June 07, 2005

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – May 17, 2005 Workshop Meeting – May 24, 2005 Commissioner Waldack said he provided his corrections to the Village Clerk. Mayor Krajewski said the minutes would be filed as corrected. Learn Not to Burn Marsha Giesler, Public Education Coordinator for the Fire Department, explained the Department’s Learn Not to Burn Poster Contest. This year’s poster was to incorporate the statistics from the ambulance and fire calls in 2004. The 4th graders of Mrs. Beckefeld’s class from Downers Grove Christian School won first place. This is the first school to win two years in a row.

Mayor Krajewski thanked the 4th grade students, teachers and the schools for their participation. St. Joseph won 2nd place, Highland came in 3rd place, and the Lester School received an Honorary Mention. He had some of the children give fire prevention safety tips for the residents at home to follow.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

1. John LeDonne, 1930 55th Place, and owner of 1220 Parkway thanked the Council for its discussion on the May 24 Workshop concerning the Downtown Transition District. He said the Prince Pond residents appreciated the Council’s recommendation to keep that corner property zoned as R-4, and to move the transition area to the original CCA line proposed in the 1960s.

2. Laurel Bowen, 829 Clyde Drive, read a letter from a Library employee expressing her concern about removing half of the parking spaces in the CBD . There are concerns for the Library employees, as well as other people in the area. She said the Parking Deck is more convenient to commuters than it is for employees in and around the Library. She suggested another permit to allow parking in the Library parking lot. Many employees are there for a four-hour shift and would not monopolize the lot for the full day.

Ms. Bowen then commented on the resurfacing of the Library lot at a cost of $300,000. She asked why this was done as a priority when many streets could have been resurfaced instead. She also recommended relocating the beer garden for Heritage Festival to the parking deck. She said that the Council’s ordinance to reassign CBD parking appears to be an effort to justify the parking deck which the Council forced on the citizens at a cost of $22 million. She said the Council should live within its means. Ms. Bowen said there is not a revenue problem, but a spending problem in the Village.

Mayor Krajewski explained that there is an annual program regarding resurfacing of streets and parking lots. The Library lot was supposed to have been resurfaced a few years ago, but was repeatedly delayed.

B. Comments and Questions on General Matters

1) August Campagna, 4227Northcott, expressed his concerns to preserve the health of Downers Grove citizens by guaranteeing fresh air. He has been victimized by outdoor burning which creates a health risk for citizens and seniors with respiratory problems. He said he spoke with a Fire Prevention officer who made statements condoning open fires with which Mr. Campagna disagreed. The Officer said that smoke was not a contributing factor to polluting the air, which Mr. Campagna said is not true. Open burning is a pollutant. Mr. Campagna said his neighbor recently cut down a tree and is burning the green wood branches. He believes the Council has a responsibility to revoke this ordinance.

The Mayor said the ordinance was modified a couple of years ago. He said that Mr. Campagna’s neighbor’s actions are illegal. It is illegal to burn freshly cut branches and trees. The only thing allowed to burn is seasoned wood. He noted that previously, as long as people had food on the site, they were allowed to burn anything they wanted. That has now been changed.

Mr. Campagna asked who is overseeing this as there are blatant violations everywhere. The Mayor said staff will check into this, noting that an officer should be called to investigate the complaint.

Commissioner Tully said that there was an ordinance in the Village that allowed many things to be burned as long as people were “cooking” over it. There has been a great deal of interest on this subject, with community input. Many of the residents wanted the open burning to remain the same. Other people presented environmental and health issues which resulted in an amended, more restrictive ordinance.

Mayor Krajewski asked Mr. Kozlowski to include information on this issue in the next newsletter as to what can and cannot be burned.

Commissioner Waldack said he was in the audience during the discussion on recreational burning. The Environmental Concerns Commission was formed, in part, due to this issue. He said the Council hasn’t heard from the Commission, but he understands that this subject might be on an upcoming agenda.

Commissioner Waldack noted that the ordinance contains a provision that fires are not to emit offensive smoke. Those in violation of this provision can be ordered to put out the fire.

