Minutes Archive

December 21, 2004

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – December 7, 2004 Workshop Meeting – December 14, 2004 Commissioner McConnell said there was a change on the meeting of the 7th regarding going into Executive Session. The Clerk made the corrections. There being no other additions or corrections to the minutes, Mayor Krajewski said they would be filed as corrected.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

Illinois Department of Natural Resources John Lentz said he is the Flood Plain Management Advisor for the six northeastern counties in the State of Illinois. He read a presentation awarded to the Village of Downers Grove for outstanding efforts of achieving a community rating system of Class 7. There are currently about 20,000 members in the National Floodplain Insurance Program, and 1,006 communities receiving flood insurance discounts under the community rating system. In the Village there has been a 15% reduction in insurance premiums. He then presented the plaque to the Mayor.

5. Public Hearings

Industrial Revenue Bonds for Avery Coonley School Project – $4,000,000 Mayor Krajewski called the Public Hearing to order at 6:40 p.m. He said this public hearing has been called by the Village Council to consider the proposed issuance by the Village of industrial revenue bonds in the principal amount of $4,000,000.00 to provide funds necessary to finance renovation and expansion of the existing facilities of Avery Coonley School. He asked the Village Clerk to read the Legal Notice of the Public Hearing. Following the reading of the legal notice, Mayor Krajewski asked Deputy Village Manager Dave Van Vooren to summarize the project.

Deputy Village Manager Dave Van Vooren said it was a privilege to work with EDC to try to foster an opportunity for businesses in the community to expand and flourish. Avery Coonley School came to the Village once in the past for bonds to provide improvements to their facility. The proposed project will expand their capacity and allows for a full-day kindergarten class. He indicated that the funds will enhance the laboratories as well as technological upgrades. He pointed out that no written comments were received by staff regarding this issue. Regarding the volume cap and the use of Industrial Revenue Bonds in regard to this project, Mr. Van Vooren said that they are separate projects as defined by the IRS Code.

Thomas Kracht, head of the Avery Coonley School, gave background in the inception of the school in 1906. He noted that the existing school is a tribute to Mrs. Coonley who began the school with a kindergarten class she held in her home. The 15,000 square foot addition proposed will add a full day kindergarten. In addition, the funds will provide for renovation of existing space, state of the art science labs, and technological upgrades. He noted that the school is a hub for community activities and is comprised of 35-37 different communities. He said that plans for the proposed addition are available for review.

There were no statements from the public.

Mayor Krajewski asked about this new script with comments in favor of or in opposition to. Attorney Petrarca said it is a general script provided by the School’s bond counsel.

The Mayor clarified that if the school defaults on the bonds, there is no risk to the Village.

The Mayor asked how many points below prime rate is this, and Mr. Van Vooren said he would ask the applicant.

Maureen Fear said she is the Treasurer and a member of the Board of Trustees of the School. She said they are looking at a rate comparable to a 10-year Treasury at 70% of that rate.

The Mayor said he noted that other groups might take advantage of this project. He also noted that Avery Coonley has been a good steward in the Village.

Commissioner Schnell congratulated the school for making inroads to keep their excellent reputation.

Commissioner Tully said that Avery Coonley has been an asset to the community, and he thinks it is good that the Village can be of assistance. He said they have been a good neighbor, and the Downers Grove Noon Lions Club has used their facilities.

There being no additional comments, the Mayor adjourned the public hearing at 6:55 p.m.

6. Consent Agenda

The Mayor said that the Knights of Columbus are meeting tomorrow and are going to discuss bidding on the Heritage Festival Beer Garden. He said that Items 00-01802, 00-01807, and 00-01805 would be removed from the Consent Agenda.

Commissioner Tully moved to remove Bids 00-01802 to exend the 2004 Beer Garden Vendor Agreement with the Downers Grove Rotary Club, 00-01807 to authorize $216,400 to Clark Dietz, Inc. to develop the Stormwater Master Plan, and 00-01805 to approve the 2005 Heritage Festival budget. Commissioner Urban seconded the Motion.

AYES : Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski

NAYS : None

The Motion passed.

