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July 21, 2015

1. Call to Order

Mayor Pro Tem David Olsen called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Pro Tem Olsen led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present:  Commissioner Olsen, Commissioner Vattimo, Commissioner Hosé, Commissioner Barnett, Commissioner Waldack; Mayor Tully

Absent:  Commissioner White

Non-Voting:  Village Manager David Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden

The Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village-owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6. 

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Active Agenda and the First Reading. 

The Mayor Pro Tem stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak, should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.

Mayor Pro Tem Olsen said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

 

MOT 2015-6356 - A. Motion:  Permit Electronic Attendance

Summary:  This allows Mayor Tully to participate in the Village Council meeting of July 21, 2015, by telephone.

Motion:  Commissioner Waldack moved to allow Mayor Tully to participate in the Village Council meeting of July 21, 2015, by telephone.  Commissioner Hosé seconded the motion. 

 

Votes:  Yea: Commissioners Waldack, Hosé, Vattimo, Olsen, Barnett; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

3. Minutes of Council Meetings

MIN 2015-6342 - A. Minutes:  Council Minutes - July 14, 2015

Motion:  Commissioner Waldack, seconded by Commissioner Hosé, moved to approve the minutes as presented. 

Votes:  Yea: Commissioners Waldack, Hosé, Vattimo, Olsen, Barnett; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

4. Public Comments

Mayor Pro Tem Olsen said this item, Public Comments, has been moved to the end of the meeting, between Items 10 and 11.

5. Consent Agenda

COR 2015-6340 - A. Claims Ordinance:  No. 6115, Payroll, June 26, 2015

BIL 2015-6341 - B. Bills Payable:  No. 6204, July 21, 2015

RES 2015-6323 - C. Resolution:  Authorize an Extension to the Agreement with Air One Equipment, Inc.

Summary:  This authorizes a one-year contract extension for the purchase of firefighter turnout gear from Air One, Inc. of Elgin, Illinois.

A RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION TO THE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND AIR ONE EQUIPMENT, INC.

RESOLUTION 2015-51

 

MOT 2015-6338 - D. Motion:  Award a Contract for $37,090.00 to D. Ryan Tree & Landscape, LLC, DeKalb, IL, for Ash Tree and Stump Removal Services

Summary:  This awards a one-year contract for $37,090.00 to D. Ryan Tree & Landscape, LLC, DeKalb, IL, for ash tree and stump removal services.

 

RES 2015-6339 - E. Resolution:  Authorize Submittal of Application to the DuPage Mayors and Managers Conference for FY 2016 Surface Transportation Program (STP)

Summary:  This authorizes the Village's submittal of application to the DuPage Mayors & Managers Conference (DMMC) for the 2016 Surface Transportation Program (STP) for highway project funding.

A RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE DUPAGE MAYORS AND MANAGERS CONFERENCE FOR FY 2016 SURFACE TRANSPORTATION PROGRAM (STP)

RESOLUTION 2015-47

 

RES 2015-6332 - F. Resolution:  Authorize a Contract and Addendum with Environmental Systems Research Institute, Inc.

Summary:  This renews software maintenance and licensing for the software packages the Village uses for its GIS system.

A RESOLUTION AUTHORIZING RENEWAL OF A CONTRACT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.

RESOLUTION 2015-48

 

MIN 2015-6362 - G. Minutes:  Note Receipt of Minutes of Boards and Commissions

Summary:  Transportation and Parking Commission - May 13, 2015

 

Motion:  Commissioner Waldack moved to approve the Consent Agenda as presented.  Commissioner Hosé seconded the motion.

Votes:  Yea: Commissioners Waldack, Hosé, Vattimo, Olsen, Barnett; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

6. Active Agenda

MOT 2015-6303 - A. Motion:  Award a Contract for $1,729,127.73 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for Maple Avenue Roadway Reconstruction

Summary:  This awards a contract for Maple Avenue roadway reconstruction to A Lamp Concrete Contractors, Inc. of Schaumburg, Illinois in the amount of $1,729,127.73.

