June 12, 2012

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.  

Pledge of Allegiance to the Flag

Mayor Tully invited Team Midnight Moon to help lead those present in the Pledge of Allegiance to the Flag.

The Mayor introduced the student members of Whittier School's Team Midnight Moon who participated in the Destination Imagination global finals tournament in Tennessee, and proclaimed Tuesday, June 12 as Midnight Moon Day in the Village of Downers Grove.  He congratulated them on their achievement and thanked them for leading the audience in the Pledge of Allegiance.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Geoff Neustadt and Mayor Martin Tully  Absent: Commissioner Sean P. Durkin and Commissioner Becky Rheintgen  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Council Meeting - June 5, 2012 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Schnell moved to approve the minutes as presented.  Commissioner Barnett seconded the motion.

The Mayor declared the Motion carried by voice vote.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

Michael Cassa, President of the Economic Development Corporation (EDC), said that one of the most important jobs of the EDC is to enhance Village sales tax revenues by filling existing vacant retail spaces.  Mr. Cassa announced that a PGA Superstore will soon celebrate their Grand Opening in the former Rossi Furniture location.

In addition, Shop & Save Market will occupy the open space where Michael's Fresh Market had been.  Mr. Cassa, the Mayor and other Council representatives visited Shop & Save Market at their Chicago location.  He was very impressed with the store, met the owners and management team members, and he thinks they will be a great addition to the community.  These two businesses will soon be generating sales tax for the Village.

Mayor Tully said that the PGA Superstore has been long awaited.  He also mentioned the Shop & Save Market they visited at Archer and Central in Chicago.  He said it is a terrific store and will be a great addition to that center.  He thanked the owners of Shop & Save Market for their hospitality and wished them well.  

5. Public Hearings

6. Consent Agenda

BIL 00-04928 A.  List of Bills Payable:  No. 5982, June 12, 2012

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID 00-04920 B.  Bid:  Award $130,522.50 to Mondi Construction, Inc., Roselle, IL, for 2012 Replacement Sidewalk Program

Sponsors: Public Works A motion was made to Approve this file.  Mayor declared the motion carried. Indexes: Sidewalk Improvements 2012

BID 00-04921 C.  Bid:  Award $48,300 to Safe Step, LLC, Hortonville, Wisconsin, for 2012 Sidewalk Rehabilitation Project

Sponsors: Public Works A motion was made to Approve this file.  Mayor declared the motion carried. Indexes: Sidewalk Improvements 2012

MOT 00-04929 D.  Motion: Accept the Comprehensive Annual Financial Report (CAFR) dated December 31, 2011

Sponsors: Finance A motion was made to Authorize this file on the Consent Agenda. Indexes: Financial Report

RES 00-04916 E.  Resolution:  Authorize an Intergovernmental Agreement with the County of DuPage for CH2/Belmont Road at Curtiss Street

Sponsors: Public Works

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF DUPAGE AND THE VILLAGE OF DOWNERS GROVE FOR CH 2/BELMONT ROAD AT CURTISS STREET (SECTION 08-00173-05-CH)

RESOLUTION 2012-39  A motion was made to Authorize this file on the Consent Agenda. Indexes: DuPage County

MOT 00-04926 F.  Motion:  Award a Professional Services Contract for $28,470 to Kenig, Lindgren, O'Hara, Aboona, Inc., Rosemont, IL, for 2012 Neighborhood Traffic Study - Area 2

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Traffic Study - Warren, Lee, Ogden & Main

MOT 00-04931 G.  Motion:  Award a Contract to Advocate Good Samaritan Hospital, Downers Grove, IL, for Annual Fire Department Fit for Duty Medical Exams

Sponsors: Fire Department A motion was made to Award this file on the Consent Agenda. Indexes: Fire Department

RES 00-04932 H.  Resolution:  Authorize a Plan Consultant Agreement with the Horton Group

Sponsors: Human Resources

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A PLAN CONSULTANT AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE HORTON GROUP

RESOLUTION 2012-40 A motion was made to Pass this file on the Consent Agenda. Indexes: Insurance - Health, Employee

MOT 00-04930 I.  Motion:  Note Receipt of Minutes of Boards and Commissions

Summary of Item: Plan Commission - May 7, 2012 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

 A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Neustadt and Mayor Tully

7. Active Agenda

8. First Reading

Village Manager Dave Fieldman said that Item E, an ordinance amending liquor license classifications, has been removed from the First Reading.

