1. Call to Order
Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Sandack led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Workshop and Council Meetings
Council Meeting – September 1, 2009 Long Range Financial Planning Workshop – September 1, 2009 Workshop Meeting – September 8, 2009 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.
Mayor Sandack declared the week of September 17-23, 2009 as Constitution Week in the Village of Downers Grove.
Carol Wandschneider of the Daughters of the American Revolution (DAR) thanked the Mayor for the Proclamation noting that the DAR has been in existence since 1910. She added that the Pierce Downer Chapter of the DAR is the children’s chapter.
Capital Projects Update
Stan Balicki, Assistant Director of Public Works, reviewed the capital projects in progress. Prairie Avenue resurfacing is 50% complete and they anticipate a completion date of early November. Rogers Street resurfacing is 10% complete with an estimated completion date of early November. Mr. Balicki said that the Sanitary District received federal stimulus funding to replace some sanitary sewers. The water main project on 59th Street is 95% complete. The resurfacing project has not started, and is part of the Village’s annual MFT resurfacing program. Staff expects that work will also be completed by early November. Mr. Balicki said the Claremont traffic-calming project is essentially complete with the exception of the striping, which should be done in the next two weeks. The Washington Park stormwater project is 40% complete with expected full completion of the project in the Spring. McCollum Park’s stormwater project is about 50% complete and is scheduled for completion in early December. He reminded everyone that there are project updates on the Village’s website for public review.
Mayor Sandack added that the website keeps good track of the area projects. He said he drove Claremont this weekend, saying the difference between that road now and a year ago is night and day. He thought it looked good and they have installed good traffic calming devices.
Commissioner Durkin asked how drivers would be notified of the lane narrowing on Claremont. Mr. Balicki responded that striping and sign changes would help direct people. Commissioner Durkin added that he thought it looked great as well.
Commissioner Schnell asked about the pavement projects that will not be finished by the end of the year. Village Manager Dave Fieldman said that all are tracking to be completed by the end of the year; however, if there is any change, staff will notify the Council and the public.
Commissioner Schnell then asked about the Washington and McCollum Park projects, and whether there are ways to make the deep holes less attractive to children. The Manager said that staff will coordinate efforts to provide for safety issues with the Park District.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
Frank Falesch, 820 Prairie, commented that the Council should consider postponing the purchase of the streetlights for Prentiss Creek Development. The development has been there for 30 years, and has never had streetlights. Considering the cost of the project, he doesn’t think it should be done at this time. He said that he also could find no information about King Luminaire on streetlights.
The Manager said he had photos of the streetlights in the Agenda materials that Mr. Falesch could examine.
B. Comments and Questions on General Matters
Charlie Smart, 4804 Main Street, commented that he was before the Council two weeks ago regarding tree protection on Prairie. He noted that there has been excellent communication with staff, and there was a meeting on Monday that helped the people understand the actions being taken. There is more work to do to get the contractors to understand the goals. Staff expressed good out-of-the-box thinking with respect to contacting IDOT . It looks like the road width, curb positioning and poles may not have to be moved, or moved very little causing little damage to trees. With respect to pedestrian traffic, the staff has also addressed that concern. He appreciates staff’s response.
Mayor Sandack thanked Mr. Smart for his positive comments.
Tom Kelly, 4805 Forest, expressed his appreciation for the staff’s response to concerns about Prairie Avenue. He specified the work of Nan Newlon, Mike Millette, Scott Vasco and Kerstin von der Heide. Mr. Kelly said he received a memo from Mr. Millette regarding the efforts to address the dust issues. They are waiting for IDOT ’s decision regarding not widening Prairie Avenue further. Mr. Kelly said that the work will most likely be completed by the end of the year. He also asked for strict adherence to the Village Codes by contractors. Mr. Kelly thanked the Council and staff.
Laura Crawford of the Downers Grove Chamber of Commerce and Industry presented the Council with a map that the Chamber businesses have supported. She said 10,000 copies are available at the Chamber offices. It is the most up-to-date map of the Village. Ms. Crawford then mentioned the Black and White Ball on Friday at the Doubletree Esplanade Lakes. The Chamber will honor Steve Wilkey, 2009 Enterprise Award Winner. They will also be installing the new Board of Directors on Friday evening.
5. Public Hearings
Community Development Block Grant Application – Neighborhood Resource Center Cluster Project for the Prentiss Creek Neighborhood Resource Center Mayor Sandack called the public hearing to order at 7:20 p.m. to consider submittal of an application to the DuPage Community Development Commission for block grant funding for the Downers Grove Prentiss Creek neighborhood Resource Center. Notice of this hearing was published in the Downers Grove Reporter on September 2, 2009. The Mayor then reviewed the procedures for the hearing.
