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August 08, 2017

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall. 

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Council Attendance (Present):  Commissioner Walus, Commissioner Earl, Commissioner Waldack, Commissioner White, Commissioner Hosé, Commissioner Barnett; Mayor Tully

Absent:  None

Non-Voting:  Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden

The Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village-owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6. 

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading. 

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak, should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

MIN 2017-7473 - A. Minutes:  Council Minutes - August 1, 2017


Motion:  Commissioner White moved to approve the minutes as presented.  Commissioner Waldack seconded the motion.

Mayor Tully declared the motion carried by voice vote.

4. Public Comments

This is the opportunity for public comments.

5. Consent Agenda

BIL 2017-7474 - A. Bills Payable:  No. 6344, August 8, 2017


RES 2017-7415 - B. Resolution:  Authorize a First Amendment to the Intergovernmental Agreement with the County of DuPage for Improvements along CH 35/55th Street from Dunham Road to Clarendon Hills Road

Summary:  This authorizes an amendment to an Intergovernmental Agreement (IGA) between the Village of Downers Grove and the County of DuPage for the design and construction of watermain improvements to be completed with the 55th Street from Clarendon Hills Road to Dunham Road project. 




Motion:  Commissioner White moved to approve the Consent Agenda as presented.  Commissioner Waldack seconded the motion. 

Votes:  Yea: Commissioners White, Waldack, Walus, Earl, Hosé, Barnett; Mayor Tully

Nay: None

Mayor Tully declared the motion carried.

6. Active Agenda

RES 2017-7265 - A. Resolution:  Approve Final Plat of Subdivision for 2001 63rd Street

Summary:  This approves the final plat of subdivision for the property located at 2001 63rd Street. 


Motion:  Commissioner White moved to adopt "A Resolution Approving the Final Plat of Subdivision for 2001 63rd Street," as presented.  Commissioner Hosé seconded the motion. 

Commissioner Walus expressed concerns about the development, particularly the exterior of the building.  She is not worried about the design, but she is concerned about the aesthetics and durability of EIFS.  Walgreens will be the cornerstone of the Meadowbrook Shopping Center, it is identified as a catalyst site in the Comprehensive Plan, and she thinks they are settling for the bare minimum. 

Commissioner Walus moved to table this item to September 12, 2017, to allow staff more time to work with the petitioner to develop a different plan for the exterior of the building.

Votes:  Yea:  Commissioners Walus, Earl, Waldack Nay:  Commissioners White, Hosé, Barnett; Mayor Tully

Mayor Tully declared the motion failed 3:4.

The Mayor asked for comments on the motion to adopt the resolution approving the final plat of subdivision.

Commissioner Hosé thanked the petitioners for sticking with this as they have been looking at moving and looking at this site for quite some time.  He said this is a very nice addition, brings welcomed renovations to the Meadowbrook Shopping Center and it keeps sales tax dollars in Downers Grove.  He looks forward to supporting this.

Commissioner Earl said she has the same concerns as Commissioner Walus as to the exterior of the building in terms of the amount of EIFS and its durability.  She hoped Walgreens would be a shining jewel at the corner of the shopping center.  Aesthetically, she does not like the way it looks, as it looks cheap.  She thinks it is less than ideal for a catalyst site identified in the Comprehensive Plan.  She said she will not support this Motion.      

Commissioner Barnett asked whether EIFS is allowed in the Village's Code.

Village Manager Dave Fieldman replied that it is. 

Commissioner Barnett asked whether the Village is spending any public funds for the building or maintenance, and Mr. Fieldman responded that it is not. 

Commissioner Barnett then commented that they should have a Code conversation at another time, since EIFS is allowed by Code.  He said he would support this.  He is thrilled that Walgreens stuck it out to build on this site.  It is not up to the Village to decide the materials being used for a privately funded/private property development.  He said that the Village is only approving this.  This is to approve a PUD within the Code.

Commissioner Waldack said he totally disagrees.  He appreciated Commissioners Earl and Walus opening his eyes to this.  He disagrees that this should be approved just because it meets the Code. The public has demanded we do something with substandard parcels. He referenced other Councils that allowed projects because they met the Code.  Commissioner Waldack said that the Council tends to react.  The public has demanded that the Village do something about property that is substandard at that shopping center.  He referred to a plan years ago for a shopping center at 75th and Lemont. He said that they should be asking for an improvement, and to table this would give the opportunity to ask for something better.  He wanted to see other options, and will not support this.  Walgreens picks up and moves whenever it wants to.  The current prototype is to make construction as cheaply as possible.  He wants to say yes to this but will not support it.

