1. Call to Order
Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Sandack led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Marilyn Schnell, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Absent: Commissioner Bob Barnett Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
The Mayor reminded everyone that the Council will meet to discuss the budget immediately following the Council meeting.
3. Minutes of Workshop and Council Meetings
Budget Workshop – October 3, 2009 Council Meeting – October 6, 2009 Budget Workshop – October 6, 2009 Workshop Meeting – October 13, 2009 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.
Capital Projects Update
Public Works Director Nan Newlon reported on the capital projects taking place in the Village, noting a major excavation taking place in the vicinity of Main Street and 60th Street. She said that M.E.Simpson is working in the area listening for leaks. The cost of the contract was $16,000. Sixteen leaks were fixed saving 125,000 gallons of water per day at a cost of $150,000 per year. Because of utilities in the 60th and Main Street area, it became a much larger project than anticipated. It was a large leak going into the AT&T ducts. It has been fixed and covered.
Ms. Newlon said that there are a number of projects in the northeast area of town that are nearing completion. She commented that there was a coordination issue in the St. Mary’s School area today, and apologized to the public for the problems it caused in getting the children to school. She informed the Council that a press release on the projects will be issued, as well as updates on the website.
Mayor Sandack said that having the updates available for the public on the website is important.
Commissioner Durkin thanked Ms. Newlon and Mr. Fieldman for the update on the watermain break.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
There were no comments.
B. Comments and Questions on General Matters
There were no comments.
5. Public Hearings
6. Consent Agenda
COR00 -03915 A. Claim Ordinance: No. 5817, Payroll, October 9, 2009 Sponsors: Accounting A motion was made to Approve this file. Mayor Sandack declared the motion carried. Indexes: N/A
BIL00 -03916 B. List of Bills Payable: No. 5790, October 20, 2009 Sponsors: Accounting A motion was made to Approve this file. Mayor Sandack declared the motion carried. Indexes: N/A
RES00 -03921 C. Resolution: Authorize a First Amendment to a Professional Engineering Services Agreement with Engineering Resource Associates, Inc. Sponsors: Community Development Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO A PROFESSIONAL ENGINEERING SERVICES AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ENGINEERING RESOURCE ASSOCIATES , INC.
RESOLUTION 2009 -97 A motion was made to Pass this file on the Consent Agenda. Indexes: Stormwater Improvements, Plan Review Services
RES00 -03922 D. Resolution: Authorize an Extension to the Cable Television Franchise Agreement Sponsors: Communications Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION TO THE CABLE TELEVISION FRANCHISE AGREEMENT
RESOLUTION 2009 -98 A motion was made to Pass this file on the Consent Agenda. Indexes: Cable TV
RES00 -03923 E. Resolution: Authorize a Second Amendment to an Agreement with Anderson Environmental Consulting, Inc. Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ANDERSON ENVIRONMENTAL CONSULTING , INC.
RESOLUTION 2009 -99 A motion was made to Pass this file on the Consent Agenda. Indexes: Park District, Watershed Infrastructure Improvement Plan, Stormwater Improvements, Sterling North
MOT00 -03924 F. Motion: Authorize $100,654 for Purchase of Four (4) 2010 Ford Crown Victoria Police Interceptors from Landmark Ford, Inc., Springfield, IL, through the State of Illinois Joint Purchase Contract Sponsors: Public Works A motion was made to Authorize this file on the Consent Agenda. Indexes: Vehicle Purchases
MOT00 -03925 G. Motion: Receipt of Minutes of Boards and Commissions Summary of Item: Architectural Design Review Board – July 30, 2009 Liquor Commission – September 10, 2009 Plan Commission – September 14, 2009 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda
A motion was made by Commissioner Schnell, seconded by Commissioner Beckman, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack
7. Active Agenda
ORD00 -03917 A. Ordinance: Amend Non-Conforming Lot Provisions Sponsors: Community Development Summary of Item: This amends non-conforming lot provisions.
AN ORDINANCE AMENDING NON -CONFORMING LOT PROVISIONS
ORDINANCE NO . 5087 A motion was made by Commissioner Schnell, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Zoning Ordinance – Non-Conforming Lot Provisions
ORD00 -03918 B. Ordinance: Amend Parking Restrictions on Prairie Avenue and Middaugh Avenue Sponsors: Public Works and Transportation and Parking Commission Summary of Item: This amends parking provisions on portions of Prairie Avenue and Middaugh Avenue.
AN ORDINANCE AMENDING CERTAIN PARKING RESTRICTIONS ON PRAIRIE AVENUE AND MIDDAUGH AVENUE
ORDINANCE NO . 5088 A motion was made to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Parking Restrictions – Prairie & Middaugh
8. Mayor’s Report
Materials to be Received
Materials to be Placed on File
9. Manager’s Report
Deputy Village Manager Mike Baker announced that the TCD 3 report is now available on the Village’s website for public review. It is a summary of the process along with potential items for future consideration based on the extensive amount of community input received. In addition to the summary report, there is an appendix detailing the opportunities people had to participate. Notification will be sent to participants who provided their addresses, and the report will be discussed at a future Workshop meeting, as well as in an on-going review.
10. Attorney’s Report
Future Active Agenda
11.Council Member Reports and New Business
Commissioner Beckman commented that he has been on the Council for two years. On three or four occasions he felt that the Workshop and Council meetings could be combined. He asked the staff and Village Attorney to review this to determine if meetings could be consolidated.
Commissioner Schnell suggested that staff investigate what cost efficiencies there would be if they were to hold three meetings per month, and the effect on staff of one less meeting per month.
Mayor Sandack said if there are no objections, staff is so directed to review the recommendation.
Commissioner Waldack noted that the Manager has prepared a new schedule for the budget meetings.
Mr. Fieldman said that the revised schedule will be posted on the Village’s website. He also said that information regarding the estimated tax levy and public hearings statutorily required will be included. Those meetings are in addition to the budget review meetings.
Commissioner Waldack commented that the budget discussions are only being podcast now. In the past they were broadcast on the Village’s cable network. He feels that the podcast limits the demographics, and broadcasting on the cable station adds to the public knowledge. He urged staff to broadcast the meetings on Cable TV.
Commissioner Durkin echoed Commissioner Waldack’s concern, stating that the Council asked for public input. There was a record crowd present at Fire Station 2. He urged staff to use the Council Chambers and Cable services, especially with this budget and the potential cuts.
Commissioner Neustadt reported on events taking place this weekend in the Village: October 23 will be Moonlight Madness in the downtown business district. October 24, from 8:00-11:00 a.m., there will be a Pancake Breakfast at Ballydoyle benefiting the Helping Girls Navigate Adolescence (HGNA) organization. Also on October 24, the annual Halloween window painting event will take place in the downtown area. The New Repertory Theater will also present Spooky Tales for All Ages on the 24th. On October 25, there will be Safe Trick or Treating Halloween Costume Parade in the downtown area.
Commissioner Waldack commented that the Annual Crop Walk was held last Sunday, with a good turnout. They reported that more than $22,000 was raised, 25% of which remains in the community.
Mayor Sandack announced that John Mochel had surgery last week and is recovering at home. He extended best wishes to him for a speedy recovery.
Commissioner Schnell moved to adjourn. Commissioner Beckman seconded the Motion. Mayor Sandack declared the Motion carried by voice vote and the meeting adjourned at 7:18 p.m.