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August 15, 2017

1. Call to Order

Village Clerk April Holden called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall. 

Pledge of Allegiance to the Flag

Ms. Holden led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Council Attendance (Present):  Commissioner Walus, Commissioner Earl, Commissioner Waldack, Commissioner Hosé,

Absent:  Commissioner White, Commissioner Barnett; Mayor Tully

Non-Voting:  Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden

 

MOT 2017-7484 - A. Motion:  Appoint an Acting Mayor for the August 15, 2017, Council Meeting

Summary:  This appoints an Acting Mayor for the August 15, 2017, Council meeting.

Motion:  Commissioner Earl moved to appoint Commissioner William Waldack as Acting Mayor for the August 15, 2017, Council meeting.  Commissioner Hosé seconded the motion. 

Ms. Holden declared the motion carried by voice vote and Acting Mayor Waldack presided over the remainder of the meeting.

 

MOT 2017-7487 - B. Motion:  Permit Electronic Attendance

Mayor Waldack noted that Mayor Tully is not present and this motion is no longer required.

3. Minutes of Council Meetings

MIN 2017-7480 - A. Minutes:  Council Minutes - August 8, 2017

Motion:  Commissioner Earl moved to approve the minutes as presented.  Commissioner Hosé seconded the motion.

Votes:  Yea: Commissioners Earl, Hosé, Walus; Mayor Waldack

Nay: None

Mayor Waldack declared the motion carried.

4. Public Comments

This is the opportunity for public comments.

1. State Representative David Olsen of the 81st District residing at 5613 Dunham Road, recognized Chief Jackson for his outstanding public service to the Village of Downers Grove.  Chief Jackson has served the Village greatly. 

Representative Olsen then noted that his street has been nearly completed for repaving. Public Works Director Nan Newlon and her staff have done an outstanding job on this project. There was a great deal of communication with the neighbors on that street.  

He said he was heartened to see the community come together. Last night a grass roots group of citizens held a vigil to stand against hate, bigotry and racism.  He noted that Commissioner Hosé was present at that event. Representative Olsen said he is proud to be part of the community.

Commissioner Waldack thanked State Representative Olsen for his comments, saying he was pleased to have him present at the Council meeting. 

2. Liz Chalberg, 1132 Curtiss Street, introduced herself as President of the Downers Grove Historical Society.  Ms. Chalberg first introduced Carol Wandschneider as the 2017 Historian of the Year for her tireless contributions to the history of the Village of Downers Grove.  Ms. Chalberg reviewed a number of Ms. Wandschneider's accomplishments including cataloguing and digitally preserving over 50,000 historical photographs of Downers Grove, indexing all of the old phone directories onto Excel spreadsheets for easier searches, indexing all class photographs of Downers Grove North and South High School students, faculty, staff and administrators, indexing all obituaries and marriages published in the Downers Grove Reporter (now known as Suburban Life) since 1892, and more.  Ms. Wandschneider volunteers at the Downers Grove Museum two days a week and serves on the Board of the Oak Hill/Oak Crest Cemetery Foundation, the Downers Grove Historical Society, the Huguenot Society of Illinois, and has been Regent for the Downers Grove Chapter of the Daughters of the American Revolution for the past four years.  A full list of her accomplishments can be found on the www.downersgrovehistory.org website and on their Facebook page.  Ms. Wandschneider will be honored at the next meeting of the Historical Society on Sunday, August 20 at 3:30 p.m.  The public is welcome to attend.

Ms. Chalberg noted that on Sunday, August 20 at 2:00 p.m. the Downers Grove Library has rescheduled its program regarding the Underground Railroad. The Historical Society meeting will follow immediately afterwards.

Ms. Chalberg then referenced a newspaper article from 1968 that was the 135th anniversary of Downers Grove. At that time a time capsule was filled with numerous mementos, and was buried in front of the current Village Hall with a letter from then Mayor William H. Freibert to the 2018 Mayor of the Village of Downers Grove.  She said that 2018 will mark the 200th Anniversary of the State of Illinois and the 185th Anniversary of the Village of Downers Grove.  She reported on the information placed in the time capsule including minutes of the Village Council and Zoning Board of Appeals meetings.  The Historical Society would love to participate in any way, should the Village wish to celebrate these anniversaries.

Mayor Waldack thanked Ms. Chalberg for her comments. He said the Village has made great strides in preserving historical buildings in the Village and having additional historical information such as school records, photographs, old telephone directories preserved is a mind-boggling amount of work that is much appreciated.   

5. Consent Agenda

COR 2017-7478 - A. Claims Ordinance:  No. 6223, Payroll, July 21, 2017

 

BIL 2017-7479 - B. Bills Payable:  No. 6346, August 15, 2017

 

MOT 2017-7472 - C. Motion:  Award $940,746.05 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for West Burlington Drainage Improvements

Summary:  This awards a contract for the West Burlington drainage improvements to A Lamp Concrete Contractors, Inc. of Schaumburg, Illinois in the amount of $940,746.05.