Commissioner White said he believes aesthetics and appearance are legitimate concerns.  He said they are looking for a project that will be a catalyst for this center.  If this were a two-party petition where the petitioner is the end user he would feel better about this.  He is aware that this is a four-party transaction, and many moving parts had to come together to get to this point.  He has sympathy with what has been mentioned, however he is not willing to derail this.  He will support this.

Commissioner Barnett apologized for not hearing the public outcry to get rid of EIFS materials.  There are 30 years of EIFS development.  He said he is trying to understand how this particular group of people has determined that the EIFS being used for this building is somehow inferior for private development.  He said that the Village is not building this site.  The Village is responding to a request within its Code.  EIFS has not been banned, and he expects there will be discussions in the future to ban EIFS.


Commissioner Hosé expressed concern about the concept that the Village should be governed by something other than its Code.  If there is a problem with the Village's Code then that should be fixed.  If a project comes in that meets the Village Code and is not approved, that does the public and the petitioner a disservice.  He said that they have to live within the Code as it stands.

Mayor Tully said he has the benefit of a lot of history with these same parties and this location and on each occasion the Village has ended up with nothing.  This is a catalyst site, and the Village has worked very hard to get this site developed and improved.  He thinks that some of the comments made are classic government overreach.  If they want to legislate design and taste, they should begin looking at that; however, that is not what the rules are.  You cannot give people information on what the rules are, and when they come forward and meet the rules you can't just tell them that you don't like it.  If you were a person who purchased a lot in Downers Grove to build a home and the neighbors came before the Village Council because they didn't like the color of the paint and wanted the permit denied, that would be outrageous.  He sympathizes with the desire on the part of his colleagues to approve aesthetics.  Everyone does.  But it is a tough business to start legislating taste.  The Council is the facilitator of a request from a private party on private property to determine whether they meet certain criteria.  There is leeway on the Special Use for a drive-through and conditions can be placed there; however, this has little to do with the PUD amendment.  Tabling it might only result in no change at all, or losing the project completely.

Commissioner Earl replied that a PUD allows them to go above and beyond the Code.  She did not think it was so far out of line to ask for more durable materials.  Everything is negotiable in a PUD.  She said that they have the right to ask with the process they now have, whether it's in the Code or not.

Mayor Tully responded that if they want those rules, the rules should be out there, well defined, and not at the whim of any Council.  He sees it as an over-reach of government. 

Votes:  Yea: Commissioners White, Hosé, Barnett; Mayor Tully

Nay: Commissioners Walus, Earl, Waldack

Mayor Tully declared the motion carried 4:3.


ORD 2017-7263 - B. Ordinance:  Approve an Amendment to Planned Unit Development #1 to Allow Construction of a Convenience Store with Drive-Through at 2001 63rd Street

Summary:  This amends Ordinance No. 1354 designating Planned Unit Development #1 and allows construction of a convenience store with drive-through at 2001 63rd Street. 



Motion:  Commissioner White moved to adopt "An Ordinance Approving an Amendment to Planned Unit Development #1 to Allow Construction of a Convenience Store with Drive-Through at 2001 63rd Street," as presented.  Commissioner Hosé seconded the motion. 

Votes:  Yea: Commissioners White, Hosé, Barnett; Mayor Tully

Nay: Commissioners Walus, Earl, Waldack

Mayor Tully declared the motion carried 4:3.


ORD 2017-7264 - C. Ordinance:  Authorize a Special Use for 2001 63rd Street to Permit a Convenience Store with Drive-Through

Summary:  This authorizes a special use for 2001 63rd Street to permit a convenience store with drive-through. 



Motion:  Commissioner White moved to adopt "An Ordinance Authorizing a Special Use for 2001 63rd Street to Permit a Convenience Store with Drive-Through," as presented.  Commissioner Hosé seconded the motion. 

Mayor Tully said that he felt the concerns raised about the drive-through were satisfactorily addressed.

Votes:  Yea: Commissioners White, Hosé, Barnett; Mayor Tully

Nay: Commissioners Walus, Earl, Waldack

Mayor Tully declared the motion carried 4:3.


