December 20, 2016
1. Call to Order
Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Tully led those present in the Pledge of Allegiance to the Flag.
MOT 2016-7221 A. Motion: Permit Electronic Attendance
2. Roll Call
Council Attendance (Present): Commissioner Walus, Commissioner Earl, Commissioner Waldack, Commissioner White, Commissioner Hosé, Commissioner Barnett; Mayor Tully
Absent: None
Non-Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden
The Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village-owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.
The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak, should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.
Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Council Meetings
MIN 2016-7205 - A. Minutes: Executive Session Minutes for Approval Only - November 22, 2016
MIN 2016-7206 - B. Minutes: Council Minutes - December 13, 2016
Motion: Commissioner Hosé, seconded by Commissioner Waldack, moved to approve the minutes as presented.
Mayor Tully declared the motion carried by voice vote.
4. Presentations
1. Proclamation - Community Adult Day Center
Mayor Tully read a proclamation recognizing the Community Adult Day Care Center's 30th Anniversary, and presented the proclamation to Susan Neustrom, Director of the Adult Day Care Center at Gloria Dei Church. Ms. Neustrom thanked the Mayor and said it was an honor to receive this proclamation. She said they are looking forward to the next 30 years and to continuing to serve the community.
Commissioner Waldack said as a board member he appreciates the proclamation. It is a fabulous organization, and there are many reasons seniors come to this facility. The seniors in the center receive socialization and maximize their potential. He said anyone interested in the program should call Gloria Dei Church.
2. Recognition of Service of Board and Commission Members
Mayor Tully said that the Village is privileged to have a number of Boards and Commissions that help the Council and staff with their jobs. He noted that the jobs could not be done without these volunteers and the foundation they lay with respect to important topics. He then recognized those who were present at this meeting and thanked them for their service including: Daniel Cozza (Plan Commission), Thomas Read (Library Board), Denise Rabatah (Plan Commission), and Christine Fregeau (Liquor Commission). The Mayor presented each with a certificate.
5. Public Comments
This is the opportunity for public comments.
Chris Fregeau, 1918 Elmore, thanked the staff of Public Works for their work during the recent storm. She is never disappointed by the snow removal plan.
5. Consent Agenda
COR 2016-7207 - A. Claims Ordinance: No. 6189, Payroll, November 25, 2016
BIL 2016-7208 - B. Bills Payable: No. 6304, December 20, 2016
RES 2016-7172 - C. Motion: Authorize $855,200.00 for the Purchase of 17 Replacement Vehicles through Cooperative Purchase Agreements
Summary: This authorizes $855,200.00 for the purchase of 17 replacement vehicles through cooperative purchase agreements.
RES 2016-7212 - D. Resolution: Authorize a Local Agency Agreement with the Illinois Department of Transportation for Dunham Road Resurfacing (Project ST-038)
Summary: This authorizes a local agency agreement with the Illinois Department of Transportation for Dunham Road resurfacing.
A RESOLUTION AUTHORIZING EXECUTION OF A LOCAL AGENCY AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR DUNHAM ROAD RESURFACING (PROJECT ST-038)
RESOLUTION 2016-95
RES 2016-7213 - E. Resolution: Authorize a Local Agency Agreement with the Illinois Department of Transportation for Finley Road Resurfacing (Project ST-036)
Summary: This authorizes a local agency agreement with the Illinois Department of Transportation for Finley Road resurfacing.
A RESOLUTION AUTHORIZING EXECUTION OF A LOCAL AGENCY AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR FINLEY ROAD RESURFACING (PROJECT ST-036)
RESOLUTION 2016-96
RES 2016-7203 - F. Resolution: Authorize a Second Extension to the Agreement with Data Ticket, Inc.
Summary: This authorizes a second extension with Data Ticket, Inc. for the administration of the Police Department's parking citation process.
A RESOLUTION AUTHORIZING EXECUTION OF A SECOND EXTENSION TO THE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND DATA TICKET, INC.
RESOLUTION 2016-97
MOT 2016-7204 - G. Motion: Authorize $33,680.00 to Thompson Elevator Inspection Service, Inc., Mount Prospect, IL, for Elevator Inspection Services
Summary: This authorizes $33,680.00 to Thompson Elevator Inspection Service, Inc., Mount Prospect, IL, for elevator inspection services.
MIN 2016-7211 - H. Minutes: Note Receipt of Minutes of Boards and Commissions
Summary: Stormwater & Flood Plain Oversight Committee - August 11, 2016
Motion: Commissioner White moved to approve the Consent Agenda as amended. Commissioner Waldack seconded the motion.
