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December 18, 2012

1. Call to Order

Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Mayor Tully commented on the recent tragedy that occurred in Sandy Hook Elementary School.  He expressed the sympathy of the Village and stated that all of those affected by the horror of that day would be remembered in the prayers of the Village.  He then introduced special guest, Claire Drews, a graduate of Downers Grove South High School, to sing Silent Night in honor and memory of those who were slain.  Ms. Drews' performance was followed by a brief moment of silence in honor of the Sandy Hook Elementary School children and faculty.

Pledge of Allegiance to the Flag

Mayor Tully led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Becky Rheintgen, Commissioner Geoff Neustadt and Mayor Martin Tully  Absent: Village Clerk April Holden  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Deputy Village Clerk Linda Brown  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Council Meeting - December 11, 2012 M ayor Tully asked for a Motion to approve the minutes as submitted.

Commissioner Schnell moved to approve the minutes as presented.  Commissioner Durkin seconded the motion.

The Mayor declared the Motion carried by voice vote.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

5. Public Hearings

6. Consent Agenda

COR 00-05116 A.  Claim Ordinance:  No. 5981, Payroll, November 30, 2012

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL 00-05117 B.  List of Bills Payable:  No. 6020, December 18, 2012

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES 00-05095 C.  Resolution:  Authorize a Second Amendment to License Agreement with New Cingular Wireless, PC, LLC for 4414 Downers Drive

Sponsors: Village Attorney

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO LICENSE AGREEMENT

 

RESOLUTION 2012-95 A motion was made to Pass this file on the Consent Agenda. Indexes: Antenna Equipment

MOT 00-05120 D.  Motion:  Award a Two-Year Contract to Ray O'Herron Company, Inc., Lombard, IL, for Police Equipment and Uniforms

Sponsors: Police Department

Summary of Item: This contract is for an amount not to exceed $210,650.  It will be effective January 1, 2013

through December 31, 2014. A motion was made to Award this file on the Consent Agenda. Indexes: Police Equipment, Police Uniforms

RES 00-05115 E.  Resolution:  Authorize a Third Addendum to an Agreement with the Commuter Rail Division of the Regional Transportation Authority

Sponsors: Village Attorney

Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF THIRD ADDENDUM TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE COMMUTER RAIL DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY

 

RESOLUTION 2012-96 A motion was made to Pass this file on the Consent Agenda. Indexes: Metra

MOT 00-05121 F.  Motion:  Note Receipt of Minutes of Boards and Commissions

Summary of Item: Library Board - November 28, 2012 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

 A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully

7. Active Agenda

ORD 00-05111 A.  Ordinance:  Provide for the Issuance of Not to Exceed $3,000,000 General Obligation Refunding Bonds, Series 2013 of the Village of Downers Grove  

Sponsors: Village Attorney

Summary of Item: This provides for the issuance of General Obligation Bonds, Series 2013 and approval of the costs

of issuance.

 

AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $3,000,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013, OF THE VILLAGE OF DOWNERS GROVE, DUPAGE COUTY, ILLINOIS, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS

 

ORDINANCE NO. 5303 A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully  Indexes: Bond Issue, General Obligation Bond - Refund, Library Bonds

ORD 00-05113 B.  Ordinance:  Establish Turn Restrictions at Avery Coonley School

Sponsors: Public Works and Transportation and Parking Commission

Summary of Item: This establishes turn restrictions at Avery Coonley School.

 

AN ORDINANCE ESTABLISHING TURN RESTRICTIONS AT AVERY COONLEY SCHOOL

 

ORDINANCE NO. 5304 A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully  Indexes: Turning Restrictions

ORD 00-05109 C.  Ordinance:  Adopt Updated Reference Codes for Elevators

Sponsors: Community Development

Summary of Item: This adopts updated reference codes for elevators.

 

AN ORDINANCE ADOPTING UPDATED REFERENCE CODES FOR ELEVATORS

 

ORDINANCE NO. 5305 A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, to Adopt this file.  Mayor declared the motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully  Indexes: Elevator Safety Program

8. First Reading

REP 00-05118 A.  Year End Capital Report for 2012

Sponsors: Manager's Office V illage Manager David Fieldman said there were two report-outs to be presented.  He introduced Public Works Director Nan Newlon who provided an overview of the projects completed in 2012.  She highlighted the areas of streets, stormwater and sidewalks using an interactive map to provide project information.  She explained that information on projects is on the Village website which includes interactive maps, e-news and updates.

Ms. Newlon said significant funds were invested in the street system this year, including $25 million in bonds to reconstruct streets including Knottingham, Valley View and Grove Street.  She displayed photographs from the Knottingham Project, including a photo of traffic calming on Valley View.  In addition, she reviewed statistical data on the work done on Village streets.