ORD 2017-7289 - D. Ordinance:  Approve an Amendment to Planned Unit Development #8 to Allow Parking Lot and Facade Improvements in the Meadowbrook Shopping Center

Summary:  This amends Ordinance No. 1626 designating Planned Unit Development #8 and authorizes parking lot and facade improvements in the Meadowbrook Shopping Center. 



Motion:  Commissioner White moved to adopt "An Ordinance Approving an Amendment to Planned Unit Development #8 to Allow Parking Lot and Façade Improvements in the Meadowbrook Shopping Center," as presented.  Commissioner Hosé seconded the motion. 

Votes:  Yea: Commissioners White, Hosé, Walus, Earl, Waldack, Barnett; Mayor Tully

Nay: None

Mayor Tully declared the motion carried.

7. First Reading

MOT 2017-7472 - A. Motion:  Award $940,746.05 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for West Burlington Drainage Improvements

Nan Newlon, Director, Public Works, explained that this project was identified in the Village's stormwater project analysis in 2014 following the April 2013 floods.  The analysis identified two projects on Chase and Francisco.  She showed an exhibit of the area.  Both areas lack infrastructure to convey water in 90%-95% rain events.  She noted that there is runoff from the golf course, the storm sewers are undersized, there is insufficient inlet capacity, and ditches/overland flow routes are nonexistent.  Ms. Newlon said that improvements include the installation of conveyance systems including storm sewers, inlets, culverts and ditches.  The storm sewer conveys small rain events, while ditches convey moderate to large rain events.  The improvements will help facilitate cost-share programs, and will connect to existing storm sewers adjacent to the railroad tracks.  She noted that eight bidders responded and A-Lamp was the low bidder. They have done other drainage improvements in the Village.  Staff recommends approval of the project to A-Lamp.

ORD 2017-7459 - B. Ordinance:  Authorize a Special Use for 1644 Ogden Avenue to Permit an Automobile Dealership

Stan Popovich, Director, Community Development, showed the area along Ogden Avenue that is a one-story building.  The Special Use is to renovate the building and make improvements for an automobile dealership.  There will be one curb cut.  There is a 10' shared cross access easement with the neighboring property to the west.  The owners will add greenspace to the front, east and back of the building.  The proposal complies with the Village's Comprehensive Plan as a corridor commercial area.  Special Use criteria have been met.

Mayor Tully commented about the test-driving down Lee Avenue.  Test-driving can have and has had negative impacts on neighboring streets.  He is pleased to see that test-driving is limited to specific streets that do not include Lee Avenue.

Louie Kanjo, Petitioner, said that the Plan Commission raised a valid concern that the owners should not be penalized for someone else's actions as far as test drives.  He said two seater cars are often given to a husband wife and the salesperson will not be in the car.  The couple might not follow the instructions given by the automobile dealership in the form of a map showing the streets that can be traveled.  They have a disclaimer that the customer cannot drive on residential streets.  The Plan Commission said they should put something on the information saying they will do their best to enforce this.

Mayor Tully said he is strongly in favor of the existing language.  He does not think "best efforts" is enough and it has not been historically.  It has been an issue for years.  He is not talking about the situation where a customer who is fully informed still violates where they can drive.  He is talking about the situation where, when asked, the customer says they were not given a map or told where they are permitted to drive.  The instance of a customer test driving a vehicle without a salesperson should be the exception, not the rule.  He feels the language is sufficiently direct.

Commissioner Barnett asked how the Village learns about violators.

The Mayor replied that neighbors call and complain. 

Mr. Fieldman said that staff responds to complaints and pro-actively patrols.  They can go through the County court system and issue a citation in violation of the Zoning Ordinance.  If it is a chronic condition, the Village should schedule a hearing before the Council to amend or revoke the Special Use. 

Commissioner White asked whether they can add a requirement that whenever there is a test drive without a sales person present that the drivers sign a statement acknowledging they are not to go down residential streets.  Mr. Fieldman said that could be added.  It has been done before.

Commissioner Waldack asked whether these meet the Code as presented, and Mr. Popovich said they do.

Commissioner Hosé noted that the petitioner referenced a map that is in the Council's packet.