Commissioner Waldack commented on Items D & E of the Consent Agenda, saying those are examples of having a seat at the table and some input through DuPage Mayors and Managers Conference. He said funds are based on merit. He and Public Works Director Nan Newlon sit on the Transportation Policy Committee. Ms. Newlon is a well-respected member of the Committee, and she spoke in favor of the process of funding.
Votes: Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully
Nay: None
Mayor Tully declared the motion carried.
7. Active Agenda
ORD 2016-7130 - A. Ordinance: Rezone Certain Property Located at 3300 Finley Road
Summary: This rezones 3300 Finley Road from "B-3 General Services and Highway Business" to "B-3/PUD, General Services and Highway Business/Planned Unit Development."
AN ORDINANCE REZONING CERTAIN PROPERTY LOCATED AT 3300 FINLEY ROAD
ORDINANCE NO. 5596
Motion: Commissioner White moved to adopt "An Ordinance Rezoning Certain Property Located at 3300 Finley Road," as presented. Commissioner Waldack seconded the motion.
Votes: Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully
Nay: None
Mayor Tully declared the motion carried.
ORD 2016-7129 - B. Ordinance: Designate the Property at 3300 Finley Road as Planned Development #57 to Allow Additional Signage
Summary: This designates the property at 3300 Finley Road as Planned Unit Development #57 to allow additional signage.
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF DOWNERS GROVE, ILLINOIS TO DESIGNATE THE PROPERTY AT 3300 FINLEY ROAD (LOCATED AT THE SOUTHWEST CORNER OF FINLEY ROAD AND OPUS PLACE) AS PLANNED UNIT DEVELOPMENT #57 TO ALLOW ADDITIONAL SIGNAGE
ORDINANCE NO. 5597
Motion: Commissioner White moved to adopt "An Ordinance Amending the Zoning Ordinance of the Village of Downers Grove, Illinois, to Designate the Property at 3300 Finley Road (Located at the Southwest Corner of Finley Road and Opus Place) as Planned Unit Development #57 to Allow Additional Signage," as presented. Commissioner Waldack seconded the motion.
Votes: Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully
Nay: None
Mayor Tully declared the motion carried.
ORD 2016-7133 - C. Ordinance: Amend Stormwater Utility Fees
Summary: This amends the Municipal Code regarding stormwater utility fees effective January 1, 2017.
AN ORDINANCE AMENDING STORMWATER UTILITY FEES
ORDINANCE NO. 5598
Motion: Commissioner White moved to adopt "An Ordinance Amending Stormwater Utility Fees," as presented. Commissioner Waldack seconded the motion.
Votes: Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully
Nay: None
Mayor Tully declared the motion carried.
ORD 2016-7201- D. Motion: Authorize a Contract No to Exceed $70,000.00 with Kane, McKenna and Associates, Inc., for TIF Consulting Services
Summary: This authorizes execution of a contract for TIF consulting services to Kane, McKenna and Associates, Inc. for a total amount not to exceed $70,000.00.
Motion: Commissioner White moved to authorize execution of a contract for TIF consulting services to Kane, McKenna and Associates, Inc. for a total amount not to exceed $70,000.00. Commissioner Hosé seconded the motion.
Votes: Yea: Commissioners White, Hosé, Walus, Waldack, Barnett; Mayor Tully
Nay: Commissioner Earl
Mayor Tully declared the motion carried.
ORD 2016-7199 - E. Ordinance: Amend Mobile Food Vehicle Vendor Provisions
Summary: This amends provisions for mobile food vendors.
AN ORDINANCE AMENDING MOBILE FOOD VEHICLE VENDOR PROVISIONS
ORDINANCE NO. 5599
Motion: Commissioner White moved to adopt the "An Ordinance Amending Mobile Food Vehicle Vendor Provisions," as presented. Commissioner Waldack seconded the motion.
Commissioner Barnett moved to amend the ordinance by deleting Section 8.16.3 (1) and amending Section 8.16.3 (2) (d) and Sections 8.16.3 (3) and (4). He said that this attempts to keep background checks by focusing on certain activities and children in our community. The original language was too broad. Vendors can only operate in office and industrial parks and the Park District. He thinks this addresses many of the concerns raised.
Commissioner White said he is sympathetic to the concerns expressed; however, this amendment might be too broad, and he is not prepared to vote on this tonight. He said there are other issues that need to be addressed in a holistic way.
Commissioner Waldack commented that this was an experiment that barely got off the ground. Staff brought forth some changes. Applicants asked for more areas and territories, lower fees and fewer background checks. He said the applicants did not ask for this and he doesn't know why this is being presented. He can approve staff's recommendation.
Commissioner Hosé said that he agrees that this is an idea whose time has not yet come. He would like this reviewed further, and will not vote in favor of the amendment.