COR00 -01795 Claim Ordinance: No. 5561, Payroll, December 10, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01796 List of Bills Payable: No. 5554, December 21, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01801 Bid: Award a One-Year Contract for Financial Advisor’s Services to Northern Trust Bank Sponsors: Finance A motion was made to Approve this file on the Consent Agenda. Indexes: Financial Advisor and Bond Counsel Services for Phase 3 Bond Issue, Bond Issue

BID00 -01803 Bid: Extend 2004 Bingo Vendor Agreement with the Veteran’s of Foreign War (VFW) Post #503 to Operate the 2005 Heritage Festival Bingo Area Sponsors: Tourism and Events Commission A motion was made to Approve this file. Mayor Krajewski declared the motion carried. Indexes: Heritage Festival 2005

BID00 -01806 Bid: Award $26,999.00 to Bill Jacobs Joliet LLC for Purchase of One 2005 E85 Flex-Fuel Chevrolet Suburban Four-Door Utility Vehicle Sponsors: Public Works A motion was made to Approve this file. Mayor Krajewski declared the motion carried. Indexes: Vehicle Purchases, Public Works – Equipment

MOT00 -01808 Motion: Authorize 2005 Class “A” Scavenger License with BFI Disposal Services Sponsors: Manager’s Office A motion was made to Award this file on the Consent Agenda. Indexes: Scavenger-Recycling Program, Scavenger-Garbage Collection

BID00 -01809 Bid: Award $47,344.00 to Martam Construction of Elgin, Illinois for the Construction of Stream Bank Stabilization and Erosion Control Measures along the Hickory Court Tributary to Lacey Creek in Innisbrook Subdivision Sponsors: Public Works Summary of Item: There is an additional 10% contingency amount of $4,734.00. A motion was made to Approve this file on the Consent Agenda. Indexes: Hickory Court Ditch Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

BID00 -01802 Bid: Extend 2004 Beer Garden Vendor Agreement with the Downers Grove Rotary Club for 2005 Heritage Festival Beer Garden Sponsors: Tourism and Events Commission Commissioner Tully asked Mary Scalzetti with respect to this and to the Heritage Festival budget, if there would be a detrimental impact in the Festival planning if these are tabled.

Ms. Scalzetti said that bids for beer are usually ready in mid-January. Regarding the Budget, she said the sooner they get it back on Agenda, the sooner they can enter into contracts.

Commissioner Tully asked if this is approved in the next regular meeting in January would it provide staff with sufficient time, and Ms. Scalzetti said it would. A motion was made by Commissioner Urban to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Heritage Festival 2005

MOT00 -01805 Motion: Approve 2005 Heritage Festival Budget Sponsors: Tourism and Events Commission Summary of Item: This concurs in the recommendations of the Tourism & Events Commission related to the 2005 Heritage Festival budget. The projected budget includes $437,690.00 in expenses for the Heritage Festival, including fireworks and parade. The Mayor said that he didn’t like receiving items a few hours before the meeting because that did not provide him with enough time to review it.

Commissioner Tully said he is voting nay because he was satisfied with the original budget.

Commissioner Schnell said that any time a Commissioner has a concern or doubt about voting on a particular item that should be honored so they can have that extra time. A motion was made, seconded by Commissioner Schnell, to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski Nay: Commissioner Tully Indexes: Tourism and Events Commission

AGR00 -01807 Contract: Authorize $216,400 to Clark Dietz, Inc. to Develop Stormwater Master Plan Sponsors: Public Works Commissioner Schnell said she made the Motion because she received an e-mail and information that raised questions in her mind, specifically as to why one firm was excluded from the list. She would like clarification.

The Mayor said he was going to vote No. He didn’t like the way the process worked, and is still trying to find information. He asked Attorney Ann Marie Perez for information and asked if the rest of the Council received it. Attorney Petrarca said she didn’t know.

The Mayor said it would be appropriate to send the bidding process to the Finance Committee.

Commissioner Tully said that the document provided may provide answers regarding statutory problems. While it is important to update the Master Plan, another week or two won’t matter.

The Mayor said they negotiated the hours to almost identical hours as Christopher Burke.

