1. Call to Order
Mayor Martin Tully called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Tully led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Becky Rheintgen, Commissioner Geoff Neustadt and Mayor Martin Tully Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden T he Council meeting is broadcast over the local FM radio station, WDGC. In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6. The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter. If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing. Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Tully said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Council Meetings
Council Meeting - September 18, 2012 Executive Session Minutes for Release - 6/19/07, 3/18/08, 4/15/08, 8/11/09, 3/2/10, 9/7/10, 9/6/11, 4/3/12 M ayor Tully asked for a Motion to approve the minutes as submitted.
Commissioner Schnell moved to approve the minutes as presented. Commissioner Durkin seconded the motion.
The Mayor declared the Motion carried by voice vote.
Mayor Tully welcomed Dr. Kari Cremascoli, the new Superintendent of District 58. He thanked her for being present.
Dr. Cremascoli said that she wanted to come and thank everyone for welcoming her to Downers Grove. She noted the cooperation she's seen among governmental agencies. She brought copies of the Annual Report and the Strategic Goals Action Plan which she explained is used to set yearly goals.
Mayor Tully responded that the Village has had a strong relationship and history of cooperation with District 58, and looks forward to continuing that relationship.
Mayor Tully proclaimed October as Community Planning Month in the Village of Downers Grove, and he presented the proclamation to Director Tom Dabareiner of the Community Development Department.
4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda
Larry Abram, 1170 Valley View Drive, asked what the plans are for the pond in the Valley View Subdivision. Mayor Tully responded that there are discussions underway, and he asked Deputy Village Manager Michael Baker to provide additional information.
Deputy Village Manager Mike Baker said that staff is in the process of evaluating options based on its meeting with the neighbors in September. Information will be on the Village's website. He said that he does not have a date at this time, and no final decision has been made.
5. Public Hearings
6. Consent Agenda
COR 00-05010 A. Claim Ordinance: No. 5969, Payroll, September 7, 2012
Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL 00-05011 B. List of Bills Payable: No. 6004, October 2, 2012
Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
RES 00-05012 C. Resolution: Approve the Final Plat of Subdivision for 4620 Seeley Avenue
Sponsors: Community Development and Plan Commission
Summary of Item: A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 4620 SEELEY AVENUE
RESOLUTION 2012-69 A motion was made to Pass this file on the Consent Agenda.
RES 00-05013 D. Resolution: Approve the Final Plat of Subdivision for 407 Lake Avenue
Sponsors: Community Development and Plan Commission
Summary of Item: A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 407 LAKE AVENUE
RESOLUTION 2012-70 A motion was made to Pass this file on the Consent Agenda.
RES 00-05014 E. Resolution: Authorize a One-Year Extension to an Agreement with Imageware Systems, Inc.
Sponsors: Police Department
Summary of Item: A RESOLUTION AUTHORIZING AN EXTENSION TO THE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND IMAGEWARE SYSTEMS, INC.
RESOLUTION 2012-71 A motion was made to Pass this file on the Consent Agenda. Indexes: Police Digital Booking System
MOT 00-05008 F. Motion: Authorize $233,421.00 to CDS Office Technologies for Police Department Computers
Sponsors: Information Services and Police Department A motion was made to Authorize this file on the Consent Agenda. Indexes: Computers, Police Equipment
MOT 00-05005 G. Motion: Authorize the Purchase of Bulk Road Salt from Cargill Incorporated Salt Division, North Olmsted, Ohio, via the State Contract
Sponsors: Public Works A motion was made to Authorize this file on the Consent Agenda. Indexes: Salt
RES 00-05006 H. Resolution: Authorize a Contract with Wellspring Management, Ltd. for Purchase of Geomelt Liquid Deicer
Sponsors: Public Works
Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF DOWNERS GROVE AND WELLSPRING MANAGEMENT, LTD.
RESOLUTION 2012-72 A motion was made to Pass this file on the Consent Agenda. Indexes: Public Works - Standard Supplies & Services
MOT 00-05016 I. Motion: Note Receipt of Minutes of Boards and Commissions
Summary of Item: Library Board - September 12, 2012
Zoning Board of Appeals - August 22, 2012 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda
A motion was made by Commissioner Schnell, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Rheintgen, Commissioner Neustadt and Mayor Tully
7. Active Agenda
8. First Reading
MOT 00-05017 A. Motion: Award $281,410.48 to F.H. Paschen, S.N. Nielsen & Associates, LLC for Police Department Diesel Generator
Sponsors: Deputy Village Manager M r. Baker said staff recommends awarding a contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to install a generator that will provide continuous power to the Police Department. He said that the Department currently has two smaller generators. This item was budgeted and reviewed by staff.
Commissioner Neustadt noted that this item is a large expense; however, if any changes were made to the building, this particular piece of equipment could be relocated. He then asked about Fire Station 2 generators. Mr. Baker said Fire Station 2 does have backup generators available.
Commissioner Rheintgen said her family's business includes generators, but not this size. She said that a colleague told her that life safety generators are required to be diesel. She then asked whether the current generators are diesel or natural gas. Mr. Baker said he would inquire. Indexes: Police Department
REP 00-05015 B. Economic Development Corporation Quarterly Report
Sponsors: Economic Development Director M ichel Cassa, President, Economic Development Corporation, said he would provide the annual report to the Council in January; however, for this meeting he will recap the projects of the last six months. He highlighted 15 projects including ASGE; Best Buy; Chase Bank; Five Guys Burger & Fries; Flavorchem; Invesco Power Shares; Midwestern University; Mr. Submarine; Neuco, Inc.; Packey Webb; Painters, USA; Pugi VW on Ogden; Shop & Save; State Farm, and the 2300 Wisconsin development of 55 office condos.
