June 14, 2011

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Becky Rheintgen, Commissioner Geoff Neustadt and Mayor Martin Tully  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.   The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Council Minutes - June 7, 2011 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Schnell moved to approve the minutes as presented.  Commissioner Durkin seconded the motion.

The Mayor declared the Motion carried by voice vote.

Illinois Association of Chiefs of Police Presentation

Village Manager Dave Fieldman introduced Chief Pat O'Connor of the Illinois Association of Chiefs of Police.

Chief O'Connor said the Illinois Association of Chiefs is a Statewide organization of 1100 members.  One of their highest recognitions is the Police Chief Certification Program.  It is a lengthy volunteer application process including a four-hour board exam, an oral interview, and background investigation.  It is a pointed process.  Once all of the requirements have been met, the applicants move on to the certification process level.  The process takes about three years, and is repeated every five years.  Chief Porter has just passed his background investigation.  Chief O'Connor has known Chief Porter for many years as a friend, co-worker and colleague.  He said the Village of Downers Grove is fortunate to have Bob Porter as its Chief.  Forty-five Chiefs have completed the certification process in the State to date.  Chief O'Connor then designated Chief Bob Porter, effective May 16, 2011, as a Certified Chief in the State of Illinois.  It is a high achievement.

Mayor Tully thanked Chief O'Connor for explaining this elite accomplishment.  He then thanked Chief Porter for all his work on behalf of the Village.    

Proclamations

Mayor Tully proclaimed the week of June 13, 2011 as United States Army Week in the Village of Downers Grove.  He presented the Proclamation to Sgt. John J. Howard of the Army Recruitment Office in Downers Grove.

Mayor Tully declared June 17-19, 2011 as Welcome Home Days in the Village of Downers Grove, in recognition of our Veterans and those currently serving our Country.  He noted that there is a website with a schedule of events for Welcome Home Days at www.serviceandhonor.org.

Mayor Tully read a Proclamation recognizing Will Kupisch on his retirement after 33 years of educating, coaching and counseling students at Downers Grove North High School.  

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

5. Public Hearings

6. Consent Agenda

BIL 00-04532 A.  List of Bills Payable:  No. 5904, June 14, 2011

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

MOT 00-04530 B.  Motion:  Award a Contract for $1,676,260.57 to R. W. Dunteman Company, Addison, IL, for the 2011 Resurfacing (B) Project (CIP Project ST-004 B)

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Street - Resurfacing

MOT 00-04529 C.  Motion:  Authorize a Contract for $130,802 to Dual Fuel Systems, Inc., Naperville, IL, for Compressed Natural Gas (CNG) Fueling Station Expansion & Fuel Management System Improvements

Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: CNG Fueling Facility

RES 00-04527 D.  Resolution:  Authorize a Claims Administration Agreement with Underwriters Safety & Claims, Inc.

Sponsors: Human Resources A motion was made to Pass this file on the Consent Agenda. Indexes: Insurance - Risk Management

MOT 00-04533 E.  Motion:  Authorize a Change Order for $29,100 with Chicago Materials Corporation, Lemont, IL, for the Supply of Hot Mix Asphalt Materials

Sponsors: Public Works A motion was made to Authorize this file on the Consent Agenda. Indexes: Street - Resurfacing , Public Works - Standard Supplies & Services, Public Works - Cement and Concrete Materials

MOT 00-04534 F.  Motion:  Accept the 2010 Comprehensive Annual Financial Report

Sponsors: Finance A motion was made to Accept this file on the Consent Agenda. Indexes: Audit

BID 00-04535 G.  Bid:  Award $36,187 to Roland Machinery Company, Bolingbrook, IL, for Rental of an Asphalt Milling Machine

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Street - Resurfacing , Public Works - Standard Supplies & Services, Public Works - Cement and Concrete Materials, Public Works - Equipment

BID 00-04536 H.  Bid:  Award $25,500 to Chicago Materials Corportion, Lemont, IL, for Supply of Hot Mix Asphalt Materials

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Street - Resurfacing , Public Works - Standard Supplies & Services, Public Works - Cement and Concrete Materials

MOT 00-04537 I.  Motion:  Note Receipt of Minutes of Boards and Commissions

Summary of Item: Environmental Concerns Commission - April 14, 2011

Library Board - May 11, 2011

Plan Commission - May 23, 2011 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes

Passed The Consent Agenda

A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully

7. Active Agenda

MOT 00-04528 A.  Motion:  Authorize a Contract with Municipal & Financial Services Group LLC, Annapolis, MD, for a Stormwater Utility Study

Sponsors: Public Works A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, to Authorize this file.  Mayor Tully declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully  Indexes: Stormwater Utility

8. First Reading

9. Mayor's Report

 Materials to be Received

 Materials to be Placed on File

10. Manager's Report

11. Attorney's Report

Future Active Agenda

12. Council Member Reports and New Business

Commissioner Barnett commented that the Village needs to ramp up the speed at which it addresses property maintenance.  He has received e-mails from residents, and he would like to see the Village do more, but he doesn't know what the choices are and asked staff to provide that information to the Council.

Commissioner Neustadt responded that he agrees with reviewing this.  He has also received e-mails from residents and neighbors about private property maintenance.  This includes grass, fences, condition of homes, etc.

Commissioner Schnell agreed and asked what type of challenges staff faces regarding items such as foreclosures and other issues in contacting property owners, or other appropriate people.  She asked that staff determine how to keep abreast of the properties as they go into foreclosure.

Commissioner Durkin commented that he has been in communication with Mr. Fieldman about this.  He would like to see a plan of action to include lowering the minimum grass height to six inches before we can act.  It appears that this is a communication issue.  In some cases weeds are taller than fire hydrants, and this is also a safety issue.  He suggested also that communications be increased between staff and property owners or management.  He suggested sending mailings via overnight delivery.

Mayor Tully asked whether the current Code is sufficient, and also what is involved in compliance.  He said the questions are what is being measured in terms of grass, weeds, etc.  Additionally, what is being done, what can be done, what resources are needed or available, and how does this fit into the "Own the Streets Program."  The Mayor said it is important to know what is reasonable within the existing parameters.

Commissioner Barnett than asked for a status update on the Economic Development Commission President's search process.  He and the community want that group brought to full strength.

Commissioner Durkin noted that police patrol the streets daily and are able to report their observations to staff.

Commissioner Schnell commented that properties have been identified, but she thinks that the process staff must follow needs to be reviewed.

Mayor Tully agreed that they must understand what the process is.  He noted that in some instances there are problems with individual properties that are out of the Village's control.

Commissioner Neustadt reported that Downtown Management and the Village are co-conducting a downtown parking study and survey.  He noted for the public that there is a link on the Village's website.

Commissioner Neustadt then added that he is a product of Mr. Kupisch's excellent dedication to education. Mr. Kupisch said that he is ready to retire, but not to lose his teammates.  Commissioner Neustadt said that Mr. Kupisch is a true quality Downers Grove citizen.  He thanked him for being a great man and for everything Mr. Kupisch has done for him, personally, and for all of his students.

Mayor Tully announced a Coffee with the Council on Saturday, June 18 at 9:00 a.m. at the Main Street Train Station.  He invited the public to attend.

The Mayor then announced that there are 9 days to Rotary Fest.

13. Adjourn to Committee Room for Comprehensive Plan Discussion

Council adjourned to the Committee Room at 7:28 p.m. for a Comprehensive Plan discussion.