Commissioner Schnell said that she received e-mails from others on this as well. It is difficult for an officer to determine what is being burned. She agreed that this should be included in the newsletter. She said it might be good to find out how many complaints similar to Mr. Campagna’s were submitted to the Village.

Mr. Campagna said he has contacted the EPA , County Health Department, senators and representatives who want him to report back to them as they are concerned with what the Village is doing on this issue. Mr. Campagna stated that no one is overseeing the rules, and the Village is depending on residents to call them in. He asked who is overseeing this.

Manager Ginex said he would check into this complaint.

The Mayor suggested sending a letter to the EPA , senators and representatives to inform them of the Village’s Ordinance.

2) Laurel Bowen, 829 Clyde Drive agreed that the open burning ordinance should be revisited. She called in a complaint and no action was taken. Smoke is objectionable and it doesn’t matter what is being burned. According to the ordinance, a fire extinguisher must be available, and she is sure that not many people have an extinguisher next to their fire. Ms. Bowen said that residents are located in an urban environment with lots that are getting closer together and getting tighter with every lot split and variance granted by this Council. She said Chicago is the fifth top city in its amount of air pollution. Citizens are being placed at risk for lung cancer, emphysema and asthma. She asked what happens when a recreational fire gets out of hand. Ms. Bowen said that other towns are banning smoking in public places, while the Village is bending for the will of a few. She said the Council should reconsider not permitting open burning.

3) John Scofield, 1125 Jefferson Avenue, thanked the Council for passing the ordinance for the protection of parkway trees. He asked what the plan is to foster a climate for actual tree protection by the Village employees, and what score keeping system is going to be used to be sure tree protection is being achieved. Secondly, he said that when the ordinance was brought forward it was separated into two parts regarding public property and private property, with the private property discussions being deferred. He asked what the Council’s plan is to bring forward discussion on those sections of the ordinance which were deferred on May 17.

The Mayor said staff would obtain that information for Mr. Scofield through the Manager. Regarding the second question, the majority of the Council does not want to get involved with trees on private property.

Mr. Scofield said he understood there was a commitment to bring this issue forward again. He asked if the Council is saying now it will not discuss it. The Mayor said the Council had concerns about restrictions on private property rights. They want to have an education process established for residents through the Environmental Concerns Commission.

Mr. Scofield said that he understood that the subject would be part of public discussion and debate; however, it appears now that opportunity has been deferred informally because the Council has decided not to have further discussion of the portion of the ordinance deferred.

Commissioner Tully said that portion of the Motion was tabled indefinitely, and not deferred informally. Someone would have to request that it be brought forward again, and the majority of the Council does not want it to be brought forward again.

5. Public Hearings

6. Consent Agenda

COR00 -01973 Claim Ordinance: No. 5585, Payroll, May 13, 2005 No. 5587, Payroll, May 27, 2005 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01974 List of Bills Payable: No. 5576, June 7, 2005 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01975 Bid: Award $180,482 for Dump Bodies, Service Bodies and Accessories for One 2005 Ford F250 Pickup and Six 2006 Ford F450 Chassis Cabs to Auto Truck, Inc. of Bensenville Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases

BID00 -01976 Bid: Award $20,878 to Mayer Material for Ready-Mix Concrete; $39,405 to K-Five Construction for Asphalt; and $34,400 to Mid-American Water for Fire Hydrants Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works – Cement and Concrete Materials, Fire Hydrants

BID00 -01977 Bid: Award $22,000 to Multiple Vendors for Uniform Accessory Items Sponsors: Fire Department Summary of Item: Vendors: JCM Uniforms, Joliet, IL; Stitch by Stitch, Prospect Heights, IL; Redwing Shoes, Downers Grove, IL; VCG Uniform, Chicago, IL; Warren Z Promotional Products, Highland Park, IL; and Kale Uniforms, Wheaton, IL. A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Department – Uniforms, Fire Department

AGR00 -01807 Contract: Authorize $216,400 to Clark Dietz, Inc. to Develop Stormwater Master Plan Sponsors: Public Works The Mayor said he appreciates the work of the Public Services Committee with regard to the Clark Dietz issue. A motion was made to Placed on Consent Agenda this file on the Consent Agenda. Indexes: Stormwater Master Plan

RES00 -01991 Resolution: Authorize an Agreement between the Village of Downers Grove and Illinois Fraternal Order of Police Sponsors: Village Attorney Summary of Item: This will authorize a collective bargaining agreement between the Village of Downers Grove and the Illinois Fraternal Order of Police.

