May 14, 2019

1. Call to Order

Mayor Bob Barnett called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Barnett led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Council Attendance (Present):  Commissioner Walus, Commissioner Earl, Commissioner Sadowski-Fugitt; Commissioner Kulovany, Commissioner Hosé; Mayor Barnett

Absent:  None

Non-Voting:  Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden

The Council meeting is broadcast live and a recording of the meeting is made using Village-owned equipment. The recording of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6. 

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading. 

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.

Mayor Barnett said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

MIN 2019-8172 - A. Minutes:  Council Minutes - May 7, 2019

Motion:  Commissioner Hosé moved to approve the minutes as presented.  Commissioner Earl seconded the motion.

Mayor Barnett declared the motion carried by voice vote. 

4. Proclamations

1. Mayor Barnett proclaimed the week of May 19-25, 2019, as Public Works Week in the Village of Downers Grove. He presented a copy of the Proclamation to Nan Newlon, Director of the Village's Public Works Department.
2. The Mayor proclaimed May 2019 as Historic Preservation Month in the Village of Downers Grove. He presented a copy of the Proclamation to Stan Popovich, Director of the Village's Department of Community Development.
3. Mayor Barnett proclaimed the week of May 12-18, 2019, as Police Week in the Village of Downers Grove. He presented a copy of the Proclamation to Police Chief Gillette and Downers Grove Police Officers in attendance at the meeting.

5. Public Comments

This is the opportunity for public comments.

1.   George Swimmer addressed two issues regarding railroad safety. He's been involved in railroad safety for 25 years, and spoke about the first accident of which he was aware. Former Police Chief Graves was very involved years ago with enforcement at the crossings. Once improved enforcement began, people stopped crossing the tracks illegally. He said that the Downers Grove Police Department is one of the best police departments. He asked that periodic enforcement start again so there is a police presence at the train stations when commuters come home at the evening rush. Mr. Swimmer said that when he ran for State Representative about 20 years ago one of his goals was to accomplish grade separation. Brian Krajewski started a task force that resulted in the underpass on Belmont. Mr. Swimmer spoke of the benefits of that underpass. Lisle and Naperville have grade separations. He would like to see more grade separations in Downers Grove. He asked the new Mayor to form a grade separation task force, and asked that this Council act on this matter. He thanked the Council for their consideration.

2.   John Wilcox said he has been a resident of Downers Grove for 44 years. Because of his concern about pedestrian crossings, he made a video last fall of 41 people who crossed or were crossing the tracks before the gates went up. Mr. Wilcox said he called the Police Chief who told him it was a Metra problem. Mr. Wilcox offered to share that video with the Village Police Department.

6. Consent Agenda

BIL 2019-8173 - A. Bills Payable:  No. 6454, May 14, 2019

MOT 2019-8151 - B. Motion:  Authorize $17,409.65 to CDS Office Technologies, Itasca, IL, for Replacement of 15 Laptop Computers and 5 Docking Stations

Summary:  This authorizes the purchase of 15 laptop computers and 5 docking stations, as part of the Village's hardware lifecycle management plan.

MOT 2019-8164 - C.  Motion:  Award a Contract Not to Exceed $45,870.00 to Hampton, Lenzini and Renwick, Inc., Elgin, IL, for Native Landscaping and Natural Areas Maintenance and Monitoring

Summary:  This awards a contract for native landscaping and natural areas maintenance and monitoring to Hampton, Lenzini and Wenwick, Inc., (LRH) of Elgin, Illinois in an amount of $45,870.00.

MOT 2019-8166 - D. Motion:  Award $61,899.00 to K.L.F. Enterprises Inc., Markham, IL, for Demolition Services for 4113 Belle Aire Lane and 3854 Glendenning Road

Summary:  This authorizes a contract for the demolition of residential structures located at 4113 Belle Aire Lane and 3854 Glendenning Road to K.L.F. Enterprises, Inc., Markham, Illinois, in the amount of $61,899.00.

 MOT 2019-8160 - E. Motion:  Authorize a Fee Waiver in the Amount of $11,582.44 to St. Mary of Gostyn for Building Permit Fees

Summary:  This approves a building permit fee waiver request in the amount of $11,582.44 to St. Mary of Gostyn, 440 Prairie Avenue. 

 MOT 2019-8169 - F. Motion:  Award a Three-Year Contract for $214,800.00 to Go Painters, Inc., Maywood, IL, for Fire Hydrant Sandblasting and Painting

Summary:  This awards a three-year contract for fire hydrant sandblasting and painting to Go Painters, Inc. of Maywood, Illinois, for $214,800.00. 

MIN 2019-8123 - H. Minutes:  Note Receipt of Minutes of Boards and Commissions

Summary:  Plan Commission - April 1, 2019

Motion: Commissioner Hosé moved to approve the Consent Agenda as presented.  Commissioner Earl seconded the motion.

Mayor Barnett declared the motion carried by voice vote.

7. Active Agenda

8. First Reading

ORD 2019-8145 - A. Ordinance:  Authorize a Special Use for 62 Ogden Avenue to Permit a Drive-Through

Stan Popovich, Director, Community Development, explained the Ordinance request for a drive-through at 62 Ogden Avenue, on the east side of the Village. The property consists of two parcels. There is an existing Starbucks that would move to facilitate a drive-through. He showed the location of the drive-through. There are no proposed new curb cuts. Access will be from Williams Street. He showed elevation drawings of the drive-through. The property is a corridor commercial property and complies with the Comprehensive Plan. The Plan Commission considered this petition and found it to meet the Special Use standards.

Commissioner Earl said that this proposal differs from the last proposal. She asked whether they have taken into account the amount of foot traffic crossing the parking lot.

