April 09, 2013

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.  

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Becky Rheintgen and Mayor Martin Tully  Absent: Commissioner Sean P. Durkin and Commissioner Geoff Neustadt  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Executive Session Minutes for Approval Only - February 5, 2013; February 12, 2013  Council Meeting - April 2, 2013 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Schnell moved to approve the minutes as presented.  Commissioner Barnett seconded the motion.

The Mayor declared the Motion carried by voice vote.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

There were none.

5. Public Hearings

6. Consent Agenda

BIL 00-05196 A.  List of Bills Payable:  No. 6040, April 9, 2013

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

MOT 00-05186 B.  Motion:  Award a Contract for $1,882,214.50 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for the Oak Grove Unit III Reconstruction Project

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Roadway Improvements, Subdivision - Oak Grove Unit III

MOT 00-05189 C.  Motion:  Award a Contract for $1,918,509.63 to Central Blacktop Company, Inc., LaGrange, IL, for 2013 Resurfacing (A) Project

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Street - Resurfacing , Roadway Improvements

BID 00-05188 D.  Bid:  Award $280,038.89 to SKC Construction, Inc., Elgin, IL, for 2013 Preventive Seal and Parking Lot Improvements Project

Sponsors: Public Works A motion was made to Approve this file.  Mayor declared the motion carried. Indexes: Parking Lots, Preventive Seal

MOT 00-05195 E.  Motion:  Award a Contract for $1,338,465.50 to Trine Construction Corp., West Chicago, IL, for Watermain Improvements Contract (A)

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Water Main Improvements

BID 00-05187 F.  Bid:  Award $114,900 to Chicagoland Paving Contractors, Inc., Lake Zurich, IL, for 2013 Pavement Patching Services

Sponsors: Public Works A motion was made to Approve this file.  Mayor declared the motion carried. Indexes: Street - Resurfacing , Streets, Public Works - Standard Supplies & Services, Roadway Improvements, Water System

MOT 00-05191 G.  Motion:  Award a Contract for $111,500 to Crawford Murphy & Tilly, Inc., Aurora, IL, for Watermain Construction Engineering Services

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Water Main Improvements, Engineering Services

MOT 00-05192 H.  Motion: Award a Contract for $66,900 to Strand Associates, Inc., Joliet, IL, for Watermain Construction Engineering Services

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Water Main Improvements, Engineering Services

BID 00-05190 I.  Bid:  Authorize $717,429 for the Purchase of Four (4) Vehicles

Sponsors: Public Works A motion was made to Approve this file.  Mayor declared the motion carried. Indexes: Fire Equipment-Pumper, Vehicle Purchases

RES 00-05202 J.  Resolution:  Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code

Sponsors: Public Works

Summary of Item: RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE

RESOLUTION 2013-21 A motion was made to Pass this file on the Consent Agenda. Indexes: Motor Fuel Tax

RES 00-05201 K.  Resolution: Authorize an Intergovernmental Agreement with the Illinois Department of Transportation for the Resurfacing of Main Street between Maple Avenue and 55th Street

Sponsors: Public Works

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE RESURFACING OF MAIN STREET BETWEEN MAPLE AVENUE AND 55th STREET

RESOLUTION 2013-22 A motion was made to Pass this file on the Consent Agenda. Indexes: Street - Resurfacing , Illinois Department of Transportation

MOT 00-05200 L.  Motion:  Award a One-Year Contract for $85,500 to Marcott Enterprises, Inc., Villa Park, IL, for Debris Hauling Services

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Public Works - Standard Supplies & Services, Excavating Debris Hauling Services

MOT 00-05199 M.  Bid:  Award $28,442.50 to Marcott Enterprises, Inc., Villa Park, IL, for One-Year Supply of Crushed Limestone Services

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Public Works - Crushed Limestone & Ready Mix Concrete

MOT 00-05198 N.  Motion:  Note Receipt of Minutes of Boards and Commissions

Summary of Item: Liquor Commission - March 7, 2013

Plan Commission - March 4, 2013 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes

Passed The Consent Agenda

A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Rheintgen and Mayor Tully

7. Active Agenda

ORD 00-05193 A.  Ordinance:  Amend Fence Provisions for Non-Residential Uses in a Residence District

Sponsors: Community Development and Plan Commission

Summary of Item: This amends fence provisions for non-residential uses in a residence district.

AN ORDINANCE AMENDING FENCE PROVISIONS FOR NON-RESIDENTIAL USES IN A RESIDENCE DISTRICT

ORDINANCE NO. 5310 Commissioner Barnett thanked the staff for looking at the 1:2 ratio he discussed last week.  He indicated that this does not have to be decided tonight, but he looks forward to discussing this further. A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Rheintgen and Mayor Tully  Indexes: Zoning Ordinance, Zoning Ordinance - Fences

ORD 00-05149 B. Ordinance: Amendment to Ordinance No. 5232 and the Village of Downers Grove Budget for Fiscal Year 2012

Sponsors: Finance

Summary of Item: This adopts certain amendments to the 2012 budget.

AN ORDINANCE PROVIDING FOR AN AMENDMENT TO ORDINANCE #5232 AND THE VILLAGE OF DOWNERS GROVE BUDGET FOR FISCAL YEAR 2012

ORDINANCE NO. 5311 A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Rheintgen and Mayor Tully  Indexes: Budget Amendment - 2012

8. First Reading

9. Mayor's Report

Materials to be Placed on File

10. Manager's Report

11. Attorney's Report

Future Active Agenda

12. Council Member Reports and New Business

Commissioner Rheintgen thanked staff for providing the railroad enforcement report.  It is insightful, and she thinks it indicates that the Village is doing a great deal to promote and enforce safety.  She suggested that the Village attempt to obtain a grant for the second warning system.

Commissioner Waldack noted that out of respect for those residents who do not wear coats and ties, he attended this evening's meeting without a coat or tie.

Mayor Tully extended congratulations to Flexco on receiving the Manufacturing Excellence Award from the University of Illinois Business Innovation Services. This is the only the third time that the University has given this award.  Flexco received the highest scores in all fifteen categories specified.

The Mayor then noted that today is election day and he thanked the people who came out to vote.  Those who serve in local offices often have more impact than those at the state and federal levels.  He wished the best of luck to those who are running for office.   

13. Adjournment

Commissioner Schnell moved to adjourn.  Commissioner Barnett seconded the Motion.

VOTE:  AYE - Commissioners Schnell, Barnett, Rheintgen, Waldack; Mayor Tully

The Mayor declared the Motion carried and the meeting adjourned at 7:08 p.m.