A RESOLUTION AUTHORIZING EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS FRATERNAL ORDER OF POLICE

RESOLUTION 2005 -34 A motion was made to Pass this file on the Consent Agenda. Indexes: Police Contract Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski

7. Active Agenda

ORD00 -01984 Ordinance: Re-Assign CBD Parking Sponsors: Public Works Summary of Item: This will amend parking restrictions in the Central Business District.

AN ORDINANCE RE -ASSIGNING CBD PARKING

ORDINANCE NO . 4678 The Mayor asked about Lot L reassignments, saying some commuters have called and said that lot is already full.

Dave Barber, Director, Public Works, said Lot L has been about half full over the past few months. It was basically assigned to employees of the Post Office, and there is plenty of room for additional commuter parking.

Mayor Krajewski then asked about Lot C. Mr. Barber said that 78 permits were sold and no one has been moved out of that lot. Ten spots will become commuter shopper parking. He stated that the new information will go out to commuters.

The Mayor then asked about the Burlington and Forest lot and whether it has been changed to commuters. Mr. Barber said it is CBD employee permits in that lot, and up to 15 commuter permits. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Central Business District, Parking Restrictions – CBD , Parking Lots

ORD00 -01978 Ordinance: Amend Various Provisions of the Downers Grove Zoning Ordinance Related to Downtown Classifications and Procedures Sponsors: Planning and Community Development Summary of Item: This will made certain amendments related to downtown classifications and procedures.

AN ORDINANCE AMENDING VARIOUS PROVISIONS OF THE DOWNERS GROVE ZONING ORDINANCE RELATED TO DOWNTOWN CLASSIFICATIONS AND PROCEDURES

ORDINANCE NO . 4679 A motion was made by Commissioner Urban, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Central Business District, Zoning Ordinance, Zoning Ordinance – Concentrated Business District

ORD00 -01992 Ordinance: Adopt the Village of Downers Grove Zoning Map Delineating the DB Downtown Business District and the DT Downtown Transition District Sponsors: Planning and Community Development Summary of Item: This will adopt the Village of Downers Grove, IL Zoning Map, dated June 7, 2005, delineating the DB Downtown Business District and the DT Downtown Transition District.

ORDINANCE NO . 4680 Commissioner Schnell said she appreciated the staff listening to the concerns expressed regarding the Prince Pond area.

Commissioner Urban extended his thanks to the staff as well.

Commissioner Tully asked that the map be shown on the screen to point out the changes made.

Keith Sbiral, Director of Planning and Community Development, outlined the changes made to specific parcels which were recommended to remain as residential zoning. A motion was made by Commissioner Schnell, seconded by Commissioner Waldack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Zoning Map

ORD00 -01990 Ordinance: Amend the Future Land Use Map for the Village of Downers Grove re: Downtown Sponsors: Planning and Community Development Summary of Item: At their meeting of April 13, 2005, the Plan Commission unanimously recommended amending the Future Land Use Map.

AN ORDINANCE AMENDING THE FUTURE LAND USE MAP FOR THE VILLAGE OF DOWNERS GROVE

ORDINANCE NO . 4681 A motion was made by Commissioner Waldack, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Future Land Use Plan

ORD00 -01979 Ordinance: Amend Fees for Emergency Response Services Sponsors: Fire Department Summary of Item: This will make certain amendments to those fees paid to the Village for emergency response services.