Mayor Pro Tem Olsen said last week Commissioner Olsen moved to authorize execution of the Maple Avenue Roadway Reconstruction contract with A Lamp Concrete Contractors, Inc., in the amount of $1,729,127.73.  Commissioner White seconded the motion.  Commissioner Barnett then moved to amend the motion to remove the Florence Avenue associated work from the scope of this project.  Commissioner Hosé seconded the motion.  Commissioner Hosé moved to postpone this item to July 21.  Commissioner Barnett seconded the motion and the item was tabled.  Mayor Pro Tem Olsen summarized the discussion last week wherein Florence Avenue was recommended for removal from this project.  He called upon anyone from the public who wished to make a comment on this topic.

1. Julie Schlueter, a resident on Florence Avenue, spoke regarding the safety hazards on Florence Avenue.  She addressed the process saying that the plans have been in progress for a long time.  She attended the neighborhood meeting and was told that no relief was planned for Florence Avenue, and this makes no sense to her.  She noted that other areas have been given special treatment, yet input from the people on Florence was not solicited.  There has been no follow-up meeting since.  Ms. Schlueter noted that there are safety hazards that are being ignored by the Village.  Not every street without curbs needs this attention.  The residents have been told that the Village wants and values their input.  She said that the Village doesn't want their input.  She believes that this discussion should have come a year ago.  The residents understand why so many neighborhood groups have to come before the Council and demand to be heard.  She referenced a comment made by one of the Council members at a recent meeting that she felt was inappropriate and raised the question of what that Council member was doing representing the residents.  The Florence residents believe they are entitled to a safe street.  The Village's responsibility is to act on behalf of all of the residents, yet their neighborhood is under-served.  Ms. Schlueter noted that the primary issue is to bring Florence up to speed.  Residents of Florence look forward to protection. She noted that there is a special danger with winter traffic due to the narrow street, and Florence is also being used for school bus pickup.  She believes these issues deserve serious attention.  She asked that Florence be removed from this project. 

2. Jesse Wei, 5005 Florence Avenue, said he has lived on Florence all of his life.  Their street is very narrow; only about 20' wide.  He said that a school bus recently could not get past two cars that were parked on both sides of the street.  Also, the snowplow driver was also unable to get through the street and that made it hard for his mother to get out of their driveway.

3. Susan Wei, mother of Jesse, commented that they have lived on Florence since 2001, and the roadway has received no maintenance.  She is proud to live in Downers Grove; however, she is disappointed in the street because it has not received maintenance.  Her street is the last one to get snow removal, and they have to wait hours to get out of their driveway to go to work.  She asked that the Council please consider improving the street.

4. Peter Schlueter of Florence Avenue said that the over-riding issue for the residents is safety.  Theirs is a failed street and is only 20' wide.  He said he assumes that many streets are at least 24' wide, not including the curb.  Mr. Schlueter noted that making the street wider would be addressing the first safety step.  Including curbs, eliminating culverts and gullies would also address the safety issues.  An "easy-out policy" is to maintain the current policy.  It is an easy dodge on the part of the Village and is not a thoughtful process.  Policies and conditions change, and flexibility is required.  Mr. Schlueter said that if the safety issues cannot be addressed, then the Village should remove Florence from the contract.  It needs more than a band-aid of 20' of asphalt to stop its bleeding.

Commissioner Barnett asked about design street widths. 

Mr. Fieldman said that width is 28' from back-of-curb to back-of-curb.  He said they would have to research when those standards went into effect.  

Commissioner Barnett speculated that there is not a lot of logic needed to know that this contract doesn't meet our expectations on Florence.  It's obvious that 20' is simply not enough; there is an issue with the street width.  He encouraged his colleagues to remove Florence until the next construction period.  He noted that the Council has received minimal information.

Commissioner Hosé agreed with Commissioner Barnett's statement.  He noted that the Council has heard a lot of different options-curb and gutter, ribbon curb, widen the street, etc.  It is possible to find the "and" solution.  He said that removing it now will allow for solutions to fix the problems on Florence.  He said that Council members pride themselves on taking community feedback seriously.

Commissioner Vattimo commented on the recommendation to delay work on Florence to the next construction cycle, which would be some time next year.  She said that delaying this gets the residents nothing.  She wants to fix the street for it to be safe, and she believes that taking Florence out of the project does more harm than good for the residents.  She asked where the money would come from, as there is no money.  Commissioner Vattimo said that she is not okay with raising taxes, but people have to realize that there is no money.  Her street does not get plowed first.  The concerns are real, but waiting 5 to 10 years is not the solution.  She thinks that Florence should be part of the contract with Maple.

