November 15, 2005

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:55 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack and Mayor Brian Krajewski Absent: Commissioner Ron Sandack Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – November 1, 2005 Workshop Meeting – November 8, 2005

New Orleans Presentation There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

Mayor Krajewski noted that there was a power failure in the Council Chambers at 6:30 p.m. and temporary lighting was set up in order to conduct tonight’s meeting.

The Mayor said the New Orleans presentation would be postponed due to the power outage.

The Mayor welcomed the new Village Manager, Cara Pavlicek.

The Mayor also welcomed fourth grade Cub Scouts. He asked them to introduce themselves. He noted they are working on their citizenship badges.

One of the students referred to a frayed wire in the Committee Room. Another student asked if the holiday tree had been damaged.

Dave Barber, Director, Public Works, said the wind blew the tree over and the Village now has a new holiday tree.

The Mayor wished the Scouts good luck on the citizenship badges. He further noted he received an e-mail from an Eagle Scout who will be rehabilitating the Santa House.

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

1. Tom Sisul, 3824 Saratoga, said he received an e-mail from a friend in reference to the “commotion” regarding boards and commission appointments. Mr. Sisul said the argument is not personal and he did not take it personally. He said he was very disturbed about what happened on the Plan Commission. He noted that he was part of the Council that worked with the Plan Commission to expand their role. Mr. Sisul said it is time to step back and let things calm down. He said the situation on the Council with a block of five people is not unique. This is an ideal opportunity to work through the Village Manager. He noted that the Village has an excellent staff and working through them can avoid many problems.

2. Judy Sidrys, 5223 Lee, expressed her appreciation to the staff, including Linda Kunze, Kevin Bobikiewicz, and the Mayor and Council for their help. She said her son will be working on the Santa House.

3. Bill Wrobel, 7800 Queens Court, said he is a member of the Downers Grove Coalition for Managed Redevelopment. He said the Council adopted Resolution 2004-73 on November 16, 2004 regarding the establishment of the Architectural Review Board. He noted that this is timely and he would like the Council’s full support to appoint the board as it is an important ingredient in redevelopment.

Mr. Wrobel said the Council approved a policy with respect to traffic calming. Queens Court has worked with Public Works and the first prototype experiment has landed. The purpose of the little green men on Queens Court is to slow drivers down.

With respect to the Architectural Review Design Board, the Mayor said it is the intention of the Council to fill all vacancies and appoint members to new boards at the meeting on the second Tuesday in December.

4. Chris Fregeau, 1918 Elmore, said she hopes the retreat is the beginning of many more good meetings to come. She asked the Council to remember that they have a responsibility to the public and to each other. She said the Council was elected to serve us and each other well. She said she wants to see one Council acting on our behalf. She said the Village is fortunate to have a strong management team. She would like to hear more “we” and less “I.” She commended the commitment of the Council and said she hopes the Council will talk to each other and be respectful of each other. She said she looks forward to a new beginning with the new Village Manager.

5. Public Hearings

6. Consent Agenda

COR00 -02144 Claim Ordinance: No. 5609, Payroll, October 28, 2005 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -02145 List of Bills Payable: No. 5598, November 15, 2005 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -02135 Bid: Award $118,219.60 to Kramer Tree Specialists, Inc. for FY 2005 /06 Parkway Tree Pruning Sponsors: Public Works Summary of Item: Renewal for FY 2006 /07 and FY 2007 /08 at the unit prices bid in 2005 with the limit of work contingent upon approved funds. A motion was made to Approve this file on the Consent Agenda. Indexes: Tree Pruning Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski

7. Active Agenda

ORD00 -02136 Ordinance: Amend Animal Impoundment Provisions Sponsors: Public Works Summary of Item: This will make certain amendments to animal impoundment provisions.

AN ORDINANCE AMENDING ANIMAL IMPOUNDMENT PROVISIONS

ORDINANCE NO . 4723 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Wildlife

ORD00 -02137 Ordinance: Authorize an Amendment to an Existing Special Use to Permit the Construction of a Fitness Center and Executive Office Building – Midwestern University Sponsors: Planning and Community Development Summary of Item: AN ORDINANCE AUTHORIZING AN AMENDMENT TO AN EXISTING SPECIAL USE TO PERMIT THE CONSTRUCTION OF A FITNESS CENTER AND EXECUTIVE OFFICE BUILDING

ORDINANCE NO . 4724 A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Special Use – Midwestern University

ORD00 -02138 Ordinance: Establish Stop Signs at Jefferson Avenue and Hillcrest Road Sponsors: Parking & Traffic Commission Summary of Item: This will establish a stop sign at Hillcrest Road and Jefferson Avenue.