AN ORDINANCE AMENDING FEES FOR EMERGENCY RESPONSE SERVICES Commissioner Waldack said that at the last Workshop the list of current Ordinance fees was discussed. He noticed that tonight’s packet has different fees than those discussed. He noted the discrepancies and asked why the fees are different.

Fire Chief Phil Ruscetti said he wasn’t sure what happened, but the numbers in the packet the Council has this evening are correct.

The Mayor said he thought Commissioner McConnell said that there had been no fee increase per se, but that they were combining the existing fees. He noted that they added the ALS II . Chief Ruscetti explained what the ALS measures are, and the $550 figure is correct. The Mayor asked what basic life support is. Chief Ruscetti said that refers to the use of equipment other than Advanced Life Support, such as in splinting a broken leg. The previous fee was $275, but it is actually increased to $350 for residents and $450 for nonresidents.

The Mayor asked for clarification regarding the increases to basic life support, Advanced Life Support I, and the addition of ALS II . Chief Ruscetti verified that the figures the Council had were correct.

Commissioner Schnell inquired as to the procedure when a bill is submitted and insurance only reimburses a portion of that amount. She asked how far the Department goes to collect that money, and Chief Ruscetti said they work with a collection agency. But in some cases he handles it directly and the amount is written off. Commissioner Schnell said she is concerned that people are being pressured and are told that they owe money or it will go to a collector.

The Mayor asked if that is being done for residents or non-residents. He said that there is a serviceman that had a bill he received that is questionable. Manager Ginex said that situation concerns a bill from two years go where the man was asked to submit information regarding his insurance company and he never supplied that information. Multiple notices were sent to him, but the Army was never notified. The Mayor said he received information that the Army should have paid 100% of it, however the serviceman never followed up on it. Now they are receiving collection notices. The Mayor said he would rather err on the side of writing the fees off.

Ms. Rita Trainor, Finance Director, said that if the resident fails to submit a bill to the insurance company it goes to collection, and the Village attempts to collect. She said everything has been done that should have been done in the serviceman’s case.

Commissioner Schnell asked for verification that residents are not sent to collection. Chief Ruscetti said he would have the collections people get the information.

The Mayor said that the assumption was that residents would not have to pay out of their pockets, and would not be asked for payment more than once. Chief Ruscetti said they started pursuing funds more aggressively with the budget crunch.

Commissioner Sandack said the concept is cost recovery through fees by taxing non-residents for services. This isn’t anything new. They are trying to recapture dollars available for these services through the insurance companies. He stated that the residents should not get more than one letter, and non-residents should be more aggressively pursued. He believes the policy has been applied appropriately.

Commissioner Waldack said he agreed somewhat with Commissioner Sandack, and thinks the Village should separate the fees. The problem is the concern for residents. He is uncomfortable with a policy that says if you call you get your money back, and if you don’t call you don’t. He said that the fees have been in place for a number of years. He recommended that they should make an effort to get the insurance information on emergency calls and follow through with the insurance companies. He tried to call Medicare himself to determine what they would allow, and the response was very confusing.

Chief Ruscetti said when they first started looking at the fee system, they knew they could not cover the billing procedures themselves.

Commissioner Schnell said she is uncomfortable raising the fees until the policy is known. She said she does not think her assumption on the billing procedure is the actual practice. It appears to her that the Village is being more aggressive with residents and she believes they need to clarify the policy.

The Mayor suggested that this whole issue go to Public Safety.

Commissioner Sandack said that there is a policy in place now, and they are only changing the amounts. The fees are already in place. He thinks the ordinance should be passed, and have the policy go back to the Committee.

The Mayor responded that the Council received different numbers last week. He thought there was no change in the fees, and said that these increases were not in the budget. Chief Ruscetti verified that these amounts were not put in the budget.

Commissioner Urban said as liaison with Commissioner McConnell with Public Safety, they discussed the policy of collection for no more than a few minutes. They were not given a recommendation to change a policy that has been in place for some time. He said they spoke about the competitive analysis of surrounding communities, and charging more for the non-residential services. He believes there was no rate increase for Life Support I, but the fees were combined instead. He indicated that the fees have been in place for a number of years, and the discussion was to bring the fees into the same general area as other communities. He said he would be happy to take this policy back to Public Safety and have further discussion based on the Council’s concerns.