Mayor Tully said that his thinking has evolved.  Widening of this street is a legitimate issue.  It is possible to widen the street without property acquisition.  He is in favor of waiting, given the understanding that the neighborhood is aware of the risk that there is probably a very small likelihood of curb and gutter on this street and there is also a risk that due to actions beyond the control of the Village and other factors, that work may not take place during the next construction cycle.  He also understands that the neighborhood is okay with waiting for inclusion in a future construction cycle.  In this case, the street should be brought up to the required width.  He is not in favor of curb and gutter or a curb ribbon as that raises other issues, whereas the width of the street is a safety factor.  He is in favor of removing Florence from this project indefinitely on the representation that the neighborhood finds it acceptable and he would ask staff to proceed with this at the next opportunity.  Mayor Tully said that, for the most part, he wanted to compliment the neighbors for their productive and professional manner in which they engaged the Council.  He said, however, that he does not appreciate the harsh and accusatory language regarding the motives of Council members. These comments are unfair, unproductive and inconsistent with good community discussion.  He finds this to be unnecessary and he is disappointed in it.   

Commissioner Hosé asked what the life cycle would be if the street was resurfaced now.  Mr. Fieldman said that the next resurfacing would be 17-20 years.

Commissioner Vattimo asked if they remove Florence, would it take another 17-20 years for their street to be resurfaced.  Mr. Fieldman said that the cycle of street resurfacing is 17-20 years.  Commissioner Vattimo then asked if widening the street is within the scope of this project, and Mayor Pro Tem Olsen said it is not.  Commissioner Vattimo then asked when the street would be widened.

Commissioner Barnett responded that they do not know.  It would be budgeted and planned for at a later date.  Generally the street resurfacing is prioritized.  The street condition is one of the drivers for resurfacing.  It seems unlikely that Florence would fall off the radar.  No one can commit to how long it may take; however, it would likely be kept at the top of the list.  Mr. Fieldman said that was correct because of the condition of the surface of the street, and because of watermain replacement.  Commissioner Barnett continued that the Village goes through the same process to allocate funds for projects annually.  Florence would probably be placed near the top of the list for work.

Mr. Fieldman commented that one of the uncertainties is the State-controlled MFT funds.  They do not know how many dollars will be available next year.  Also, they don't know the entire scope of the project on Florence Avenue.  He said that staff would work with the neighbors and then come back to the Council and present multiple options regarding the scope.  They would then discuss this as part of the budgeting process.

Commissioner Vattimo then commented that if the Village resurfaces Florence with the Maple Avenue project, the other issue is widening.  She asked when they would be eligible to get on the list to have street widening.  Mr. Fieldman said that the Village does not usually do street widening.  There are exceptions to that practice.  There is not a programmatic approach to street widening in Downers Grove.

Commissioner Barnett responded to Commissioner Vattimo that if the Village repaves Florence with Maple Avenue, it is unlikely that widening would occur before the life cycle of 17-20 years ends. 

Mayor Tully commented that widening the street may include engineering changes that could aggravate other features of the street such as the severity of the slope of ditches.    

Mayor Pro Tem Olsen expressed concern that removing the project at this stage would not allow the Village to proceed and would increase costs in the future.  We are in a unique opportunity to make improvements to the street with the resurfacing, extending the sidewalk, and other items at the south end of the street. 

Mayor Pro Tem Olsen called for a vote on the amended motion to remove the Florence Avenue associated work from the scope of this project.

Votes:  Yea: Commissioners Barnett, Hosé; Mayor Tully Nay: Commissioners Waldack, Vattimo, Olsen

Mayor Pro Tem Olsen declared the motion failed 3:3. 

Mayor Pro Tem Olsen then asked for discussion on the motion to authorize execution of the Maple Avenue Roadway Reconstruction contract with A Lamp Concrete Contractors, Inc., in the amount of $1,729,127.73.   

Commissioner Hosé expressed his disappointment with the preceding vote.  There has been a lot of discussion in the community about previous Councils having their minds made up.  He said they saw some of this tonight.  He commented that it is time to engage the community regarding Village policy on streets.