AN ORDINANCE ESTABLISHING STOP SIGNS AT JEFFERSON AVENUE AND HILLCREST ROAD

ORDINANCE NO . 4725 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Stop Signs – Jefferson & Hillcrest

ORD00 -02139 Ordinance: Amend Turning Restrictions at Main Street and Maple Avenue Sponsors: Parking & Traffic Commission Summary of Item: This will amend turning restrictions at Maple Avenue and Main Street.

AN ORDINANCE AMENDING TURNING RESTRICTIONS AT MAIN STREET AND MAPLE AVENUE

ORDINANCE NO . 4726 Commissioner Waldack said this is an example of a resident coming forward and pointing out a hazard. This is a safety issue. It may be an inconvenience, but it will save lives. A motion was made by Commissioner Waldack, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Turning Restrictions

ORD00 -02140 Ordinance: Regulate Parking on Dunham Road Sponsors: Parking & Traffic Commission Summary of Item: This will amend parking restrictions on Dunham Road.

AN ORDINANCE REGULATING PARKING ON DUNHAM ROAD

ORDINANCE NO . 4727 A motion was made by Commissioner Schnell, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Parking Regulations

MOT00 -02143 Motion: Estimate 2005 Tax Levy Sponsors: Finance and Manager’s Office Summary of Item: Motion to find and determine that the aggregate levy for the Village of Downers Grove, as defined in the Illinois Truth and Taxation Law, estimated to be necessary to be raised by taxation for 2005 upon the taxable property in Downers Grove is $14,681,559. This amount is based upon an estimated levy of $2,519,429 for corporate and police; $2,378,252 for fire; $1,082,440 for police pension; $1,556,315 for fire pension; $3,293,601 for library operating; $661,068 for the 2003 library debt service; $273,540 for Fairview Avenue debt service; $180,525 for Central Business District 1999 Series debt service; $108,825 for Central Business District 2000 Series debt service; and $340,763 for Central Business District 2001 Services debt service; and $369,733 for Central Business District 2002 Services debt service; $515,433 for G.O. Water Issue 2001A debt service; $721,915 for Central Business District 2003A debt service; and $423,625 for Central Business District 2005 Series debt service. The estimated levy for Special Service Area #1, Brick Street Special Service Area is $7,424. The estimated levy for Special Service Area #2, CBD Special Service Area, is $240,000. The estimated levy for Special Service Area #3, Prince Pond Special Service Area, is $8,671. A public hearing will be held on these proposed levies on December 6, 2005 at 6:30 p.m. in the Village Council Chambers. The adoption of the proposed levies will be held on December 20, 2005 at 6:30 p.m. in the Village Council Chambers. Commission Urban asked about voting on this item as he has a leasehold agreement in the CBD .

Village Attorney Enza Petrarca said it is appropriate to vote on this as it is global. She further noted that this is an estimate.

Commissioner Tully said three scenarios were discussed last week. This motion encompasses scenario #1 – a flat levy.

Mayor Krajewski thanked staff for putting this together. He noted that growing revenues has resulted in a decrease in the tax rate. Taxes are reduced 10.7% excluding police and fire pension levies. He said the surplus is more than $4 million and the Village is tracking ahead this year on the surplus. He said he is looking forward to the public hearing to compare our tax rate to neighboring communities. A motion was made by Commissioner Tully to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Tax Levy – 2005/06

8. Mayor’s Report

Materials to be Received – Minutes

Library Board – October 19, 2005 Public Services Committee – September 20, 2005 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Materials to be Received – Monthly Reports

New Business

The Mayor said the Council held a retreat on Wednesday and will hold a second retreat after the Thanksgiving holiday. He said he reviewed Board and Commission appointments and turned them over to Council members. He intends to fill the vacancies the second week in December.

Regarding tonight’s resolution appointing members to Boards and Commissions, the Mayor asked the Council how they wanted to proceed. Council agreed to have appointments to both Commissions read in one resolution. He asked the Clerk to read the resolution.

