1. Call to Order
Mayor Robert Barnett noted those commissioners present in Council Chambers and those attending remotely.
Mayor Barnett called to order the Village Council meeting at 7:00 p.m. and led those in the room in the Pledge of Allegiance to the Flag. He explained the protocol for the meeting and the guidelines to submit a public comment at the end of the meeting.
2. Roll Call
Council Attendance (Present): Mayor Barnett; Commissioner Greg Hosé, Commissioner Earl (remote), Commissioner Rich Kulovany (remote), Commissioner Walus, Commissioner Sadowski-Fugitt, Commissioner Gray (remote).
Non-Voting: Village Manager Dave Fieldman, Village Attorney Enza Petrarca, Village Clerk Rosa Berardi.
MOT 2021-8871 - A. Motion: Conduct the March 2, 2021 Village Council Meeting Electronically.
Motion: Commissioner Hosé made a motion to conduct the March 2, 2021 Village Council meeting electronically. Commissioner Walus seconded the motion.
Votes: Yea: Commissioner Hosé, Commissioner Walus, Commissioner Earl, Commissioner Kulovany, Commissioner Sadowski-Fugitt, Commissioner Gray, Mayor Barnett Nay: None
Mayor Barnett declared the motion carried.
3. Minutes of Council Meetings
MIN 2021-8865 - A. Minutes: Village Council Meeting Minutes - February 16, 2021
Motion: Commissioner Hosé made a motion that Council adopt the minutes of the February 16, 2021 meeting, as presented. Commissioner Walus seconded the motion.
Votes: Yea: Commissioner Hosé, Commissioner Walus, Commissioner Gray, Commissioner Kulovany, Commissioner Sadowski-Fugitt, Commissioner Earl, Mayor Barnett Nay: None
Mayor Barnett declared the motion carried.
4. Consent Agenda
COR 2021-8867 - A. Claims Ordinance: No. 6399 - Payroll, February 12, 2021
BIL 2021-8868 - B. Bills Payable: No. 6580 - March 2, 2021
RES 2021-8858 - C. Resolution: Authorize an Extension to the Contract with Hampton, Lenzini and Renwick, Inc. (HLR), of Elgin, Illinois in the Amount of $47,656.00, which includes a 20% Contingency, for Native Landscaping and Natural Areas Maintenance and Monitoring
Summary: This authorizes the Village of Downers Grove to enter into a contract extension with Hampton, Lenzini and Renwick, Inc. (HLR), of Elgin, Illinois in the amount of $47,656.00, which includes a 20% contingency, for native landscaping and natural areas maintenance and monitoring
A Resolution AUTHORIZING a Contract Extension with Hampton, Lenzini and Renwick, Inc. (HLR), of Elgin, Illinois for Native Landscaping and Natural Areas Maintenance and Monitoring
RES 2021-8849 - D. Resolution: Extending and Amending Resolution No. 2020-58 and Certain Emergency Orders Regarding Outdoor Dining
Summary: This authorizes the extension and amendment of Resolution No. 2020-58 and certain emergency orders regarding outdoor dining.
A Resolution AUTHORIZING THE EXTENSION and AMENDMENT OF
Resolution No. 2020-58 and Certain Emergency
Orders Regarding Outdoor Dining
RES 2021- 21
RES 2021-8864 - E. Resolution: Authorize an Agreement in the Amount of $29,090.00 with Christine Charkewycz for Prosecution Services
Summary: This authorizes the Village of Downers Grove to enter into an agreement in the Amount of $29,090.00 with Christine Charkewycz for Prosecution Services.
A Resolution Authorizing an Agreement in the Amount
of $29,090.00 with Christine Charkewycz for Prosecution Services
res 2021 - 22
RES 2021-8862 - F. Resolution: Authorize a Second Amendment to the License Agreement with New Cingular Wireless, PCS, LLC (f/k/a AT&T Wireless) to Install, Maintain and Operate Antenna Equipment on the Water Tower at Maple Ave. and Belmont Rd.
Summary: This authorizes a second amendment to the license agreement with New Cingular Wireless, PCS, LLC (f/k/a AT&T Wireless) to install, maintain and operate antenna equipment on the water tower at Maple Ave. and Belmont Rd.
A RESOLUTION AuthorizING A Second Amendment to the License Agreement
with New Cingular Wireless, PCS, LLC (f/k/a AT&T Wireless) to
Install, Maintain and Operate Antenna Equipment on the
Water Tower at Maple Ave. and Belmont Rd.
