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August 07, 2012

1. Call to Order

Mayor Pro Tem Marilyn Schnell called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.  

Pledge of Allegiance to the Flag

Mayor Schnell led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Becky Rheintgen and Commissioner Geoff Neustadt  Absent: Commissioner Sean P. Durkin and Mayor Martin Tully  Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden  T he Council meeting is broadcast over the local FM radio station, WDGC.  In addition, a tape recording and videotape of the meeting are being made using Village owned equipment.  The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code.  These offer the public the opportunity to comment at several points in the meeting.  First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions of a general matter.  If a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.  Finally, an opportunity is given for public comments and questions on items appearing on the Consent Agenda, the Active Agenda and the First Reading.

The presiding officer will ask, at the appropriate time, if there are any comments from the public.  If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address.  Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Schnell said there are agendas located on either side of the Council Chambers, and she invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Council Meetings

Council Meeting - July 17, 2012 M ayor Schnell asked for a Motion to approve the minutes as submitted.

Commissioner Barnett moved to approve the minutes as presented.  Commissioner Neustadt seconded the motion.

The Mayor declared the Motion carried by voice vote.

Proclamation

Mayor Schnell proclaimed Monday, August 13, 2012, as Every Day's a Sundae Day in the Village of Downers Grove.  She congratulated Stan and Diane Urban on the 20th Anniversary of their business.

4. Public Comments - General Comments on Matters Not Appearing on Tonight's Agenda

Michael Cassa, President, Economic Development Corporation, 2001 Butterfield, said the market is very competitive for Class A office tenants.  He then announced that Invesco PowerShares is coming to Downers Grove at 3500 Lacey Road and will lease 90,000 s.f. and have 300 employees at this site.  He congratulated Hamilton Partners for securing this tenant.

Bill Wrobel, 7800 Queens Court, submitted a petition with signatures of 24 of the 29 homeowners on his block regarding amending the traffic calming plans included as part of the reconstruction of Queens Court.  The bulb outs planned and engineered do not address the needs of the residents between Manning Road and Sherwood Court.  He said three traffic calming petitions are pending action before the Transportation and Parking Commission since July 2009.  He reviewed the speed and volume of traffic as well as the accident history.  He said Public Works has been sincere in their efforts to install traffic calming devices, but they are not sufficient.  The original petitions have been tabled and traffic calming has taken a back seat.  Mr. Wrobel said this would be the time to install speed humps.  He asked that this matter be revisited.   

5. Public Hearings

6. Consent Agenda

COR 00-04961 A.  Claim Ordinance:  No. 5961, Payroll, July 13, 2012

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL 00-04962 B.  List of Bills Payable:  No. 5992, August 7, 2012

Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES 00-04964 C.  Resolution:  Approve the Final Plat of Subdivision for 4711 Northcott Avenue

Sponsors: Community Development and Plan Commission

Summary of Item: A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 4711 NORTHCOTT AVENUE 

 

RESOLUTION 2012-56 A motion was made to Pass this file on the Consent Agenda. Indexes: Subdivision - 4711 Northcott Avenue

RES 00-04965 D.  Resolution:  Approve the Final Plat of Subdivision for 415 Otis Avenue

Sponsors: Community Development and Plan Commission

Summary of Item: A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 415 OTIS AVENUE

 

RESOLUTION 2012-57 A motion was made to Pass this file on the Consent Agenda. Indexes: Subdivision - 415 Otis Avenue

RES 00-04970 E.  Resolution:  Authorize Submittal of Application to the DuPage Mayors and Managers Conference for FY 2013 Surface Transportation Program

Sponsors: Public Works

Summary of Item: A RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION TO THE DUPAGE MAYORS AND MANAGERS CONFERENCE FOR FY 2013 SURFACE TRANSPORTATION PROGRAM (STP)

 

RESOLUTION 2012-58 A motion was made to Pass this file on the Consent Agenda. Indexes: DuPage Mayors & Managers

RES 00-04971 F.  Resolution:  Authorize an Extension to an Agreement with Infosend, Inc.

Sponsors: Finance

Summary of Item: A RESOLUTION AUTHORIZING AN EXTENSION TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND INFOSEND, INC.

 

RESOLUTION 2012-59 A motion was made to Pass this file on the Consent Agenda. Indexes: Utility Billing

MOT 00-04963 G.  Motion:  Note Receipt of Minutes of Boards and Commissions

Summary of Item: Transportation and Parking Commission - April 11, 2012

Zoning Board of Appeals - June 27, 2012 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes

Passed The Consent Agenda

A motion was made by Commissioner Barnett, seconded by Commissioner Neustadt, that the consent agenda be passed. The motion carried by the following vote: Votes: Y ea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Rheintgen and Commissioner Neustadt

7. Active Agenda

8. First Reading

ORD 00-04967 A.  Ordinance:  Authorize an Extension of a Final Planned Development Amendment for Planned Development #31

Sponsors: Community Development

Summary of Item: This authorizes an extension of a final planned development amendment for Planned Development

#31 for additions to the existing parking garage and the construction of a new six-level parking

garage at 3500 Lacey Road until August 16, 2013.