RES00 -02119 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: This confirmed the following appointments to Boards and Commissions:

Plan Commission

Appoint Audra Hamernik and Greg Beggs for terms expiring April 30, 2008

Tourism and Events Commission

Appoint Becky Rheintgen for a term expiring August 31, 2006 Appoint Geri Lombard as hotel representative for a term expiring August 31, 2007 Appoint Richard Szydlo for a term expiring August 31, 2008

A RESOLUTION APPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS

RESOLUTION 2005 -72 The Mayor noted that Ms. Lombard is the new manager of the Marriott. He noted that all of the appointees to the Tourism and Events Commission attended the Commission’s last meeting.

Commissioner Tully said the meetings of the Tourism & Events Commission are open to the public. Many people were in attendance including these three appointees.

Mayor Krajewski thanked Greg Beggs for agreeing to serve on the Plan Commission. He said Mr. Beggs served on the ZBA for 32 years. He further noted that Ms. Hamernik has a background and degree in planning.

The Mayor asked the Council members to complete their interviews so that appointments can be made the second Tuesday in December. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Boards and Commissions

9. Manager’s Report

Village Manager Cara Pavlicek said yard waste collection will continue through the second week in December. New bus schedules for the Grove Commuter Shuttle are now available. She thanked the Mayor, Council and staff for welcoming her to Downers Grove.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Public Safety Committee

Commissioner McConnell said the Public Safety Committee will meet next week.

Finance Committee

Commissioner Tully said the Finance Committee did not meet.

Public Services Committee

Commissioner Schnell said the Public Services Committee met tonight. She said Public Works has proposed installing a new water line on Farrar Court off Grove Street. Two new houses are willing to contribute $5,000 each. Staff has asked if the Village is willing to put up $10,000 with recapture agreements. Presently there is a 2” lead line. The new line would be a 6” line. A new fire hydrant would also be included. Staff asked for the consensus of the Council. There is a time issue in that one of the new homes does not have water.

The Mayor asked if two of the parcels are vacant. Commissioner Schnell said they are not vacant. If those homes come on the new line, they would have to complete recapture agreements. Commissioner Schnell noted there are sufficient funds for this project.

Commissioner McConnell asked if the Village will maintain both water lines.

Mr. Barber said the 2” line is a private water service. The new 6” line would be an easement and the Village would maintain it.

Council agreed to the project.

The Mayor asked about the decreased water pressure on 39th Street.

Assistant Village Manager Mike Baker said he would provide the Council with information about this matter.

Commissioner Schnell said the other issue they discussed concerned LPDAs. She said she will report on this next week. She said revisions to the Municipal Code will be made in January. About 25% of the LPDAs will go away.

12.Council Member Reports and New Business

Commissioner Waldack welcomed Ms. Pavlicek to the Village. He said he met with her yesterday. He complimented the staff on the disc for the payroll and bills payable claim ordinances.

Commissioner Waldack said the Village sent him to a presentation about free parking. He said the average parking space costs more than the average car. He provided statistics regarding parking issues and how calculations are made for parking spaces. Free parking is not free.

Commissioner Schnell welcomed Ms. Pavlicek to the community.

Commissioner McConnell welcomed Ms. Pavlicek.

Commissioner Urban also welcomed Ms. Pavlicek.

Commissioner Tully thanked the Fire Department for providing lights for this evening’s meeting due to the power failure. He reminded the public that the next Coffee With The Council will be on Saturday, November 19 at Midwestern University. Please check in at the security gate.

The Indian Boundary YMCA is hosting Family Night on Friday, November 18. Commissioner Tully said this is a free event and open to the public.

Commissioner Tully thanked the Management Team—Mike Baker, Dave Fieldman, Enza Petrarca and Keith Sbiral for their work before the Manager arrived. He extended a welcome to Ms. Pavlicek. He said the Council is looking forward to working with her.

The Mayor said he met with the nominating committee and members of the EDC .

Mike Baker, Assistant Village Manager, said the EDC Operating Agreement, including bylaws and time line, will be on the December 13 Workshop agenda. He noted that a budget amendment will be necessary.

The Mayor referenced a meeting between the Villages and County Board members of District 3. He said their first priority is ComEd and infrastructure problems. They will push to get things done.

Mr. Baker said he would provide summaries of District 2 & 3 meetings.

The Mayor reminded the public that the Hospitality Parade will be held on Sunday, November 27 at 12:30 p.m. He echoed the sentiments of the Council members in welcoming Ms. Pavlicek. He noted her participation prior to starting with the Village. He thanked the staff for their work in the interim.

13. Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Waldack, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 8:04 p.m