October 21, 2008

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:15 p.m. in the Council Chambers of the Downers Grove Village Hall.

Roll Call: Commissioners Beckman, Neustadt, Waldack, Tully, Schnell; Mayor Sandack

Absent: Commissioner Durkin Convene into Executive Session – Ante Room

Commissioner Tully moved to go into Executive Session pursuant to Section 2©(11) of the Open Meetings Act to consider litigation.

VOTE : AYE – Commissioners Tully, Schnell, Beckman, Neustadt, Waldack; Mayor Sandack

The Mayor declared the Motion carried and the Council covened into Executive Session in the Ante Room at 6:18 p.m. Reconvene into Open Session – Call to Order – Council Chambers – 7:00 p.m.

The Mayor reconvened the Council meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden

3. Minutes of Workshop and Council Meetings

Council Meeting – October 7, 2008 Budget Workshop – October 11, 2008 Workshop Meeting – October 14, 2008 Commissioners Beckman and Tully said they submitted changes to the Workshop meeting of October 14, 208 to the Village Clerk. Mayor Sandack said they would be filed as corrected.

Fire Department Terry Reiter Award for EMS Excellence and Public Education Awards

Fire Chief Phil Ruscetti said that the Terry Reiter Award for EMS Excellence and the Public Education Awards will be presented this evening.

Marsha Giesler, Public Information/Education Officer, said that this is the second time awards have been given to firefighters for providing fire prevention public education. The first award was presented to Lt. Dan Gilbert who taught the community babysitting class for many years, and was one of the first firefighters in the Adopt-a-Firefighter program. Ms. Giesler thanked him for always responding when called upon for service.

The second award was presented to Firefighter Tom Spradau who was unable to attend because he was involved in teaching a CPR class this evening. Firefighter Spradau has been involved in teaching a four-day program at O’Neil and Herrick middle school, and also taught a program by himself for the Puffer eighth grade students.

Firefighter Mike Cipra has three children who attend Downers Grove schools, and he has been an involved dad and firefighter. He began as an Adopted Firefighter, also teachers the 8th graders and lifeguards, and participates in the Open House. He continues to step up when needed.

Ms. Giesler then introduced Firefighter Pat Hardin who works behind the scenes and fills in the gaps each year. She thanked him for always taking on whatever needs to be done.

Lt. Fred Pajak was unable to attend because he was in an accident, although he is unhurt. Lt. Pajak is very involved in the annual Open House including basics such as preparing popcorn, selling raffle tickets, or painting the station. He was instrumental with Dan Gilbert in the purchase of Freddie the Robot.

Ms. Giesler then introduced Firefighter/Paramedic Mike Dravo who has only been with the Department three years, but he has his fingerprints on everything in the Department. He serves in public education and is always there. She said that Mike served as a great example to all the other new people.

Chief Ruscetti said that the Fire Department’s public education program is phenomenal in Downers Grove and is copied throughout the State.

The Chief then discussed the Terry Reiter award, named in honor of Assistant Chief Reiter who was instrumental in developing the EMS program. He noted that two of Chief Reiter’s daughters were in attendance for the award given to Assistant Chief Bob Tutko who has been with the Department since January 1987. He helped set up the EMS system and is well deserving of this award.

The Mayor thanked Chief Ruscetti and Ms. Giesler for the presentations. He said the recognition was well deserved.

Capital Projects Update

Public Works Director Robin Weaver reported on the capital projects, stating that 17 projects have been completed, nine are in design only, and four have been deferred for various reasons to 2009. She focused on the watermain projects, using a map of the Village depicting four watermain projects: 1) Prairie Avenue; 2) 55th and Maple; 3) Carpenter Street from 59th to 61st; and the SunRidge Subdivision at 65th, 67th, Briargate and Blackstone. She said there is over 15,000 linear feet of watermain being installed at a cost of approximately $5 million, or $332 per lineal foot. Ms. Weaver noted that there have been 62 watermain breaks this year to date.

Commissioner Beckman asked about the impact of this project on Prairie Avenue, and whether it will be finished in time. Ms. Weaver said it is anticipated to go through December, with restoration beginning in spring. One portion of Prairie has been delayed until next year pending land acquisition.

Commissioner Waldack asked about 55th and Main and the traffic signal. Ms. Weaver said it should be in its present condition for about six more weeks. Staff realizes that particularly at non-peak times traffic has to wait; however, nothing can be done at this time. Commissioner Waldack asked if right turns on red are permitted, and Ms. Weaver said they are except when children are present in the crosswalk.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

William Wrobel, 7800 Queens Court, commented that he represents the Downers Grove Coalition for Managed Redevelopment. They are in favor of the historical preservation motion on the agenda and hope that the Council will move to approve the request.