Commissioner Schnell said the Chief said they have become more aggressive over the years. She is concerned and does not want to go after residents. Chief Ruscetti said that they send out letters. Village Attorney Petrarca said that this policy has been in place for the residents since 2001. Chief Ruscetti said that most calls involve Advanced Life Support.

Commissioner Tully agreed with Commissioner Sandack that this ordinance is a revision to Section 17-28(a), but discussion has focused on 17-28(b). He said there is no change being made to section (b). Voting on this ordinance will not change the collection practices. When he asked recently about CRC complaints, he was told there have been none. He sees no reason not to move forward on this ordinance to increase the fees. It will not affect section (b), which can be sent back to the Public Service Committee.

The Mayor asked whether third party payers base the payment on a certain percentage. Commissioner Waldack said that generally an insurance company will have a reasonable and customary clause and a policy of paying perhaps 80% of what they consider reasonable, with the remainder being the responsibility of the client.

Commissioner Sandack said this was investigated at the Public Services level in terms of competitive fees.

The Mayor said his biggest problem is that the numbers are higher than they were last week. He is uncomfortable with it.

Chief Ruscetti informed the Council that the winning poster in the Fire Prevention contest will be on the Fire Department website within two weeks. He also referred to a trench rescue incident in Wheaton, noting that Downers Grove Fire personnel worked that situation.

A motion was made by Commissioner Sandack, seconded by Commissioner Tully, to adopt this file.

The motion failed by the following vote:

Votes: Yea: Commissioner Sandack, Commissioner Urban and Commissioner Tully Nay: Commissioner Schnell, Commissioner Waldack and Mayor Krajewski A motion was made to Adopt this file. Mayor Krajewski declared the motion failed. Indexes: Fee Increases, Ambulance Fee

ORD00 -01980 Ordinance: Establish Procedures for Vehicle Impoundment Sponsors: Police Department Summary of Item: This will establish procedures for vehicle impoundment.

AN ORDINANCE ESTABLISHING PROCEDURES FOR VEHICLE IMPOUNDMENT

ORDINANCE NO . 4682 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Vehicle Seizure and Impoundment, Towing

ORD00 -01981 Ordinance: Establish Administrative Booking Fees Sponsors: Police Department Summary of Item: This will establish administrative booking fees.

AN ORDINANCE ESTABLISHING ADMINISTRATIVE BOOKING FEES

ORDINANCE NO . 4683 A motion was made by Commissioner Urban, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Booking Fees

ORD00 -01982 Ordinance: Amend Water Meter and Hydrant Usage Sponsors: Public Works Summary of Item: This will amend the water meter and hydrant usage procedures.

AN ORDINANCE AMENDING WATER METER AND HYDRANT USAGE

ORDINANCE NO . 4684 A motion was made by Commissioner Schnell, seconded by Commissioner Waldack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Water Hydrants & Meters

MOT00 -01983 Motion: Approve Community Grants Recommended by Community Grants Commission Sponsors: Community Grants Summary of Item: Motion to approve grants in the amount of $62,619.00 of Hotel Use Tax receipts to be used for expenses as identified by the applicant in the budget submittal, as approved by the Community Grants Commission. As directed by Council, the Community Grants Commission appropriated $5,000 in community grants funding toward Prairie State Games. These grants are to be paid on a reimbursement basis upon submittal of paid receipts.