Commissioner Barnett then gave examples of felony charges. He outlined what is left in the Ordinance regarding investigations and background checks. Commissioner Barnett said that the Council is charged with evaluating everything that comes before it.
Mayor Tully said that the concept of food truck vendors has had trouble getting off the ground. Eventually there was support for an Ordinance, and without experience, conditions were added to the Ordinance. He has no problem with re-visiting this regarding the scope of service, cost and barriers to getting a license. He probably would not have supported background checks except that it was presented as part of the Ordinance. He thinks the proposed changes are reasonable and he is happy to support Commissioner Barnett's amendment.
Mayor Tully asked for a roll call on the amendment to the Ordinance.
Votes: Yea: Commissioner Barnett; Mayor Tully
Nay: Commissioners Walus, Earl, Waldack, White, Hosé
Mayor Tully declared the motion failed.
Mayor Tully then asked for a roll call on the Ordinance as presented.
Votes: Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully
Nay: None
Mayor Tully declared the motion carried.
8. First Reading
9. Mayor's Report
Mayor Tully shared a summary of the highlights of the recent National League of Cities Summit held in Pittsburgh. He wanted to apprise the Council of some interesting things being done by other communities. The National League of Cities includes cities across the country of all sizes, and is an opportunity for leaders to come together for educational opportunities and informal conversations. He said that there is always something you can learn from others. He reviewed some of the workshop sessions:
1) Senior Citizens Tax Work-Off Program - Seniors can work off some of their property tax bills by volunteering at their local Village Hall in return for a property tax/fee credit.
2) "Age-Friendly Salem" Initiative - Salem, MA. By joining AARP's "Age-Friendly Network," an "age friendly" action plan can be developed. It is a way to make a town a great place for all people to live. The Human Services Commission could review these. He said that additional information is available on the Salem, MA website.
3) Importance of Municipal Branding - The Mayor said that he has been talking about municipal branding since 2001. It is an expression of the image that a municipality presents. It is a way of standing out in a competitive world.
4) Community-Based Conflict Resolution Center - The Mayor said this program involves a part-time professional mediator who works with volunteers to help resolve or mediate neighborhood disputes. This program is out of Littleton, Colorado.
5) Autonomous Vehicles - These vehicles are located in Pittsburgh. Carnegie Mellon University has one of the top advanced robotics programs in the United States. The topography of Pittsburgh is an important element in this program. There is an impact on ordinances, on future parking and infrastructure needs, and on sales tax revenues. Some cities are thinking about repurposing parking garages in the future. The Mayor of Mountain View, California, said that they are not planning on building any additional parking structures, and intend to repurpose many of their parking structures. Mayor Tully said this resonated with him, as parking is an issue in Downers Grove. He said there appears to be a decrease in the need for parking structures in the future.
6) Lay the Groundwork for the Future - One Mayor mentioned that every time a street is opened, they lay empty conduit that creates a future asset. They don't know what may come up in the future in terms of needs.
7) Embrace the "Maker Movement" - Rethinking what manufacturing is today and how uses can easily co-habitate in ways that do not interfere with the expected use of the property. This can be a way to rethink land use.
Mayor Tully said that the National League of Cities next summit is in Charleston in 2017. He saw this as a very educational experience and he thanked the Village for the opportunity to attend.
10. Manager's Report
Village Manager Dave Fieldman expressed Happy Holiday wishes to the Council and to everyone in the community.
11. Council Member Reports
Commissioner Hosé thanked those members of Boards and Commissions recognized earlier and all those who serve. He extended wishes for a Merry Christmas and a Happy New Year.
Commissioner Barnett added his wishes for Happy Holidays to the Village and thanked the Mayor for taking time to attend the Summit and for his presentation. The exposure is good for the Village.
Commissioner Waldack thanked all the neighbors on Willard Place, staff and those working outside for their service, and wished everyone a Merry Christmas and Happy New Year.
Commissioner Earl added her wishes for Happy Holidays, Merry Christmas and Happy New Year to all. She said that the Downers Grove Library has an excess of 960,000 items checked out as of the end of November. They are hoping to break the one million mark, and she encouraged citizens to go to the Library and check out some items.
Commissioner Walus also thanked the Board and Commission members present tonight, and extended her wishes for a Merry Christmas and Happy New Year.
Commissioner White wished everyone Happy Holidays.
Mayor Tully wished the staff Merry Christmas and Happy New Year, as well as his colleagues and the community. He wished everyone a happy, safe and prosperous 2017 and noted that this is the last meeting of 2016.
12. Adjournment
Motion: Commissioner White moved to adjourn. Commissioner Waldack seconded the motion.
Votes: Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully
Nay: None
Mayor Tully declared the motion carried and the meeting adjourned at 7:55 p.m.
Respectfully submitted,
April Holden
Village Clerk
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