ORD 2017-7461 - C. Ordinance:  Rezone Certain Property Located at 1723 Ogden Avenue

Mr. Popovich noted that the Special Use was approved last year.  He said 1723 Ogden Avenue is at the southwest corner of Lee and Ogden Avenues.  He described the property and the curb cuts. The petitioner is under contract to purchase the parcel to add to its property.  The petitioner will renovate the existing building, tear down other buildings and construct a new building on the site.  The rear design has changed a bit to maximize parking.  They will stay out of the wetlands to the south, as well as the buffer.  The parking lot will be a permeable paver parking lot.  The curb cut on Lee helps facilitate a car carrier.  He showed the path of the car carrier off Ogden, around the building and exiting out from Lee.  Mr. Popovich said that the Zoning Map and Special Use criteria have been met.

Commissioner Earl asked whether this is the same petitioner as before, and Mr. Popovich said it was a different petitioner.

Commissioner White said that if they are successful in adding a provision about test drivers signing a statement acknowledging receipt of maps, he would be less inclined to want changes to the curbs as there would be an alternate way of enforcing that and they don't want to keep the trucks from being able to load onsite instead of on the street.

Mr. Fieldman said that they will add the statement to be signed for both petitions, and Mayor Tully said he wants to think about it.


ORD 2017-7460 - D. Ordinance:  Amend Ordinance No. 5539 Authorizing a Special Use for 1723 Ogden Avenue to Permit an Automobile Dealership

8. Mayor's Report

New Business

RES 2017-7476 - A. Resolution:  Appoint Council Liaison to the Economic Development Corporation

Summary:  This appoints Commissioner Hosé as Ex-Officio Council Representative to the Economic Development Corporation. 



Motion:  Commissioner White moved to adopt a resolution appointing Commissioner Hose to the Downers Grove Economic Development Corporation.  Commissioner Waldack seconded the motion.

Votes:  Yea: Commissioners White, Hosé, Walus, Earl, Waldack, Barnett; Mayor Tully

Nay: None

Mayor Tully declared the motion carried.

Commissioner Hosé thanked the Mayor and Council for the appointment and for their confidence.


Mayor Tully reported on a kick-off event sponsored by DuPage County,  the "Do Good DuPage" campaign.  This coordinates a number of different service organizations in the County.  The challenge has been to come up with 150,000 people in DuPage County to do good works.  Mayor Tully challenged some of the other communities in DuPage to a contest to embrace and elicit champions of this initiative throughout the communities.  Everyone is being asked to rise to the occasion.  Downers Grove is already leading by example, as Downers Grove North will host a service event on October 14, 2017.  The challenge has been extended to everyone.  Random acts of kindness are more important now than ever before. The website is

9. Attorney's Report

Pursuant to Section 2.5 of the Downers Grove Municipal Code, the following are presented for Village Council consideration:


  1. An ordinance authorizing a special use for 1644 Ogden Avenue to permit an automobile dealership
  2. An ordinance rezoning certain property located at 1723 Ogden Avenue
  3. An ordinance amending Ordinance No. 5539 authorizing a special use for 1723 Ogden Avenue to permit an automobile dealership


10. Council Member Reports

Commissioner Barnett said he was heartened by Commissioner Hose's unanimous vote to the EDC.  He encouraged the Council to lead by example by the Council working to "Do Good Downers Grove." 

Commissioner Hosé noted that the Park District has been holding Safety Town in conjunction with the Junior Women's Club.  The Village and student volunteers have done an excellent job.

Commissioner Waldack said that Rosa Hudson, owner of Hair Studio One, passed away, and arrangements can be found on the Downtown Management website.  

Commissioner Waldack noted that the 41st Annual Fine Arts Festival will be held September 9 and 10 from 10:00 a.m. to 5:00p.m., and so far 50 artists will be participating.  Included are ceramics, photography, paintings and other fine arts.  This is a good opportunity to volunteer for the weekend shifts.  More information can be found at

Commissioner Waldack then reminded everyone about the upcoming Girls' Day Out in September.  He said information can be found at

Mayor Tully said that they have to figure out how to keep track of the volunteer activities.


The Mayor asked for a motion to recess to the Committee Room to discuss the Long Range Plan.

Commissioner White moved to recess to the Committee Room to discuss the Long Range Plan.  Commissioner Waldack seconded the motion.

The Mayor declared the motion carried by voice vote and the Council recessed at 7:59 p.m. 

11. Manager's Report - Committee Room

INF 2017-7418 - A. Information:  Long-Range Plan Priority Action Items Status Report

Mayor Tully reconvened the meeting in the Committee Room at 8:11 p.m.