Other major projects done in cooperation with other agencies included the $60 million construction by Metra, the State of Illinois and the Illinois Commerce Commission on the Belmont Underpass.  The County conducted the 75th Street and Lyman reconstruction project west to I-355. This project included intersection signalization improvements as well as general traffic improvements.  In addition $3 million of stormwater improvements were started, as well as the stormwater high priority projects at 2nd and Cumnor that received an APWA Outstanding Award.  This was its second award.

Stormwater replacement projects were started at Oakwood Avenue, and the area of Wisconsin and Janes for a cost of about $173,000.  Over $6 million investment in the water system was completed, including the on-going refurbishing of the Maple Avenue water tower, as well as five miles of watermain replacement.  The water tower is expected to be completed in Spring 2013.   In 2012, two miles of new sidewalks were completed.

Ms. Newlon said in summary she believes that the Village public works program has had a successful year, with excellent work by staff as well as other entities that have cooperated in the completion of these projects.

The Mayor said it is critical that residents see the end-of-the-year wrap up reports so they are aware of what their Village is doing on an annual basis.   Indexes: Capital Projects

REP 00-05119 B.  Year End Report - Awards and Recognitions for 2012

Sponsors: Manager's Office M r. Fieldman asked Mary Pratt to make the report.

Mary Pratt, Emergency Management Coordinator, reviewed the recognitions and awards received by the Village over the past year.  The Village of Downers Grove is recognized locally as a leader among municipalities as well as regionally and nationally.  She reviewed the projects and personnel who were recognized for their work and innovation.  The following projects were recognized and honored:

 

  • 2nd Street Cumnor Road Project -   2012 Outstanding Civil Engineering Achievement Award/American Society of Civil Engineers  Consideration for Chapter Award from APWA Suburban Branch/Environmental Project of the Year (under $5 million)
  • Comprehensive Plan  Daniel Burnham Award for Excellence from the American Planning Association
  • Village of Downers Grove Finance Department  Distinguished Budget Presentation from Government Finance Officers Association     (GFOA)  GFOA Certificate of Achievement for Excellence in Financial Reporting for the 2011  Comprehensive Annual Financial Report
  • Top Transit Community  Regional Top Transit Community by DePaul University's Chaddick Institute for   Metropolitan Development.
  • Top Energy Saver  A top 100 Energy Saving Community by the Citizens Utility Board
  • Fire Safety and Education Awards  2012 Fire and Life Safety Educator of the Year presented to Marsha Giesler by the   National Fire Protection Association
  • Wayne Luecht Memorial Award to Marsha Giesler from the Illinois Fire Safety Alliance.
  • MADD Hero Award  Illinois Mothers Against Drunk Driving Heroes Award for 2012 presented to Downers   Grove Officer Nicholas Linklater
  • Lincoln Institute of Land Policy  Tom Dabareiner, Village of Downers Grove Community Development Director, was one   of only 12 planning directors chosen by the Lincoln Institute of Land Policy to   participate in a three-day discussion in Boston integrating theory, practice,   education and research in a nonpartisan forum for multidisciplinary perspectives on   public policy regarding land, both in the United States and internationally.
Ms. Pratt went on to note the numerous staff presentations and publications made over the year:
  • Village Manager Dave Fieldman presented at the Government Management Information Systems Illinois Conference on the Village's transition to Google Docs.
  • Mayor Tully presented on the Village's Stormwater Utility at the DuPage Mayors & Managers Conference at which Downers Grove was highlighted in the Innovation Spotlight.
  • Village Manager Dave Fieldman and Fire Chief Jackson presented at the DuPage Mayors & Managers Intergovernmental Committee on Fire Responses.
  • Assistant Village Manager Mike Baker presented at the Illinois City Manager's Association Conference regarding Fire Response.
  • Police Chief Porter presented the opening speech at the Illinois Crisis Negotiations Association Conference on the importance of negotiators.
  • Community Development Director Tom Dabareiner presented at the Illinois Chapter of American Planning Association Conference on the Village's Comprehensive Plan.
  • Commissioner Neustadt, Assistant Village Manager Baker, and Chief Jackson presented at NIU's Alternative Service Delivery Symposium on the topic of shared services and partnerships with other governmental bodies.
  • Public Works Director Nan Newlon presented at the American Public Works Association National Conference on the topic of Trends, Challenges and Opportunities in Public Works.
  • Public Works Director Nan Newlon had two articles published in the December 2012 edition of the American Public Works Association Reporter Magazine.  One was on trends, challenges and strategies in Public Works, and the other entitled "Growing Your Team Through Public Speaking" regarding the Village's recently formed Toastmasters Club.
  • Karen Daulton Lange presented at the Chicago Metro Section of American Planners on Community Involvement & Advocacy for Planners
  • Kevin Bobiekewicz presented at the American Public Works Association Sustainable Cities Conference on hybrid street lights.