B. Comments and Questions on General Matters

Mac Birch, 945 Burlington, in the Acadia development, distributed a handout to the Council members. He thanked the Council and the staff for their patience with the development and new residents association. Specifically, he commented on conditions in the driveway. They have endured the situation for more than a year and there is no end in sight. ComEd has not yet removed the poles, and there has been no information given as to how this will be resolved. Mr. Birch said he thought there was discussion about paving the area with the poles in place to get through the winter. He said there are three significant restaurants that border the alley, and those will generate enormous amounts of waste. There are waste containers now, however, they are scattered haphazardly. Mr. Birch said that the conditions are deplorable and the residents are afraid it will get worse before it gets better. The trash shelter is not adequately sized to handle the waste from the restaurants. The doors do not fit the type of containers used by Egg Harbor Restaurant. The concern is that the containers will be placed anywhere. Mr. Birch said he hoped the Council and Mayor Sandack could influence ComEd to remove the poles as quickly as possible. It is a situation where the Mayor’s intercession would be highly appropriate. He also hoped that adequate planning for traffic circulation and parking, as well as contingency planning for waste container handling will occur soon. He referred to photos that he distributed to the Council depicting the conditions in the alley.

5. Public Hearings

6. Consent Agenda

COR00 -03513 A. Claim Ordinance: No. 5765, Payroll, October 10, 2008 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03514 B. List of Bills Payable: No. 5742, October 21, 2008 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES00 -03495 C. Resolution: Authorize an Addendum to a Banking Services Agreement with US Bank Sponsors: Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO A BANKING SERVICES AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND US BANK

RESOLUTION 2008 -106 A motion was made to Pass this file on the Consent Agenda. Indexes: Banking Services

RES00 -03515 D. Resolution: Authorize Extension of an Agreement with Elevator Inspection Services Sponsors: Community Development Summary of Item: A RESOLUTION AUTHORIZING EXTENSION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ELEVATOR INSPECTION SERVICES

RESOLUTION 2008 -107 A motion was made to Pass this file on the Consent Agenda. Indexes: Elevator Inspections

BID00 -03516 E. Bid: Award $18,100 to Konsler Ltd. for Window Replacement at Fire Station #3 Sponsors: Manager’s Office A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Station # 3

BID00 -03517 F. Bid: Award $88,648 to West Side Tractor Sales, Co., Naperville, IL, for 2008 John Deere 410J Backhoe Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases, Public Works – Equipment

BID00 -03518 G. Bid: Award $21,390.81 to Sherwin Industries, Inc., Milwaukee, WI, for 2008 Falcon RME 4 -Ton Hot Patcher Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works – Equipment

BID00 -03519 H. Bid: Approve Bulk Salt Purchase for 2008-09 from Cargill, Inc. for Snow and Ice Control Sponsors: Public Works Summary of Item: This approves the purchase of bulk road salt during the 2008-09 winter season from Cargill, Inc. for snow and ice control via the State contract at a cost of $59.25/ton at a not to exceed cost of $462,150. A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works, Salt

RES00 -03521 I. Resolution: Authorize an Agreement with Engineering Resource Associates, Inc. for Valley View Estates Reconstruction Project Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ENGINEERING RESOURCE ASSOCIATES , INC.

RESOLUTION 2008 -108 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03522 J. Resolution: Authorize an Agreement with V3 Companies of Illinois, Ltd. for Prentiss Creek, Subwatershed B (McCollum Park) Sponsors: Public Works Summary of Item: This is for Phase II design work related to watershed improvements in Prentiss Creek, Subwatershed B (McCollum Park).

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND V3 COMPANIES OF ILLINOIS , LTD.

RESOLUTION 2008 -109 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03523 K. Resolution: Authorize an Agreement with GC Engineering, Inc. for North St. Joseph Creek, Subwatershed J Sponsors: Public Works Summary of Item: This is for Phase II design work related to watershed improvements in North St. Joseph Creek, Subwatershed J.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND GC ENGINEERING , INC.

RESOLUTION 2008 -110 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03524 L. Resolution: Authorize an Agreement with GC Engineering, Inc. for Prentiss Creek, Subwatershed F Sponsors: Public Works Summary of Item: This is for Phase II design work related to watershed improvements in Prentiss Creek, Subwatershed F.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND GC ENGINEERING , INC.