Andy Matejcak, Director, Counseling & Social Services, said the Community Development Block Grant (CDBG) is a federally funded HUD grant and administered by the DuPage County Development Commission. He noted that 85% of the CDBG funds are allocated for capital projects and 15% of the funds are allocated for service projects. This application is for a service project. It is eligible for funding due to census tract data. The Prentiss Creek Resouce Center is located at the Prentiss Creek Apartment Complex at 2048 Prentiss Drive. Programs include academic assistance such as English as a Second Language, computer proficiency classes, youth mentoring, health fairs, recreational and leisure activities, etc. to enrich life and reduce crime. Staff is seeking $41,811 to offset personnel costs. In-kind donations reduce overall costs and many volunteers participate in the program.
Mayor Sandack asked as to the number of years the Village has applied for these funds. Mr. Matejcak said staff has been seeking grants annually since 1997.
Commissioner Beckman said there is a $15,000 difference between the costs of the program and the request for funding. He asked how that difference is made up. Mr. Matejcak said the total cost is a projected amount. Actual costs may be lower than projected.
Commissioner Schnell said this is a wonderful program that does a great deal of good for the community. She asked if more funds will be available this year. Mr. Matejcak said he would research this.
Commissioner Schnell asked what level of funding staff expects to receive. Mr. Matejcak said the grants are competitive. Historically, the Village receives 25-27% of what is requested.
There being no further questions, the Mayor adjourned the public hearing at 7:31 p.m.
6. Consent Agenda
COR00 -03880 A. Claim Ordinance: No. 5811, Payroll, August 28, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL00 -03881 B. List of Bills Payable: No. 5786, September 15, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BID00 -03883 C. Bid: Award $18,983.25 to G&K Services, Minnetonka, MN, for Public Works Uniforms and Outerwear Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works
RES00 -03884 D. Resolution: Authorize an Addendum to an Agreement with M.E. Simpson Co., Inc. for Water Valve Assessment Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND M .E. SIMPSON CO ., INC . (Water Valve Assessment)
RESOLUTION 2009 -84 A motion was made to Pass this file on the Consent Agenda. Indexes: Water Valves
RES00 -03885 E. Resolution: Authorize a First Amendment to License Agreement with Nextel West Corporation to Install, Maintain and Operate Antenna Equipment on Village Property (1037 Summit) Sponsors: Deputy Village Manager Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO LICENSE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND NEXTEL WEST CORPORATION TO INSTALL , MAINTAIN AND OPERATE ANTENNA EQUIPMENT ON VILLAGE PROPERTY (1037 Summit)
RESOLUTION 2009 -85 A motion was made to Pass this file on the Consent Agenda. Indexes: Antenna Equipment
RES00 -03886 F. Resolution: Authorize a First Amendment to License Agreement with SprintCom, Inc. to Install, Maintain and Operate Antenna Equipment on Village Property (4414 Downers Drive) Sponsors: Deputy Village Manager Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO LICENSE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SPRINTCOM , INC. TO INSTALL , MAINTAIN AND OPERATE ANTENNA EQUIPMENT ON VILLAGE PROPERTY (4414 Downers Drive)
RESOLUTION 2009 -86 A motion was made to Pass this file on the Consent Agenda. Indexes: Antenna Equipment
RES00 -03887 G. Resolution: Authorize a First Amendment to License Agreement with SprintCom, Inc. to Install, Maintain and Operate Antenna Equipment on Village Property (67th St. Water Tower) Sponsors: Deputy Village Manager Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO LICENSE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SPRINTCOM , INC. TO INSTALL , MAINTAIN AND OPERATE ANTENNA EQUIPMENT ON VILLAGE PROPERTY (67th St. Water Tower)
RESOLUTION 2009 -87 A motion was made to Pass this file on the Consent Agenda. Indexes: Antenna Equipment
RES00 -03888 H. Resolution: Authorize a First Amendment to License Agreement with SprintCom, Inc. to Install, Maintain and Operate Antenna Equipment on Village Property (3801 Highland) Sponsors: Deputy Village Manager Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO LICENSE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SPRINTCOM , INC. TO INSTALL , MAINTAIN AND OPERATE ANTENNA EQUIPMENT ON VILLAGE PROPERTY (3801 Highland)
RESOLUTION 2009 -88 A motion was made to Pass this file on the Consent Agenda. Indexes: Antenna Equipment
MOT00 -03889 I. Motion: Receipt of Minutes of Boards and Commissions Summary of Item: Library Board – 8/26/09 Liquor Commission – 8/6/09 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda
A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack
7. Active Agenda
ORD00 -03893 A. Ordinance: Authorize the Extension of a Special Use, Final Plat of Subdivision and Final Planned Development for 715-719 Rogers Street to May 6, 2010 Sponsors: Community Development Summary of Item: This authorizes an extension of the special use, final plat of subdivision and final planned development for 715-719 Rogers Street to May 6, 2010.
