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May 20, 2014

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Bob Barnett, Commissioner Becky Rheintgen, Commissioner Geoff Neustadt, Commissioner Greg Hosé, Commissioner David S. Olsen and Mayor Martin Tully  Absent: Commissioner Sean P. Durkin  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Council Meeting - May 13, 2014 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Neustadt moved to approve the minutes as presented.  Commissioner Olsen seconded the motion.

The Mayor declared the Motion carried by voice vote.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

There were no public comments.

5. Council Member Reports

Commissioner Neustadt said he was honored to represent the Village at a ComEd pep rally for Nafisa Asad, a student at Herrick Middle School, and other students participating in the Scripps National Spelling Bee.  ComEd is the sponsor of Nafisa's trip to Maryland for the competition.

Mayor Tully reminded everyone of the Memorial Day ceremonies.  A memorial service will be held at the Alexander Bradley Burns American Legion Post No. 80 at 4000 Saratoga Avenue.  The Post's honor guard will visit six area ceremonies from 8:30 a.m. to 9:45 a.m.  The Memorial Day Parade will begin at 10:45 a.m. at Burlington Avenue and Main Street and will travel south on Main to Grove Street, ending at Fishel Park.  The ceremony at Fishel Park will begin at 11:00 a.m.

6. Public Hearings

7. Consent Agenda

Mayor Tully announced that Item 7E, RES 00-05583, a resolution approving the final plat of subdivision with exceptions for 5850 Janes Avenue, has been removed from the Consent Agenda and placed on tonight's Active Agenda.

COR 00-05588 A.  Claim Ordinance:  No. 6053, Payroll, April 18, 2014

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL 00-05589 B.  List of Bills Payable:  No. 6120, May 20, 2014

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID 00-05581 C.  Bid:  Award $571,639 to DiNatale Construction, Inc., Addison, IL, for 2014 Sidewalk Installation Program and Right-of-Way Accessibility Improvements

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Sidewalk Construction

RES 00-05584 D.  Resolution:  Authorize an Annexation Agreement for 5850 Janes Avenue

Sponsors: Community Development

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ANNEXATION  AGREEMENT FOR 5850 JANES AVENUE

 

RESOLUTION 2014-23 A motion was made to Pass this file on the Consent Agenda. Indexes: Annexation/Water Service - 5850 Janes

BID 00-05586 F.  Bid:  Award $20,000 to 3M Company, St. Paul, MN, for Supply of Traffic Sign Materials

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Traffic Signs

RES 00-05590 G.  Resolution:  Authorize an Extension to the Google Apps for Government Customer Agreement with SADA Systems, Inc.

Sponsors: Information Services

Summary of Item: A RESOLUTION AUTHORIZING AN EXTENSION TO THE GOOGLE APPS FOR GOVERNMENT CUSTOMER AGREEMENT WITH SADA, INC.

 

RESOLUTION 2014-25 A motion was made to Pass this file on the Consent Agenda. Indexes: Computers

RES 00-05591 H.  Resolution: Authorize an Extension to the Agreement with Sungard Public Sector, Inc.  

Sponsors: Police Department

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION TO THE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SUNGARD PUBLIC SECTOR, INC.

 

RESOLUTION 2014-26 A motion was made to Pass this file on the Consent Agenda. Indexes: Police Department, CAD

MOT 00-05579 I.  Motion:  Award a Contract for $459,899 to Chicagoland Paving, Lake Zurich, IL, for Parking Lot Improvements for Fire Stations #1 and #3, and School District 58

Sponsors: Public Works A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Fire Station # 3, School District 58, Parking Lots, Fire Station #1

MOT 00-05594 J.  Motion:  Authorize a Change Order for $32,650 to Heneghan Wrecking Company, Inc., Chicago, IL, for Sterling Road and Lee Avenue Residential Demolition Project

Sponsors: Public Works A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Village Property - Acquisition, Demolition of Properties

RES 00-05596 K.  Resolution:  Authorize an Extension to the Agreement with Infosend, Inc.

