Minutes Archive

June 18, 2013

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Roll Call

Convene into Executive Session - Ante Room

Commissioner Neustadt moved to go into Executive Session pursuant to Section 2(c)(2) of the Illinois Open Meetings Act to discuss collective negotiating matters. Commissioner Durkin seconded the Motion.

The Mayor declared the Motion carried by voice vote and the Council convened into Executive Session in the Ante Room at 6:00 p.m.

Reconvene into Open Session - Call to Order - Council Chambers - 7:00 p.m.

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:02 p.m. in the Council Chambers of the Downers Grove Village Hall.

2. Roll Call

Present: Commissioner Bob Barnett, Commissioner Sean P. Durkin, Commissioner Becky Rheintgen, Commissioner Geoff Neustadt, Commissioner Greg Hosé, Commissioner David S. Olsen and Mayor Martin Tully Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden T he Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

3. Minutes of Council Meetings

Executive Session Minutes for Approval Only - May 21, 2013 Council Meeting - June 11, 2013 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Neustadt moved to approve the minutes as presented. Commissioner Durkin seconded the motion.

The Mayor declared the Motion carried by voice vote.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

Michael Cassa, President, Downers Grove Economic Development Corporation (EDC), spoke of three upcoming events: 1) The first annual EDC luncheon will be held on June 26 at the Doubletree Hotel. The keynote speaker is James Skogsbergh, President and Chief Executive Officer of Advocate Health Care. Mayor Tully will present awards and Mr. Cassa will deliver the annual report. 2) The Illinois Association of Chiefs of Police will hold their annual training conference and installation banquet June 21-23, 2013, at the DoubleTree Suites. The EDC is preparing registration bags and helping arrange transportation to Rotary GroveFest. 3) The EDC will help staff the Visitors Bureau booth at Rotary GroveFest, and is sponsoring a giveaway of $100 of downtown dollars.

Michelle Schelli, 6215 Pershing, commented on her water, saying that it smells of bleach. She asked if it had anything to do with the new liner in the water tower.

Mayor Tully said staff will look into the matter.

5. Council Member Reports

Commissioner Olsen announced two runs this weekend. On Saturday, June 22, 2013, a 5K will take place at McCollum Park at 8:00 a.m. On Sunday, June 23, 2013, the 36th Annual DG 5 Miler will take place at 7:30 a.m. at Lincoln Center.

Commissioner Neustadt said he attended the grand re-opening of Dream Interiors located on the upper level of their building at 5122 Main Street. He congratulated them.

Mayor Tully wished Dream Interiors much success. He said there are two days until Rotary GroveFest and invited everyone to attend.

6. Public Hearings

7. Consent Agenda

COR 00-05265 A. Claim Ordinance: No. 6007, Payroll, May 31, 2013

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL 00-05266 B. List of Bills Payable: No. 6054, June 18, 2013

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES 00-05267 C. Resolution: Authorize a Renewal Customer Service Agreement and Addendum with Call One, Inc.

Sponsors: Finance

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A RENEWAL CUSTOMER SERVICE AGREEMENT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND CALL ONE, INC.

RESOLUTION 2013-34 A motion was made to Pass this file on the Consent Agenda. Indexes: Telephone System

RES 00-05268 D. Resolution: Authorize a Point-to-Point Renewal Customer Service Agreement and Addendum with Call One, Inc.

Sponsors: Finance

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A POINT-TO-POINT RENEWAL CUSTOMER SERVICE AGREEMENT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND CALL ONE, INC.

RESOLUTION 2013-35 A motion was made to Pass this file on the Consent Agenda. Indexes: Telephone System

RES 00-05269 E. Resolution: Authorize an ISDN-PRI Renewal Customer Service Agreement and Addendum with Call One, Inc. - 825 Burlington Avenue

Sponsors: Finance

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ISDN-PRI RENEWAL CUSTOMER SERVICE AGREEMENT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND CALL ONE, INC.

RESOLUTION 2013-36 A motion was made to Pass this file on the Consent Agenda. Indexes: Telephone System

RES 00-05270 F. Resolution: Authorize an ISDN-PRI Renewal Customer Service Agreement and Addendum with Call One, Inc. - 5101 Walnut Avenue

Sponsors: Finance

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ISDN-PRI RENEWAL CUSTOMER SERVICE AGREEMENT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND CALL ONE, INC.

RESOLUTION 2013-37 A motion was made to Pass this file on the Consent Agenda. Indexes: Telephone System

RES 00-05271 G. Resolution: Authorize an Extension to the Google Apps for Government Customer Service Agreement with SADA Systems, Inc.

