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May 19, 2009

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack asked the children in the audience to help lead those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Bob Barnett, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – May 5, 2009 Workshop Meeting – May 12, 2009 Mayor Sandack provided a correction to the Clerk. There being no further additions or corrections to the minutes, Mayor Sandack said they would be filed as corrected.

Learn Not to Burn Poster Contest Winners and Firefighter Awards

Fire Chief Ruscetti congratulated Marsha Giesler, Public Information Coordinator, on receiving the Lonnie Jackson Public Education Award from the Illinois Fire Inspectors Association at their annual Fire and Life Safety Education Conference for her unselfish contribution to the greater good of public education in the fire service.

Marsha Giesler then announced that this is the 25th year of the Learn Not to Burn Poster Contest Winner. Each month the third grade in every school of the Village receives fire safety lessons, and they bring those safety lessons home to their parents and families. Ms. Giesler said that she only visits the 4th graders once during the year where she introduces the contest, which has changed from a poster contest to a brochure contest reflecting what the children have learned about fire prevention, and fire safety tips. She then announced the winners.

The winner for cover design was Mrs. Kahlke’s class of St. Mary of Gostyn School.

The winner for Fire Safety Tips was Mrs. Leff’s class of Pierce Downers School.

The winner for First Aid Tips was Mrs. Brennan’s Class of Lester School. Mrs. Brennan was recently named the District 58 Teacher of the Year.

Mayor Sandack congratulated all of the winners and acknowledged their good work.

Chief Ruscetti then announced an award presented to two firefighters in recognition of their efforts in response to Hurricane Gustav and Ike in Louisiana. Illinois has one of the best mutual aid programs in the country. Joe Difatta and John Stoeber volunteered for the deployment. They did outstanding work and were given medals and certificates for their efforts. He presented the two firefighters with the awards.

The Mayor thanked the Chief and all the firefighters for their service to the Village and to others in need.

Capital Projects Update

Public Works Director Nan Newlon updated the Council on new projects taking place in the Village, noting that updates are on the website for public review. The 2009 resurfacing project has begun, and the budgeted amount is approximately $3 million. Ms. Newlon said this project should go through September and October. Work is also underway on the Gierz, Austin and Wilson watermain replacement. The Maple Avenue/55th Street project is close to being done and lanes should be open June 1. The County will follow with pavement restoration. Ogden Avenue resurfacing in the IDOT project is also underway with additional information on the website. The Rogers Street storm sewer replacement also started this week.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Laurel Bowen, 829 Clyde Drive, said she was present on behalf of other taxpayers in the Village who want a say on their neighborhoods and how their tax dollars are spent. Ms. Bowen addressed the sidewalk issue, saying if the Council approves the sidewalk contract they do not listen, and do not care about neighborhood character. Sidewalks on every street are a nonessential item. Ms. Bowen said this is not the time to approve such items. Concrete displaces stormwater, and neighbors have overwhelmingly expressed their desire not to have sidewalks. She asked that the Council vote against the sidewalk project.

Frank Falesch stated he was concerned about the Village’s sidewalk policy. They are placed where people don’t want them, and are not placed where they are needed. Mr. Falesch referenced people that have come before the Council regarding sidewalks. He said that sidewalks in Denburn Woods would be ridiculous. Mayor Sandack responded that Denburn Woods is not on the matrix. Mr. Falesch continued that one of the reasons for sidewalks is with respect to the location of schools. He referenced the Downers Grove Highlands area where there is no continuous sidewalk for about 75’ where there is a dirt path on Ogden. It is very visible to the public and there should be sidewalks there. The Mayor noted that there have been many conversations about sidewalks on Ogden Avenue, pointing out that it is not a Downers Grove roadway, but belongs to the State. Mr. Falesch said that many people think it is a Village road.

Mr. Falesch then discussed problems sidewalks will cause for snow removal, and the Mayor commented that snow removal is not on the Active Agenda at this time.

B. Comments and Questions on General Matters

Village Manager Dave Fieldman commented that portions of the Ogden Avenue sidewalk project would be completed this year. Updates will be on the website.