Sponsors: Finance

Summary of Item: A RESOLUTION AUTHORIZING AN EXTENSION TO THE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND INFOSEND, INC.

 

RESOLUTION 2014-27 A motion was made to Pass this file on the Consent Agenda. Indexes: Utility Billing

RES 00-05597 L.  Resolution:  Authorize Re-Approval of a Consortium Agreement with the County of DuPage

Sponsors: Community Development

Summary of Item: A RESOLUTION AUTHORIZING RE-APPROVAL OF A CONSORTIUM AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE COUNTY OF DUPAGE

 

RESOLUTION 2014-28 A motion was made to Pass this file on the Consent Agenda. Indexes: DuPage County Community Development Block Grant

Passed The Consent Agenda

The Consent Agenda, as amended, was approved. A motion was made by Commissioner Neustadt, seconded by Commissioner Olsen, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Barnett, Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully

8. Active Agenda

MOT 00-05595 A.  Motion:  Authorize $36,776.40 for Membership Dues for DuPage Mayors and Managers Conference (DMMC) for FY 14-15

Sponsors: Manager's Office

Summary of Item: This authorizes renewal of the FY 14-15 DuPage Mayors and Managers Conference membership and submit dues in the amount of $36,776.40. C ommissioner Barnett said he will not vote in favor of this.  He has questions about its effectiveness and the value of membership.

Commissioner Olsen said one of his concerns is the recent action and position on legislation that was negatively received and reported in the press.  He is pleased they took steps to rectify this position.  He still thinks it is valuable to work formally and informally with other municipalities. It is important to continue to be a part of DMMC and to be a leader in this organization.  He looks forward to the Mayor's leadership role.

Commissioner Neustadt said he has been against this expenditure for the last couple of years, but in the last few months, he has changed his mind.  He referenced the Manager serving in a leadership role and initiating actions that saved the Village $20,000 and benefited the Village as well as many other municipalities.  He mentioned other partnerships that have benefited the Village as well.  He said he felt the DMMC should be neutral on some matters.  He will support this membership, but he will be watching it closely.  Downers Grove is a municipal leader and this organization promotes our leadership across the County.

Commissioner Hosé said he shares the concerns about how certain legislative issues were handled; however, he sees value in participating in DMMC.  He said he hopes to see system improvements in the organization.

Commissioner Rheintgen said she looks to the leadership of Mayor Tully and Mr. Fieldman to make changes.

Mayor Tully said this is a great vehicle by which to collaborate, cummunicate and cooperate.  DMMC is made up of 35 different communities and a million voices, which are very forceful.  He mentioned some of the issues DMMC has addressed.  He has seen changes, but he knows more can be done.  He will invest a lot of time into DMMC and he looks forward to a return on his investment.  The extension of the state income tax was a lesson learned.  In those situations, it is best for DMMC not to take a position.  However, it is important to have a voice in Springfield on many issues.

Commissioner Barnett said he recommends that an assessment be done on a continual basis.  DMMC lobbying efforts have been largely unsuccessful.  There is great potential in collective advocacy, but he questions their effectiveness.  We need to keep a scorecard and be specific as we go forward.

Mayor Tully said it is a good suggestion and he plans to make this one of his platforms.  He noted that some actions may not be in Springfield, but may be with other municipalities. A motion was made by Commissioner Neustadt, seconded by Commissioner Olsen, to Authorize this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully  Nay: Commissioner Barnett  Indexes: DuPage Mayors & Managers

ORD 00-05453 B.  Ordinance:  Amend the Zoning Ordinance, Chapter 28, of the Downers Grove Municipal Code, Effective June 15, 2014

Sponsors: Community Development and Plan Commission

Summary of Item: This amends the Comprehensive Zoning Ordinance effective June 15, 2014.

 

AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF DONWERS GROVE, ILLINOIS, CODIFIED AS CHAPTER 28 OF THE DOWNERS GROVE MUNICIPAL CODE, EFFECTIVE JUNE 15, 2014

 

ORDINANCE NO. 5392 C ommissioner Neustadt thanked everyone for the work and energy this was given.

