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July 14, 2015

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Commissioner Waldack, Commissioner White, Commissioner Vattimo, Commissioner Hosé, Commissioner Olsen, Commissioner Barnett; Mayor Tully

Non-Voting:

Village Manager Dave Fieldman, Village Attorney Enza Petrarca, Village Clerk April Holden

The Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village-owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6. 

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of past meetings, an opportunity will be given for public comments and questions of a general nature. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Active Agenda and the First Reading. 

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. Individuals wishing to speak, should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name. Remarks should be limited to five minutes, and individuals are asked to refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

MIN 2015-6328 - A. Minutes:  Executive Session Minutes for Approval Only - June 16, 2015

MIN 2015-6327 - B. Minutes:  Council Minutes - July 7, 2015

Motion:  Commissioner Olsen, seconded by Commissioner White, moved to approve the minutes as presented.

Mayor Tully declared the motion carried by voice vote.

4. Public Comments

This is the opportunity for public comments.

Carrie Horak, Energy Advisor, SCARCE, said her non-profit organization has helped with the Village's recycling extravaganza.  SCARCE received a grant in 2015 as it relates to smart grid improvements and smart meters.  Smart meters have been installed in the 60515 zip code area.  SCARCE has programs and tools to help people save money on their energy bills and to be more energy efficient.  SCARCE is conducting outreach to community groups to provide information and tools for people to make informed decisions and save energy.

Mayor Tully thanked Ms. Horak for her comments.  He appreciates all the good work SCARCE does.

 

Bob Peterson, 6861 Camden, said he was born and raised in Downers Grove.  He is the owner of Leibundguth Moving and Storage.  He referenced a book regarding signs.  He said his signs have been painted on the walls of his building for more than 70 years. 

He noted that he cannot be here for the meeting regarding the development on Forest and Gilbert, but he wanted to raise some issues with semis and deliveries, and the size of the trucks that would have to park on those streets.

Mr. Peterson also noted that Curtiss, Hitchcock and Cornell were resurfaced with no sidewalks, curbs or culverts, which is what was requested in Clyde Estates.

5. Consent Agenda

Mayor Tully noted that a request has been made to remove Items D, RES 2015-6335, a resolution authorizing a real estate contract for the property located at 5317 Grand; E, RES 2015-6333, a resolution authorizing a real estate contract for the property located at 5634 Webster; and F, RES 2015-6334, a resolution authorizing a real estate contract for the property located at 5638 Webster, from the Consent Agenda.  These items have been moved to the Active Agenda.

BIL 2015-6313 - A. Bills Payable:  No. 6202, July 14, 2015

 

RES 2015-6311 - B. Resolution:  Authorize a License Agreement for the Temporary Use of Public Property with the Downtown Downers Grove Management Corp. for the 2015 Fine Arts Festival

Summary:  This authorizes a license agreement for the temporary use of public property with the Downtown Downers Grove Management Corp. for the 2015 Fine Arts Festival.

A RESOLUTION AUTHORIZING A LICENSE AGREEMENT FOR THE TEMPORARY USE OF PUBLIC PROPERTY BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE DOWNTOWN DOWNERS GROVE MANAGEMENT CORP. FOR THE 2015 FINE ARTS FESTIVAL

RESOLUTION 2015-42

 

RES 2015-6292 - C. Resolution:  Authorize a License Agreement for the Temporary Use of Public Property with the Educational Foundation of Downers Grove District 58 for the 2015 Oktoberfest

Summary:  This authorizes a license agreement for the temporary use of public property with the Educational Foundation of Downers Grove District 58 for the 2015 Oktoberfest. 

A RESOLUTION AUTHORIZING A LICENSE AGREEMENT FOR THE TEMPORARY USE OF PUBLIC PROPERTY BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE EDUCATIONAL FOUNDATION OF DOWNERS GROVE DISTRICT 58 FOR THE 2015 OKTOBERFEST 

RESOLUTION 2015-43

 

MIN 2015-6319 - G. Minutes:  Note Receipt of Minutes of Boards and Commissions

Summary:  Plan Commission - May 4, 2015

 

Motion:  Commissioner Olsen moved to approve the Consent Agenda as amended.  Commissioner White seconded the motion.