 

RES 2017-7475 - D. Resolution:  Authorize a Software Maintenance Agreement and Addendum with Superion, LLC

Summary:  This authorizes a maintenance agreement for the period May 1, 2017 through April 30, 2018 with Superion, LLC. 

A RESOLUTION AUTHORIZING EXECUTION OF A SOFTWARE MAINTENANCE AGREEMENT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND SUPERION, LLC

RESOLUTION 2017-65

 

MOT 2017-7477 - E. Motion:  Award $117,998.16 to Corrective Asphalt Materials, LLC, South Roxana, IL, for 2017 Preservative and Restorative Seal

Summary:  This awards a contract for the 2017 Preservative and Restorative Seal (CIP Project ST-004E) to Corrective Asphalt Materials, LLC South Roxana, Illinois, in the amount of $117,998.16.

 

MOT 2017-7485 - F. Motion:  Award $589,775.50 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for Middaugh and Blanchard Drainage Improvements

Summary:  This awards a contract for the Middaugh and Blanchard drainage improvements to A Lamp Concrete Contractors, Inc. of Schaumburg, Illinois in the amount of $589,775.50.

 

MIN 2017-7481 - G. Minutes:  Note Receipt of Minutes of Boards and Commissions

Summary:   Liquor Commission - June 1, 2017

Plan Commission - June 26, 2017; July 10, 2017

 

Motion:  Commissioner Earl moved to approve the Consent Agenda as presented.  Commissioner Hosé seconded the motion. 

Votes:  Yea: Commissioners Earl, Hosé, Walus; Mayor Waldack

Nay: None

Mayor Waldack declared the motion carried.

6. Active Agenda

Motion:  Commissioner Earl moved to table the Active Agenda to a date certain, September 5, 2017.   Commissioner Hosé seconded the motion. 

Votes:  Yea: Commissioners Earl, Hosé, Walus; Mayor Waldack

Nay: None

Mayor Waldack declared the motion carried.

 

ORD 2017-7459 - A. Ordinance:  Authorize a Special Use for 1644 Ogden Avenue to Permit an Automobile Dealership

 

ORD 2017-7461 - B. Ordinance:  Rezone Certain Property Located Immediately South of 1723 Ogden Avenue

 

ORD 2017-7460 - C. Ordinance:  Amend Ordinance No. 5539 Authorizing a Special Use for 1723 Ogden Avenue to Permit an Automobile Dealership

7. First Reading

8. Mayor's Report

Mayor Waldack announced that September 9 and 10 marks the 41st annual Fine Arts Festival.  Downtown Management is looking for volunteers to work a shift of that event.  Additional information can be found at www.downtowndg.org.

The Mayor then noted that there was an important item on the Consent Agenda that needed to move forward tonight.  He appreciates the attendance of Commissioners Walus, Earl and Hosé to get this approval done tonight.

Mayor Waldack explained that this is the last meeting of August.  On August 31, Fire Chief James Jackson will be retiring after 30 years of service.  He has done a lot for the Village with his leadership, experience and his dedication to the job.  He hopes that the full Council will be able to celebrate the Chief's retirement.

9. Manager's Report

10. Council Member Reports

Commissioner Earl said she is delighted to be saying "Mayor Waldack" at this meeting.

Commissioner Walus echoed Commissioner Earl's sentiments.

Commissioner Hosé echoed the comments made regarding Chief Jackson who has done an excellent job during his career in Downers Grove.  He was one of the first people that Commissioner Hosé met when he was first elected.  He said that his then four-year-old daughter insisted on wearing her plastic fire hat Halloween costume to meet the Chief.  Chief Jackson interacted with people so well, and under his leadership, the Village will be left in good hands.

Commissioner Hosé then commented on the impromptu gathering held last night at Downers Grove's Main Street train station.  He thanked the Downers Grove Marchers and others who organized the event to combat the reemergence of white supremacy and racism in any form.  It is important that people stand up and declare that this is unacceptable and un-American.  This was organized in a matter of a few hours, and there were at least 100 people there, many of whom spoke from their hearts depicting the type of community this Village is.

Mayor Waldack agreed that we have a terrific and active community. 

11. Adjournment

Motion:  Commissioner Earl moved to adjourn.  Commissioner Hosé seconded the motion.   

Votes:  Yea: Commissioners Earl, Hosé, Walus; Mayor Waldack

Nay: None

Mayor Waldack declared the motion carried and the meeting adjourned at 7:17 p.m.

Respectfully submitted,

April Holden Village Clerk