Commissioner Rheintgen asked if changes can be made to the Zoning Ordinance, even though it is before the Council for a vote.

Village Manager Dave Fieldman answered affirmatively.

Mayor Tully said this can be amended as staff experiences changes in the field.  He thanked everyone for their work and interest in this matter. A motion was made by Commissioner Neustadt, seconded by Commissioner Olsen, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Barnett, Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully  Indexes: Zoning Ordinance

RES 00-05583 E.  Resolution:  Approve Final Plat of Subdivision with Exceptions for 5850 Janes Avenue

Sponsors: Community Development and Plan Commission

Summary of Item: A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION WITH EXCEPTIONS FOR 5850 JANES AVENUE

 

RESOLUTION 2014-24 C harles Scouten, 5939 Janes Avenue, said this petition meets two of the Comprehensive Plan goals, but it is contrary to another goal.  This area is seven to eight blocks from the fire department on Maple Avenue.  Extending 59th Street does not improve this situation.  This does not result in an increment of safety.

Commissioner Barnett said he supports the annexation agreement; however, he cannot support this proposed resolution as it relates to the extension of 59th Street and Janes.  He wants to prevent traffic flow on neighborhood streets.  He also referenced two different designs for streets, which does not make any sense to him.  He supports the development, but not the Plat of Subdivision as it currently exists.

Mayor Tully said he spent some time in the neighborhood.  He remarked that no one wants traffic on their street, and this is a difficult area to navigate.  The Village has a fiduciary responsibility and this is a situation where a private entity will pay for a public improvement.  He is troubled by the conflict with the Lisle Township Highway Commissioner.  The Mayor said he is reluctantly in favor of this resolution.

Jose Chavez-Jimenz, 5835 Janes, asked why a cul de sac isn't being considered, as the developer proposed.  He asked why they would open it up to more traffic?  Mayor Tully responded that the Comprehensive Plan calls for the street.   Mr. Chavez-Jimenz said if the developer wants to pay for it, let him pay for it and keep the street closed.  The barrier is not appealing.  He commented that he does not think this site will be annexed into Downers Grove for another ten years at least.

A resident said that the builder will supply the Village with a free street.  He does not think this will ever be annexed into Downers Grove.  The cost of turning a cul de sac into a street is minimal.  He does not understand the reasoning with respect to cost because the builder will supply the street.  People who have lived there for 25 years and are paying extremely low taxes to DuPage County are not going to be willing to pay ten times more in taxes to annex to Downers Grove.  The residents in his neighborhood are not supportive of this.   A motion was made by Commissioner Neustadt, seconded by Commissioner Olsen, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Rheintgen, Commissioner Neustadt, Commissioner Hosé, Commissioner Olsen and Mayor Tully  Nay: Commissioner Barnett  Indexes: Subdivision - 5850 Janes

9. First Reading

RES 00-05599 A.  Resolution:  Authorize a License Agreement for the Temporary Use of Public Property with Prairie State Cycling Series, LLC

Sponsors: Deputy Village Manager D eputy Village Manager Mike Baker said he was presenting a license agreement from Prairie State Cycling for competitive bike races.  The last bike race took place in 2009.   Mr. Baker said that Prairie State conducts eight races in its cycling series.  The applicant is familiar with conducting these types of events.   He then provided information saying the race would take place on Sunday, July 27 starting at 8:20 a.m.  The same figure-8 route will be held as before.  He said access would be provided into the parking deck via Mochel Drive.  Mochel will have two-way traffic with two police officers directing traffic.  Village staff will include police, EMS bike medics, Public Works staff, etc.  The applicant will reimburse the Village for costs.

Mr. Baker then reviewed the timeline, saying staff has discussed this with the Downtown Management Corporation, and the Community Events Commission.

