February 17, 2004

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner Mark Zabloudil and Mayor Brian Krajewski Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden Commissioners McConnell and Tully were in attendance by telephone.

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – February 3, 2004 Workshop Meeting – February 10, 2004 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Christine Fregeau, 1918 Elmore, addressed the sidewalk matrix and the potential for the $1.2 million potential surplus. She said she reviewed the figures provided and it appears that about 60% of the sidewalk funds are for new sidewalks. She said that she hoped that the gap sidewalk, about six miles, will be addressed. She said it appears that our neighboring communities are pursuing new sidewalks. She said that at the present time, funds only allow for one or two sidewalks being done of the projects under consideration. She said that capital projects represent a somewhat small part of the Village’s budget.

The Mayor said he had information on the repairs and new sidewalks, which breaks out the costs, and gave that information to Ms. Fregeau for her review. The Mayor said it seems that about 95% of the Village has sidewalks according to the map prepared. Lisle may be installing sidewalks at a faster pace due to fewer sidewalks overall.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

6. Consent Agenda

COR00 -01529 Claim Ordinance: No. 5519, Payroll, January 31, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01530 List of Bills Payable: No. 5514, February 17, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01531 Bid: Award $52,500.00 to Versar for Emergency Soil Contamination Remediation Sponsors: Manager’s Office and Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Central Business District – Parking Deck, Versar, Inc.

BID00 -01524 Bid: Award $15,050 to R.J. Recording for 2004 Heritage Festival Sound Contract Sponsors: Tourism and Events Commission A motion was made to Approve this file on the Consent Agenda. Indexes: Heritage Festival 2004

BID00 -01525 Bid: Award 2004 Heritage Festival Amusement Ride Contract to Astro Amusement Company Indexes: Heritage Festival 2004

BID00 -01526 Bid: Authorize Extended Contract with Downers Grove Rotary Club for 2004 Heritage Festival Beer Garden Sponsors: Tourism and Events Commission A motion was made to Approve this file on the Consent Agenda. Indexes: Heritage Festival 2004

BID00 -01527 Bid: Award $78,640.00 to Tank Industry Consultants for Painting and Rehabilitation of Good Samaritan Elevated Water Storage Tank Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water Tower – Highland Road

BID00 -01528 Bid: Award $134,895.00 to I.H.C. Construction Companies, LLC for Undergrounding of Overhead Utilities – Part A, Project #18-03 Sponsors: Public Works Summary of Item: Grant award in the amount of $134,895.00 plus a ten percent contingency of $13,489.50. A motion was made to Approve this file on the Consent Agenda. Indexes: Central Business District – Parking Deck Passed The Consent Agenda

A motion was made by Commissioner Sandack, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

RES00 -01509 Resolution: Authorizing a License Agreement with the Rotary Club of Downers Grove for the 2004 Rotary Club Oktoberfest Sponsors: Liquor Commission and Tourism and Events Commission Summary of Item: This will auhorize a license agreement with the Rotary Club of Downers Grove relaed to the 2004 Oktoberfest. This will approve the use of Village property (commonly known as Forest Lot South) to accommodate the Festival.

A RESOLUTION AUTHORIZING A LICENSE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ROTARY CLUB OF DOWNERS GROVE FOR THE 2004 ROTARY CLUB OKTOBERFEST

RESOLUTION 2004 -11 A motion was made by Commissioner Sandack, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Rotary Club – Octoberfest

RES00 -01517 Resolution: Adopt VantageCare Retirement Health Savings (RHA) Program Sponsors: Human Resources Summary of Item: This will establish a retirement health savings plan.

RESOLUTION FOR ADOPTION OF THE VANTAGECARE RETIREMENT HEALTH SAVINGS (RHS) PROGRAM

RESOLUTION 2004 -12 A motion was made by Commissioner Urban, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Employee Benefits, Retirement

MOT00 -01523 Motion: Authorize Sidewalk Matrix Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of November 12, 2003, the Parking & Traffic Commission recommended to approve the amended Sidewalk Priority Matrix. Mayor Krajewski asked that the Parking & Traffic Commission review the State Hazard matter. A motion was made by Commissioner Schnell, seconded by Commissioner Zabloudil, to Approve this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Sidewalk Matrix

RES00 -01518 Resolution: Authorize Submittal of Grant Application to the Bureau of Justice Assistance for the Bulletproof Vest Partnerhsip Sponsors: Finance and Police Department Summary of Item: This shall authorize submittal of Grant Application by the Village to the Bureau of Justice Assistance for grant funding to purchase of 25 bulletproof vests in conjunction with the Bureau’s Bulletproof Vest Partnership program.