BID 00-04918 A.  Bid:  Award $1,312,022.56 to H. Linden & Sons Sewer & Water, Inc., Yorkville, IL, for 2012 Water Main Improvements Contract B

Sponsors: Public Works Nan Newlon, Director, Public Works, said this is for the 2012 Contract B water main improvements that include installing 3,800 linear feet of 6" and 8" water main pipe, as well as asphalt patching, replacing 20 residential water services, PCC sidewalk and driveway removal and replacment, and parkway restoration.  Of the six bids received, H. Linden & Sons was the lowest bidder. Indexes: Water Main Improvements

BID 00-04917 B.  Bid:  Award a Contract Not to Exceed $1,734,912.38 to James D. Fiala Paving Company, Inc., Bolingbrook, IL, for 2012 Resurfacing (B) Project

Sponsors: Public Works M s. Newlon explained that this project is part of the Village's annual street maintenance program, and includes milling and overlay of selected street sections as well as other components.  She noted that this is the MFT component of the program, and there are two contracts still to come.  James D. Fiala Paving Co. was the low bidder.

Commissioner Neustadt commented that some of the streets on the list were patched by the Village last year.  Those streets will be ground down and receive a new roadway.

Commissioner Schnell inquired as to Fiala's report card.  She referred to comments made about problems with a subdivision regarding sod and restoration.  Mr. Fieldman said staff will talk with them before the contract is awarded about securing their subcontractors.

Commissioner Barnett reminded everyone that the list of streets is on the Village's website.

The Mayor asked if there is a map version of the locations, and Ms. Newlon responded a map of all capital projects is on the website.  Indexes: Streets

BID 00-04919 C.  Bid:  Award $954,210 to Am-Coat Painting, Inc., Homer Glen, IL, for the Maple Avenue Water Tower Repainting Project

Sponsors: Public Works M s. Newlon noted that the Maple Avenue water tower is one of seven elevated water towers in the Village and holds about 1.5 million gallons of water.  The coating system is deteriorating.  The tower was built in 1988 and evaluated in 2007, resulting in a recommendation to paint it within 4-6 years.  Additional evaluation showed more deterioration necessitating a complete cleaning and re-coating, as well as repair of interior deterioration.  The contract will include insuring the tank's conformance to safety regulations.   The bid also includes a newer high-performance coating system.  Award of the contract is recommended to Am-Coat Painting in the amount of $954,210 for the base bid, as well as the two alternate bids.  Staff recommends the use of available funds in the Water Fund for completion of this project.

Commissioner Schnell asked that staff inquire as to whether projects are being completed on time when reference checks are made.

Commissioner Barnett asked for an update on fencing projects associated with towers and pump stations.

Commissioner Waldack noted that funds will be taken from the Water Fund for this project, which will deplete that balance.  However, he further noted that this is part of the Village's plan.  The balance will increase with the implementation of the new water billing.  Mr. Fieldman added that the proceeds from the recent bond issuance would be used.  These are exactly the types of capital improvements that were anticipated in the water plan.

Mayor Tully commented that this work was anticipated to be done eventually; however, it now has to be addressed earlier than originally intended. Indexes: Water Tower - 2304 Maple

ORD 00-04923 D.  Ordinance:  Approve a Final Planned Development Amendment to Planned Development #19 to Permit a Third Monument Sign at Good Samaritan Hospital

Sponsors: Community Development and Plan Commission M r. Fieldman said this ordinance concerns a ten-foot tall, four-sided monument sign at the corner of Highland and 39th Street.

Tom Dabareiner, Director, Community Development, explained that Good Samaritan would use the proposed sign as a directional aid to the hospital campus.  The request requires an amendment to the Planned Development at it is not consistent with the Village's Sign Ordinance.  He showed the area on an overhead, outlining the location of the sign.  The sign will have internal illumination.

Mr. Dabareiner said the Comprehensive Plan recommends Village support of the operation and improvements to Good Samaritan Hospital.  The only deviation from the Zoning Ordinance in this proposal is the request for a third monument sign.  The Plan Commission considered the request on May 7, 2012, and noted the request as being unique due to the size of the hospital, and the difficulty of finding a destination, particularly the Emergency Room, on the campus.  The Plan Commission found that the proposal met the standards for approval and unanimously recommended approval.  Staff concurs with that recommendation.

