1. Call to Order
Mayor pro tem William White called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall. He noted that Mayor Tully was out of town on business.
Pledge of Allegiance to the Flag
Mayor pro tem White led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Council Attendance (Present): Commissioner Walus, Commissioner Earl, Commissioner Waldack, Commissioner White, Commissioner Hosé
Absent: Mayor Tully; Commissioner Barnett
Non-Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden
The Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village-owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.
The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak, should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.
Mayor pro tem White said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Council Meetings
MIN 2017-7246 - A. Minutes: Council Minutes: January 24, 2017
Motion: Commissioner Waldack, seconded by Commissioner Earl, moved to approve the minutes as presented.
Mayor pro tem White declared the motion carried by voice vote.
4. Public Comments
This is the opportunity for public comments.
5. Consent Agenda
COR 2017-7247 - A. Claims Ordinance: Payroll No. 6195, January 6, 2017
BIL 2017-7248 - B. Bills Payable: No. 6310, February 7, 2017
MOT 2017-7251 - C. Motion: Authorize a Contract Not to Exceed $20,250.00 to Stanard and Associates, Inc., Chicago, IL, for Fire Lieutenant Promotional Testing Services
Summary: This awards a contract to Stanard and Associates in the amount of $20,250.00 to conduct the fire lieutenant promotional process.
MOT 2017-7252 - D. Motion: Authorize a Three-Year Contract for $174,995.00 to M.E. Simpson Co., Valparaiso, IN, for Water System Leak Detection Services
Summary: This authorizes the execution of a three-year contract for water system leak detection services with M.E. Simpson Co., Inc. of Valparaiso, Indiana in the amount of $174,995.
MOT 2017-7253 - E. Motion: Authorize $76,725.00 to KLF Enterprises, Markham, IL, for Debris Hauling Services
Summary: This awards a contract for the provision of debris hauling services to KLF Enterprises of Markham, Illinois as the low bidder in an amount of $76,725.
MOT 2017-7254 - F. Motion: Authorize $28,911.62 to e-Builder, Inc., Ft. Lauderdale, FL, for 2017 License Fees and Annual Training
Summary: This authorizes payment to e-Builder, Inc. of Ft. Lauderdale, Florida in the amount of $28,911.62 for 2017 license fees and annual training.
MOT 2017-7258 - G. Motion: Authorize $94,900.00 to Chicagoland Paving Contractors, Inc., Lake Zurich, IL, for 2017 Street Restoration and Pavement Patching Services
Summary: This authorizes the award of a contract to Chicagoland Paving Contractors Inc. of Lake Zurich, Illinois for 2017 street restorations and pavement patching services in the amount of $94,900.
MIN 2017-7250 - H. Minutes: Note Receipt of Minutes of Boards and Commissions
Summary: Architectural Design Review Board - October 19, 2016; Zoning Board of Appeals - July 27, 2016
Motion: Commissioner Waldack moved to approve the Consent Agenda as presented. Commissioner Earl seconded the motion.
Votes: Yea: Commissioners Waldack, Earl, Walus, Hosé; Mayor pro tem White
Mayor pro tem White declared the motion carried.
6. Active Agenda
ORD 2016-7197 - A. Ordinance: Amend the Temporary Suspension of Traffic Regulations
Summary: This amends provisions for the temporary suspension of traffic regulations.
AN ORDINANCE AMENDING THE TEMPORARY SUSPENSION OF TRAFFIC REGULATIONS
ORDINANCE NO. 5602
Motion: Commissioner Waldack moved to adopt "An Ordinance Amending the Temporary Suspension of Traffic Regulations," as presented. Commissioner Earl seconded the motion.
Votes: Yea: Commissioners Waldack, Earl, Walus, Hosé; Mayor pro tem White
Mayor Tully declared the motion carried.
7. First Reading
RES 2017-7243 - A. Resolution: Grant Historic Landmark Designation for 4437 Seeley Avenue
Stan Popovich, Director, Community Development, said this refers to granting landmark designation to the Pierce Downer House. He showed slides of the property location, saying that this home was the original home of Pierce Downer. Additional historical pictures as well as current views of the home were also shown. Mr. Popovich noted that this house was a stop on the Underground Railroad. The house is over 50 years old and was owned by a person of historic significance. In response to Mayor pro tem White, Mr. Popovich said this would bring the total number of homes designated as landmark homes to 13.
Rich Kulovany, 6825 Camden, said he represented Friends of the Edward House. He described this as a golden moment. He has had a tour of the home, and there have been thoughtful additions to the home. The owners were unaware that the home was not protected, and he congratulated the owners for moving forward with this landmark designation.
Amy Gassen, 5320 Benton, spoke representing the Downers Grove Historical Society. She also thanked the owners for their decision to landmark their home, as it is a gift to the community.
Mayor pro tem White said that this evening is the eve of the golden moment, which will take place when this resolution is approved. He noted that Mayor Tully has been instrumental in accomplishing this. Mayor pro tem White said he looks forward to the landmarking of more homes in the future.
8. Mayor's Report
9. Manager's Report
INF 2017-7259 - A. Information: 2017 Long Range Plan
Village Manager Dave Fieldman said given the absences of the Mayor and Commission Barnett he would hold off on the full presentation. He explained that the Long Range Plan is a combination of the strategic plan and the Village's financial plan. It is financially focused and outcome driven. The LRP identifies trends and issues, and determines overall priorities resulting in the creation of a two-year work plan. This serves as a guide for the budget, policy decisions and operational decisions of the Village. The Manager then showed what is referred to as a "flight analogy" of the daily work plan for staff. Mr. Fieldman noted that given the uncontested upcoming Council election, the existing Council will serve until 2019, and they are able to start LRP discussions in February through April. He noted that the LRP goals are: 1) stewards of financial, environmental and neighborhood sustainability; 2) exceptional municipal services; 3) top quality infrastructure; 4) strong, diverse local economy and 5) continual innovation. Staff has identified four issues that will be presented in February and March which are: 1) OPEB unfunded liability; 2) general fund sustainability; 3) infrastructure systems sustainability; 4) planning for the future of the downtown.
Mayor pro tem White noted that Council members can also raise long-range plans. This is an open-ended discussion.
10. Council Member Reports
Commissioner Earl reported that the Library is kicking off its strategic planning for 2017, and will be having focus groups beginning Thursday, February 9. Additional meetings will take place on February 11, 21, 23, 24 and 26 at a variety of times, which can be obtained, through the Library. She said that they also have an on-line survey they hope residents will fill out and will share thoughts with Library staff. She noted that the Library exceeded one million items checked out in 2016.
Motion: Commissioner Waldack moved to adjourn. Commissioner Earl seconded the motion.
Mayor Tully declared the motion carried by voice vote and the meeting adjourned at 7:18 p.m.