RESOLUTION 2008 -111 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03525 M. Resolution: Authorize an Agreement with Christopher B. Burke Engineering, Ltd. for South St. Joseph Creek, Subwatershed I Sponsors: Public Works Summary of Item: This is for Phase II design work related to watershed improvements in South St. Joseph Creek, Subwatershed I.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CHRISTOPHER B . BURKE ENGINEERING , LTD.

RESOLUTION 2008 -112 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03526 N. Resolution: Authorize an Agreement with Engineering Resource Associates, Inc. for North St. Joseph Creek, Subwatershed C, Stage II Sponsors: Public Works Summary of Item: This is for Phase II design work related to watershed improvements in North St. Joseph Creek, Subwatershed C, Stage II.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ENGINEERING RESOURCE ASSOCIATES , INC.

RESOLUTION 2008 -113 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03527 O. Resolution: Authorize an Agreement with Christopher B. Burke Engineering, Ltd. for Bikeway Connections and Eastern Corridor Bikeway Plans Sponsors: Public Works Summary of Item: This is for Phase I & II design work related to Bikeway Connections and Eastern Corridor Bikeway Plans.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CHRISTOPHER B . BURKE ENGINEERING , LTD.

RESOLUTION 2008 -114 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03528 P. Resolution: Authorize an Agreement with Burns & McDonnell Engineering Co., Inc. for 59th Street Sponsors: Public Works Summary of Item: This is for Phase I and II engineering services for watermain improvements and watermain interconnections for 59th Street.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND BURNS & MCDONNELL ENGINEERING CO ., INC . OF DOWNERS GROVE

RESOLUTION 2008 -115 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03529 Q. Resolution: Authorize an Agreement with Christopher B. Burke Engineering, Ltd. for Springside and 63rd Street Sponsors: Public Works Summary of Item: This is for Phase I & II design work related to new traffic signals at the intersection of Springside & 63rd Street.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CHRISTOPHER B . BURKE ENGINEERING , LTD.

RESOLUTION 2008 -116 A motion was made to Pass this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

MOT00 -03530 R. Motion: Authorize $18,354 to Air One Equipment, Inc., South Elgin, IL, for Purchase of Amkus Rescue System Sponsors: Fire Department A motion was made to Authorize this file on the Consent Agenda. Indexes: Fire Equipment, Miscellaneous

MOT00 -03531 S. Motion: Note Receipt of Minutes of Boards and Commissions Summary of Item: Library Board – September 10, 2008 & September 24, 2008 Transportation & Parking Commission – September 10, 2008 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

7. Active Agenda

RES00 -03533 A. Resolution: Grant Historic Landmark Designation 5256 Carpenter Street Sponsors: Community Development Summary of Item: This designates the property at 5256 Carpenter Street as an historic landmark.

A RESOLUTION GRANTING HISTORIC LANDMARK DESIGNATION 5256 CARPENTER STREET

RESOLUTION 2008 -117 Commissioner Tully commented that this is the first submission under the Historic Preservation Ordinance, and he thinks it is great to see this come before the Council. He said the ordinance provides a vehicle to designate historically, culturally or architecturally significant properties as historic landmarks. He thanked Ms. Drew for her work in bringing this forward. Mr. Drew is a rich member of Downers Grove’s history.

Commissioner Waldack said he looked forward to voting for this. He was concerned last week about the inability to handle the tree situation, and hopes the ADRB could in the future look at the entire property to include special landscaping features.

Upon passage, Mayor Sandack presented a copy of the approved Resolution to Ms. Drew. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Historical Preservation

ORD00 -03532 B. Ordinance: Annex 4621 Drendel Road to the Village of Downers Grove, Illinois Sponsors: Community Development Summary of Item: This authorizes the annexation of the property located at 4621 Drendel Road.

AN ORDINANCE ANNEXING 4621 DRENDEL ROAD TO THE VILLAGE OF DOWNERS GROVE , ILLINOIS

ORDINANCE NO . 5008 A motion was made by Commissioner Durkin, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Annexation

8. Mayor’s Report

RES00 -03535 Resolution: Appoint Members to Boards and Commissions Sponsors: Mayor Summary of Item: COMMUNITY EVENTS COMMISSION

Reappoint Ellen Pendola and Richard Szydlo to three year terms expiring August 31, 2011

COMMUNITY GRANTS COMMISSION

Appoint Melissa Nutttall to a three-year term expiring August 31, 2011

HUMAN SERVICE COMMISSION

Reappoimt Scott Jacaway to a three-year term expiring August 31, 2011

LIBRARY BOARD OF TRUSTEES

A RESOLUTION APPOINTING AND REAPPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS

RESOLUTION 2008 -118

Appoint Susan Eblen to a four-year term expiring August 31, 2012 The Village Clerk read the Resolution appointing members to various Boards and Commissions.