5. Public Hearings

6. Consent Agenda

COR00 -03774 A. Claim Ordinance: No. 5795, Payroll, May 8, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03775 B. List of Bills Payable: No. 5770, May 19, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

MOT00 -03777 C. Motion: Authorize Application for Certified Local Government Status Sponsors: Community Development A motion was made to Authorize this file on the Consent Agenda. Indexes: Historical Preservation

BID00 -03778 D. Bid: Award $626,000 to Swallow Construction, Downers Grove, IL, for the Rogers Street Water Main Replacement Project Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water Main Improvements

BID00 -03779 E. Bid: Award $544,175.73 to Archon Construction Company, Inc., Chicago, IL, for the 59th Street Water Main Replacement Project Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water Main Improvements

BID00 -03780 F. Bid: Award $410,031.20 to Globe Construction of Addison, IL, for the 2009 New Sidewalk Program Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Sidewalk Matrix

BID00 -03781 G. Bid: Award $125,900 to Strada Construction Co., Addison, IL, for the 2009 Replacement Sidewalk Program Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Sidewalk Replacement

BID00 -03782 H. Bid: Award $15,800 to Water Services Company, Elgin, IL, for Water Meter Testing and Repair Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water System

RES00 -03783 I. Resolution: Adopt an Identity Theft Prevention Program Sponsors: Finance Summary of Item: A RESOLUTION ADOPTING AN IDENTITY THEFT PREVENTION PROGRAM

RESOLUTION 2009 -57 A motion was made to Pass this file on the Consent Agenda. Indexes: Identity Theft Prevention Program

RES00 -03784 J. Resolution: Authorize a Maintenance Agreement and Addendum with Sungard Public Sector, Inc. Sponsors: Police Department Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A MAINTENANCE AGREEMENT AND ADDENDUM BETWEEN THE VILLAGE OF DOWNERS GROVE AND SUNGARD PUBLIC SECTOR , INC.

RESOLUTION 2009 -58 A motion was made to Pass this file on the Consent Agenda. Indexes: CAD

MOT00 -03788 K. Motion: Receipt of Minutes of Boards and Commissions Summary of Item: Plan Commission – April 6, 2009 Stormwater and Flood Plain Oversight Committee – October 23, 2008 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Schnell, seconded by Commissioner Barnett, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

7. Active Agenda

RES00 -03776 A. Resolution: Final Plat of Subdivision for 4929 Montgomery Avenue Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of May 4, 2009, the Plan Commission recommended approval of the Final Plat of Subdivision for 4929 Montgomery Avenue.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 4929 MONTGOMERY AVENUE

RESOLUTION 2009 -59 Commissioner Waldack said he requested that this be moved to the Active Agenda because it has to do with property. He is in favor of this request. It will improve the stormwater situation. He noted that because the item went through the Plan Commission doesn’t mean it should be placed on the Consent Agenda. By placing it on the Active Agenda it provides the public with another opportunity to speak to the issue. A motion was made to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Subdivision – 4929 Montgomery

ORD00 -03785 B. Ordinance: Authorize the Transfer of Funds Held by the Village and Unclaimed for More than Four Years as of August 31, 2004 Sponsors: Finance Summary of Item: This will transfer funds held by the Village and unclaimed for more than four years as of August 31, 2004.

AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS HELD BY THE VILLAGE AND UNCLAIMED FOR MORE THAN FOUR YEARS AS OF AUGUST 31 , 2004

ORDINANCE NO . 5057 A motion was made by Commissioner Barnett, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Barnett, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Unclaimed Funds

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

Communications Director Doug Kozlowski provided an update on the Community Wide Notification System. A test call was conducted on Saturday, May 16, with an 80% success rate. He said some work still has to be done with the vendor to update the database. A notification was sent out today for a specific area of the Village to be sprayed for gypsy moths. However, the spraying has been postponed until 5:00 a.m. Thursday due to windy conditions. Mr. Kozlowski said there would be two spraying events. Another call will be made with the terminology “during the week of” to allow for changes due to weather conditions.

Commissioner Beckman asked how quickly the general broadcast test was completed. Mr. Kozlowski said he does not have the actual time. They are working with the engineer from CTY to obtain more information. There were some bad/invalid phone numbers that affected the time involved.

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Neustadt said that paperless packets have saved a ream of paper. The Downers Grove EDC was mentioned in the Illinois Getaway Guide, which discussed their “In” promotional campaign. The Commissioner commented that yesterday, at his offices in Longfellow Center, they had a fire and the Downers Grove Fire Department responded quickly. He thanked them for their quick response and the expert way they handled the situation.

Commissioner Neustadt said he attended the mock-prom crash at Downers Grove North today. It was a very significant event. He thanked the students for their attention during the event.

Commissioner Waldack thanked the Public Works staff for their hospitality during the Public Works Open House. Water, roads, and trees are all part of the Public Works responsibility. They also have a lot of good cooks there.

Commissioner Durkin wished everyone a Happy Memorial Day weekend. He reminded everyone that the Downtown Downers Grove Market is up and running.

Mayor Sandack announced that the Village Council and staff were going into the long-range planning session. There will be meetings over the next few months regarding expenses and services. He invited people who were interested to attend the meetings to learn where the tax dollars are going.

12. Adjournment

Commissioner Schnell moved to adjourn. Commissioner Barnett seconded.

Mayor Sandack declared the motion carried by voice vote and the meeting adjourned at 7:40 p.m