AN ORDINANCE AUTHORIZING THE EXTENSION OF A SPECIAL USE , FINAL PLAT OF SUBDIVISION AND FINAL PLANNED DEVELOPMENT FOR 715 -719 ROGERS STREET TO MAY 6 , 2010
ORDINANCE NO . 5073 A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Subdivision – Rogers Street Redevelopment, Planned Development #50 – Rogers Street Redevelopment, Special Use – 715-719 Rogers Street
RES00 -03882 B. Resolution: Authorize an Agreement with King Luminaire Co., Inc. Sponsors: Public Works Summary of Item: This authorizes execution of an agreement between the Village and King Luminaire Co., Inc. for twenty-five (25) hybrid wind and solar powered LED streetlights in the Prentiss Creek area.
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND KING LUMINAIRE CO ., INC .
RESOLUTION 2009 -89 Commissioner Neustadt requested that the Manager add wind turbine technology to the Innovation Team’s projects to determine what additional opportunities would be available for the Village.
Mayor Sandack asked for clarification that the Village received grant funding for this project. Mr. Fieldman confirmed that the CDBG funded $150,000 in grant funds, which offsets the costs over time. He added that the Homeowners’ Association supports this.
Commissioner Beckman agreed that the system will pay for itself over the course of time.
Commissioner Durkin pointed out that traditional lighting in the area would cost $3,200.00 per light. Under the new technology, the cost is nothing. He understands Mr. Falesch’s comments and agrees that there are budget issues to be faced; however, because of the grant and price difference he has to support this. A motion was made by Commissioner Barnett, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: DuPage County Community Development Block Grant
ORD00 -03906 C. Ordinance: Amend Municipal Parking Lots Sponsors: Public Works and Transportation and Parking Commission Summary of Item: This amends parking provisions in Village-owned parking lots.
AN ORDINANCE AMENDING MUNICIPAL PARKING LOTS
ORDINANCE NO . 5074 A motion was made by Commissioner Beckman, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Parking Lots
8. Mayor’s Report
Mayor Sandack proclaimed October 2009 as National Breast Cancer Awareness Month noting it is a worthy cause and the Village is pleased to assist in raising awareness of this health issue.
Materials to be Placed on File
Omega Restaurant Liquor License Application The Mayor said that the Village has received a liquor license applicatioun request from the Original Omega Restaurant on Ogden Avenue for beer and wine only on premises. The Mayor is placing the application on file for two weeks. Barring any objections, the liquor license would be issued for Omega Restaurant at 1300 Ogden Avenue.
9. Manager’s Report
Mr. Fieldman said that the FY10 budget review schedule begins October 3, 8:00 a.m., in the Council Chambers. This is the first of nine meetings. On Saturday, October 17, the Coffee with the Council will be held at 9:00 a.m. at Fire Station 2 with continued budget discussions. There will be additional meetings every Tuesday evening after Council meetings in October and November. Mr. Fieldman said the FY10 budget presents challenges that may or may not affect service levels.
Mayor Sandack invited residents to participate in the budgeting process. Some tough decisions will be made and he welcomed the participation of residents.
10. Attorney’s Report
Village Attorney Enza Petraca presented a resolution of application to the DuPage Community Development Commission (CDC) for the 2010 Community Development Block Grant (CDBG) for the Prentiss Creek Neighborhood Resource Center for consideration at next week’s meeting. Future Active Agenda
11.Council Member Reports and New Business
Commissioner Barnett commented on the FY10 budget. He suggested that efforts by the Council prior to the October 3, 2009 budget meeting might be warranted. There have been discussions over the past few weeks about defining moments. He suggested that the 2010 budget is just that. He said no one on the Council wants to cut programs or raise taxes; however, he maintains that both efforts will be necessary moving forward. He asked the Council to agree to stop reminding each other that no one likes this or thinks it is fun to do either of those two things. We don’t need to start each conversation by telling each other we don’t like to raise taxes or how services are important. Each Council member cares deeply about the Village and is trying very hard to make things work. He urged Council members to start focusing on solutions. Given the need to change, he said it is a big question as to where priorities will lie and what we will become. He offered thoughts as to what the Village should not be doing. He said he does not think non-property taxes and fees should be raised. We can’t tell a homeowner to turn the lights off a little earlier, turn the heat down, turn the air conditioner off, flush a little less and then act like we have done them a favor since property taxes were not raised. He said that, with the exception of perhaps sales taxes, all taxes border on confiscation. He reminded everyone that a tax is a tax is a tax.