Mayor Tully explained that staff discusses long-range action items with the Council on an individual basis, and those activities are reviewed by the Council for further action within the resources they have available. The activities recommended by Council members are added to the Priority Actions List for final approval as part of the Long Range Plan.

Mr. Fieldman noted that traditionally staff has limited the list to 12 items, although they are not obligated to have 12.  The report outlining additional priority issues as identified by individual Council members has been made available to the Council for their review and comments.

Mayor Tully said that they also need to be able to address unseen matters over the course of the next 20 months. 

Commissioner Waldack commented that there has been a tendency not to add items because staff is at capacity.  He doesn't like being limited to 10 or 11 items, and doesn't want a knee-jerk reaction to a specific item.  He said in corporate America they would find someone to do the job.

Mayor Tully assured that they can always add items.  That is better than having a static fixed list. 

Mr. Fieldman confirmed that the list changes over the 20-month process.  They have had a strong history of performance throughout the years.  All the list does is help point the staff in a direction consistent with Council priorities.

Commissioner White commented that we don't know how big these issues are, which is especially challenging.  There is also overlap.  He said they might have to be less rigid and see what they want to do and go from there.

Mayor Tully asked about items already committed to which were shown on the left of the board prepared by staff.  Council members all agreed that the five 2017-19 Priority Action Items are things that must be done.  They include: 1) create a plan for the future of downtown; 2) update the downtown zoning regulations; 3) update the Zoning Map; 4) develop a plan for OPEB unfunded liability; 5) EDC implementation of their Strategic Plan and Sales Tax Revenue Enhancement Plan. 

Mr. Fieldman then reviewed the items to be considered for possible addition to the Long Range Plan.  The first two items are amending stormwater regulations and amending stormwater utility credits and incentives.  They involve changing regulations to mitigate flooding and drainage issues, and also include recent discussions regarding LPDA areas. 

Enhance the Engagement of Boards and Commission members: involves the Board and Commission members' retreat and instructing members on the working of the Village staff.

Develop an approach to utilizing economic development tools: Mr. Fieldman said this provides a guide map under which certain economic development tools could be sent to the development community explaining what kinds of things the Village would support and how they would support those things.

One major "3C's" project:  encouraging projects that would allow for cooperation, collaboration and consolidation; identify a project that incorporates one or all of the 3C's.

Identify new revenue sources for the modern economy.

Publicly funded art program

Reduce Public Safety Costs: looking to reduce public safety costs to help achieve financial sustainability. 

Gateway sign replacement: This was last discussed in 2015 and would replace a variety of gateway signs installed over the years.

Street Section Standardization: Village streets have a variety of designs, and this would set standards for all streets under maintenance or reconstruction.

Expand Parkway Tree Planting:  The Village has an extensive program now and this would investigate the ability to change/augment that program.

Re-establish Human Service Commission Partnership Program: This appears on the Village's current long range planning priority action items.  The Human Service Commission has been inactive for many years.  The idea is to reactivate it and identify projects they would do to support the long-range plan.

Create Emergency Response Volunteer Corps.

Implement Comprehensive Plan recommendations for Fairview Focus Area: The idea is to actively facilitate a lead role much as was done in the downtown area in the 1990's, which would be a proactive approach.

Facilities Sustainability Plan:  Refers to the status of Village Hall and the Police Station redevelopment.

Commissioner White said his opinion is that there are five topics or areas that need to be addressed in the next 20 months.  Some of these overlap.  The five that he has are: Fiscal Sustainability/Economic Development; Future of the Downtown; Stormwater regulations; Complete zoning map and design review concepts; Enhance engagement of Board and Commission members, which he sees as a tool to accomplish the others.  Commissioner White then gave the example of the Fairview Focus Area, which falls under three different areas. He said the facilities sustainability is a subset of the future of the downtown.

Mayor Tully confirmed that enhanced engagement of Board and Commission members is all encompassing, and is broader than the EDC, includes updated training, information as to expectations and the Village Council's mission, etc.  It is valuable because the Council relies heavily on all the Boards and Commissions to provide guidance and to convey to the Council what is important to the community and should be addressed by Council.

Commissioner White said that in the scope of accomplishing a development plan, we can check off many boxes with one item.   

Mr. Fieldman said the priority actions are all designed to implement the five primary goals. Usually we find synergy in many of these items.  He asked for further reaction from the Council.

