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July 21, 2009

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack asked the Cub Scouts from Pack 80 to help lead those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman and Mayor Ron Sandack Absent: Commissioner Geoff Neustadt Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – July 7, 2009 Long Range Financial Planning Workshop – July 7, 2009 Workshop Meeting – July 14, 2009 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.

July 4th Parade Awards, Downers Grove Photo Contest and Wii Contest Winners

Mary Scalzetti, Director, Community Events, asked Mayor Sandack to help present awards to the 2009 July 4 parade winners. She announced the following:

Youth Organization – Cub Scout Pack #80 Mayor’s Award – Downers Grove Choral Society C.J. Shoemaker Award for best musical presentation – Downers Grove Suzuki Strings Council Award – Samahang Kapatid Community Spirit – Ultra Foods American Legion/Heritage Award – William Kupisch

Ms. Scalzetti then discussed the Downers Grove photo contest. She said in the past the photo contest was for Heritage Festival. It has been expanded to be a Downers Grove contest. She thanked Cindy Klima of the Economic Development Corporation for her assistance with collaborative marketing efforts. She announced the following winners:

First Place – Kate Skegg Second Place – Josh Merrill Third Place – Maren Huber Honorable Mentions: Leo Boggs, Barb Tamburello and Janice McCrimmon

The Wii gaming system winner was the Rosati family – Jeff, Karen, Jack, Emily, Jay and Allie.

The Mayor extended his thanks to all who participated and shared their talents with the community.

Capital Projects Update

No report.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

1. John Hazard, 1029 Blanchard, spoke on behalf of the DuPage United Downers Grove Housing Team. He thanked the Council for the important role it played in encouraging first time home buyers in the Village. This is important in today’s market where there are so many homes for sale, and no buyers. Some owners are facing foreclosure. This results in a chain effect. First time buyers have no mortgage to pay off and their purchase is not contingent on the sale of another house. This helps break the chain of increased properties that cannot be sold. Downers Grove is competing with other towns, and has access to programs that are advantageous to the buyers without cost to taxpayers. There is one program only available in Downers Grove. The group submitted a recommendation to the TCD3 process that these programs be aggressively promoted. He reviewed the programs. The first program is a mortgage credit certificate that allows first time buyers to subtract 20% in interest from the bottom line federal tax obligation. The credit can be taken for as long as the person owns the building. He said $1.3 million is available this year in Downers Grove and can be accessed anytime in the next 2 1/2 years. The second program is the Federal Tax Stimulus credit that allows $8,000 to be deducted from income taxes, if this is done by November 2009. Mr. Hazard showed a slide of the brochure that will be distributed to offices, banks and businesses, and was distributed at Heritage Festival. The brochure is also available in Village Hall and Public Works. The idea needs to be wrapped into a much larger marketing plan, and the information must be disseminated to the public. He said the flyer is available at Village Hall. Mr. Hazard thanked the Council for taking steps to help first time buyers.

2. Frank Falesch, 820 Prairie, said that he was concerned that the Park Board and the Village do not seem to be communicating with regard to trees that are to be removed. At a recent Park Board meeting, Mr. Falesch understood they were removing some trees because they might die. He doesn’t see why they are removed before they die. Mayor Sandack responded that some field conditions were discussed. Every effort to avoid removing trees is being taken. Roots extended beyond the drip line and are in the footings of the project. He said that the setback is not relevant in this situation. Trees grow and you don’t know how the root lines grow until the digging begins.

Mr. Falesch then addressed a street light and pole that was in line with his west property line. That pole was moved to the east at a lower elevation, which provides less light. He asked why it was moved. The Mayor said that staff would look into this and let him now.

5. Public Hearings

6. Consent Agenda

Commisioner Schnell moved to remove from the Consent Agenda, for separate consideration, item C (00-03837), a bid authorizing $93,016.75 to Lorusso Cement Contractors, Inc., West Chicago, IL, for Claremont Drive Traffic Calming Project (TR-015). Commissioner Barnett seconded the Motion.

VOTE : AYES : Commissioners Schnell, Barnett, Beckman, Durkin, Waldack; Mayor Sandack

The Mayor declared the Motion carried.