Votes:  Yea: Commissioners Olsen, White, Waldack, Vattimo, Hosé, Barnett; Mayor Tully

Mayor Tully declared the motion carried.

6. Active Agenda

RES 2015-6335 - D. Resolution:  Authorize a Real Estate Contract for the Property Located at 5317 Grand

Summary:  This authorizes a real estate contract for the property located at 5317 Grand. 

A RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE CONTRACT FOR THE PROPERTY LOCATED AT 5317 GRAND AVENUE, DOWNERS GROVE, ILLINOIS 60515

RESOLUTION 2015-44

Motion:  Commissioner Olsen moved to adopt A Resolution Authorizing Execution of a Real Estate Contract for the Property Located at 5317 Grand Avenue, Downers Grove, Illinois, 60515, as presented.  Commissioner White seconded the motion. 

Commissioner Waldack said he requested that these items be removed from the Consent Agenda.  He is concerned about using public funds to purchase these properties.  Apparently the Village has no fault in this situation and there are no specific plans for these properties.  He noted that there are funds for this in the stormwater fund.  He wants a reason to support this if the Village has no liability and no future plans for the properties.

Commissioner White said 75% of the money is from the federal government, FEMA, because the homes have a right to be insured against flood damage and FEMA is required to insure them.  FEMA is willing to fund these because, over time, it will cost to less to purchase these homes than to pay repeated flood claims.  These properties are in the flood plain and experience recurring structural flooding.  The Village pays 25% of the cost and benefits in that demolishing the structures reduces the impervious area and that reduces flooding.  He thinks this is a good location for a model rain garden. 

Mayor Tully said purchasing properties in the flood plain is not a new concept or the execution of a new concept.  This is part of a broader program through DuPage County.  DuPage County has purchased over 40 homes.  The County engages in this program and it is recognized as a best management practice.  It costs money to fix the stormwater problems and this is an opportunity to use grant funds to solve issues.  If we don't use these funds, someone else will.  He noted that we have participated in this program in the past.

Commissioner Olsen said FEMA's share of these purchases is less than the grant amount.  He asked if the remainder of the grant has been spent.

Dave Fieldman, Village Manager, said it has not.

Commissioner Olsen asked as to the term of the grant.

Enza Petrarca, Village Attorney, said it is one year.  Some people in flood plain areas have chosen not to participate.

Commissioner Waldack said he has not seen any plans and asked as to the benefit of purchasing these properties.  He asked as to the mitigation effect.

Commissioner Hosé said the benefit is the green space that is there when the home is demolished.  This benefits the neighborhood and the larger area.

Commissioner Olsen asked if staff has taken advantage of this program in the past.

Mr. Fieldman said the Village has participated in this type of program previously.  He said grant funds were used in the 70s, 80s, and 90s to purchase flood plain property.

Commissioner Olsen asked if the Village incurs costs when there is flooding.

Mr. Fieldman said our engineers will go to the affected areas and have spent hours working with property owners who are looking to the Village to help solve the problem.  Normally, we look for solutions where we move the water away from the house.  In some cases, however, it is cheaper to move the house.

Commissioner Olsen said, based on these comments, the Village incurs costs and will continue to do so specific to these properties.  By purchasing these properties, the Village will no longer incur these costs.  

Commissioner White thanked Commissioner Waldack for bringing this forward as it allows the public to understand the process.  He shares some of the same concerns.  He said it is important to consider opportunities for more substantial flood mitigation. 

Commissioner Barnett spoke of the watersheds in the Village.  He said removal of these structures has the potential to decrease work in this particular watershed.  He noted other areas with stormwater problems such as the area between 39th Street and 59th Street.  In some areas additional work has been done to address flooding besides demolishing houses.

Commissioner Waldack thanked the Council for this discussion.  He said he is now convinced that these purchases should move forward.