RES 2021 - 23
RES 2021-8863 - G. Resolution: Authorize an Agreement with Sentinel Technologies of Downers Grove, IL in the amount of $21,997.30 for the maintenance of the Cisco VolP Phone System
Summary: This authorizes the Village of Downers Grove to enter into an agreement with Sentinel Technologies of Downers Grove, IL in the amount of $21,997.30 for the maintenance of the Cisco VolP phone system.
A RESOLUTION AuthorizING THE VILLAGE OF DOWNERS GROVE TO
ENTER INTO an Agreement with Sentinel Technologies of Downers Grove, IL
for the maintenance of the Cisco VolP Phone System
RES 2021 - 24
RES 2021-8869 - H. Resolution: Authorize an Amendment to the Intergovernmental Agreement Relating to the O'Hare Noise Compatibility Commission
Summary: This authorizes the Village of Downers Grove to adopt an amendment to the Intergovernmental Agreement relating to the O'Hare Noise Compatibility Commission.
A RESOLUTION AuthorizING THE VILLAGE OF DOWNERS GROVE to adopt an Amendment to the Intergovernmental Agreement Relating to the O'Hare Noise Compatibility Commission
RES 2021 - 25
MIN 2021-8866 - I. Minutes: Note Receipt of Boards and Commissions Meeting Minutes
Motion: Commissioner Hosé moved that the Council adopt the Consent Agenda as presented. Commissioner Walus seconded the motion.
Votes: Yea: Commissioner Hosé, Commissioner Walus, Commissioner Earl, Commissioner Kulovany, Commissioner Earl, Commissioner Gray, Commissioner Sadowski-Fugitt, Mayor Barnett Nay: None
Mayor Barnett declared the motion carried unanimously.
5. Active Agenda
6. First Reading
MOT 2021-8857 - A. Motion: Authorize a Contract with R.W. Dunteman Co. of Addison, Illinois in the amount of $4,464,000.00 for the 2021 Street Resurfacing Contract B
Summary: Public Works Director Andy Sikich reviewed the 2021 Street Resurfacing Contract B. He said it is part of a robust road maintenance program the Village has planned for this year. The crack sealing and the preservation of streets projects will be presented at future Village Council meetings. The Street Resurfacing Contract is the largest in the road maintenance program and was bid early this year. Of the four bids that were received the award went to R.W. Dunteman Co. of Addison for $4,464,000.00. Staff recommended approval of the R.W. Dunteman Co. as they have done work in Downers Grove in the past and have also done work in Naperville and Wheaton; both towns reported the work was very satisfactory.
Commissioner Hosé emphasized the importance of taking care of the Village's roadways and given the delay in roadwork repairs due to the pandemic, he agrees that roadwork maintenance must be done in a timely matter; otherwise, the more time passes the more the cost of repairs will be.
Mayor Barnett asked if there was information on the Village's website listing where the resurfacing was taking place.
Mr. Sikich replied indicating once the contract is approved, the information would be updated on the website's Capital Projects webpage and will show a map of streets included in the maintenance area.
7. Manager's Report
Village Manager Fieldman reported on the very successful February 28th vaccine clinic hosted by the District 99 consortium with just over 1300 individuals receiving their first dose of the Pfizer vaccine. The consortium, made up of many school districts, worked together with the DuPage County Health Department and KodoCare, a private healthcare company, to provide the vaccine. The event was a success. The second doses will be available on March 21st. The clinic worked to get school employees; qualifying front-line essential employees of municipalities and park districts; residents aged 65+ to get vaccinated. Communities involved in the consortium included Downers Grove, Westmont, Woodridge and Darrien. Mr. Fieldman thanked School District 99 Board Members and Dr. Thiele as they played the lead role in the initiative. Village staff was also thanked for assisting residents in the appointment scheduling process. The total estimated cost to administer the vaccine was about $60,000. The Village will cover the cost to vaccinate front-line Village staff and residents at an estimated cost of $17,000. Any costs exceeding the manager's spending authority of $15,000 will need to be approved by the Village Council at the next Village Council meeting. Mr. Fieldman stated that vaccine costs will be covered by the funding received by the Village through the CARES Act. Mr. Fieldman continued by saying the success of the event is a reflection of the Villages commitment to public health and its service to the residents. It also shows the exceptional partnership the Village has with other government agencies.
Commissioner Gray thanked Village staff, the consortium and everyone involved for pulling off such a successful event in a rapid amount of time.