Commissioner McConnell said that she found a potential positive in the process by using quality as the first cut, and then the price. She said she would not like to see that discarded. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Stormwater Master Plan

RES00 -01811 Resolution: Authorize Submittal of Grant Application to the Illinois Criminal Justice Information Authority for the 2004 Local Law Enforcement Block Grants Program Sponsors: Finance and Police Department Summary of Item: This will authorize submittal of a grant application to the Illinois Criminal Justice Information Authority for FY 2004 for financial assistance for the replacement of a police vehicle.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR THE 2004 LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM

RESOLUTION 2004 -77 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Local Law Enforcement Block Grant

ORD00 -01812 Ordinance: Amend the Method of Funding the Community Grants Program Sponsors: Community Grants and Finance Summary of Item: This will establish minimal annual funding levels for the Community Grants Program.

AN ORDINANCE AMENDING THE METHOD OF FUNDING THE COMUNITY GRANTS PROGRAM

ORDINANCE NO . 4630 Commissioner McConnell said she will vote Nay due to budget concerns. The amount of this funding might be enough for a person’s salary. She is not opposed to the program.

The Mayor said that this year they are looking at ending with a $1.8 million surplus. He read the Cumings-McNulty report, and did not see a reference to 8% of the hotel proceeds being recommended for community grants.

Commissioner Schnell said it was a concept. It was a recommendation in that a formula was used so certain percentages would go to certain uses. She has problems with this because they are not doing what Cumings-McNulty said. They will not be adhering to the original intent. She said that Community Grants is a good program, but they need to look at the whole program of the hotel taxes. They need to look at the bigger picture of EDC , Tourism and Events, Community Events and Community Grants. The report to the Council may have been where the percentages were discussed.

The Mayor said he agrees to tying revenue to specific cost centers. One of the EDC members expressed concern that the hotel tax funds could be diverted to other needs.

Commissioner Schnell said when the funds are coming from a revenue source that is not property taxes, and the funds are going to be used to bring visitors to the community again, it makes more sense to the residents. It is a tax on people who are coming to the community. She said they have to look at the bigger picture.

The Mayor said he only saw one page on economic development, and asked if there was something else discussed.

Commissioner Schnell responded that the report was explained in depth at Council/Workshop meetings. Due to Home Rule, the Village could use hotel tax funds for a variety of issues. She said the idea was to have economic development.

Commissioner McConnell said she spoke with Dave Humphreys regarding the determination of who is given grants. He said there is no formal policy, but they try to evaluate how the organization will tie into economic development. She said that this may need to be reviewed.

Commissioner Urban said when the Commission was first formed, they had to advertise it to get people to come and receive funds. He said that the goal is to raise $10,000 to supplement the grant. The process needs to be reviewed, and he thinks this is truly on the economic impact of tourism, hotel stays, etc. The $48,000 is the lowest amount to date.

Commissioner Tully said he is in favor of this, and recognizes its importance to non-profit organizations. There is a substantial return to the community on the investment. He said $48,000 is a small price to pay for the return on the investment. He said the proposal is to fix the amount of revenue that will be budgeted for Community Grants. He thinks $48,000 is a base amount, and he thinks it is good to create a reserve again. He thinks this is more than a worthwhile venture. A motion was made by Commissioner Urban, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Nay: Commissioner Schnell Indexes: Community Grants

RES00 -01813 Resolution: Authorize an Agreement with Suburban Bus Division of the Regional Transportation Authority (PACE) Sponsors: Public Works and Finance Summary of Item: This will authorize receipt of a transit grant agreement with PACE for subsidy funds in the estimated amount of $68,000.00. This amount is estimated based upon the availability of funds from PACE ’s budget which will be applied toward public transportation services. Note, based upon the funds received by PACE , the Village’s estimated local share of costs is $308,000.00.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE)

RESOLUTION 2004 -78 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Pace

ORD00 -01816 Ordinance: Issue Industrial Revenue Bonds for Avery Coonley School Sponsors: Deputy Village Manager Summary of Item: This will authorize an Industrial Revenue Bond for Avery Coonley School.