Votes:  Yea: Commissioners Olsen, White, Waldack, Vattimo, Hosé, Barnett; Mayor Tully

Mayor Tully declared the motion carried.

 

RES 2015-6333 - E. Resolution:  Authorize a Real Estate Contract for the Property Located at 5634 Webster

Summary:  This authorizes a real estate contract for the property located at 5634 Webster. 

A RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE CONTRACT FOR THE PROPERTY LOCATED AT 5634 WEBSTER STREET, DOWNERS GROVE, ILLINOIS 60516

RESOLUTION 2015-45

Motion:  Commissioner Olsen moved to adopt A Resolution Authorizing Execution of a Real Estate Contract for the Property Located at 5634 Webster Street, Downers Grove, Illinois, 60516, as presented.  Commissioner White seconded the motion. 

Votes:  Yea: Commissioners Olsen, White, Waldack, Vattimo, Hosé, Barnett; Mayor Tully

Mayor Tully declared the motion carried.

 

RES 2015-6334 - F. Resolution:  Authorize a Real Estate Contract for the Property Located at 5638 Webster

Summary:  This authorizes a real estate contract for the property located at 5638 Webster. 

A RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE CONTRACT FOR THE PROPERTY LOCATED AT 5638 WEBSTER STREET, DOWNERS GROVE, ILLINOIS 60516

RESOLUTION 2015-46

Motion:  Commissioner Olsen moved to adopt A Resolution Authorizing Execution of a Real Estate Contract for the Property Located at 5638 Webster Street, Downers Grove, Illinois, 60516, as presented.  Commissioner White seconded the motion. 

Votes:  Yea: Commissioners Olsen, White, Waldack, Vattimo, Hosé, Barnett; Mayor Tully

Mayor Tully declared the motion carried.

 

MOT 2015-6303 - A. Motion:  Award a Contract for $1,729,127.73 to A Lamp Concrete Contractors, Inc., Schaumburg, IL, for Maple Avenue Roadway Reconstruction

Summary:  This awards a contract for Maple Avenue roadway reconstruction to A Lamp Concrete Contractors, Inc. of Schaumburg, Illinois in the amount of $1,729,127.73.

Motion:  Commissioner Olsen moved to authorize execution of the Maple Avenue Roadway Reconstruction contract with A Lamp Concrete Contractors, Inc. in the amount of $1,729,127.73.  Commissioner White seconded the motion. 

Commissioner Barnett said his preference is to do other work on Florence than what is currently contemplated.  He asked if it is possible to do a change order for the scope and amount of money staff has estimated so that the Maple Avenue project can keep moving.

Mr. Fieldman said staff believes that would be beyond what's allowed by state law, and would be very difficult to manage.

Mayor Tully said he has a concern with equal protection and treating similarly situated people similarly.  He hears what the people on Florence want, but Council would need to treat similarly situated blocks the same way.  The Village does not have the funding source for this and would need a larger conversation about funding.  He recommends the Village make a commitment to the program and funding before creating expectations.  He would like to go forward with the bulk of this project.

Commissioner Hosé said the concern of equal protection may be overblown.  We are already putting curb and gutter on Maple where it wasn't before.  We need a larger community conversation about changing our standards for right-of-way construction.  To have the funding conversation first is to put the cart before the horse.  It could be that the community would not support changes to the policy.  Once the Council gets the community feedback, they could then have conversations about funding, the length of time it will take to do projects, and the options.  He said he does not understand how we can stand on the policy for some blocks but not others.  Council can change policies with the right community input; we do not have to stand on old policies.  He noted that the policy with respect to sidewalks was changed for Clyde Estates and there are other instances where policies have been changed.  We can change this policy with the right community input.  It is important to look forward to what we want the community to be and should look like in the future.  He urged Council to have a community conversation and involve the residents on Florence in that conversation.

