November 02, 2004

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Minutes for Approval Only – October 5, 2004 & October 12, 2004 Council Meeting – October 19, 2004 Workshop Meeting – October 26, 2004 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted. The Mayor said that the items regarding approval of the Building Code and Fire Code have been postponed until further information is obtained.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

Terry Riley, 1105 Curtiss, stated he had an ownership interest in three commercial properties in Downers Grove, and understood that the Council was going to vote on the International Fire Safety Code, which would require retrofitting of many buildings. Building owners strongly opposed this in 2002 and he asked that it be required that no vote take place in the future without proper notice. This will have serious financial effects for many property owners.

The Mayor responded that he expressed this concern last week, saying they didn’t have information on the impact. Manager Ginex went to the Chamber regarding this, and the Village will work with various parties to reach some agreement on this issue.

5. Public Hearings

6. Consent Agenda

COR00 -01759 Claim Ordinance: No. 5553, Payroll, October 15, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01760 List of Bills Payable: No. 5548, November 2, 2004 Sponsors: Accounting The Mayor said he had asked the Manager about two items. Manager Ginex said that the Drendel & Ogden item was a developmental item. The Mayor asked how Planning Resources obtained that project. Mike Millette of Public Works said that Planning Resources is more experienced in wetlands, while Burke & Lavoie have to contract it out. A motion was made to Approve this file on the Consent Agenda. Indexes: N/A Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

RES00 -01761 Resolution: Authorize Agreement with Advocate Health Partners for and on behalf of Advocate Good Samaritan Hospital Sponsors: Human Resources Summary of Item: This will authorize an agreement between the Village of Downers Grove and Good Samaritan Hospital for certain health care services and benefits for beneficiaries.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ADVOCATE HEALTH PARTNERS FOR AND ON BEHALF OF ADVOCATE GOOD SAMARITAN HOSPITAL , A HOSPITAL OPERATING DIVISION OF ADVOCATE HEALTH AND HOSPITALS CORPORATION

RESOLUTION 2004 -68 Mayor Krajewski asked if Commissioner McConnell had comments regarding this matter. Village Attorney Enza Petrarca said she did not. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Insurance – Health, Employee, Employee Benefits

ORD00 -01766 Ordinance: 2005 Heritage Festival Sponsors: Tourism and Events Commission Summary of Item: This will establish the procedures for the 2005 Downers Grove Heritage Festival.

AN ORDINANCE REGARDING THE 2005 HERITAGE FESTIVAL

ORDINANCE NO . 4624 A motion was made by Commissioner Urban, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Heritage Festival 2005 Mayor Krajewski asked for a motion to waive the one-week waiting period to discuss new business.

Attorney Petrarca said this is a Council policy not a legal requirement.

Commissioner Tully moved to waive the one-week waiting period to discuss new business. Commissioner Urban seconded the Motion.

VOTE : AYES: Commissioners Tully, Urban, Sandack, Zabloudil, McConnell, Schnell, Mayor Krajewski NAYS: None

The Motion passed unanimously.

RES00 -01772 Resolution: Authorize Submittal of Grant Application to the DuPage Mayors and Managers Conference for FY 2005 Surface Transportation Program re: 39th Street Local Agency Pavement Preservation Project Sponsors: Finance and Public Works Summary of Item: This will authorize submittal of a grant application to the DuPage Mayors and Managers Conference for financial assistance in funding the 39th Street Local Agency Pavement Preservation (LAPP) Project.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE DUPAGE MAYORS AND MANAGERS CONFERENCE FOR FY 2005 SURFACE TRANSPORTATION PROGRAM

RESOLUTION 2004 -69 Commissioner Schnell asked for clarification that this is strictly for resurfacing the street, and Mr. Millette said that was correct.

The Mayor asked that whoever notifies the newspapers of the Agenda makes sure that the proper items for the meeting are reported. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: DuPage Mayors & Managers, STP Funding

8. Mayor’s Report

Materials to be Received – Minutes

Human Service Commission – October 20, 2004 Library Board – September 8, 2004 & September 22, 2004 Performing Arts Study Commission – September 25, 2004 Plan Commission – August 16, 2004 Public Services Committee – August 17, 2004 Sign Committee – October 7, 2004 & October 21, 2004 Zoning Board of Appeals – September 22, 2004 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

New Business

Proclamation

Mayor Krajewski declared November 1, 2004 through December 8, 2004 as Merlin’s Snug Hugs for Kids days to obtain winter clothing for needy children. Drop boxes will be located at different Merlin’s throughout the Chicagoland area. The Mayor asked the Village Clerk to read a resolution appointing members to Boards and Commissions.

RES00 -01764 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: This is to confirm the following reappointments:

Community Grants Commission Reappoint Patricia Winter for a three-year term expiring April 30, 2007

Events Subcommittee Reappoint Ellen Pendola and Kathy Nybo for three-year terms expiring August 31, 2007

Tourism Subcommittee

Reappoint John Randall for a three-year term expiring August 31, 2007

A RESOLUTION REAPPOINTING MEMBERS TO BOARDS AND COMMISSIONS

RESOLUTION 2004 -70 Commissioner Tully commented on the appointments of Ellen Pendola, Kathy Nybo and John Randall.

The Mayor said he spoke to a resident earlier who was unable to find anything on the website listing who the appointees were. The Mayor asked that it be included on the website. Commissioner Tully agreed that it should be made public and placed on the website once it has been placed in the form of a Resolution.

Village Clerk Holden said that this particular list was not made available to the Council until the packet was sent out on Friday. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Boards and Commissions Mayor Krajewski noted that as Budget season approaches, there will probably be requests made for leaf pickup in the Village. He then read information from the Lombard newsletter which stated they will be having a free leaf pickup from October 25 to December 3. He said he also read that they also included information on open burning and materials that can be burned. The Mayor said he would like a new initiative regarding leaf pickup.

