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April 16, 2013

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.  

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Becky Rheintgen, Commissioner Geoff Neustadt and Mayor Martin Tully  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.   The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Council Meeting - April 9, 2013 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Durkin moved to approve the minutes as presented.  Commissioner Schnell seconded the motion.

The Mayor declared the Motion carried by voice vote.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

Michael Cassa, President, Economic Development Corporation, spoke of empty space at Downers Grove Plaza.  He reported a grand opening on May 10, 2013, at 10:00 a.m. of Shop & Save at this location.  He then invited people to partake of the food brought to tonight's meeting by Shop & Save and introduced Dale Olman.

Dave Olman said Shop & Save is very glad to be part of Downers Grove.  He promised the store will be worth the wait.  This is their sixth location.  Mr. Olman said he also brought catering menus and he thanked the Council for their patience.

Marvin Schaar, 909 Rob Roy Place, has lived there 27 years.  He asked for help regarding airplane noise that has risen over the years.  During the past couple of weeks, they have experienced a big increase in noise.  It is sudden and has had a significant impact.  He and his wife want the noise to stop and they know Village has helped in other situations.

Mayor Tully thanked Mr. Schaar for his email.  He said staff will look into changes in air traffic patterns and whether it is temporary or permanent, and will respond to Mr. Schaar.

Commissioner Durkin asked if the planes and noise are coming from Brookeridge Air Park.

Mrs. Schaar said it is not coming from that location; she is able to see that some of the planes are Southwest Air, which flies out of Midway Airport.

Proclamations

Mayor Tully proclaimed Sunday, May 5, 2013, as Founders' Day in the Village of Downers Grove.  He invited representatives from the Historical Society to receive the proclamation.  The representatives noted that this is a special year as it is the 150-year anniversary of the death of Pierce Downer.  They hope Founders' Day will become an annual event.

Mayor Tully then proclaimed Friday, April 26, 2013, as Arbor Day in the Village.  He presented the proclamation to Kerstin von der Heide, Village Forester.

Ms. von der Heide noted that the Village's forestry program was recently re-accredited by the Society of Municipal Arborists. 

5. Public Hearings

6. Consent Agenda

COR 00-05203 A.  Claim Ordinance:  No. 5997, Payroll, March 22, 2013

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL 00-05204 B.  List of Bills Payable:  No. 6042, April 16, 2013

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID 00-05206 C.  Bid:  Award $33,230 to Western Gradall Corporation for Roadside Ditch Reconstruction and Maintenance  

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda.

BID 00-05207 D.  Bid:  Award $61,200 to K-Five Construction Corp. for Supply of Hot Mix Asphalt Materials

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works - Cement and Concrete Materials

BID 00-05208 E.  Bid:  Award a Contract Not to Exceed $20,000 to Meyer Material Company, Des Plaines, IL, for Supply of Ready Mix Concrete

Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works - Cement and Concrete Materials

MOT 00-05209 F.  Motion:  Note Receipt of Minutes of Boards and Commissions

Summary of Item: Stormwater and Flood Plain Oversight Committee - February 5, 2013

Transportation and Parking Commission - March 13, 2013 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

 A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully

7. Active Agenda

8. First Reading

RES 00-05205 A.  Resolution:  Authorize a Contract and Addendum with F.H. Paschen   

Sponsors: Deputy Village Manager D eputy Village Manager Mike Baker said he will address both items on the First Reading portion of the agenda which concerns the construction of a dumpster enclosure and an agreement regarding the installation and use of the structure.  The location is northwest of the parking deck site.  He showed a picture of the existing dumpster arrangement of several dumpsters.  Mr. Baker then showed a picture of the design of the proposed dumpster.  It will allow for solid waste, recycling, and grease disposal.

Mr. Baker reviewed site and project constraints including utilities, infrastructure, grade change, vehicle access and deliveries, participating businesses, and a highly visible location. The design of the structure and arrangement with the Downtown Management Corporation best addresses the needs and project constraints.  He said staff has worked extensively with the Downtown Management Corporation and Linda Kunze on this matter.

Commissioner Neustadt said this has been a long time coming.  The pictures show how it will benefit the area.  He offered special thanks to the Downtown Management Corporation, Linda Kunze, and ex-officio members.  There are other areas that could benefit from a dumpster enclosure.  It is designed to clean up an area.

Commissioner Rheintgen said the pictures show the story as to why this needs to be done.  It is a necessary project.