Mayor Tully said that Maple Avenue and Florence Avenue are not similarly situated.  There is also a traffic management aspect on Maple that doesn't necessarily exist on Florence.  He has concerns about committing dollars before knowing whether it is a good idea.  It has been suggested that dollars be committed and dollars be spent before having a conversation as to whether it is a good idea.  He noted that in Clyde Estates, the change saved the Village money.  We cannot commit to expectations to spend a substantial amount of money before there has been a commitment to the policy and the funding source.  He said Council can always re-visit this later.  We cannot pull the ribbon curb out once it is installed.

Commissioner Hosé said he did not say to spend the money now, but rather to have a larger community discussion now and include Florence Avenue. He would like to see ribbon curbs on Florence Avenue.  The only way to find out if the rest of the Council and the community supports changing the policy is to have a conversation.  Further, he said he is not aware of a similarly situated exception in the current policy. His understanding is that if curb and gutter do not exist on a street, it will not be put in during reconstruction.

Commissioner Barnett said the Village budgets far differently than Springfield.  Each year the Council decides what they think they would like to do from a capital improvement standpoint, and then figures out what they think they can afford to do.  Any changes to the plans affect how much can be done next year.  If the decision were to have curb and gutter on all streets, fewer streets would be done rather than spending deficit dollars.  No one is suggesting we budget as Springfield does.  Expectations of the public are Council's job to manage and try to meet cooperatively.  It is important that expectations be understood by both sides.  Changes were made on Brookbank and Elm, and Grove was redone entirely differently.  The idea of changes to the right-of-way policy keeps coming forward in various forms and warrants a serious policy discussion that engages the community in a broader sense prior to establishing a condition.    

Mayor Tully asked if the people on Florence want to forego work for an entire year. 

Motion:  Commissioner Barnett amended the current motion to remove the Florence Avenue associated work from the scope of this project.  Commissioner Hosé seconded the motion.

Commissioner Barnett said he would like to see this tabled for a week and have staff contact residents on Florence to see if they would like to wait or have the work done as currently defined. 

Mr. Fieldman said a week's delay would not undermine the project.

Commissioner Hosé suggested that a different motion may be needed procedurally.  It was suggested to table the motion for one week.

Commissioner Vattimo said removing Florence from this project means no work will be done on the street until next year.

The Mayor concurred with Commissioner Vattimo's comment.

Mr. Fieldman said any changes to the scope of the contract with respect to Florence would effectively delay that portion of the project to next year.

The Mayor said the choices are to go forward with the contract as presented, be removed from the contract in anticipation of a change in policy, or be removed from the project now and the work specified in the contract will be done next year.

Commissioner Olsen expressed concern that adding additional uncertainty will not solve the issue.  There are a large variety of expectations as to what the Village should be doing or how their tax dollars should be spent on street projects.  The differences in expectations is the challenge facing Council.  One of his concerns to the amendment is creating additional work.  There is so much that needs to be done and there are so many issues and projects that he is concerned that delaying this project for an uncertain conversation could add time and effort to the staff workload that could either limit our ability to do other work, or limit our capacity as an organization to consider other important projects.  This is a decision where we have heard differing views from the residents in the neighborhood and members of the Council.  He thinks that delaying this for another week would not add anything to the discussion.  We have had input, staff questions, engagement with the residents as well as engagement with staff as to alternatives.  He is not sure what it would get us to delay this another week. 

Mayor Tully said the purpose of waiting is to give Council the opportunity to hear what residents want.

Commissioner Barnett said it does not get us anything in terms of the policy discussion, it gets us the opportunity not to invest approximately $200,000 if the residents are willing to wait and risk the conversation that may lead to a different policy discussion.

Commissioner Olsen said he is concerned about setting expectations by calling people; he is uneasy with the process.

Commissioner White said the 2014 Long Range Plan includes developing standards for right-of-way improvements as a medium priority item for the period 2013-2015.  Apparently, due to other issues, this was not done.  He does not want to create the expectation that this will be a priority for this Council, at least at the medium level.  He is not prepared to make a commitment to support that developing these standards will be a medium or high priority action item.  He does not want to promise that the Council will develop right-of-way standards before attending to other business.   

The Mayor noted that Council has had these discussions for 10-15 years. 