Sponsors: Information Services

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION TO THE GOOGLE APPS FOR GOVERNMENT CUSTOMER AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SADA SYSTEMS, INC.

RESOLUTION 2013-38 A motion was made to Pass this file on the Consent Agenda. Indexes: Computers

MOT 00-05272 H. Motion: Note Receipt of Minutes of Boards and Commissions

Summary of Item: Library Board - April 24, 2013 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes

Passed The Consent Agenda

A motion was made by Commissioner Neustadt, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Barnett, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully

8. Active Agenda

ORD 00-05254 A. Ordinance: Amend Provisions for the Administration of Electrical Testing

Sponsors: Community Development

Summary of Item: This amends provisions for the administration of electrical testing.

AN ORDINANCE AMENDING PROVISIONS FOR ELECTRICAL TESTING

ORDINANCE NO. 5322 A motion was made by Commissioner Neustadt, seconded by Commissioner Durkin, to Adopt this file. Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Barnett, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully Indexes: Electrical Code, Licensing Provisions

MOT 00-05264 B. Motion: Authorize $36,776.40 for Membership Dues for DuPage Mayors and Managers Conference (DMMC) for FY13-14

Sponsors: Manager's Office

Summary of Item: This authorizes renewal of the FY13-14 DuPage Mayors and Managers Conference membership and

submit dues in the amount of $36,776.40. C ommissioner Durkin moved to renew the FY 2013-14 membership for the DuPage Mayors and Managers Conference and authorize staff to submit dues in the amount of $36,776.40. Commissioner Olsen seconded the Motion.

Tom LeCren, 545 Chicago Avenue, asked for clarification regarding the position of DMMC as it relates to the DuPage County stormwater utility fee issue.

Mayor Tully said DMMC was in favor of the amendment which would have required a referendum.

Mr. LeCren asked if it is possible that residents of the Village would have two fees for stormwater utility.

The Mayor said we are dealing with the County and the State. DuPage County has committed to taking public comments before doing anything. The Mayor has made it clear that under no circumstances should our residents be hit twice, and was told that this issue was clearly understood.

Mr. LeCren asked if there would be legal recourse if residents were hit twice.

The Mayor said it would depend on what is proposed. Hypothetically, we would take whatever appropriate measures to make sure that our residents will not have to pay twice for the same service or capital investment. He does not know at this time what legal recourse would be available.

Commissioner Barnett amended the Motion as follows:

"Motion to renew the FY 2013-14 membership for the DuPage Mayors and Managers Conference and authorize staff to submit dues in the amount of $36,776.40." with the following set of expectations assumed to form part of the basis of future considerations of continued participation by the Village of Downers Grove;

a.) Identify and assess options for potential operational and capital changes aimed at minimizing membership dues while retaining high membership value and organizational performance

b.) Identify a plan for, and demonstrate progress toward, a material increase in future revenues from sources other than direct member community contributions

c.) Develop website/electronic communication processes allowing for web-searchable documents of all non-proprietary/non-closed session documents and minutes as well as a structured communication program with all member community elected officials

d.) Provide an annual state of the councils of governments report including significant achievements, CAFR and future strategic plan with multi-year components

e.) Establish a government consolidation and overhead reduction program group

f.) Establish an annual member survey designed to gather information about best practices, salary structures, labor agreement resolutions, innovations or initiatives such as Electric Aggregation, etc. to be on-line and searchable by member organizations.

Commissioner Durkin seconded the Motion.

The Mayor asked if these expectations could begin with the 2015/2016 membership.

Commissioner Barnett said the wording was not intended to be binding; it was intended to compel discussion as to whether there is effort in progress. He prefers to keep it as presented.

The Mayor asked for discussion on the Motion as amended.

Commissioner Neustadt said he will not support this Motion. He asked that it be provided to the staff. He believes the Motion has good intentions of specific outcomes.

Commissioner Olsen said he will support this as it is a good way to outline expectations for the DMMC. This is a starting point for the basis of future evaluations. It is important to have this publicly available.

Commissioner Hosé said he supports this in concept. He likes the idea, but would like to see a two-year time horizon to allow meaningful progress to occur.

Commissioner Rheintgen said she supports the amendment as it gives DMMC the opportunity to see if change occurs.

Commissioner Durkin said he thinks Council will see results. He would not have had an issue with a two-year window, but he thinks this can be accomplished in one year. He commended Commissioner Barnett for bringing this forward.

Mayor Tully said he supports the amendment. These are fair points and goals DMMC should try to accomplish. He looks at these goals as the responsibility of all Council members. He does not want this to be viewed as a punch list of what must be accomplished in one year. It is not a punch list. It is looking for progress made toward these goals.

