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August 07, 2018

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Council Attendance (Present):  Commissioner Walus, Commissioner Earl, Commissioner Waldack, Commissioner White, Commissioner Hosé, Commissioner Barnett; Mayor Tully

Absent:  None

Non-Voting:  Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden

The Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village-owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6. 

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading. 

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak, should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

MIN 2018-7858 - A. Minutes:  Council Minutes - July 17, 2018

 

Motion:  Commissioner White moved to approve the minutes as presented.  Commissioner Waldack seconded the motion.

Mayor Tully declared the motion carried by voice vote. 

4. Public Comments

This is the opportunity for public comments.

5. Consent Agenda

COR 2018-7859 - A. Claims Ordinance:  No. 6275, Payroll, July 20, 2018

 

BIL 2018-7860 - B. Bills Payable:  No. 6406, August 7, 2018

 

MOT 2018-7853 - C. Motion:  Award $135,247.90 to Corrective Asphalt Materials, LLC, South Roxana, IL, for 2018 Preservative and Restorative Seal

Summary:  This awards a contract for the 2018 Preservative and Restorative Seal (CIP Project ST-004E) to Corrective Asphalt Materials, LLC South Roxana, Illinois in the amount of $135,247.90.

 

MOT 2018-7838 - D. Motion:  Award $774,420.00 to Martam Construction, Inc., Elgin, IL, for Culvert Rehabilitation Design-Build

Summary:  This awards a contract for Culvert Rehabilitation Design-Build to Martam Construction, Inc. of Elgin, Illinois in the amount of $774,420.

 

MOT 2018-7854 - E. Motion:  Award $149,195.90 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for 2018 Right-of-Way Accessibility Improvements

Summary:  This awards a contract for the 2018 Right-of-Way Accessibility Improvements to A Lamp Concrete Contractors of Schaumburg, Illinois in the amount of $149,195.90.

 

RES 2018-7862 - F. Resolution:  Authorize the Disposal of Personal Property Owned by the Village of Downers Grove

Summary:  This authorizes the disposal of personal property owned by the Village of Downers Grove. 

A RESOLUTION AUTHORIZING THE DISPOSAL OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF DOWNERS GROVE

RESOLUTION 2018-57

 

MIN 2018-7861 - G. Minutes:  Note Receipt of Minutes of Boards and Commissions

Summary:  Architectural Design Review Board - April 18, 2018 and June 20, 2018; Library Board - June 27, 2018; Plan Commission - March 5, 2018 and May 7, 2018

 

Motion:  Commissioner White moved to approve the Consent Agenda as presented.  Commissioner Waldack seconded the motion. 

Votes:  Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully

Nay: None

Mayor Tully declared the motion carried.

6. Active Agenda

7. First Reading

RES 2018-7827 - A. Resolution:  Grant Historic Landmark Designation for 844 Maple Avenue

Village Manager Dave Fieldman introduced Stan Popovich, Director, Community Development, to present information regarding this petition.

Stan Popovich, Director, Community Development, said the property is located southeast of the downtown area and is a Gable Ell home with a vertical upright portion and two wings on either side of the upright. He described the original features of the home, stating this is a significant property and it meets the criteria for Landmark Designation. Upon adoption of this resolution, this will be the 24th landmarked property in the Village.

Amy Gassen, 5320 Benton Avenue, thanked the homeowner for making the decision to landmark the home. She said it is one of the oldest homes in the Village that retains so much of its original form. It is a great home to protect.

Rich Kulovany, 6825 Camden, said he also supports this nomination, as it is a wonderful example of historic homes in the Village. He reminded residents that the best way to protect a home from a teardown is to landmark it, and the second best way is not to sell it to a developer.

Charlotte Holtzen, 5226 Carpenter Street, expressed her support of this petition as well. She did the research on the home and it is one of the oldest structures in the Village to retain so much of both the exterior and interior original aspects.

Byron Holtzen, 5226 Carpenter, said he also supports the request stating that very few changes were made to this home since its original construction. He then asked how the Village plans to celebrate the 25th home that is landmarked.

Selma Moberg, owner of 844 Maple, thanked everyone who helped her through this process. She said her main concern was to save this home, as she will have to be leaving Downers Grove and did not want to see the home torn down.

Mayor Tully thanked Ms. Moberg for doing this, as that was one of the Council's main objectives behind the Historic Preservation Ordinance. The intent was to save these historic homes from destruction.