Mayor Tully said he would include the "3 C's" as a high priority action item if a project was identified and made sense. 

Commissioner White said it is important to seize an opportunity if it becomes available, but he does not recommend spending a lot of time looking for an opportunity.

Commissioner Barnett said that they are doing this now as a matter of course. 

Commissioner Hosé commented that they have to continue with the facility sustainability, as they have to solve these challenges that they have known about for more than a decade.  They are living on borrowed time for both Village Hall and the Police Department.  It would be a waste of taxpayer funds to undertake any major repairs, should major maintenance issues occur.  He is willing to put stormwater aside, if necessary.  Economic development tools and identifying new revenue sources go hand in hand and are always a priority.  He also supports expanding parkway tree planting as it also has stormwater benefits. If there is another area that is a higher priority than the Fairview focus area he would support that. 

Mr. Fieldman said that the Fairview focus area is not included in the EDC Strategic Plan item 

Commissioner Hosé added that he is really interested in the Street Section Standardization and supports this.  He's heard this a number of times from citizens.  It is a tough conversation to have with people.  One resident asked him when her street was going to grow up to be a "big boy" street.  Because the Village is as old as it is, it developed in a variety of ways but we can set a vision for standardization.  It might take a long time to get there, but he noted that sidewalks also took a long time.

Mayor Tully said that the sidewalk program was an outpouring of the TCD Village meetings.  The policy was to put a sidewalk on one side of every street.  Street Section Standardization needs to start with community support.  It is a substantial capital investment, and is a total community commitment.  The first step is community discussion.  Street Section Standardization is a big-ticket item, and not everyone will want their streets to be included, as was seen with trying to put a sidewalk on every street.

Mr. Fieldman said that they should assume that some of these are "exploring" the topic rather than making it a definite project.

Commissioner Earl asked about the goal of parkway tree expansion. 

Commissioner Barnett replied that the premise is that the Village replaces what it removes.   This would suggest using Village resources so that everyone is aware of the existence of the program. There are many places in town where there is not the same frequency of trees as others. He doesn't think many residents today know that the program exists.

Commissioner Earl said that for the past several years the Pierce Downer Heritage Alliance has been surveying the community to identify places where trees can be placed.

Commissioner Barnett said he put it on the list because he doesn't think the Village is responding to it effectively. Collectively the Village and PDHA are getting into technical details and studying the right course, but are not engaging in informing residents.

Commissioner Earl said there is a list of people who have said they don't want trees; however, there is turnover and she asked whether the Village sends out a postcard or letter of information.  She said the conversation has been had, and she doesn't know that it belongs on this list. 

Commissioner Waldack noted that when he first joined the Council trees and replacing trees was a high priority.  Each Council member had a lot of interaction with the Village Forester and her expansion of the program, the importance of maintenance, etc.  He thinks before they add something they should meet with the Village Forester to get her an explanation of what is happening.

Mayor Tully agreed that it would be a good idea to meet with the Village Forester.

Commissioner White said he likes that idea and they can probably solve it by placing it under New Business. 

The Council agreed to remove this item as a priority action item.

Commissioner Waldack said the Fairview Focus Area is important, but he is totally opposed to the closing of the train crossing.  Since Maple has been considered a minor arterial, he would consider re-evaluating the crosswalks.  He would not want to consider changing the traffic pattern, making it more difficult to go down Maple Avenue.  He is in agreement with the economic development of the area.  He also wants to add reviewing plans and requirements for catalyst sites before they get another project that gives the Council the same old development ideas.  That would include Meadowbrook, 75th and Lemont, Butterfield and other such areas.  He doesn't like the idea of accepting everything and anything just because it meets Code.

Mr. Fieldman suggested they might want to start with the catalyst sites.  They were addressed in the Comprehensive Plan because they were functionally obsolete, physically obsolete and were eyesores.

Commissioner White recommended greater and earlier interaction between the Council and the Economic Development Corporation when there are plans to redevelop catalyst sites.  That would help avoid 11th hour disagreements about the aesthetics of a development.

Mr. Fieldman commented that there are other land use law issues to be considered.  In addition, he commented about Street Standards saying that they have to look at all aspects and create a street (right-of-way) design plan. 

Mayor Tully said he thinks they need community input to determine the character of a particular neighborhood or street.  

Mr. Fieldman then asked whether it should be on the list.  Commissioner White said he thought it should probably not be on the list right now. 

