kicker on a football team who asked for input on an essay for college, eventually doing some research on her own, and to make a change in social justice.

Commissioner Earl reminded the public to vote early and to visit www.DuPage.org for more voting information. She also shared some services that are available to seniors.

Commissioner Hosé also reminded Village residents to vote early. Because he may have been exposed to COVID-19, Commissioner Hosé decided to take precautions and stay home. He asked the residents to exercise the same caution.

Mayor Barnett believed the pandemic would continue and reiterated to think of others and not expose them.

11. Adjournment

Mayor Barnett asked for a motion to adjourn the meeting.

Motion: Commissioner Earl made a motion to adjourn the meeting. Commissioner Walus seconded the motion.

Mayor Barnett declared the motion carried and the meeting adjourned at 7:49 p.m.

Respectfully submitted,

Megan Miles

Village Clerk