 

AN ORDINANCE AUTHORIZING AN EXTENSION OF A FINAL PLANNED DEVELOPMENT AMENDMENT FOR PLANNED DEVELOPMENT #31 FOR ADDITIONS TO THE EXISTING PARKING GARAGE AND THE CONSTRUCTION OF A NEW SIX-LEVEL PARKING GARAGE AT 3500 LACEY ROAD

 

ORDINANCE NO. 5273 V illage Manager Dave Fieldman asked Community Director Tom Dabareiner to present this item.

Tom Dabareiner, Director, Community Development, said an ordinance has been prepared to grant a one-year extension to Planned Development #31, Esplanade at Locus Point, to permit the construction of two five-story additions to the existing parking garage and the construction of a new six-level parking garage at 3500 Lacey Road.  Hamilton Partners, the petitioner, has requested this extension as construction of the garages has yet to begin.  They anticipate construction of the garages occurring in 2014.

Mr. Dabareiner said Section 38.1609(b)(2) of the Zoning Ordinance identifies specific time limitations with respect to Planned Development approvals.  Staff recommends approval of the extension.  He provided a slide showing the area under discussion.

Mayor Schnell said Hamilton Partners asked for a two-year extension, but this project only qualifies for a one-year extension.  Mr. Dabareiner said that was correct.

Commissioner Barnett said an extension was orginally presented as a possibility.  This is in keeping with that discussion. Indexes: Planned Development #31 - Esplanade at Locust Point

MOT 00-04968 B.  Motion:  Award a Contract for $346,280.00 to J. Congdon Sewer Service, Inc., Carol Stream, IL, for the Elm Street Storm Sewer Improvement Project

Sponsors: Public Works M r. Fieldman asked Nan Newlon, Director, Public Works, to address this matter.

Nan Newlon, Director, Public Works, said staff is requesting a contract be awarded to J. Congdon Sewer Service, Inc. of Carol Stream, IL, in the amount of $346,280.00.  This project was included in the 2012 Community Investment Program (CIP) and involves the installation of a new storm sewer system along Elm Street from Lincoln Street to Grant Street.  The block is currently poorly drained and the proposed improvements will effectively drain small to moderate rain events and will provide residents with the opportunity to connect sump pumps and yard drains.

Staff has held two neighborhood meetings on this matter.

Staff also recommends award of the alternate bid to include the placement of a concrete shoulder to replace the existing stone shoulder.

John Becker, 4540 Elm Street, thanked the Council for this project.  He urged approval of the concrete shoulder.

Commissioner Neustadt asked about the connection of sump pumps and yard drains.

Ms. Newlon said many people are making these connections and a good number of people are participating in the cost-sharing program.

Commissioner Barnett commented that it is great that concrete is being used.  Ms. Newlon said the structure will extend to the edges of the pavement so it will not unravel as quickly as in the past.  This will help with long-term wear and is easier to maintain. Indexes: Storm Sewers

9. Mayor's Report

ComEd Reliability Report

Mayor Schnell announced a ComEd Town Hall meeting on Thursday, September 20, 2012, at 7:00 p.m. at the Downers Grove Park District Recreation Center, 4500 Belmont Road.

Regarding electrical aggregation, the Mayor said the new pricing will go into effect in late August or early September.  

Materials to be Placed on File

 

10. Manager's Report

The Manager said the Village has been informed by BNSF that the Washington Street train crossing will be closed for improvements for one week from Thursday, August 9 until Friday, August 17.

11. Attorney's Report

Village Attorney Enza Petrarca said she was presenting one item to the Council:  An ordinance authorizing an extension of a final planned development amendment for Planned Development #31 for additions to the existing parking garage and the construction of a new six-level parking garage at 3500 Lacey Road. Future Active Agenda

 

12. Council Member Reports and New Business

Commissioner Neustadt said the Downtown Management Corporation is hosting an historic photo tour downtown through August 31.  The Friday night car shows continue through August 31 and the Downtown Market continues through October 20, 2012.

Commissioner Waldack referenced an online Metra survey available through August 12.  People can participate at www.surveymonkey.com/s/publicplan2012.  The plan can be viewed at metrarail.com/strategic plan.  He said he rode the Metra train downtown last week and noted that a variety of people ride the trains although Metra's focal point is commuters.  He encouraged people to participate in the survey.

The Mayor reminded everyone of the anniversary celebration at Every Day's a Sundae on Monday, August 13.

13. Adjournment

Commissioner Barnett moved to adjourn.  Commissioner Neustadt seconded the Motion.

VOTE:  YEA - Commissioners Barnett, Neustadt, Rheintgen, Waldack, Mayor Schnell

Mayor Schnell declared the motion carried and the meeting adjourned at 7:28 p.m.