Commissioner Neustadt said he interviewed Ms. Nuttall and looks forward to serving with her. He said that Mr. Jacaway is looking forward to being reappointed as well to the Human Services Commission.

Commissioner Schnell commented that she interviewed Ms. Eblen, saying she will bring a different perspective as a member on the Library Board, and it was Commissioner Schnell’s honor to recommend her.

Commissioner Beckman said he has known Ms. Eblen for many years, saying she is a noted academician at Glenbard East High School.

Commissioner Tully thanked Rich and Ellen for volunteering again to serve on the Community Events Commission, as they are great contributors to the Commission.

The Mayor also extended his appreciation to the Council members for interviewing the candidates, and to those who have volunteered their time and talent to serve the Village. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Boards and Commissions Materials to be Received

Materials to be Placed on File

9. Manager’s Report

Budget Report

The Manager provided a quarterly report on the second quarter of the FY08 budget. He said this is an update of the General Fund as of September 30, 2008.

The budgeted amount for FY08 General Fund revenue was $41.3 million. Revenue is tracking at $40.6 million, which is $700,000 under budget. Sales tax is tracking $500,000 under budget and building permit revenue is tracking $200,000 under budget.

The budgeted amount for FY08 General Fund expenses was $42.26 million. Expenses are tracking at $41.97 million, which is $290,000 under budget. Personnel costs are tracking $500,000 over budget, which was anticipated. Non-personnel costs are tracking $790,000 under budget, which represents cost-saving measures previously discussed.

Mr. Fieldman said solutions to address the shortfall include reducing fuel costs by changing driving practices, delaying filling vacancies, eliminating non-essential purchases, reducing out-of-state travel, and reviewing operating expenses.

The Mayor said Council is cognizant of current economic conditions and is looking at ways to reduce costs. Council and staff are mindful of shortfalls in the sales tax revenue. He noted that staff tracks the budget on a monthly basis.

Commissioner Tully asked for a report on the budgeted and actual overtime for FY08 . With respect to obtaining Certified Local Government status as it relates to the Historic Preservation Ordinance, Commissioner Tully noted that this is not a separate line item in the budget but is part of the comprehensive plan and is included in that line item.

Budget Update

Mr. Fieldman said the FY09 budget will be addressed next week at the Workshop meeting.

10. Attorney’s Report

Future Active Agenda

11. Council Member Reports and New Business

Commissioner Neustadt extended his congratulations to the firefighters honored earlier in the evening. He then announced that on Saturday, Helping Girls Navigate Adolescence annual pancake breakfast will be held at Ballydoyle.

Commissioner Beckman announced that at 9:00 a.m on Friday there will be a groundbreaking ceremony for the Belmont underpass. He then commented on the Terry Reiter EMS for Excellence award, saying that Terry was his best friend for a number of years. He is heartened to see the Village carry on his tradition of excellent in the community. His memory and achievements live on.

Commissioner Schnell said that the Pancake Breakfast is a tradition that has been held for many years in conjunction with the Halloween Window Painting. She said that the public is welcome to attend, and she thanked Ballydoyle for their support.

Commissioner Tully said that the groundbreaking for the Belmont Underpass Project is a milestone, and many have contributed to this project coming to fruition. He also encouraged people to go to McCollum Park at 8:00 a.m. on Saturday for the Trick or Trot 5K Race, and follow that with the Pancake Breakfast at Ballydoyle.

The Mayor said that he is looking forward to the Belmont Underpass groundbreaking. This project represents a great deal of time and effort by many people. This is a safety issue. All the money has been committed for this project, including money from the Illinois Commerce Commission. Mayor Sandack encouraged people to participate in the activities.

The Mayor then announced that following this Council meeting there will be a rebroadcast of Donald Drew’s 100th Birthday Concert.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Durkin seconded.

VOTE : YEA – Commissioners Tully, Durkin, Beckman, Neustadt, Waldack, Schnell, Mayor Sandack

Mayor Sandack declared the motion carried and the meeting adjourned at 7:41 p.m