Commissioner Barnett said he has been opposed to DMMC membership. He said he tried to focus on those things that Council members found bothersome about the process. This is an attempt to get the majority of the Council to commit to this.

Mayor Tully asked for a roll call on the amendment to the Motion:

VOTE: YEA - Commissioners Barnett, Durkin, Hosé, Olsen, Rheintgen; Mayor Tully NAY - Commissioner Neustadt

The Mayor declared the Amendment to the Motion passed.

The Mayor asked for discussion for the Motion as amended.

Commissioner Neustadt said the Council members need to support the will of the Council. He will try to attend meetings of the committees to which he is assigned. He looks forward to the leadership of Mayor Tully and Mr. Fieldman.

Commissioner Olsen said he is in support of this and even more strongly supportive with Commissioner Barnett's amendment. DMMC is one way to effectively engage with municipalities. The amendment provides metrics to measure effectiveness. He said he imagines that many communities want DMMC to be more effective. Downers Grove has the opportunity to benefit DMMC and providing expectations is a positive step. He looks forward to participating in the organization.

Mayor Tully said he does not think DMMC is dysfunctional. It functions as well as 33 communities can. However, Downers Grove demands more and we should seize the opportunity. We will have to communicate, collaborate and cooperate in order to get things done. We owe it to ourselves to do this.

The Mayor asked for a vote on the Motion as amended. The Mayor declared the Motion, as amended, passed. A motion was made by Commissioner Durkin, seconded by Commissioner Olsen, to Authorize this file. Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Barnett, Commissioner Durkin, Commissioner Hosé, Commissioner Olsen and Mayor Tully Nay: Commissioner Rheintgen and Commissioner Neustadt Indexes: DuPage Mayors & Managers

MOT 00-05235 C. Motion: Accept Update to Bicycle & Pedestrian Plan

Sponsors: Public Works

Summary of Item: This accepts the updates to the Downers Grove Bicycle and Pedestrian Plan dated March 2013,

prepared by Sam Schwartz Engineering. M ayor Tully asked for a motion to table this item to a date uncertain. He said that Commissioner Barnett did not have an opportunity to comment on this last week. This matter will come back to Council and will allow for the input and benefit of the full Council.

Gordon Goodman, 5834 Middaugh, asked for clarification. He asked if Council intends to make adjustments to the plan. If so, he suggested this be sent back to the Committee. He hopes that Council will clarify the procedure by which they want input and whether Council will have input without the review of the Committee. He asked for an explanation of what the delay means.

Mayor Tully said this would defer the matter to another date. This item was not discussed among all the Council members. He is not aware of any line item changes. The Mayor added that there will be advance notification of when it will be placed on a future agenda. A motion was made by Commissioner Durkin, seconded by Commissioner Olsen, to Table Indefinitely this file. Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Barnett, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully Indexes: Bikeway Plan

9. First Reading

MOT 00-05262 C. Motion: Award a Contract for $261,464.40 to Archon Construction Co., Inc., Addison, IL, for Sterling Road Storm Sewer Project

Sponsors: Public Works N an Newlon, Director, Public Works, said staff is requesting that a contract be awarded in the amount of $261,464.40 to Archon Construction Compnay, Inc. for the Sterling Road storm sewer project. The scope of the project includes the installation of storm sewers and catch basins on Sterling Road between 41st Street and 40th Street. The existing low spot on Sterling Road drains via an 8" clay draintile pipe that is in very poor condition. It runs through private property, surcharges frequently, and causes erosion and yard flooding. The new storm sewer system will restore drainage in the right-of-way, decreasing the frequency of flooding/erosion on private property. Because of street maintenance work scheduled on Sterling Road this year, staff recommends moving this project up now to coincide with street maintenance.

Commissioner Olsen asked about roadwork on Sterling Road.

Ms. Newlon said that is part of the street maintenance program and a separate fund for this project. Indexes: Storm Sewers

10. Mayor's Report

Materials to be Placed on File

11. Manager's Report

12. Attorney's Report

Future Active Agenda

13. Council Member New Business

14. Adjourn to Long-Range Planning Meeting - Committee Room

Mayor Tully asked for a Motion to adjourn to a meeting regarding long-range planning in the Committee Room.

Commissioner Neustadt moved to adjourn. Commissioner Durkin seconded the Motion.

VOTE: AYE: Commissioners Neustadt, Durkin, Hosé, Olsen, Rheintgen, Barnett; Mayor Tully

Mayor Tully declared the motion carried and the meeting adjourned to the Committee Room at 7:42 p.m.