Mr. Cassa then reviewed marketing efforts of the EDC as well as the Visitors' Bureau. They purchased a large amount of advertising in real estate publications, visitors' guides and lifestyle publications. Collateral materials include the mailing for OASIS to be sent to businesses along Ogden Avenue. In addition the EDC has prepared marketing pieces for trade shows and clients, and a new ad for the Visitors' Guide is targeted for January.
As for the social media, Mr. Cassa said that the Facebook page is updated daily, and there is a Discover Downers Grove mobile app, which is updated regularly. In addition information is available on Pinterest and the EDC will be developing two new websites. They are going out for an RFP to website builders.
Mr. Cassa referred to Core Net Global Summit's trade show, and the International Council of Shopping Centers, saying that the Downers Grove EDC will be represented at both events. The EDC is also in the process of developing a five-year strategic plan. A Strategic Planning Committee has been formed, and they hope to complete the plan by next spring. He will report to the Council on benchmarks and all goals will be measurable.
Mr. Cassa then described a typical day for himself, wherein he tells the Downers Grove story every day. It is the staff and Council that makes or breaks economic development, and he thanked the Council and staff for their professional pro-business stance. Indexes: Economic Development Corporation
9. Mayor's Report
ComEd Reliability Report
Mayor Tully provided the ComEd update and thanked everyone who attended the Town Hall meeting on September 20. Representatives from ComEd attended and reacted to the information and concerns. He thanked the residents for their attendance as well as business owners and the ComEd representatives. Information from the meeting has been posted on the Village website, including equipment upgrades and tree trimming completed in the past year. The report also shows the work ComEd has committed to completing. The Village staff will continue to work with ComEd. He thanked staff again for their work and ComEd for their participation.
Materials to be Placed on File
10. Manager's Report
Mr. Fieldman announced that the FY13 proposed budget is on the Village Website. There will be a budget workshop on Saturday, October 6, 8:00 a.m. at Fire Station 2. The public is invited to attend.
11. Attorney's Report
Future Active Agenda
12. Council Member Reports and New Business
Commissioner Durkin reported on the 2nd and Cumnor project, which received the 2012 Civil Engineering Achievement Award by the Illinois Section of the American Society of Civil Engineers. It was designed in-house by Village staff Nate Hawk and Andy Sikich. He thanked staff for their work.
Mr. Fieldman said that the Village has received four awards for stormwater management.
Mayor Tully extended his congratulations to staff as well.
Commissioner Durkin then reported on the Illinois Tollway Authority meeting he attended where 2012 milestones were highlighted, and he suggested that staff put some of that information on the website as well.
Commissioner Durkin then commented that there was a watermain break in front of his house last week. He asked that general information be placed on the website regarding watermain breaks, particularly as it relates to the drought. Staff responded to the break and worked through the night to have water service running again.
Commissioner Neustadt noted that he and Commissioner Durkin were named alumni ambassadors for District 99. He noted the homecoming events of Downers Grove South and Downers Grove North. The District 99 Foundation hosted a "Homecoming Social" on September 28 for South High's homecoming and will host another one for North High's homecoming on October 5 at the Moose Lodge from 7:00 p.m. to midnight. Alumni and adult friends of District 99 are welcome to attend.
Commissioner Rheintgen announced the Lester School Fun Run, which takes place on October 14. Runners can still sign up. The kids' run begins at 9:00 a.m., and adults' run begins at 9:30 a.m. She said further information can be obtained at FunRun@LesterPTA.com.
Commissioner Waldack commented that several budget meetings have been planned. He urged people to attend and find out where the money is going and what is planned for the Village's future. He noted that a large part of the budget comes from sales tax, and he encouraged residents to help sell Downers Grove.
Commissioner Waldack spoke about the taxi subsidy program, noting that Regional Taxi has been taken over by 303 Cabs, which is a large company.
Commissioner Schnell said she thought it was great that the Public Works staff is getting accolades. More importantly, the projects are working and making life better for residents in Downers Grove by alleviating flooding.
On Saturday morning, the Farmers' Market opens at 7:00 a.m. It is important to support the Farmers' Market, which will be active for three more weeks.
Mayor Tully thanked the Downers Grove Area Chamber of Commerce for the Diamonds and Denim gala event held recently at Doubletree. Laura Neiberg of Good Samaritan Hospital was recognized as the 2012 Enterprise Award Winner.
The Mayor attended Midwestern University's free health screening. The services provided were by students under the supervision of physicians. He said that Midwestern is truly an asset to the Village.
The Mayor said he was a guest this morning at the state-of-the-art dialysis center operated by US Renal Care. This is their second location in Illinois. Both of their doctors trained at Midwestern University. He thanked Drs. Rauf and Ahmed for their hospitality. It was an impressive event.
Mayor Tully said that the Village is blessed to have Good Samaritan Hospital, Midwestern University and US Renal Care as part of the community.
The Mayor announced that following the budget meeting on Saturday the Downers Grove Sanitary District is having their annual open house on Saturday, October 6 from 9:00 a.m. to noon at 5003 Walnut Avenue. He encouraged the public to attend.
Mayor Tully then urged people to attend the budget meeting. It is a good guide to the year's activities.
Commissioner Schnell moved to adjourn. Commissioner Durkin seconded the Motion.
VOTE: YEA - Commissioners Schnell, Durkin, Rheintgen, Barnett, Neustadt, Waldack, Mayor Tully
Mayor Tully declared the motion carried and the meeting adjourned at 7:51 p.m.