AN ORDINANCE PROVIDING FOR THE FINANCING OF THE RENOVATION , EXPANSION AND EQUIPPING OF A BUILDING AND THE REFINANCING OF EXISTING DEBT ; AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF REVENUE BONDS (THE AVERY COONLEY SCHOOL PROJECT ), SERIES 2004 ; AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT ; AUTHORIZING THE EXECUTION AND DELIVERY OF AN ASSIGNMENT AND AGREEMENT ; CONFIRMING SALE OF SAID BONDS TO THE PURCHASER THEREOF ; AND RELATED MATTERS

ORDINANCE NO . 4631 The Mayor asked whether they usually approve an Ordinance the same meeting as the Public Hearing. Village Attorney Petrarca said it depends upon the timing. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Industrial Revenue Bond – Avery Coonley School

ORD00 -01818 Ordinance: Restrict Left Turns onto Sterling Road Sponsors: Planning and Community Development Summary of Item: This will restrict left turns onto Sterling Road from the parking lot of the MidAmerica Bank facility located at 525 Ogden Avenue.

AN ORDINANCE RESTRICTING LEFT TURNS ONTO STERLING ROAD

ORDINANCE NO . 4632 A motion was made by Commissioner Sandack, seconded by Commissioner Zabloudil, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Turning Restrictions

ORD00 -01797 Ordinance: Village of Downers Grove 2004 Aggregate Tax Levy Sponsors: Finance Summary of Item: This will establish the 2004 Downers Grove Tax Levy in the amount of $10,052,170.00 for the Village of Downers Grove and $3,792,716.00 for the Library.

2004 AGGREGATE TAX LEVY ORDINANCE

ORDINANCE NO . 4633 The Mayor said he will vote “No.” The tax is being raised by almost 9% this year. He said they have seen a referendum by the Park District pass to reduce their cap, and a referendum by District 99 fail. He doesn’t believe the residents have received a 9% increase on their salaries.

Commissioner Sandack said this is a “cart before the horse process.” The State requires the levy to be issued prior to adoption of the budget. He said the good news is that they can abate portions of the levy. He said they need to think about going to a calendar year to tie this into the Village’s budget. Not to pass this would be irresponsible in his opinion. They have Home Rules Sale Tax that will sunset by its own terms relatively soon. He has no intent to resurrect that tax. They need to fund police and fire primarily, and tying in property tax revenues to that is appropriate.

Commissioner Tully said that there are four different tax levies to be addressed tonight. This particular levy is the broad general property tax levy. He agreed with Commissioner Sandack that there are abatements that can and will take place because some must be abated. The balance is where discretion is possible. He believes they need to hold the line on rising expenses. He is not in favor of the levy as it represents a tax increase.

The Mayor said that they did not abate other areas last year. They have lost a year of holding expenses down. He hopes they will get into the expense side of the budget. Property taxes have been raised tremendously in the past couple of years, and contemplating an increase is beyond him. A motion was made by Commissioner Zabloudil, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell and Commissioner Zabloudil Nay: Commissioner Tully and Mayor Krajewski Indexes: Tax Levy – 2004/05

ORD00 -01798 Ordinance: Levying of Taxes for the Fiscal Year Commencing on the First Day of May 2004 and Ending on the Thirtieth Day of April 2005 for Village of Downers Grove Special Service Area Number One Sponsors: Finance Summary of Item: This will establish the 2004/05 Special Service Area Number One tax levy in the amount of $7,423.60.

AN ORDINANCE FOR THE LEVYING OF TAXES FOR THE FISCAL YEAR COMMENCING ON THE FIRST DAY OF MAY 2004 AND ENDING ON THE THIRTIETH DAY OF APRIL 2005 FOR VILLAGE OF DOWNERS GROVE SPECIAL SERVICE AREA NUMBER ONE

ORDINANCE NO . 4634 The Mayor said this is a tax for a special segment of residents. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Tax Levy – 2004/05

ORD00 -01800 Ordinance: Levying of Taxes for the Fiscal Year Commencing on the First Day of May 2004 and Ending on the Thirtieth Day of April 2005 for Village of Downers Grove Special Service Area #3 (Prince Pond Special Service Area) Sponsors: Finance Summary of Item: This will establish the 2004/05 tax levy for the Prince Pond Speical Service Area #3 in the amount of $8,671.00.