A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE FOR THE BULLETPROOF VEST PARTNERSHIP

RESOLUTION 2004 -13 A motion was made by Commissioner Zabloudil, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Police Department, Police Equipment

RES00 -01519 Resolution: Approve Final Plat of Resubdivision for the Home Depot Subdivision Sponsors: Plan Commission Summary of Item: At their meeting of December 2, 2003, the Plan Commission unanimously recommended approval of the final plat of resubdivision for Home Depot Subdivision with no exceptions.

A RESOLUTION APPROVING THE FINAL PLAT OF RESUBDIVISION FOR THE HOME DEPOT SUBDIVISION Mayor Krajewski said the petitioner has requested that this item and the special use be tabled at this time. A motion was made by Commissioner Sandack, seconded by Commissioner Urban, to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Subdivision – Home Depot

ORD00 -01520 Ordinance: Authorize Special Use at Discount Tire, 1201 Butterfield Road, to Permit an Automobile Repair Facility in Conjunction with Retail Tire Sales Sponsors: Plan Commission Summary of Item: At their meeting of December 2, 2003, the Plan Commission unanimously recommended that a Special Use be granted for the property located at 1201 Butterfield Road, for an automobile repair and service shop.

AN ORDINANCE AUTHORIZING SPECIAL USE AT DISCOUNT TIRE , 1201 BUTTERFIELD ROAD , TO PERMIT AN AUTOMOBILE REPAIR FACILITY IN CONJUNCTION WITH RETAIL TIRE SALES A motion was made by Commissioner Sandack, seconded by Commissioner Urban, to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Special Use – 1201 Butterfield Road

RES00 -01521 Resolution: Approve Final Plat of Subdivision for the Banchory Woods Subdivision Including Required Public Improvement Exceptions Sponsors: Plan Commission Summary of Item: At their meeting of January 19, 2004, the Plan Commission unanimously recommended approval of the final plat of subdivision for Banchory Woods Subdivision including required public improvement exceptions as requested, subject to certain conditions.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR THE BANCHORY WOODS SUBDIVISION INCLUDING REQUIRED PUBLIC IMPROVEMENT EXCEPTIONS

RESOLUTION 2004 -14 A motion was made by Commissioner Urban, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Subdivision – Banchory Woods

RES00 -01522 Resolution: Authorize Execution of an Intergovernmental Joint Defense Agreement Among Certain DuPage County Municipalities Related to the Infrastructure Maintenance Fee Act Sponsors: Village Attorney Summary of Item: This will authorize an intergovernmental joint defense agreement between the Village and certain DuPage County municipalities for litigation services related to the Infrastructure Maintenance Fee Act.

A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL JOINT DEFENSE AGREEMENT AMONG CERTAIN DUPAGE COUNTY MUNICIPALITIES RELATED TO THE INFRASTRUCTURE MAINTENANCE FEE ACT

RESOLUTION 2004 -15 A motion was made by Commissioner Schnell, seconded by Commissioner Zabloudil, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Indexes: Infrastructure Maintenance Fee

8. Mayor’s Report

Materials to be Received – Minutes

Economic Development Commission – January 14, 2004 Finance Committee – January 20, 2004 Library Board – January 14, 2004 Liquor Commission – January 8, 2004 Performing Arts Study Commission – December 13, 2003 Tourism and Events Commission – January 29, 2004 A motion was made by Commissioner Sandack, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Zabloudil and Mayor Krajewski Materials to be Received – Monthly Reports

Materials to be Placed on File

9. Manager’s Report

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Finance Committee

Commissioner Zabloudil said that the Finance Committee discussed the budget update, including the abatement of Ordinances presented last week for the CBD TIFs, capital improvements projects, an update on insurance which is out for bid, the Treasurer’s report and the cash balance policy.

Public Safety Committee

Commissioner McConnell said the Public Safety Committee met and discussed the budget for the Fire Department, as well as trends and issues of concern in the Village. They will meet with the Police Department in two weeks.

12.Council Member Reports and New Business

Commissioner Tully commented on the final plat of approval for Banchory Woods. He said that the question regarding stormwater issues was raised and followed up on by staff. They have received confirmation from Christopher Burke Engineering that there should be no negative downstream impacts based upon the improved stormwater design.

13. Adjournment

Prior to adjournment, Council moved into the Committee Room to discuss the FY 2004 /05 budget. This discussion began at 6:55 p.m. Council discussed revenues, expenses, tax abatements, and the development of in-depth future plans as well as funding for capital projects and fund balances. Council also discussed additional reductions to the budget and requested information as to the effect of personnel and service cuts.

Commissioner Urban moved to adjourn. Commissioner Sandack seconded.

VOTE : YEA – Commissioners Urban ,Sandack,Tully, Zabloudil, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at approximately 9:00 p.m