COR00 -03835 A. Claim Ordinance: No. 5803, Payroll, July 3, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03836 B. List of Bills Payable: No. 5778, July 21, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -03838 D. Bid: Award $893,130.85 to C-A Cement, Inc., Bloomingdale, IL, for Rogers Street Resurfacing Project (ST-023) Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Street – Resurfacing , Water Main Improvements, Drainage Improvements

MOT00 -03839 E. Motion: Authorize a Change Order for $13,469.32 to J. Congdon Sewer Service, Inc., Carol Stream, IL, for Rogers Street Drainage Improvements Project (SW-042A) Sponsors: Public Works A motion was made to Authorize this file on the Consent Agenda. Indexes: Street – Resurfacing , Water Main Improvements, Drainage Improvements

RES00 -03840 F. Resolution: Authorize a First Amendment for Professional Engineering Services re: 59th Street Water Main Replacement (WA-030) Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT FOR PROFESSIONAL ENGINEERING SERVICES

RESOLUTION 2009 -71 A motion was made to Pass this file on the Consent Agenda. Indexes: Water Main Improvements, Capital Projects, Engineering Services

RES00 -03842 G. Resolution: Authorize an Intergovernmental Agreement with the Villages of Clarendon Hills, Downers Grove, Oak Brook, Westmont and the Tri-State Fire Protection District for a Fire Department Communications Network Sponsors: Fire Department Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGES OF CLARENDON HILLS , DOWNERS GROVE , OAK BROOK , WESTMONT AND THE TRI STATE FIRE PROTECTION DISTRICT FOR A FIRE DEPARTMENT COMMUNICATIONS NETWORK

RESOLUTION 2009 -72 A motion was made to Pass this file on the Consent Agenda. Indexes: Fire Equipment – Radios, Fire Department

MOT00 -03843 H. Receipt of Minutes of Boards and Commissions Summary of Item: Library Board – June 24, 2009 Plan Commission – June 1, 2009 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

The Consent Agenda was passed as amended. A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman and Mayor Sandack

7. Active Agenda

BID00 -03837 B. Bid: Authorize $93,016.75 to Lorusso Cement Contractors, Inc., West Chicago, IL, for Claremont Drive Traffic Calming Project (TR-015) Sponsors: Public Works Summary of Item: This awards a contract for traffic calming improvements on Claremont Drive between Main Street and Fairview Avenue to Lorusso Cement Contractors, Inc. in the amount of $93,016.75. Mayor Sandack explained that staff is requesting that this be tabled to make sure that this is coordinated with the construction work scheduled in 2010. A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, to Table Indefinitely this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman and Mayor Sandack Indexes: Traffic Calming

RES00 -03841 A. Resolution: Authorize an Agreement with Grasshopper Shuttle, LLC for the Sale of CNG Fuel Sponsors: Finance Summary of Item: This authorizes execution of an agreement with Grasshopper Shuttle, LLC to allow Grasshopper Shuttle to purchase compressed natural gas (CNG) fuel from the Village CNG filling station.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND GRASSHOPPER SHUTTLE , LLC FOR THE SALE OF CNG FUEL The Mayor said Commissioner Neustadt is on vacation and wanted to participate in this discussion. The Mayor then asked that this item be tabled until August 4, 2009.

Commissioner Schnell moved to table this item to August 4, 2009. Commissioner Barnett seconded the Motion. A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, to Table to a Date Certain this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman and Mayor Sandack Indexes: CNG Fueling Facility

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Beckman said that a proposal to implement the blue barrel recycling containers in the downtown area was made several months ago, and he asked whether anything further has been done.

Deputy Village Manager Mike Baker said that staff has had preliminary conversations in that regard, and will provide further information as they obtain it.

Commissioner Barnett said he spent some time with the Police Department and the Fire Department in an effort to learn more of the workings of the Village. He thanked the Department Chiefs and staff for their assistance to him. The technical capabilities of Village crews is awesome. He was particularly impressed that in the line of duty, staff exhibited honest and personal human empathy. They all go the extra mile. He thanked them for giving him the opportunity to meet them, and for the work they are doing for the residents of the Village.

Commissioner Schnell thanked the residents who stopped by for Coffee with the Council

Mayor Sandack said that Meeting #4 of the Long Range Financial Planning will occur following this evening’s Council meeting. At that meeting, Council and staff will continue discussing means to successfully plan for the future programs in the Village.

12. Adjournment

Commissioner Schnell moved to adjourn. Commissioner Barnett seconded the Motion.

Mayor Sandack declared the Motion carried by voice vote and the meeting adjourned at 7:30 p.m. A motion was made to Adjourn this file. Mayor Sandack declared the motion carried.