ORDINANCE NO . 4635 A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Tax Levy – 2004/05

ORD00 -01799 Ordinance: Levying of Taxes for the Fiscal Year Commencing on the First Day of May 2004 and Ending on the Thirtieth Day of April 2005 for Village of Downers Grove Special Service Area #2 (Downers Grove Downtown Special Service Area) Sponsors: Finance Summary of Item: This will establish the Special Service Area #2 (Downtown Special Service Area) tax levy in the amount of $240,000.00.

AN ORDINANCE FOR THE LEVYING OF TAXES FOR THE FISCAL YEAR COMMENCING ON THE FIRST DAY OF MAY 2005 AND ENDING ON THE THIRTIETH DAY OF APRIL 2005 FOR VILLAGE OF DOWNERS GROVE SPECIAL SERVICE AREA #2 (DOWNERS GROVE DOWNTOWN SERVICE AREA )

ORDINANCE NO . 4636 Commissioner Urban recused himself from this motion as well as Item 00-01814 regarding an ordinance amending CBD parking restrictions and 00-01819 regarding a resolution authorizing utility easement agreement to NICOR Gas for 939 Curtiss Street, as he is a lease holder in the CBD TIF District. A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Abstain: Commissioner Urban Indexes: Tax Levy – 2004/05

ORD00 -01815 Ordinance: Amend CBD Parking Restrictions Sponsors: Public Works Summary of Item: This will amend certain CBD parking restrictions.

AN ORDINANCE AMENDING CBD PARKING RESTRICTIONS

ORDINANCE NO . 4637 The Mayor reminded staff about notifying the Downtown Management Board regarding 5207 Main Street as it is now a private parking lot. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Abstain: Commissioner Urban Indexes: Central Business District, Parking Restrictions – CBD

RES00 -01819 Resolution: Authorize Utility Easement Agreement to NICOR Gas for 939 Curtiss Street Sponsors: Public Works Summary of Item: This will authorize a grant of easement to Nicor Gas for a perpetual, non-exclusive easement and right-of-way for gas mains and necessary facilities.

A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO NICOR GAS

RESOLUTION 2004 -79 The Mayor asked about the status of naming the street. Attorney Petrarca said she believed it is on an upcoming January Workshop agenda. A motion was made by Commissioner Sandack, seconded by Commissioner Zabloudil, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Abstain: Commissioner Urban Indexes: Central Business District – Parking Deck

8. Mayor’s Report

Materials to be Received – Minutes

Economic Development Commission – November 10, 2004 Environmental Concerns Commission – November 11, 2004 Library Board – November 10, 2004 & November 24, 2004 Parking & Traffic Commission – November 10, 2004 Public Services Committee – November 23, 2004 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

Materials to be Received – Monthly Reports

New Business

The Mayor said that DuPage Mayors and Managers in conjunction with DuPage County are putting together an Intergovernmental Joint Committee to review issues to work better with DuPage County. He said that Mayors for Addison, Downers Grove and Naperville will be on the Commission.

Mayor Krajewski said he saw an article in The Sun regarding the testing of wells, saying the Managers are working with the DuPage Water Commission. He said that the article says that Councils need to get more involved in this issue.

Manager Ginex said they have had some discussion regarding Village wells. He thinks this concerns private wells.

9. Manager’s Report

Manager Ginex said he was approached by the DuPage Mayors and Managers through Nicor Energy who is looking to do a gas efficiency pilot project in one or two communities through the gas technology institute. This is to educate the public on the benefits of energy efficiency. Nicor is developing a one-hour training program, and would like to look at a number of areas to be discussed. He asked the Council if they wanted to take part in this project.

The Mayor recommended sending this to the Environmental Commission. He would like to know the time commitment.

Commissioner McConnell asked about the intent. The Manager said he understood that it has to do with development issues.

Commissioner Tully agreed with referring this to the Environmental Concerns Commission for their recommendation.

Commissioner Schnell said that is the reason the Commission was established.