Commissioner Schnell asked if the dumpsters are large enough.

Mr. Baker said they are, and added that the frequency of pickup will be increased.

Commissioner Schnell asked if recycling will be available to all businesses downtown.

Mr. Baker said it will only be available to the participating businesses.

Commissioner Schnell then asked how outside dumping will be prevented.

Mr. Baker said there are things that can be done to increase security and reduce the likelihood of dumping.

Commissioner Durkin offered his thanks to everyone involved in getting this done.  The cost is the same as was estimated all along.  He asked as to the completion date.

Mr. Baker said staff will talk to the contractor tomorrow about a completion date.

Commissioner Barnett said he is thrilled to see this so far along.  This is Village property and it is our job to take care of it.  Several hundred people see this every day.  The Library is also high on his list for an enclosed dumpster.  He is very supportive of this.

The Mayor added that this is a project that is a long time in coming and everyone is looking forward to its completion. Indexes: Downtown Management Corporation

RES 00-05197 B.  Resolution:  Authorize a Redevelopment and License Agreement for the Installation and Use of a Refuse Enclosure on Village Property with Downtown Downers Grove, Inc.

Sponsors: Deputy Village Manager Indexes: Downtown Management Corporation

9. Mayor's Report

Mayor Tully said everyone was shocked and devastated at the finish line of the Boston Marathon.  We are very happy that the Downers Grove residents that participated are safe and home.  We empathize with those affected by this tragedy.  Our prayers go out to all.

Materials to be Placed on File

10. Manager's Report

Village Manager Dave Fieldman asked Judy Buttny, Finance Director, to give the Quarterly Report for the First Quarter 2013.

Judy Buttny, Finance Director, said the General Fund revenues projected for FY 13 are $41.63 million.  The first quarter revenue expected was $8.29 million; the actual revenues were $8.53 million.  The primary reason the revenues are tracking above budget projections is due to building permits for two large commercial buildings.  With respect to General Fund revenue issues, Ms. Buttny said the State is three months behind in Income Tax distributions.  The Village is participating in a consortium of municipalities working to monitor and protect state shared municipal revenues.

The General Fund expenses projected for FY 13 are $41.63 million.  Anticipated expenses for the first quarter were $8.12 million and actual expenses were $8.13 million.  Expenses are tracing at or near budget.  With respect to expenses, staff will continue to implement operating efficiencies, closely monitor all expenses, and replace only essential staff vacancies.

Mayor Tully noted that there is legislation pending that might address part of the delays of income tax distribution.  

11. Attorney's Report

Future Active Agenda

12. Council Member Reports and New Business

Commissioner Durkin referred to an article in the Chicago Sun Times regarding Chicago water rates.  Chicago aldermen are looking for ways to provide free water to non-profit organizations located in the City of Chicago.  The Commissioner urged people to contact him if they are interested in starting a mail campaign.  This has a huge impact on the suburbs.

Commissioner Durkin encouraged people to have their infant car seats installed by the Police Department.  It is a free service.

Commissioner Schnell agreed that this is a great service.  The staff are very knowledgeable and nice.

Commissioner Rheintgen thanked Mayor Tully for participating in the Fun Run.  Additionally, she said she attended the shredding event, and she thanked staff for the well-organized event.

Commissioner Neustadt announced a pancake breakfast on Saturday, April 20, 2013, from 8:00 a.m. to noon at the Downers Grove Moose Lodge, 1030 Warren Avenue.  Proceeds benefit the Downers Grove Chamber Young Professionals Network Scholarship Fund.

Mayor Tully said he also participated in the shredding event.  It is a good service.

Mayor Tully spoke of the ground breaking of Grundfos earlier today at the Esplanade complex.  Grundfos is a global leader in developing high-tech water pumps and systems.  They are renovating an existing space.  Officials spoke of their plans for the future in Downers Grove and future growth.  Mayor Tully thanked Jes Munk Hansen, President of Grundfos North America, and Soren Sorensen, Executive Vice President and Chairman of the Grundfos North American Board.  He welcomed them to Downers Grove. 

13. Adjournment

Commissioner Schnell moved to adjourn.  Commissioner Durkin seconded the Motion.

VOTE:  AYE - Commissioners Schnell, Durkin, Rheintgen, Barnett, Waldack; Mayor Tully

The Mayor declared the Motion carried and the meeting adjourned at 7:38 p.m.