Commissioner Waldack said he is ready to move ahead with this. If we treat people equally, it would cost $2 million or $82.00 per tax payer.  The complaints the residents have voiced are visible; they moved there by choice. 

Commissioner Hosé said the conditions are irrelevant.  We have an opportunity to improve conditions.  We need to look forward and not be constrained by policy.  We consistently say we want public input.  There is a large and growing number of people that want a conversation and Florence Avenue should be part of it.

Mayor Tully said Council can have that conversation on August 4 when infrastructure is discussed in the Long Range Plan.

Motion:  Commissioner Hosé moved to postpone this entire item (6A) to July 21.  Commissioner Barnett seconded the motion.

Mayor Tully said the expectation is to have some interaction with the neighbors on Florence Avenue about being removed from the project for one year or more.

Mr. Fieldman said if Florence Avenue is removed from the project, all aspects and scope on Florence Avenue would be removed including the resurfacing and the water main replacement.

Votes:  Yea: Commissioners Hosé, Barnett, Vattimo; Mayor Tully

Nay: Commissioner Waldack, White, Olsen

Mayor Tully declared the motion carried 4:3.

7. First Reading

Mr. Fieldman introduced Stan Popovich, Planning Manager, to discuss the First Reading items.

ORD 2015-6317 - A. Ordinance:  Amend the Comprehensive Plan

Stan Popovich, Planning Manager, said Council directed staff to prepare an amendment to the purpose section of the Comprehensive Plan.  He then showed the proposed changes:  "The Comprehensive Plan seeks to articulate our community's vision for the desired physical, social and economic characteristics of the Village for the next 15 to 20 years as well as provide for the encouragement of civic engagement."

Commissioner White suggested changing "as well as" to "and encourages civic engagement."

Commissioner Hosé suggested eliminating the words, "seeks to."

 

ORD 2015-6318 - B. Ordinance:  Amend Certain Provisions of the Downers Grove Zoning Ordinance

Mr. Popovich said this makes Zoning Ordinance text amendments to Articles 4, 9, 12 and 15.  He will discuss this item and the next one, Amendments to the Zoning Ordinance regarding Signs, at this time. 

Changes to Article 4, Special Purpose Districts, Section 4.020.C.4c, Institutional Master Plans, provide the Village with flexibility to determine requirements as they relate to drawings and plans.  With respect Section 4.030.C, Planned Unit Developments, the proposed amendment provides clarity on treatment of existing Planned Developments.

The amendment to Article 9, Signs, Section 9.020, Prohibited Signs and Sign Characteristics, prohibits painted wall signs throughout the Village.  The current ordinance permits painted wall signs to be located only in the Downtown Business (DB) and Downtown Transition (DT) and Fairview Concentrated Business, but not elsewhere.  There are instances of flags and murals painted on buildings and these are permitted by the code on the basis that they are decorative.  Section 9.050 and 9.060, Signs along the BNSF railroad right-of-way, currently prohibits the installation of wall signs along the BNSF right-of-way.  The proposed amendment would allow wall signs to face the BNSF right-of-way.

Article 12, Review and Approval Procedures, Section 12.020, Zoning Ordinance Text Amendments, currently only permits the Village Council to initiate text amendments.  The proposed amendment will restore authority to initiate text amendments to the Village Council, Village Manager, Plan Commission or Downers Grove property owners, as previously provided.  This would create a streamlined process for text amendments.  With respect to Section 12.040.C.6, Planned Unit Development (PUD) Review and Approval Criteria, the proposed amendment would revise the PUD review and approval criteria.  Amendments to Article 15, Definitions, Section 15.230 would revise the tenant frontage definition. 

Commissioner Barnett said he is glad to see these amendments.  Ordinances are constantly evolving, particularly when there is a broad scope. 

Commissioner Hosé asked how many painted signs are in the DB, DT and Fairview Transition Districts.

Mr. Popovich said there are no painted signs in those areas.