Commissioner Barnett said he is disappointed in the vote as well.  He cannot support spending tax dollars for bad projects, and therefore cannot support this project.

Mayor Pro Tem said he looks forward to supporting the project, as it is an improvement to the entire area.  The Maple Avenue portion of this project has been long awaited and he is pleased to see it moving forward.

Mayor Pro Tem Olsen called for a vote to authorize execution of the Maple Avenue Roadway Reconstruction contract with A Lamp Concrete Contractors, Inc., in the amount of $1,729,127.73. 

Votes:  Yea: Commissioners Olsen, Waldack, Hosé; Mayor Tully

Nay: Commissioner Barnett

Mayor Pro Tem Olsen declared the motion carried.

 

ORD 2015-6317 - B. Ordinance:  Amend the Comprehensive Plan

Summary:  This amends certain provisions of the Comprehensive Plan. 

AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN

ORDINANCE NO. 5470

Motion:  Commissioner Waldack moved to adopt An Ordinance Amending the Comprehensive Plan.  Commissioner Hosé seconded the motion.

Votes:  Yea: Commissioners Waldack, Hosé, Vattimo, Olsen, Barnett; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

 

ORD 2015-6318 - C. Ordinance:  Amend Certain Provisions of the Downers Grove Zoning Ordinance

Summary:  This amends certain provisions of the Downers Grove Zoning Ordinance. 

AN ORDINANCE AMENDING CERTAIN PROVISIONS OF THE DOWNERS GROVE ZONING ORDINANCE

ORDINANCE NO. 5471

Motion:  Commissioner Hosé moved to adopt An Ordinance Amending Certain Provisions of the Downers Grove Zoning Ordinance.  Commissioner Barnett seconded the motion. 

Commissioner Waldack said he presented this as New Business to restore wording in the Comprehensive Plan.  He thanked the Council for their support. 

Votes:  Yea: Commissioners Hosé, Barnett, Waldack, Vattimo, Olsen; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

 

ORD 2015-6337 - D. Ordinance:  Amend Certain Provisions of the Downers Grove Zoning Ordinance Regarding Signs

Summary:  This amends certain provisions of the Downers Grove Zoning Ordinance regarding signs. 

AN ORDINANCE AMENDING CERTAIN PROVISIONS OF THE DOWNERS GROVE ZONING ORDINANCE REGARDING SIGNS

ORDINANCE NO. 5472

Motion:  Commissioner Waldack moved to adopt An Ordinance Amending Certain Provisions of the Downers Grove Zoning Ordinance Regarding Signs.  Commissioner Hosé seconded the motion.

1. Jeffrey Schwab, Liberty Justice Center, stated that he is the attorney representing Leibundguth Storage and Van Service in a federal lawsuit against the Village.  Leibundguth Storage and Van Service has been in Downers Grove since approximately 1928.  The building is located at 1301 Warren.  A sign on the back of the building is painted on the wall that faces the BNSF railway.  The building has three other signs on the front of the building. Under the current ordinance, those signs together are in violation of the Sign Ordinance for three reasons:  The Sign Ordinance prohibits any signs painted on a wall, roof or fence except in the Downtown Business, Downtown Transition or Fairview Districts.  Only one wall sign per tenant frontage is allowed along a roadway or drivable right-of-way.  The property's maximum total sign area is limited to the lesser of 1.5 sq. ft. per linear foot of tenant frontage or a total of 300 sq. ft.  Mr. Schwab said that this proposed ordinance seeks to amend two provisions of the lawsuit.  Neither of those changes will help Leibundguth, or allow its sign.  It will not end the lawsuit, and would not make the Ordinance constitutional.  He said that the Village could consider changes that would address the concerns brought in the lawsuit.  He said he sent a letter in May to the attorney representing the Village regarding those changes and has received no response to his suggestion.  Mr. Schwab suggested that the Village amend its Ordinance further to allow Mr. Peterson to maintain his signs as he has for decades. 

2. Bob Peterson, 6861 Camden, owner of Leibundguth, stated he is grateful for the changes that are being made.  The size of signs allowed needs to be addressed, as people can't read many of the signs.  Many businesses have left due to the Sign Ordinance.  He asked that the Council please consider amending the Sign Ordinance regarding size. 