The Manager said that Downers Grove TV will air two seasonal shows on Christmas Eve and Christmas Day. They will also air the Hospitality Day and tree lighting over the next few days.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Finance Committee

Commissioner Zabloudil said the Finance and Administrative Committee met and discussed an audit services RFP . The Agreement with the auditor has expired and they need to create an RFP . They asked for projected firms and to have the current auditor review those firms. He said they also discussed the Mission Statement, and a survey was posted on the Web. Information will be forthcoming to the Council.

Commissioner Zabloudil said there were two Old Business items, one being the Foreign Fire funding, whereby they set guidelines and parameters to discuss with the Accounting Department. He said this was identified in the audit report as needing to be addressed with additional policies and procedures. They also discussed the telephone replacement project. Dr. Wu made a presentation.

Regarding new business, Commissioner Zabloudil said that the tentative schedule for budget review sessions will be February 5 and 12, 2005.

The Manager asked when they will receive the Treasurer’s report. He would like to have dates.

Public Safety Committee

Commissioner McConnell said the Public Safety Committee will meet in January regarding the railroad issue and a follow up on the Fire Code.

The Mayor said he would like a comparison of the old and new code.

Commissioner McConnell said they are waiting for feedback from the Chamber and Downtown Management. The Manager said a draft was sent to Linda Kunze.

The Mayor said he wants to know what triggers the mechanism for needing smoke detectors.

Attorney Petrarca said that comes under the current Ordinance and comes under the ICC . She said the permit triggers it.

Public Services Committee

Commissioner Tully said that Public Services met this evening and discussed capital projects, including traffic projects, water projects, and building projects effecting Village Hall and the police and fire buildings. They have gone through the initial review of the capital projects over the next 5-10 years. He said they will meet in January and tie the projects to existing revenue streams and outside sources of funding. He said that he and Commissioner Schnell will then provide input before getting to the budget discussions.

Mayor Krajewski asked about the RFP for Main and Maple. He and Commissioner Sandack have no problem with it, and said this is to sell the property.

Commissioner Schnell said she would like to see it.

The Mayor said this should be sent to the Commissioners to review during the holidays.

12.Council Member Reports and New Business

Commissioner Zabloudil wished everyone a safe and happy holiday season.

The Mayor said there will be no meeting next week. They will resume on the first Tuesday in January.

Commissioner Sandack wished everyone a healthy, happy and safe holiday season. He said he would like to see people participate in the budget sessions, because they need as many voices as possible.

The Mayor said that the last Dialogue was a structured format that didn’t offer an opportunity to ask questions. He said they may want to have another session.

Commissioner Schnell said they need as much public input as possible. She said it would be good to do it at the American Legion January Coffee with the Council. She concurs that it is extremely important for the residents to take part in this particular budget process. The Village has the ability to abate but they need public input to know which services are important to the residents. They also need resident input as to cuts. She then wished everyone a happy holiday and a safe New Year’s Eve and prosperous New Year.

The Mayor said they need a summary of programs within the departments and their associated costs.

Commissioners McConnell and Urban also extended wishes for happy holidays.

Commissioner Tully said he gets questions regarding the budget, but attendance at meetings is less then you would expect with a community of this size. He said that Coffee with the Council is an opportunity to bring issues to the Council on a monthly basis, and moving it around the Village makes it easier for residents to attend from various areas of the Village. With respect to residents’ ideas, he said that perhaps they should give residents an opportunity to comment at the budget proceedings, and perhaps record the meetings. He would like it to be open and interactive. They need to hold the line on expenses and need to know cuts, priorities, expansions, etc.

Commissioner Tully wished his colleagues, the Staff and all residents Happy Holidays.

The Mayor said that the Council is beginning to review profiles of people interested in serving on the Architectural Review Commission. He said that the economic development model from Naperville is to be submitted to the EDC . He then said that on Friday a public hearing for the Joint Review Board for Ogden Avenue and the CBD TIF was held. He said there is no meeting next week, and wished everyone a happy holiday season.

13. Adjournment

Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(6) of the Open Meetings Act to consider setting a price for real estate. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 8:07 p.m