Commissioner White said painted wall signs should be consistent; either they should be allowed everywhere or prohibited everywhere.  He prefers to remove the prohibition on painted wall signs across the Village.  He thinks each person will have an individual opinion and extended discussion or debate will not alter one's opinion.  He would rather amend the text amendment to completely delete the section of the Sign Ordinance that prohibits painted wall signs; thereby, permitting them everywhere.

Jon Povlivka, 6016 Washington, spoke about painting signs on masonry.  Modern technology and coatings allow bricks to breathe and to absorb water.  He noted there is a sign painted on the roof of Good Samaritan Hospital for the helicopter landing.  With respect to flags and murals, he asked who decides when it is a mural and not advertising.  He said he does not like painted masonry.

Bob Peterson, 6861 Camden, said he owns Leibundguth Movers.  The sign of the wall of his building has been repainted three or four times.  He repaints as needed to make it look nice.  Without the sign, he loses $20,000 to $40,000 per year in business.  He has no problems with his bricks or the mortar.  He has not had a problem with his signs and they add to beautification. 

Commissioner White asked about the size of the signs on the water towers.

Mr. Popovich said those are Village signs and are exempt from the requirements of the Sign Ordinance under government signs.

Commissioner White said he doesn't believe the one size sign fits in all areas of the Village.  He thinks the ability to add additional signs along the railway right-of-way is a good idea.  He does not believe that BNSF right-of-way, the Tollway right-of-way and the Butterfield subarea is the same as elsewhere in the Village.  A one-size-fits-all total area for signs along the right-of-way or the Tollway or the Butterfield subarea is not in the best interest of the Village.  That is a policy decision.  As a part of economic development, they need to have a discussion about enlarging those amounts.  He is not comfortable that the size allowed under the amended ordinance is sufficiently large in those areas.  

 

ORD 2015-6337 - C. Ordinance:  Amend Certain Provisions of the Downers Grove Zoning Ordinance Regarding Signs

 

RES 2015-6336 - D. Resolution:  Establish the Downers Grove Architectural Design Review Board (ADRB) Ad Hoc Subcommittee on Historic Preservation

Mr. Popovich said a resolution creating the Architectural Design Review Board Ad Hoc Subcommittee on Historic Preservation has been prepared, as directed by the Council at the July 7, 2015, meeting.

Since the Historic Preservation Ordinance was adopted in 2007, only two properties have been landmarked.  There have been no applications to create an historic district. 

Mr. Popovich said the goal is to increase the number of properties designated as landmarks and districts.  Mr. Popovich then reviewed items for discussion, including the existing ordinance, comparison to other communities, incentives, awareness, assistance, etc.  The role of the subcommittee would be to work directly with the ADRB to discuss these topics, solicit and respond to public comments and to make recommendations in support of the goal for the Village Council consideration.  Deliverables are the proposed amendments to the Historic Preservation Ordinance and recommendations for the Village, and community actions to achieve the goal.  With respect to the schedule, the start date would August 1, 2015, with a project duration of 92 days, and a completion date of October 31, 2015.  Staff anticipates two meetings per month.

Mr. Popovich then discussed amendments to the Zoning Ordinance.  The issue is that development regulations around the perimeter of the downtown may not be consistent with Council and resident expectations.  The goal is to amend the Zoning Ordinance and/or Zoning Map to more closely align development and land use regulations with Council member and resident expectations.  Discussion items would include the boundaries of the DB and DT districts, permitted and Special Uses in the DB and DT districts, bulk regulations, non-conforming regulations and SSA and TIF impacts.  The role of the Plan Commission would be to discuss these topics, solicit and respond to public comments, and to make recommendations in support of the goal for Village Council consideration.  Deliverables are proposed amendments to the Zoning Ordinance and Zoning Map.  This work would start upon adoption of the revisions to the Historic Preservation Ordinance and project duration is 120-150 days.

Mayor Tully said this is an aggressive timeline and broad engagement.  There is no intent to circumvent existing processes.  The Mayor then discussed revisions to the resolution, that he shared with the Council earlier in the day, to clarify and expand its scope.  Regarding appointments, he will submit seven names to be considered for appointment by the Council next week.  The Landmark Preservation Council of Illinois is willing to provide information, speakers and expertise.