Commissioner Hosé stated that he understands that quite a bit of input was received and more will be received during the Long Range Planning sessions.  The Village is reaching out to Downtown Management and to the EDC regarding the Ordinance. He thinks these are good changes. 

Commissioner Barnett stated that he supports these changes as well. He is encouraged by the opportunity to be helpful to many businesses along the Burlington tracks that will have the opportunity to benefit from this.

Mayor Tully commented that these changes were first proposed last year.

Mayor Pro Tem Olsen said he is very pleased to see the amendments come forward. 

Votes:  Yea: Commissioners Waldack, Hosé, Vattimo, Olsen, Barnett; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

 

RES 2015-6336 - E. Resolution:  Establish the Downers Grove Architectural Design Review Board Ad Hoc Subcommittee on Historic Preservation

Summary:  This establishes the Downers Grove Architectural Design Review Board Ad Hoc Subcommittee on Historic Preservation. 

A RESOLUTION ESTABLISHING THE DOWNERS GROVE ARCHITECTURAL DESIGN REVIEW BOARD AD HOC SUBCOMMITTEE ON HISTORIC PRESERVATION

RESOLUTION 2015-49

Motion:  Commissioner Waldack moved to adopt A Resolution Establishing the Downers Grove Architectural Design Review Board Ad Hoc Subcommittee on Historic Preservation as presented.  Commissioner Hosé seconded the motion.  

Mayor Tully said that he is pleased to see this coming for a vote so quickly. 

Mayor Pro Tem Olsen added that he is pleased to see this moving forward expeditiously as well.

Votes:  Yea: Commissioners Waldack, Hosé, Vattimo, Olsen, Barnett; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

7. First Reading

RES 2015-6358 - A. Resolution:  Amend Village Council Cash Management and Investment Policy

Mr. Fieldman said that the Council has recently received a report on this.  This would require a quarterly investment report to the Council during a regularly scheduled meeting.

Commissioner Waldack said that this would result in a scheduled presentation.  This is not much more than a gesture requiring staff to make a presentation.  He said that this information can be made available monthly and could be placed on the Consent Agenda or the Manager's Report.  It could be more formalized in the future if necessary.  He supports putting this on the Manager's Report or Consent Agenda.

Commissioner Hosé asked how often Council gets updates on the budget.  Mr. Fieldman said it is quarterly.  This would be an easy add-on to that report.  He said for tonight's Manager's Report, staff took information from the website and turned it into a slide presentation.  This is an easy enhancement to Village transparency.

Commissioner Barnett said this is an opportunity to add to the Council's efforts to engage the public and residents proactively.  No reporting will prevent bad decisions from being made, but, when raising the level of public disclosure, it underscores expectations and heightens the expectations the Council has of staff on behalf of our residents.

8. Mayor's Report

RES 2015-6361 - A. Resolution:  Appoint Members to the Architectural Design Review Board Ad Hoc Subcommittee on Historic Preservation

Summary:  This appoints seven members to the Ad Hoc Subcommittee on Historic Preservation:  Mike Behm, chair; Amy Gassen, Paul Jarosz, Joseph Georcaris, Ben Leitschuh, Thomas Zimolzak, and Mac Birch. 

A RESOLUTION APPOINTING MEMBERS TO THE ARCHITECTURAL DESIGN REVIEW BOARD AD HOC SUBCOMMITTEE ON HISTORIC PRESERVATION

RESOLUTION 2015-50

Motion:  Mayor Tully moved to adopt A Resolution Appointing Members to the Architectural Design Review Board Ad Hoc Subcommittee on Historic Preservations.  Commissioner Waldack seconded the motion. 

Commissioner Barnett thanked the Mayor for the speed with which this has been processed.

Commissioner Hosé also thanked the Mayor for the speed with which this has moved forward, and he thanked those agreeing to serve on the Committee.

Mayor Pro Tem Olsen thanked the residents who have agreed to serve and urged people to attend these meetings, as they will be public meetings with public comments.  He also thanked the members of the Committee for their commitment.

Mayor Tully thanked all the dedicated volunteers.  He is impressed with the expertise and experience of the members of this Ad hoc Committee. 