Commissioner Earl also thanked everyone and highlighted the efforts of the Village IT staff for getting things together so quickly; allowing staff to assist residents efficiently. She also added that it is the best $17,000 the Village has ever spent.
Commissioner Kulovany thanked staff for their ingenuity and for working on the fly to assist so many residents in such a short amount of time. He asked if the Village is planning another vaccine clinic for the first round of doses to the residents.
Manager Fieldman indicated that Village staff is continuously seeking to pursue other vaccine clinic opportunities by staying in contact with the DuPage County Health Department; looking for licensed shot providers; looking for opportunities with other government entities. Mr. Fieldman continued by stating at this time there are no other opportunities but if an opportunity presents, it will be made public as soon as possible.
Commissioner Sadowski-Fugitt echoed her fellow commissioners and thanked staff for the work they did with the school district to help our residents.
Commissioner Walus thanked staff for entering into uncharted waters and having the ability to make a school district event one that so many residents could benefit from.
Commissioner Hosé thanked everyone in the consortium. He spoke of the strength of the relationship between Village staff and School Districts 58 and 99. He said because Village staff was able to build these relationships with the consortium, the event was a huge win for everyone.
Mayor Barnett echoed his colleagues and thanked Mr. Fieldman and staff for their efforts.
8. Public Comments
9. Mayor and Council Member Reports
Commissioner Earl shared that over past years the Village has worked with its partner governments to improve relationships. She said Manager Fieldman is to be thanked for these relationships and his guidance. She stated that everyone speaks highly of the Village and its employees. She continued by stating that the cooperation and leadership the Village has shown our community getting has been amazing. The Village's relationships and opportunities to work together with our partner governments have culminated into this giant vaccination event. She said that Manager Fieldman is a leading and respected figure in our community. She told Manager Fieldman she cannot thank him enough.
Commissioner Kulovany shared his story on how he caught COVID; a customer he worked with wasn't wearing a mask. He reminded the public to still wear their masks even if they are asymptomatic to keep everyone in the community safe.
Commissioner Gray said that hearing the names of the companies producing the COVID vaccines in the media and hearing Commissioner Kulovany's voice gives us some hope. He continued by reminding the community to still be vigilant and continue the 3 W's and continue to maintain their distance from others because COVID doesn't discriminate nor does it care what plans you have.
Commissioner Sadowski-Fugitt reminded everyone it was Women's History Month and shared some things about the history of women including things they could not do, own or obtain in the past 50 years. She also compared their earning power to that of men. She spoke of an accomplished woman -- Janet Mock - a New York Times bestselling author that is a transgender woman of color. Janet is well known for being a writer, director and advocate. Commissioner Sadowski-Fugitt wanted to recognize the women who came before us and those that are still making history today.
Commissioner Walus announced the Rotary Club of Downers Grove is accepting applications for their annual Charles Dickerman Music Scholarship (for $2000), open to all high school seniors involved in music who reside in Downers Grove or the District 99 attendance area. Interested students should contact Commissioner Walus or contact the music faculty at their school. Adding to Women's History Month, Commissioner Walus reported that between the years 1988 to 1994 Congress passed resolutions requesting the President to proclaim March of each year as Women's History Month. She read a statement from President Jimmy Carter about the strength of women and their efforts going unnoticed. Commissioner Walus voiced her admiration for her fellow female commissioners on the Council, two college friends fighting cancer and she hoped that women will continue to uplift each other.
Commissioner Hosé thanked Commissioners Sadowski-Fugitt and Walus for their presentations.
Mayor Barnett relayed to the community that the Village is continually making headway from 2020 by moving forward with various projects. This includes projects ranging from the vaccination event, to the road resurfacing project that was presented tonight. He said the Village staff and Council are working hard every day to continue to move forward; shortened Village Council meetings should not reflect the work that is being done. The Village will continue to conduct COVID-related events and will continue to respond to COVID-related issues. He reminded the public to visit the Village's website and view the Village's long-range plan.
Mayor Barnett asked for a motion to adjourn the meeting.
Motion: Commissioner Hose made a motion to adjourn the meeting. Commissioner Walus seconded the motion.
Votes: Aye: Commissioners Hosé, Commissioner Walus, Commissioner Hosé, Commissioner Kulovany, Commissioner Gray, Commissioner Sadowski-Fugitt, Commissioner Earl, Mayor Barnett Nay: None
Mayor Barnett declared the motion carried and the meeting adjourned at 7:28 p.m.