Marco Colbert of Prairie State Cycling Series said that he is a partner in the Prairie State Cycling Series.  His partner was involved in the very first pro-criterium which was held in the Village.  The Pro-Criterium was held in the Village for 23 years, and because of this the proposed race will be instantly popular.  The course is exciting and fantastic, and has been popular with spectators as well.  Mr. Colbert said that his group loves cycling, and he believes it will have a favorable economic impact for the Village.  They have obtained good community support.  Mr. Colbert said that they are not requesting funding from the Village.  He noted that there are excellent sponsorship opportunities.

Commissioner Rheintgen noted that the Community Events Commission considered this at their May 8 meeting and enthusiastically supports it.  She is excited to see this coming to the Village, and said there will be a kids' race as well.  This will bring approximately 4,000 racers to Downers Grove.

Mayor Tully added his support, saying he was excited to see the bike race come back to Downers Grove.  This is terrific news. Indexes: Bike Race

BID 00-05593 B.  Bid:  Award $462,780 to Dome Corporation of North America, Saginaw, MI, for Road Salt Storage Facility Construction

Sponsors: Public Works Public Works Director Nan Newlon said this is a bid to award a contract for construction of a road salt storage facility to Dome Corporation of North American for $462,780, with a 6700-ton capacity at the Pubic Works facility.  It also includes demolition of an existing 2500-ton capacity dome at the site.  This would represent 250% increase in salt storage capability, and allows the Village to purchase all the salt it will need by October of each year for more reliability.  Two bids were received.  Staff recommends the award of an alternate bid for the interior and exterior lighting as well.   Indexes: Public Works, Salt

RES 00-05600 C.  Resolution:  Authorize an Amendment to a Lease Agreement with the Downers Grove Sanitary District

Sponsors: Manager's Office Mr. Fieldman said the dome is presently on land owned by the Sanitary District and leased by the Village.  The Village is proposing extension of its lease.  The District may terminate the lease only if the District finds it necessary to use the property for District facilities.  The District will not be required to pay stormwater utility fees attributable to the Village improvements made on the property.  Indexes: Sanitary District

RES 00-05598 D.  Resolution:  Authorize an Incentive Agreement with CompuSystems, Inc.

Sponsors: Manager's Office M ichael Cassa, president of the Economic Development Corporation (EDC), said that CompuSystems is planning to move its headquarters to Downers Grove on Warrenville Road in an existing vacant space.  The EDC works toward attracting businesses to the Village.  He reviewed the terms of the incentive agreement with CompuSystems.  They will move their headquarters from Broadview to Downers Grove.  CompuSystems is a privately held company, and agrees to comply with all ordinances of the Village; diligently pursue obtaining all required permits; begin corporate operations by December 1, 2014; continue operations at the site for a minimum of five years; and will pay the Village 50% of the permit fees if they leave prior to the date specified.  The Village agrees to waive 50% of permit fees associated with the initial buildout of the project.  The EDC supports passage of this incentive agreement.

Mr. Cassa added that the EDC is also a sponsor of the Prairie State Cycling Series competition in the Village.   Indexes: Economic Incentive - CompuSystems, Inc.

INF 00-05592 E.  Discussion:  Long Range Planning (Committee Room)

Sponsors: Manager's Office This is the subject of the first Long-Range Plan meeting to be held following the regular Council meeting. Indexes: Long Range Planning

10. Mayor's Report

Mayor Tully announced that Downers Grove has been named as one of the Top 10 Best Cities for Kids.  Downers Grove was ranked #2 in the country by Livability.com as a best place to raise kids.  He said this was made possible through cooperation among and between the Park District, the schools, the Village and everyone.

Materials to be Placed on File

11. Manager's Report

12. Attorney's Report

Future Active Agenda

13. Council Member New Business

14. Adjournment

Mayor Tully asked for a Motion to adjourn to the Committee Room for the Long-Range Plan meeting.

Commissioner Neustadt moved to adjourn.  Commissioner Olsen seconded the Motion.

VOTE:  YEA:  Commissioners Neustadt, Olsen, Hosé, Rheintgen, Barnett; Mayor Tully

Mayor Tully declared the motion carried and the meeting adjourned into the Committee Room at 7:58 p.m.