Votes:  Yea: Mayor Tully, Commissioners Waldack, Vattimo, Hosé, Olsen, Barnett Nay: None

Mayor Pro Tem Olsen declared the motion carried.

9. Manager's Report

Mr. Fieldman asked Finance Director Judy Buttny to present the 2nd quarter finance report. 

Judy Buttny, Finance Director, said General Fund revenues and expenses are budgeted at $44.82 million.  She showed a slide depicting how the revenue is tracking, stating that the Village expected to collect $23.10 million and actually received $23.28 million.  That represents a favorable variance of $180,000 to date.  She noted that gross sales taxes are flat year-on-year from 2014 to 2015.  Expenses were expected to be $21.86 million and the actual costs were $21.36 million representing a favorable variance of $500,000 to date.  She said that there is a slide included on the Village's website showing the monthly reports.  Ms. Buttny said that the Village's investments comply with the investment policy.

Mayor Tully thanked Ms. Buttny for the report.

10. Council Member Reports

Mayor Tully said he had no report, but thanked American Airlines for delaying his flight.

11. Public Comments

This is an opportunity for public comments.

1. Bea Bennett, 913 Clyde Drive, said she had two concerns regarding construction in her neighborhood.  She was told that the trees on the triangles would be preserved.  However, equipment and sawhorses were put next to the tree trunk, and there is no fence.  On Monday morning barricades and equipment were moved and a fence was not put up until the end of the day.  She said that the tree fencing should have been done on Friday.  Another tree on another triangle was overlooked.  She expects Ordinances to be enforced, which means that when there is construction, trees are to be protected by a fence.  With regard to Florence Avenue, Ms. Bennett commented that the new road on her street will be 22' wide, and will absorb traffic from two other streets.  Most roads in Downers Grove are 28' wide.  This construction makes her sick. 

2. Ken Lerner, 4933 Whiffin Place, commented about the Chicago Region Trees Initiative, which promotes a healthy and diverse tree canopy in the Chicago region.  An awards ceremony was held at the Morton Arboretum, and the Pierce Downer's Heritage Alliance was the recipient of one of the awards.  One of the reasons for the award was a project in cooperation with the Village Forester and the Public Works Director regarding screening locations in parkways suitable for tree plantings.  This led to many good outcomes, and he thanked the staff and other volunteers for their participation in this project. 

Mr. Lerner than mentioned that he was happy to see the Ad hoc Subcommittee established.  He is also happy to see the proposal of looking into the idea of a community tree sale.

Mayor Pro Tem Olsen congratulated the Pierce Downer's Heritage Alliance on the award.

12. Council Member New Business

MOT 2015-6359 - A. Motion:  Direct Staff to Prepare a Report re:  Annual Community Tree Sale

Summary:  This directs staff to prepare a report regarding a community tree sale for consideration at a later date.

Motion:  Commissioner Waldack moved to direct staff to prepare a report regarding a community tree sale for consideration at a later date.  Commissioner Barnett seconded the motion. 

Commissioner Waldack said this item concerns the possibility of a tree sale in the Village.  Residents would be able to take advantage of the special tree pricing as a result of the Village's participation in the Tree Consortium for their purchases.  He thanked the Pierce Downer's Heritage Alliance for bringing this to his attention.  He noted that there is information about the Naperville Arbor Day tree sale on Naperville's website.  He recommended that people look at that website.

Commissioner Barnett said it is a good idea and deserves thoughtful consideration.  He said the Village should and can move forward on this.

Commissioner Hosé agreed that this is a very good idea.  This was brought up at Long Range Planning as well by Commissioner Waldack.  He thinks it can be accomplished with relative speed.

Mayor Pro Tem Olsen said he was pleased to see this brought forward.  

Votes:  Yea: Commissioner Waldack, Barnett, Vattimo, Hosé, Olsen; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried.

13. Adjournment

Mayor Pro Tem Olsen asked for a motion to adjourn.

Motion:  Commissioner Barnett moved to adjourn.  Commissioner Hosé seconded the motion.

Votes:  Yea: Commissioners Barnett, Hosé, Waldack, Vattimo, Olsen; Mayor Tully Nay: None

Mayor Pro Tem Olsen declared the motion carried and the meeting adjourned at 8:29 p.m.

Respectfully submitted,

April Holden
Village Clerk