The Community Grants Commission, at their meeting of May 9, 2005, recommended approval of the following grants: AAUW – 47th Annual Used Book Sale – $2,000; DG Choral Society - 2005-06 Concert Season & Outreach Program – $10,000; DG Concert Association – 2005-06 Concert Series – $10,000; DGSHS Mustang Band Boosters – Marching Mustang Music Bowl - $2,100; Grove Players – 2005-06 Season – $4,100; Midwest Ballet Theatre – Construction of a new set – $6,200; New World Repertory Theatre – Chapter Two by Neil Simon – $4,000; Our Town Productions – Pinocchio – $4,000; West Towns Chorus – 2005 Season – $2,229; Senior Suburban Orchestra – 2005-06 Season – $2,000; DG Kiwanis Club – Easter Egg Hunt – $600; DG Rotary Club – Halloween Window Painting – $1,000; Squires of Downers Grove – Bob Nelson Jr. Golf Tournament – $400; West Suburban Humane Society – “Barkapalooza” Pet Expo & Walk – $2,000; YMCA – 8th Annual Y-Games – $1,200; YMCA – 5K Run – $900; DG Downtown Management – Hospitality Sunday Santa Parade – $3,000; DG Friends of the Library – 7th Annual Storybook Character Parade – $500; DG Junior Woman’s Club – 4th of July Parade Float – $400; Maple Hill Recreation Corporation – 4th of July Float – $400. A motion was made by Commissioner Waldack, seconded by Commissioner Sandack, to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Community Grants

RES00 -01987 Resolution: Authorize Annexation Agreements for the Properties Located at 4918 Cross Street, 4520 Cross Street, Vacant Parcel (PIN 08-01-308-014), Vacant Parcel (PIN 08-01-308-015) and Vacant Parcel (PIN 08-01-308-016) Sponsors: Planning and Community Development Summary of Item: This will authorize annexation agreements for the following properties, with annexation to occur as indicated:

4918 Cross Street – Once the property becomes contiguous to the Village, or at time of request by owner, whichever occurs first.

4520 Cross Street – Once the property becomes contiguous to the Village, or at time of request by owner, whichever occurs first.

Vacant Parcel (PIN 08-01-308-014) – Once the property becomes contiguous to the Village, or at time of request by owner, whichever occurs first.

Vacant Parcel (PIN 08-01-308-015) – Once the property becomes contiguous to the Village, or at time of request by owner, whichever occurs first.

Vacant Parcel (PIN 08-01-308-016) – Once the property becomes contiguous to the Village, or at time of request by owner, whichever occurs first.

A public hearing was held on these agreements on May 17, 2005. No rezoning or other land use approvals have been requested. As such, the properties will come into the Village under our R-1 zoning classification.

A RESOLUTION AUTHORIZING EXECUTION OF ANNEXATION AGREEMENTS FOR THE PROPERTIES LOCATED AT 4918 CROSS STREET , 4520 CROSS STREET , VACANT PARCEL (PIN 08-01-308-014), VACANT PARCEL (PIN 08-01-308-015) AND VACANT PARCEL (PIN 08-01-308-016)

RESOLUTION 2005 -35 A motion was made by Commissioner Sandack, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Annexation/Water Service – 4918 Cross, Annexation/Water Service – 4520 Cross, Annexation/Water Service – Vacant Parcels

8. Mayor’s Report

Mayor Krajewski said that some residents have called about the flood zone issue.

Manager Ginex said staff has spoken with the County on this.

Mike Millette, Assistant Director of Public Works, said he has also received e-mails on this from different areas. He said that staff will meet with the County on Friday and will report back. He said that some areas have been designated as flood zones without base flood elevations.

The Mayor asked whether the water reduction rates would be discussed at the next Workshop and the Manager said it would be on the next Workshop Agenda.

Mayor Krajewski then noted receipt of a legislative update from the DuPage Mayors and Manager’s Conference. He outlined the highlights, saying that the Village’s share of taxes have not been changed for income tax, sales tax, or motor fuel tax. He noted that the State did transfer some funds into the General Fund which may impact municipalities, including the roadway fund.

Proclamations

Mayor Krajewski proclaimed the week of June 5-11 as National Garden Week in the Village of Downers Grove and congratulated the Garden Club for their 78 years of accomplishments.

The Mayor then extended warm greetings to the hosts in Germany who will host the Downers North High School Wind Ensemble and District 99 Symphonic Orchestra.