Commissioner Barnett thanked the Mayor for his diligence.  He asked if the work on the Zoning Ordinance could be concurrent with the work of the ADRB.

The Mayor said that to the extent we can, we should do that.

Mr. Fieldman said there is an issue of staff capacity as the same staff members will be working with the various boards.

The Mayor noted that he is trying to draw on the expertise of many people.

Commissioner Waldack said he appreciates that this is moving quickly.  He is concerned, however, that the completion date may be too ambitious.  He also noted that the Ad Hoc Subcommittee and the ADRB will involve 14 people working together, which can be a challenge.

The Mayor said the timeline could be extended, if necessary.  He suspects there will be many people interested in this topic.  The concept is to have two chairs; they would meet jointly.  The subcommittee would vote and then the ADRB would vote.

Mr. Peterson asked for consideration of the business owners, employees and their families.  Business owners have lost business due to changes in the Sign Ordinance.  He asked that the Council consider the business people and not just the signs.

Christine Martin, 701 Maple, said she is a member of the Friends of the Edwards House.  She thanked Mayor Tully and Commissioners Hosé and White for hearing their voice.  She thanked the Council for the Ad Hoc Committee as it will bring awareness.

Richard Kulovany, 6825 Camden, congratulated the Council on a job well done.  He likes the idea of broad-based input.  The timeframe is quick, but a lot of work has been done.  The Pierce Downer's Heritage Alliance is willing to lend their expertise.

Amy Gassen, 5320 Benton, said she would like to see the Village take a more active role in working with homeowners who are interested in historic preservation.

Tom LeCren, 545 Chicago, said he supports these efforts, but he has concerns about the speed with which this is moving.  He asked if staff has the time to spend on this in consideration of other on-going projects.

The Mayor said Council is also mindful of this matter.

Commissioner White said he is happy with the way the resolution is written.

The Mayor said he will have appointments to the subcommittee as soon as possible.

8. Mayor's Report

9. Manager's Report

Mike Baker, Deputy Village Manager, spoke regarding the solid waste contract.  The Village has a five-year contract with Republic Services that will expire in March 2016.  There will be many opportunities for community input.  This matter will be discussed at the August 20, 2015, meeting of the Environmental Concerns Commission.

10. Attorney's Report

Pursuant to Section 2.5 of the Downers Grove Municipal Code, the following are presented for Village Council consideration:

 

  1. An ordinance amending the Comprehensive Plan
  2. An ordinance amending certain provisions of the Downers Grove Zoning Ordinance
  3. An ordinance amending certain provisions of the Downers Grove Zoning Ordinance regarding signs

 

11. Council Member Reports

12. Council Member New Business

MOT 2015-6329 - A. Motion:  Consider an Amendment to the Cash Management and Investment Policy re:  Quarterly Investment Reports

Motion:  Commissioner Hosé moved to direct staff to prepare an amendment to the Cash Management and Investment Policy to provide for quarterly investment reports to the Council during regularly scheduled meetings.  Commissioner Olsen seconded the motion.

Commissioner Hosé said this policy governs our General Fund and our financial investments.  He has confidence that the staff follows the guidelines and he noted that the Manager receives monthly reports that are available online.   However, he said it is important that the Council also receive updates on compliance with this policy during public meetings, particularly in light of recent events that have taken place elsewhere in DuPage County.  He would like a presentation made to the Council quarterly.   

Votes:  Yea: Commissioner Hosé, Olsen, Waldack, White, Vattimo, Barnett; Mayor Tully

Mayor Tully declared the motion carried.

13. Adjournment

Mayor Tully asked for a motion to adjourn. 

Motion:  Commissioner Olsen moved to adjourn.  Commissioner White seconded the motion. 

Mayor Tully declared the motion carried by voice vote and the meeting adjourned at 8:59 p.m.

Respectfully submitted,

April Holden
Village Clerk