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June 02, 2009

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack asked the students from Destination Imagination to help lead those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – May 19, 2009 Long Range Financial Planning Workshop – May 19, 2009 Workshop Meeting – May 26, 2009 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.

Proclamations

Mayor Sandack congratulated the Destination Imagination teams of Hillcrest and Whittier schools for the success in the program. Children from the program presented the Mayor with an Abraham pin.

The Mayor proclaimed the week of June 7-13, 2009 as National Garden Week in the Village of Downers Grove.

Connie Kylie and Marian Gerscher of the Downers Grove Garden Club said that the Club sponsors a program at the Library annually. This year’s program will be about birds. Ms. Kylie invited the public to attend the meeting on Thursday night at the Library at 7:00 p.m.

Capital Projects Update

Nan Newlon, Director of Public Works, presented an update on capital projects including the Washington Park project. She said that it is under budget at this stage. The McCollum Park project is on schedule, and the 55th and Maple project is in the completion stage.

Mayor Sandack commented that project updates are located on the Village’s website.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

B. Comments and Questions on General Matters

1. Greg Bedalov, President of the Economic Development Corporation, and Linda Kunze, President of the Downtown Management Corporation provided an update on the sales tax incentive to bring a grocery store to the downtown business district. Negotiations have begun and they believe that a conceptual agreement has been reached. Mr. Bedalov said that they hope to bring this forward for Council consideration next week.

The Mayor responded that the Council stands ready to cooperate with the EDC and the DMC .

2. Joan Fisher, a resident of the Village for 40 years, said she and her husband are retired. They have had ongoing issues for almost 16 years with the parking lot of Fire Station 3 adjacent to their property. Her intent is to provide information to the Council and everyone concerned. She provided background on the problem, saying she and her husband are very invested in the community, and are not complainers. Mrs. Fisher said that she has high expectations of herself and of government officials. She believes it is the Council’s job to listen to and respond to her concerns. She referenced a car that crashed into her home in 1995 that resulted in $100,000 worth of damage. The parking lot has a berm and they do not want to lose that berm, even though some work may have to be done to keep it up. She referenced a drain in her yard that had been buried under 8” of dirt and mulch, with resultant flooding. The Fishers had a landscaper come in and fix the drain situation, which worked well until 2006, when the drain on the Fire Station property overflowed. There is a direct relationshp between the Fire Station drains and flooding, but the Fishers cannot get answers regarding who is responsible for the maintenance of the drains. She noted that there is always debris in the lot. They need to pick up and dispose of the debris. She has discussed this with previous fire chiefs, and the Fishers were told that the firemen are not allowed to do cleanup due to liability problems. Mrs. Fisher said that the lot has never been cleaned on a regular basis for 16 years. She and her husband clean the area and use their own garbage stickers to dispose of the debris from the fire station property. Public Works staff has told her that it is the job of the firemen to clean the property. Recently Fire Academy classes were being held on the site conducting a water exercise. The drain had not been unclogged, resulting in her yard being turned into a lake. Once that drain was unclogged the water problem disappeared. She said she had photographs to show the condition of the property prior to cleanup by Public Works, and after cleanup. Mrs. Fisher said that she and her husband need to know once and for all who to call to assure that clean up will be done.

Mayor Sandack responded to Mrs. Fisher that this will be sorted out, noting that the property is in a low spot. He is aware that she spoke with the Manager earlier in the day and assured her that this would be reviewed.

5. Public Hearings

6. Consent Agenda

COR00 -03789 A. Claim Ordinance: No. 5797, Payroll, May 22, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03790 B. List of Bills Payable: No. 5772, June 2, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

MOT00 -03798 C. Motion: Award a Contract to StorCOM, Inc., Geneva, IL, for the E-Mail Archiving Software in an Amount Not to Exceed $25,000 Sponsors: Information Services A motion was made to Award this file on the Consent Agenda. Indexes: Computers

MOT00 -03799 D. Motion: Approve Purchase of 27,000 Gallons of Magic Minus Zero Liquid Deicer from Building Maintenance Systems, Inc. of Barrington, Illinois in the Amount of $86,210 Sponsors: Public Works A motion was made to Authorize this file on the Consent Agenda. Indexes: Public Works