Commissioner Neustadt commented that it seems the sign makes a lot of sense for a visitor.  It is set off the corner.  He asked if this will cause any sight obstruction.   Mr. Dabareiner responded that there is concern with a sight triangle; however staff looked at the visibility of the sign and the biggest sight restriction is from the east.  There is good north, south and west visibility.   Commissioner Neustadt said he supported this request.

Commissioner Waldack explained that this has to do with safety.  The main purpose of the Sign Ordinance was to neaten things up and reduce extraneous large advertising.  He will support this request.

Commissioner Schnell asked if Good Samaritan is doing signage internally.  Mr. Dabareiner replied that there are signs in place on the property.  The hospital is working internally as well for a comprehensive signage system.

Mayor Tully said this is clearly a unique situation, and entirely appropriate given the life safety issues.  Indexes: Planned Development #19-Good Samaritan Hospital

ORD 00-04912 E.  Ordinance:  Amend Liquor License Classifications

Sponsors: Liquor Commission Indexes: Liquor Ordinance Amendments

9. Mayor's Report

ComEd Reliability Report

ComEd notified the Village that it has completed two overhead cable projects in Downers Grove. There are two other projects in progress that are scheduled to be completed by the end of June. Additionally, staff remains in contact with ComEd as outages occur this year to ensure that there is timely follow-up and restoration.

Staff is also working with ComEd to schedule a follow-up Town Hall meeting in September of this year.  Information on the date and location of this meeting will be forthcoming.   

Proclamation

Mayor Tully proclaimed Thursday, June 14, 2012 as the U.S. Army's 237th birthday, and further proclaimed the period of June 11-16, 2012 as United States Army Week in the Village of Downers Grove. 

10. Manager's Report

Mr. Fieldman asked Ms. Newlon to present an update on the Belmont Underpass Project.

Ms. Newlon announced that the paving is completed on the south side of the tracks.  This week they plan to complete striping the parking spaces on the south side as well as opening access to the lot off Belmont.  In addition they will pave the northeast ramp.  Ms. Newlon said that Belmont north of the tracks will be paved next week, and the week of June 25 will see striping of Belmont and possibly opening of the tunnel structure.  The new traffic signal should be completed in early July.   Once the traffic signal work is completed they will open Belmont to the four lanes of traffic.  The contractor has been working hard to coordinate with the summer school schedules. 

11. Attorney's Report

Village Attorney Enza Petrarca said she was presenting one item:  An ordinance approving a final planned development amendment to Planned Development #19 to permit a third monument sign at Good Samaritan Hospital.

Future Active Agenda

12. Council Member Reports and New Business

Commissioner Barnett announced a Father's Day Grill Out at Lemon Tree on Saturday, June 16, beginning at 8:30 a.m. with breakfast.  There will be a "Dunk Your Downers Grove Delegates" event sponsored by the Downers Grove Junior Woman's Club beginning at 10:00 a.m.

Commissioner Schnell wished all fathers and fathers-to-be a Happy Father's Day.

Commissioner Neustadt announced the Coffee with the Council on June 16 at 9:00 a.m.   He reminded everyone as well that the July 4th parade route will be reversed this year.

The Downers Grove Junior Woman's Club is hosting a free concert at Fishel Park following the July 4th parade.

Mayor Tully announced a 5k race to be held on Saturday sponsored by Four Corners Community Church.   He invited residents to come to the Coffee with the Council.

Commissioner Barnett then asked about the Village's bike plan.   Mr. Fieldman responded that the Village is updating its bicycle and pedestrian plan.  The Village's consultant will be present at Coffee with the Council to collect input from residents.  He encouraged people to bring their bikes and take a quick trip through the Village.

Mayor Tully said that the consultant will also be at the Main Street Train Station on Wednesday and Friday and will also attend the Rotary GroveFest next Thursday.

The Mayor said there are eight days, two hours and a few seconds left until Rotary GroveFest. 

13. Adjournment

Commissioner Schnell moved to adjourn.  Commissioner Barnett seconded the Motion.

VOTE:  YEA - Commissioners Schnell, Barnett, Neustadt, Waldack, Mayor Tully

Mayor Tully declared the motion carried and the meeting adjourned at 8:46 p.m.