9. Manager’s Report

Manager Ginex said he distributed to the Council a petition from the downtown business owners regarding allowing sandwich boards to remain in front of the stores on a daily basis during November and December so people know the stores are open. The boards would be no taller than 4 feet and limited to 6 square feet. The property owners will agree to indemnify and hold the Village harmless to any liabilities. There were 42 names on the petition.

The Mayor said that in the past there was a liability issue. Village Attorney Petrarca said that the Village does require a certificate of insurance and an indemnification agreement for awnings.

As to the size, the Mayor said that it seems reasonable, but asked if there are any guidelines they will put forth as to the appearance of the sign.

The Manager said that a number of businesses have had the signs out and took them away. He thinks there were some nice signs.

The Mayor said he would like to be sure that there are some type of guidelines, and asked what the process would be for the Village to allow this. Attorney Petrarca said they would have to amend the Appearance Code which applies to the downtown area. She said it is not in the Sign Code.

Mayor Krajewski said since they are looking at workshopping this next week and voting the following week, he would like to see some type of guidelines. Attorney Petrarca asked what they would like to include for guidelines.

Commissioner Schnell said when this came before the Sign Committee, she learned that some businesses had invested large amounts of money into these signs. She suggested letting Linda Kunze know that this will be on the Workshop agenda next week.

Attorney Petrarca said that the Sign Committee spent a substantial amount of time on this and recommended against it. They are recommending blade signs which would be attached to the building instead. The Mayor said he would like to know what their issues were.

Commissioner Sandack said that the Sign Committee members could come to the Workshop meeting as well as the owners.

Commissioner Tully said that historically these signs have been illegal. During the reconstruction of the CBD there was a temporary exception made because of the disruption to the downtown area. Once that work was completed, the signs were not allowed. The Sign Committee met on this topic twice and people were allowed to speak at those meetings. He has no problem considering this, and thinks it is a good idea, at least during the holiday season. He said that the Village has considered such issues in the past. Commissioner Tully suggested that staff make sure that the Downtown Management, the Sign Committee and business owners are all aware of this. He added that some boards are nicely done while others may not be. He believes it is appropriate to discuss this.

Manager Ginex said that the At Your Service show began airing on October 20. The next show will be done this week on the Snow Plan. In addition they are considering an Ask the Director program as well with residents asking the Department Directors specific questions.

The Manager then discussed the Crime Prevention brochure from the Police Department regarding burglary and theft prevention. He noted that the Police Department is working on its re-accreditation for June 2005. In addition, the Traffic and Crime Prevention Units have trained 75 Laidlaw employees on laws concerning school bus safety.

Manager Ginex said that the Village has won the Pinnacle Award from the International Festival and Events Association. Mary Scalzetti will receive the award next week in Boston. It is a prestigious award.

The Manager said that Sue Brassfield is working with Tourism and Events to put together a grant application for the Midwest Ballet to appear at the Heritage Festival. She is also registering the Village on the new federal website for finding grants and applying for them on line.

Manager Ginex said that Terry Tarka is working with the Police Department on an RFP for new digital in-car recording. It will allow the Village imaging software system to be easily downloaded.

Regarding the Village’s paving program, the Manager said that the Village has done a good amount of paving. He noted the completed areas. Some streets are waiting for the asphalt to be completed within the next week.

The Mayor noted that regarding the asphalt, he received notification on his street and the work was done on a Monday. However, trash is collected on Wednesday and there are marks in the street from the trash trucks. Mr. Millette responded that the asphalt should be set up in two days, but three days are better. The Mayor said that they should be scheduled to work around the trash pickup. Mr. Millette said he would write that into next year’s contract.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Commissioner Sandack said that the Finance Committee met today and discussed the budget, as well as a survey going out seeking resident participation. It can be found on the Village website, e-mail and cable TV 6 . There will also be a meeting on December 4 covering budget related items. In addition, a mid-review revenue and expense report as well as a report on the tax levy will be on next week’s Workshop agenda. The levy has to be passed by December 21. He said the Public Hearing will be on December 7.

The Mayor said that the Council has not yet discussed its priorities, and staff needs direction regarding the Council’s desires.

Commissioner Tully said that he agrees with the importance of community dialogue. He said that the Council has discussed shrinking the budget, and the elimination of the home rule sales tax. He agrees that the Council must meet soon, and the community must be made aware of what the trade off will be.

Commissioner Urban said that the Public Safety Committee will meet Friday at 7:30 a.m.

12.Council Member Reports and New Business

Commissioner Schnell said that the Character Counts Pancake Breakfast was a huge success with 600-650 people being served. She also said that the December 4 meeting needs to be advertised on the web site, Village Corner, and she suggested having it placed on the Fire Department bulletin boards.

The Mayor congratulated Character Counts on the success of their event. He said he was downtown all weekend and there were many activities taking place with Halloween events.

Mayor Krajewski said that the Council is scheduled to meet with the Plan Commission on November 20. He said the Council needs to meet with the EDC as soon as possible as well. In addition, they must meet with Parking and Traffic.

The Mayor asked if there will be a workshop on TIF , bonds and debt payments. He thinks that a substantial meeting on these topics is necessary, especially since they are going into the budget season.

Mayor Krajewski then welcomed Fannie May Candies back to the Village noting their re-opening on Friday on Belmont Avenue and Ogden Avenue.

13. Adjournment

Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(6) of the Open Meetings Act to consider setting a price for real estate. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Sandack, Zabloudil, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 7:20 p.m