Manager Fieldman asked those mentioned in the report to stand and be recognized.

Mayor Tully commented on how well done the report was, and that he was happy they've had an opportunity recognize the achievements of staff over the course of this past year.  The staff has a history of excellence.  When you are invited to speak at other organizations, it demonstrates Downers Grove's leadership in leading the way toward better municipal government.

Commissioner Neustadt said that there is remarkable support from the entire organization, as well as the individual awards and recognition.  The Council, the Management Team, and the entire organization work together as a team.  He asked that the rest of the staff departments be informed that their work is appreciated.

Commissioner Schnell said that it is important that the Village be recognized as a leader in DuPage County as well as nationally.  What impresses her so much is that it is not just the Manager and his office, but it crosses all departments. There is innovation everywhere.  She is proud of every one of the Village's employees, and extended her congratulations to each of them.

Commissioner Durkin provided some additional information regarding the GFOA for budget.  He explained that winning the award at the GFOA level is an accomplishment, as there are over 17,000 offices in the United States and Canada.  There is a tie-in to winning these awards which tracks to the bond rating agencies that notice the accomplishments.  That allows the Village to attract much better rates.  He knows there is a lot of sweat and tears that goes on behind the walls to get the job done, but the result is that staff and the Village have received an awesome number of awards. Kudos to each of them.

Commissioner Waldack extended his congratulations to the entire team.  This is broad based.  When he looks at the condition of the Village eight years ago, the improvements have been phenomenal.  The Village has a great Police Department, Fire Department and Public Works Department.  He believes all the residents should appreciate what their Village employees are doing.

Commissioner Rheintgen added her congratulations to the staff on a job well done.  The highest form of flattery is imitation, and requesting staff to come and provide information is a tribute to the organization and its great job.

Commissioner Barnett commented that the staff does a great job.  There are 300+ employees working hard every day for the Village.  He is really proud of each of them, and he hopes the residents begin to look at this and watch it again and process it.  If he seems low key about this, it is because he has such confidence in this staff.  This has occurred many years in a row, and they will continue to lead others.

Mayor Tully noted that these awards and accolades directly benefit our residents, since they benefit from every innovation made by staff.  He thanked the staff.    Indexes: Awards and Recognitions

9. Mayor's Report

 Materials to be Placed on File

10. Manager's Report

11. Attorney's Report

 Future Active Agenda

12. Council Member Reports and New Business

New Business

Commissioner Waldack commented on New Business saying that the chicken ordinance was scheduled to be discussed on January 21, and he plans to recommend that this be voted upon to be placed on an upcoming referendum by the January 22 deadline.  He asked the Council members to think about this.

Mayor Tully said he is not a fan of a referendums.  Officials are elected to represent the community and it is their job to govern by making decisions, not by referendum.  This is not a new concept, but an adjustment to an existing ordinance.  That usually does not go to referendum.  In addition, he asked what would the referendum say.  Members of the public brought this suggested adjustment or amendment to the existing ordinance to the attention of the staff and Council.

Council Reports

Commissioner Barnett wished everyone a Merry Christmas, and encouraged everyone to spend time with their families.

Commissioner Neustadt also extended Merry Christmas wishes, noting that numerous Village staff will be working during these holidays.

Commissioner Durkin encouraged everyone to shop Downers Grove to build the Village's sales tax.  He hopes also that everyone remembers Downers Grove businesses.  He then wished their son Gavin a Happy 4th Birthday.  The Commissioner extended Happy Holiday wishes to all.

Commissioner Rheintgen echoed the Happy Holiday sentiments to everyone, and hoped all would be safe and happy.

Commissioner Waldack extended his best wishes to everyone.

Commissioner Schnell congratulated Mike Baker and his wife on the birth of Leo Graham Baker who is one of the cutest babies she's seen.   She then wished everyone a great holiday, and encouraged people to take care in celebrating the New Year.

Mayor Tully noted there is no meeting on January 1, New Years Day.  He wished everyone a Happy New Year.  He noted that the Cancer Society Relay for Life at Downers Grove North will take place in June 2013.  The kickoff will be held at January 16 at Ballydoyle at 6:00 p.m.  There will be door prizes available.

The Mayor extended his thanks to Clare Drews for her participation in the meeting and performing Silent Night.

Mayor Tully then wished all the Village staff a Happy Holiday, whatever they may celebrate, and extended wishes for health and prosperity in the New Year.  He also thanked the Village residents for all they do to make this Village work. 

13. Adjournment

Commissioner Schnell moved to adjourn.  Commissioner Durkin seconded the Motion.

Mayor Tully declared the motion carried by voice vote, and the meeting adjourned at 7:50 p.m.