 

ORD 2018-7856 - B. Ordinance:  Vacate a Portion of a Public Alley adjacent to and between 4732 Douglas Road, 509 Gierz Avenue and 523 Gierz Avenue

Mr. Popovich said that this alley is located northeast of the downtown area at the southeast corner of Gierz and Douglas. The alley will be split among three property owners and this vacation is compatible with the Village's Comprehensive Plan.

Mayor Tully said he remembers when alley vacations were not as straightforward as this. He said that the policy the Village developed over the years has streamlined the process.

 

Chris Nelson, 509 Gierz, said he is supportive of this vacation and his neighbors are in agreement.

 

ORD 2018-7852 - C. Ordinance:  Amend Certain Traffic Provisions

Nan Newlon, Director, Public Works, explained that this ordinance would amend sections of the Municipal Code concerning modification to traffic control on various streets included in Neighborhood Traffic Study Area #6. Five neighborhood studies have already been completed over the past eight years.  Staff looks at a neighborhood on a comprehensive basis, reviews the movement of traffic, and attempts to resolve uncontrolled intersections and pedestrian crossways. Study Area #6 is north of Ogden, east of Highland to the Village limits, up north to 39th Street and includes Good Samaritan Hospital, some parks, commercial areas and a grade school. Comprehensive traffic analyses was conducted including pedestrian counts and peak hour counts. Numerous meetings were held resulting in a series of recommendations that the residents favored. She noted that some Stop signs have already been installed.  Ms. Newlon commented that staff would like the traffic controls in place before school begins. She indicated the study is a balance between traffic and pedestrian needs. The Transportation and Parking Commission discussed this at its July meeting and recommended approval.

Commissioner Earl said the reports showed the speed counts, and in some places she expected the speed to be higher than reported. She was glad to see that residents were heeding speed limits. She asked whether Fairview is a County Road, because there were some suggestions for Fairview.

Ms. Newlon said it is and the Village would have to work with the County, as implementation of those recommendations would be seen as long-term projects.

Commissioner Waldack said that staff has responded to some of his concerns. Traffic changes and provisions are made with safety first in mind. He is concerned that they do not over-control traffic. He doesn't want to react by closing streets or creating one-way streets in neighborhoods that could cause problems elsewhere. The Village has an obligation to safety and to moving traffic.

 

MOT 2018-7855 - D. Motion:  Award $1,715,641.20 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for Drendel Road and Cross Street Drainage, Roadway and Sidewalk Improvements

Ms. Newlon explained that this item is to award a contract to A Lamp Concrete Contractors for Drendel Road and Cross Street drainage, roadway and sidewalk improvements. She said this project was identified due to structural flooding in 2013. She explained that the area is a "bowl" with no outlet. Staff looked at a number of alternatives. Ms. Newlon said that the project proposes installation of a new storm sewer system. This project includes road drainage and sidewalk improvements. It will be combined with previously approved work for a continuous improvement to that area. A Lamp has satisfactorily completed projects for the Village in the past.

8. Mayor's Report

Mayor Tully announced a school supplies drive to be held at the Downers Grove North High parking lot on August 11 from 3:00 p.m. to7:00 p.m.  The supplies will be donated to underfunded schools in the Chicago Metropolitan Area.

9. Manager's Report

Mr. Fieldman introduced Judy Buttny, Finance Director, to provide the Village's second quarter financial report.

Judy Buttny, Finance Director, provided the Village's financial report for the second quarter. Annual revenues were budgeted at $47.37 million, with an expected revenue for the second quarter of $25.04 million. The actual figure of $25.10 million is slightly above expectations.

Expenses were budgeted at $47.37 million, with $22.98 million anticipated in expenses, and $22.77 million as the actual figure for the second quarter.  The difference is due to open positions.

Mayor Tully asked whether they expect this favorable expense trend to continue.

Mr. Fieldman responded it should continue due to structural operation changes and open positions in various departments. This will be seen in the FY19 budget.

10. Attorney's Report

Pursuant to Section 2.5 of the Downers Grove Municipal Code, the following are presented for Village Council consideration:

 

  1. An ordinance vacating a portion of a public alley adjacent to and between 4732 Douglas Road, 509 Gierz Avenue and 523 Gierz Avenue
  2. An ordinance amending certain traffic provisions

 

11. Council Member Reports

Commissioner Walus announced that the Education Foundation of District 58 will conduct its Oktoberfest fundraiser on September 14 and 15. She asked for the public's support.

12. Adjournment

Mayor Tully asked for a motion to adjourn. 

Motion:  Commissioner White moved to adjourn.  Commissioner Waldack seconded the motion.   

Mayor Tully declared the motion carried by voice vote and the meeting adjourned at 7:27 p.m. 

 

Respectfully submitted,

April Holden
Village Clerk