Commissioner Walus said some of the other priorities would take more effort.  She agrees with everything the Manager has marked with purple checks.  She also said this is the perfect time to deal with stormwater issues.  She supports enhancing the engagement of Boards and Commission members because the more informed and united they are, the better they can make recommendations or comments to the Council.

Commissioner Earl said she can accept the purple checks without the Fairview focus area.  She is not in favor of including facilities sustainability. She supports the Human Services Commission partnership, but is not interested in the gateway signs. 

Mayor Tully commented that he would like to either move forward with the HSC now, or take it off the list completely.  It's been years with no members.  He wants to see some action, or would like a decision not to act on it at all.  He said a year ago after the National League of Cities conference in Nashville, he came back with several items and recommendations that would have involved the HSC, but received no support. 

Commissioner Waldack noted that there has been discussion on it, and there should be new applicants.  If he gets a list of the current applicants, he'll review. 

Commissioner Barnett said he supports this. 

Mayor Tully said he is not attempting to place blame.  If he has support, he will happily make appointments, as long as there is a mission in place to give them to move forward.

Commissioner White recommended not putting it on the list, but if a really strong compelling issue arises they can act quickly. 

Mr. Fieldman said the proposal is to circulate the names of people who have applied with a goal of establishing the Commission.  He removed it from the priority list.

Commissioner Walus said the important thing is that they are given direction.

Commissioner Barnett commented on the "reduce public safety costs" saying he wants to understand fully what the options look like.  They need to vet out the cost side as they do the revenue side.  He is suggesting that they fully understand the options to reduce the public safety costs.

Mayor Tully asked what reducing public safety costs means.

Commissioner Barnett responded that it would reduce service levels meaning possibly less people and less facilities in police and fire.  Personnel costs make up 70-75% of all Village costs, and costs are managed with existing service levels.  He is talking about reducing service levels.  The Village has always striven to maintain or enhance service levels.  He doesn't know what options exist.  He noted that at one time the Village had one more fire station than they have now.  A fire station was removed but it isn't known what actual effect that removal caused.  Discussions have always been to maintain or enhance service levels.  He is talking about lowering service levels.

Mayor Tully said at this time he is reluctant to risk Village ratings (CALEA/ISO).  He would rather first explore how they can maintain the present level and ratings.

Commissioner White commented that this absolutely a strategic decision, and he is unwilling to take a step to reduce police/fire levels.  He doesn't see this as a high priority action item because he does not think it would take staff very long to determine the costs and impact.  This is not a work product; it is a decision.  At the moment, he is totally unwilling to take a step to reduce service levels.  If Commissioner Barnett wants to bring this forward, a New Business item could be filed to have staff find out what the savings and impact on ISO rating would be.

Commissioner Hosé said he also does not want to jeopardize our ISO or CALEA ratings, but thinks this rises to the level of a high priority action because of the public engagement that would be necessary in order to make that decision.  That decision cannot be made without having a conversation with everybody.  He does not want to reduce service levels.  This decision would be more than the number of people that would be laid off or more than ratings.  Seconds count in these situations.

Commissioner Barnett commented regarding gateway signs, saying the job is 80% done.  Mr. Fieldman said they could make it a budget discussion item. 

Commissioner Barnett then addressed the Publicly Funded Art Program, noting that it requires an authoritative body.

Commissioner Earl noted that in Kansas City 5% of new development costs goes to publicly funded art projects.

Commissioner Waldack commented on the idea of finding new revenues, mentioning a dog hotel tax that could raise a good amount of money per year.  He suggested a small tax on dogs being kenneled.  It could raise upwards of $100,000.  That could become a dedicated source.

Mayor Tully said that revenue refers to replacement and not new revenues to spend more money.

Mr. Fieldman mentioned Fairview Avenue, saying they could make it part of the EDC implementation or strategic planning and sales tax plan.

Commissioner White noted he would be bringing up an item under New Business at the September 5 meeting.  He will not be present at the next meeting.

Commissioner Waldack also commented that he has two items to discuss and because of the nature of the items they will have to be discussed at Executive Session.

12. Adjournment

Motion:  Commissioner White moved to adjourn.  Commissioner Earl seconded the motion.   

Mayor Tully declared the motion carried by voice vote and the meeting adjourned at 9:36 p.m.

Respectfully submitted,

April Holden Village Clerk