Mr. Popovich said there is a sidewalk and pedestrian connection. Staff will talk with the petitioner about adding some type of control signage.

Tyson Fraser of IRC, the petitioner, said there will be a stop sign. He said the earlier proposal was restricted by the landlord and anchor tenants.

ORD 2019-8144 - B. Ordinance:  Authorize a Special Use for 2300 Wisconsin Avenue to Permit a Personal Vehicle Repair and Maintenance Business

Mr. Popovich said this property concerns Units 306 and 307. He showed the location at the Ellsworth Industrial Park. The petitioner is proposing a vehicle repair and maintenance service for high-end vehicles. The three buildings involved are connected to each other. There will be no more than five cars in the units at one time, and all cars will be stored indoors. The area is zoned as Light Industrial Business Park and complies with the Comprehensive Plan. The Plan Commission considered this petition and found it to meet the standards for a Special Use.

MOT 2019-8163 - C. Motion:  Award $1,278,591.50 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for Debolt, Linden, and Gierz Stormwater Improvement - Phase 1

Nan Newlon, Director, Public Works, said this contract is for stormwater improvements in the amount of $1,278,591.50 to A Lamp Concrete Contractors. She identified where the runoff occurs and results in substantial flooding of the surrounding properties' back yards and side yards. The project scope includes pavement improvements and regrading on Linden Place, installation of curb and gutter and a new storm sewer system along Linden Place, with connection to existing storm sewers, and replacement of a watermain at Linden Place. She said that four bids were received and A Lamp was the low bidder. They have completed other projects for the Village with good results, as well as excellent referrals from other communities.

Commissioner Sadowski-Fugitt asked if this was identified before the flood maps were drawn. Ms. Newlon said it was identified in the Stormwater Project Analysis. It is localized drainage because of poor drainage outlets for those areas. 

Village Manager Dave Fieldman said it was identified before the flood maps were finalized.

MOT 2019-8168 - D. Motion:  Award $2,707,000.00 to J.A. Johnson Paving Company, Arlington Heights, IL, for 2019 Street Resurfacing Lamp

Ms. Newlon said this is to award a contract for street resurfacing to J.A. Johnson of Arlington Heights in the amount of $2,707,000 and is a component of the 2019 roadway maintenance project. The scope includes resurfacing 27 street segments including repair and patching of several sections as well as sections of curb and gutter. She displayed a list of the streets included in this contract. Ms. Newlon noted that two bids were received and J.A. Johnson was the low bidder. They have successfully completed other projects for the Village and staff recommends awarding this contract to J.A. Johnson Paving Company.

The Mayor said there is a list of the streets online included in this contract.

Mr. Fieldman said the streets will also be posted on the Village's website. In addition, there are some streets to be resurfaced on other projects which will also be shown on the Village's website.

ORD 2019-8165 - E. Ordinance:  Amend Rates Charged for Water

Judy Buttny, Finance Director, said that staff has prepared an ordinance to increase water rates effective July 1, 2019, which is a pass through rate to reflect the increase the Village has received from the DuPage Water Commission. The rate has been increased by 4/10%, or $.03 per unit. A unit consists of about 750 gallons of water.

The Mayor reiterated that this is a pass-through to reflect the increase the Village has received.

9. Mayor's Report

A.  New Business

Mayor Barnett noted that a resolution will be presented in the future to fill various Council positions and liaisons to various Boards and Commissions. These appointments will not be presented until the 7^th Council member position is filled. The appointment being made tonight is to meet statutory requirements for the position of Mayor Pro Tem and Deputy Liquor Commissioner.

RES 2019-8178   1.  Resolution:  Appoint Mayor Pro Tem and Deputy Liquor Commissioner

Village Clerk April Holden read the Resolution appointing Commissioner Hosé as Mayor Pro Tem and Deputy Liquor Commissioner.

Summary: This appoints Commissioner Greg Hosé as Mayor Pro Tem and Deputy Liquor Commissioner.

A RESOLUTION APPOINTING MAYOR PRO TEM AND DEPUTY LIQUOR COMMISSIONER

RESOLUTION 2019-35

Motion: Commissioner Hosé moved to adopt "A Resolution Appointing Mayor Pro Tem and Deputy Liquor Commissioner" as presented.  Commissioner Earl seconded the motion.

Mayor Barnett declared the motion carried by voice vote.

10. Manager's Report

There was no report.

11. Attorney's Report

Pursuant to Section 2.5 of the Downers Grove Municipal Code, the following are presented for Village Council consideration:

1. An ordinance authorizing a special use for 62 Ogden Avenue to permit a drive-through
2. An ordinance authorizing a special use for 2300 Wisconsin Avenue to permit a personal vehicle repair and maintenance business
3. An ordinance amending rates charged for water

12. Council Member Reports

Commissioner Kulovany reported that a successful Founders Day event was held with 14 individual events. In addition, they had a wonderful event at the Avery Coonley School discussing the history and architecture of the school. It was well attended.

Commissioner Walus reminded everyone that there are 37 days to Rotary GroveFest.

13. Adjournment

Motion:  Commissioner Hosé moved to adjourn into Executive Session pursuant to Section 2(c)(3) of the Illinois Open Meetings Act to consider the selection of a person to fill a public office, as defined in this Act.  Commissioner Earl seconded the motion.    

Votes:  Yea: Commissioners Hosé, Earl, Kulovany, Sadowski-Fugitt, Walus; Mayor Barnett

Nay: None

Mayor Barnett declared the motion carried by and the meeting adjourned into Executive Session at 7:37 p.m.

Respectfully submitted, April Holden Village Clerk