Commissioner Barnett said a quick look at the condition of the Village’s streets, signs, sidewalks, Village Hall, Police Station, and constant fears about the next big rain storm make it clear that the answer to our financial problems should not be deferred capital projects. We are still recovering from having done this in the past. He said he does not think it is a good decision to tell people that the Village is going to put off fixing streets in order to have one more festival next year.
In 2006 much of this Council laid out five-year plan goals for 2008-2013 that covered a wide range of organizational and economic responsibilities for which the Village was accountable. The top six priorities were established. The number one priority on the list was top quality infrastructure and facilities. The others were strong, diverse local economy; exceptional municipal organization; vibrant major corridors; preservation of our residential neighborhood character; and an authentic downtown. He noted that times are tough and priorities and plans often have to be adjusted, but over the last several weeks of planning he has not heard anyone suggest that one of these six strategic long range goals has changed or should be displaced. He urged Council to be mindful of these goals as we move forward.
He said he does not think deferring much needed capital projects in lieu of continuing free or subsidized transportation for a small special interest group qualifies as doing our best to have top quality Village infrastructure or facilities. He said he will have a hard time reconciling reduced public safety efforts or less effective snow plowing with the goal of wanting to be an exceptional municipal organization.
Commissioner Barnett asked what is or what should the Village be accountable for. Commissioner Barnett said we should not be cutting back on police, fire or snow plow services while, at the same time, raising taxes so we can run festivals, drive company cars, or make handouts to charitable organizations. Public safety and infrastructure are what we do. Anything else, from transportation to festivals, community grants and amnesty days are extras. He said his point is not to sound negative. Many of the activities the Village engages in are arguably fine endeavors that we do well if we have the resources to do them. If the voters ask us to do them and the private sector can’t do them and we have the resources, that is one thing. The question is not the merit of any of those activities, but we don’t have the revenue to do them all. The things we did in 2009 we cannot afford to do in 2010. We must determine what should be cut or how much property tax should be raised. We want to be on the road to excellence as set out in our strategic plan and goals. Commissioner Barnett submitted that we cannot get there if we are doing 100 things at 50%. We need to be doing five things exceptionally well – the core responsibilities of local government – at 110%. The more necessary the expenditure, the more predicable the revenue source. He said he does not want to tell people that the quality of the snow plowing efforts are dependent on the quality of the retail sales season at Christmastime. He said we have danced around the subject of prioritization several ways in the long range planning over the last several weeks.
Commissioner Barnett suggested that in preparation of the budget meetings, each Council member list 15 services the Village currently provides that are now or could be in the future provided by either some other government entity or private enterprise, as well as five services the Village cannot do without, and ten revenue sources that are not taxes such as fees for services, engineering efforts, etc. He said they may not come up with 30 new ideas, but suggested that Council members are not doing their jobs if they don’t try to. He said if Council goes through this effort, we will be a better organization.
The Mayor asked that Commissioner Barnett provide a copy of his comments to the Council.
Commissioner Neustadt announced a number of upcoming events: Thursday, the Annual Taste of Downers Grove will be held near Carluccis; Saturday, Coffee with the Council will take place at the Downtown Downers Grove market; Friday evening is the Chamber Black and White Ball; Saturday, a Passport to Safety event at the Belmont Park District Center; and Saturday, a safety seat check at Puffer School.
Commissioner Durkin thanked everyone who came to the Grove Foundation Golf Outing. He noted that the Downers Grove Park District Course is in country-club shape.
Commissioner Beckman said the Fine Arts Festival on Sunday was an enjoyable event. The Commissioner then commented that there is a responsibility to make sure that a community is more than nuts and bolts. Keeping costs down is important, but there is also a need for opportunities to celebrate community, as those are important parts of community life. He said he thought the Council has already reviewed the core services, and he feels comfortable with the direction they are going.
Commissioner Schnell encouraged residents to come to the budget hearings as they are extremely important. She noted that tomorrow Representatives Bellock and Pihos are sponsoring the Women’s Fair at Yorktown beginning at 10:00 a.m. She encouraged residents to go and obtain information that pertain to women’s health issues.
The Mayor said that Representatives Bellock and Pihos provide many programs for the community. They are professional representatives and work hard for the Village. He agreed that the Fine Arts Fair was a nice program and a high caliber show. With respect to his colleague’s challenge, the Mayor said it is a good endeavor to think anew at what is being done and how it is being done. He added that they need a neighborhood set of conversations. The world has changed significantly in the past year, which affects household budgets, jobs, etc. He said they need to come to the budget process vigilantly and openly. Residents have the opportunity to come and speak and he believes it will be an interesting process.
Commissioner Schnell moved to adjourn. Commissioner Barnett seconded the Motion. Mayor Sandack declared the Motion carried by voice vote and the meeting adjourned at 7:52 p.m.