Materials to be Received – Minutes

Human Services Commission – May 4, 2005 Library Board – May 11, 2005 Liquor Commission – May 5, 2005 Public Services Committee – March 15, 2005 & March 22, 2005 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Materials to be Received – Monthly Reports

Materials to be Placed on File

9. Manager’s Report

Manager Ginex introduced the new Deputy Village Manager, Dave Fieldman, who served the Village of Palatine as their Deputy Village Manager.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Commissioner Schnell said Public Services will meet on June 21.

Commissioner Urban said Public Safety will be meeting on June 21.

Commissioner Tully said that the Finance Committee met today and among the items discussed were the goals and projects for the coming year; funding levels regarding alternatives to the pending expiration of the home rule sales tax; changing the fiscal year to the calendar year, which is appropriate to consider with the implementation of new financial software; putting together an RFP for the utility audit consultant contract; continued discussion on the potential debt policy; and an RFP for banking services.

Mayor Krajewski asked about an update from the engineering firm on the Gilbert Avenue sidewalk, and Manager Ginex responded that it would go to the Public Services Committee on June 21.

12.Council Member Reports and New Business

Commissioner Sandack attended the opening of the Good Samaritan Hospital Critical Care Facility. He said it is a state-of-the-art facility, and the Village is lucky to have it here in Downers Grove.

Commissioner Sandack also mentioned that he attended Memorial Day events and thanked the American Legion Post 80 for their part in the services.

Commissioner Sandack then reminded everyone that the American Cancer Society Relay for Life is on June 17 and 18 at Downers Grove North. He encouraged residents to attend and/or participate.

Commissioner Waldack welcomed Deputy Village Manager Fieldman to the Village. He thanked the Police Department for handling a dangerous situation over the weekend. Their response and cooperation is commendable. He noted that a number of families will be celebrating graduations in the next few weeks, and hoped that all celebrations are without incident. He then congratulated graduates at all levels and wished them success in their future plans.

Commissioner Schnell welcomed the new Deputy Village Manager.

Commissioner Urban echoed the welcome to Mr. Fieldman, saying he was happy to have him on board. He also said that there was discussion about meeting with the Community Grants Committee after the next Coffee with the Council and asked the Manager to set the meeting up. He noted that the next Coffee With The Council is at the Farmers’ Market on June 18.

Commissioner Tully welcomed the Deputy Village Manager, stating he brings a great deal of experience and expertise to the Village. The Commissioner noted there are 16 days to Heritage Festival, and that the ride previews will be held on June 23. Advance tickets can be purchased through June 22. He announced that the Temptations will be appearing at the Tivoli Theater and tickets are still available. He reminded everyone that the CBD parking deck will be open on Friday, Saturday and Sunday during Heritage Festival at a $3.00 cost to park. J. Kyle Leadership will direct the parking, and the $3.00 cost will go to the Leadership Program for the North and South High School students. Commissioner Tully said permit holders will access the deck in the normal way on Friday.

Regarding Coffee With The Council, Commissioner Tully said it will be on June 18 at 9:00 at the Farmers’ Market at the Main Street Station. He announced that the Farmers’ Market is sponsored by the YMCA , and the first Market will open on June 11 from 7:00 a.m. until noon. He also noted that the YMCA is holding its 5th Annual Indian Boundary YMCA 5K and 10K challenge on Sunday June 12. Information can be obtained by calling the YMCA .

The Mayor said the YMCA is having their annual golf outing on June 20.

Mayor Krajewski asked the Manager about organizing a date for the Directors and Council retreat.

Commissioner Tully said at the last retreat the Council tentatively discussed June 27 as the date.

The Mayor then asked about the Forest Street maintenance program, and the Manager said he responded to the residents. A number of residents have asked for a brick street, and staff will meet with the residents next Wednesday evening. Mr. Barber said the stretch of roadway in question is in bad shape. Staff is working to get the meetings established.

The Mayor said there are still openings on his team for the American Cancer Society relay. He mentioned that Downers Grove South also held an event last week for the Cancer Society.

13. Adjournment

Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(6) of the Open Meetings Act to consider setting a price for real estate. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Waldack, Sandack, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 8:28 p.m