BID00 -03800 E. Bid: Award $26,128.20 to Bright Green Technology, Ltd., Richmond, Surrey, United Kingdom, for 31 LED Sign Retrofit Kits Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Central Business District – Parking Deck

MOT00 -03801 F. Motion: Authorize a Three-Year Contract with Infosend of Downers Grove, Illinois for Utility Billing Printing and Mailing Services Sponsors: Finance A motion was made to Authorize this file on the Consent Agenda. Indexes: Utility Billing

RES00 -03802 G. Resolution: Authorize a Maintenance Agreement and Addendum Agreement with Advent Systems, Inc. Sponsors: Finance Summary of Item: The cost is $30,710 for year one and $34,160 for years two and three.

A RESOLUTION AUTHORIZING EXECUTION OF A MAINTENANCE AGREEMENT AND ADDENDUM AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ADVENT SYSTEMS , INC.

RESOLUTION 2009 -60 A motion was made to Pass this file on the Consent Agenda. Indexes: Security Cameras

MOT00 -03803 H. Motion: Renew Membership Dues for the DuPage Mayors and Managers Conference (DMMC) for FY09 -10 Summary of Item: This authorizes renewal of the FY09 -10 DuPage Mayors and Managers Conference membership and dues in the amount of $36,776.40. A motion was made to Authorize this file on the Consent Agenda. Indexes: DuPage Mayors & Managers

MOT00 -03804 I. Motion: Receipt of Minutes of Boards and Commissions Summary of Item: Community Grants Commission – December 3, 2008 Library Board – April 22, 2009 and May 13, 2009 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

7. Active Agenda

RES00 -03794 A. Resolution: Final Plat of Subdivision for 4822 Washington Avenue Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of May 4, 2009, the Plan Commission recommended approval of the Final Plat of Subdivision for 4822 Washington Avenue.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 4822 WASHINGTON AVENUE

RESOLUTION 2009 -61 A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Subdivision – Washington, 4822

MOT00 -03795 B. Motion: Award a Facade Improvement Grant to 994 Warren Avenue Sponsors: Community Development Summary of Item: This authorizes the award of a Facade Improvement Grant in the amount of $11,500.00 for 994 Warren Avenue. A motion was made by Commissioner Barnett, seconded by Commissioner Beckman, to Award this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Facade Improvement Grant

MOT00 -03796 C. Motion: Award a Facade Improvement Grant to 5123 Main Street Sponsors: Community Development Summary of Item: This authorizes the award of a Facade Improvement Grant in the amount of $30,017.50 for 5123 Main Street. A motion was made by Commissioner Beckman, seconded by Commissioner Neustadt, to Award this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Nay: Commissioner Waldack Indexes: Facade Improvement Grant

ORD00 -03797 D. Ordinance: Authorize the Sale by Public Auction of Personal Property Owned by the Village of Downers Grove Sponsors: Public Works Summary of Item: This authorizes the sale of various property owned by the Village of Downers Grove at public auction.

AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF DOWNERS GROVE

ORDINANCE NO . 5058 Commissioner Durkin complimented staff for adding language to the ordinance regarding the Manager’s discretion concerning the best opportunities for disposing of vehicles.

Mayor Sandack agreed with Commissioner Durkin’s comment. A motion was made by Commissioner Neustadt, seconded by Commissioner Schnell, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Surplus Property

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Beckman said he spent an evening with friends at Rocca’s on Friday night and the downtown was full of vitality and life. He encouraged people to experience the downtown businesses, restaurants and activities.

Commissioner Schnell commented that the children present earlier should be recognized and she asked that in the future they give a short presentation about what they did.

Commissioner Waldack extended his congratulations to all graduates. He noted that on June 6 from 2:00-8:00 p.m there will be a bone marrow blood drive at Herrick School in support of Matt Rheintgen who has leukemia. This is an opportunity to give to someone in need.

Commissioner Neustadt announced that there are 24 days left until Heritage Festival.

The Mayor noted that after the adjournment this evening, the Council will go to the Committee Room to discuss long range financial planning. He said this is a difficult and sobering task, but is very important to the Village. The economy is affecting our Village.

12. Adjournment

Commissioner Schnell moved to adjourn. Mayor Sandack declared the Motion carried by voice vote and the meeting adjourned at 7:34 p.m