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February 17, 2009

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack asked the Boy Scouts from Pack 80 to assist him in leading those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – February 3, 2009 Workshop Meeting – February 10, 2009 Commissioner Waldack said he submitted a correction to the February 10, 2009 Workshop minutes to the Clerk. Mayor Sandack said the minutes would be filed as corrected.

Capital Projects Update

Nan Newlon, Public Works Director, made a presentation on the capital projects, stating she has been working with consultants and the staff to get the projects ready to bid for this year. She then presented an overview of all the projects, including projected start and completion dates. Ms. Newlon noted that there are four sidewalk projects and eight street projects with three of the street projects in the design phase. Six of the 12 stormwater projects are anticipated for construction in 2009 including Brooke Drive and Centre Circle, Lacey Creek retaining wall, Sterling North Park, McCollum Park and Washington Park. In addition she reviewed traffic projects, bikeway projects and connections, watermain replacements and miscellaneous programs.

The Mayor noted that Public Works staff has a busy season ahead, and reminded the residents that all projects will be listed online.

Commissioner Durkin asked about traffic calming plans, and whether there will be continued studies or permanent devices installed. Ms. Newlon said that the program for construction will focus on Claremont. There are a variety of applications to discuss and meetings to be held by the Transportation & Parking Commission.

Commissioner Beckman asked about State funding for the bikeway. Ms. Newlon responded that there is State funding through CMAQ . Commissioner Beckman then asked about Prairie Avenue and whether it will be independent of Stage 2 or concurrent with it. Ms. Newlon said there are two separate contracts and she will look at those further to respond to his question.

Commissioner Tully clarified that CIP refers to the Community Investment Programs, TAP refers to the Transportation and Parking Commission, and CMAQ is Congestion Mitigation and Air Quality.

Commissioner Schnell asked about neighborhood meetings for the proposed sidewalks, stating she would like to have staff talk with the businesses on Ogden Avenue. She indicated that some potential sidewalk areas are being used for other purposes and the Village needs to be proactive with those businesses to keep the sidewalks cleared.

Village Manager, Dave Fieldman, said that Greg Bedalov has been working with the Ogden Avenue businesses through the Economic Development Corporation. The Mayor added that the Chamber has worked with them as well.

Commissioner Schnell said that hopefully some of the stimulus package money will come to the Village. She asked if the Village would be penalized since it has already started projects with respect to the economic stimulus funds.

The Manager responded that staff is constantly monitoring the FY09 budget and revenues. There are many projects that are shovel-ready and he does not think it will hurt the Village.

Commissioner Schnell commented on the DuPage Mayors and Managers Springfield drive-down saying that those who go to Springfield could perhaps reinforce and emphasize the Village’s need for support in completing its projects.

Commissioner Waldack noted that there is a State capital bill separate from the stimulus bill that has still not been passed. If that bill goes through the Village might be able to tie into it as well.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Dr. Gordon Goodman, 5834 Middaugh, commented on Item J of the Consent Agenda, saying he looked at the contract and there seemed to be a conflict in using this as a benefit concert. He said this has been resolved as the same agent was used for Gin Blossom and they were agreeable to certain terms.

B. Comments and Questions on General Matters

1. Greg Bedalov, Director of the Downers Grove Economic Development Corporation, said that Michael’s Fresh Market has agreed to open a store on the south side of the Village. They are working with Community Development and hope to open by late summer. He also noted that the Central Business District survey has been made available to the Village Council. In addition, the EDC has formed an Ogden Avenue Alliance and is working with them on numerous Ogden Avenue issues.

The Mayor commented that he is glad to see Michael’s coming to Downers Grove, and he would like to see them consider a small space in the downtown area.

Commissioner Durkin asked about Downtown Management conducting a strategic plan. Mr. Bedalov said that the Downtown Management Corporation and the EDC would have a special meeting prior to strategic planning.

2. Frank Falesch, 820 Prairie, asked about the Facility Needs Study and whether thought has been given to renovating the existing space.

The Mayor said there is no big push or rush to do this, but the emphasis is to present information to the residents, and to make the residents more aware of the Village’s assets. This has been talked about for more than ten years. Renovations and retrofitting are definitely part of the dialogue.

Mr. Falesch then noted that he visited South Holland this weekend for their Ice Carving Festival. They had better weather but it was not as large as the Village’s Festival.

Commissioner Tully commented on the facilities study, saying that this has been an on-going discussion for a long time. The push at this time is to make a decision as to what should be done. When a consensus is reached, the Village will decide what is involved and the potential cost, so that when the time is appropriate the Village will be ready to take advantage of opportunities that may arise.

5. Public Hearings

6. Consent Agenda

COR00 -03678 A. Claim Ordinance: No. 5781, Payroll, January 30, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03679 B. List of Bills Payable: No. 5758, February 17, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES00 -03688 C. Resolution: Final Plat of Subdivision for 5300 Belmont Road Sponsors: Community Development and Plan Commission Summary of Item: A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR 5300 BELMONT ROAD

RESOLUTION 2009 -23 A motion was made to Pass this file on the Consent Agenda. Indexes: Subdivision, Subdivision – Magnetrol International

RES00 -03680 D. Resolution: Authorize an Agreement with Claude H. Hurley Company Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CLAUDE H . HURLEY COMPANY

RESOUTION 2009 -24 A motion was made to Pass this file on the Consent Agenda. Indexes: Geotechnical Engineering

RES00 -03681 E. Resolution: Authorize an Agreement with SEECO Consultants, Inc. Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SEECO CONSULTANTS , INC.

RESOLUTION 2009 -25 A motion was made to Pass this file on the Consent Agenda. Indexes: Geotechnical Engineering

MOT00 -03682 F. Motion: Pre-Qualify Four (4) Engineering Firms for Phase III – Resident Engineering Services Associated with FY09 Community Investment Program Projects Sponsors: Public Works Summary of Item: This pre-qualifies Christopher B. Burke Engineering; Civil Tech; Hampton, Lenzini and Renwick; and V3 Companies for Phase III resident engineering services associated with FY09 Community Investment Program projects. No contracts are being brought forth for consideration at this time. A motion was made to Approve this file on the Consent Agenda. Indexes: Capital Projects, Engineering Services

RES00 -03683 G. Resolution: Authorize Fourth Amendment to a Software Maintenance Agreement with Crowe Chizek and Company, LLC Sponsors: Information Services Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FOURTH AMENDMENT TO A SOFTWARE MAINTENANCE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CROWE CHIZEK AND COMPANY , LLC

RESOLUTION 2009 -26 A motion was made to Pass this file on the Consent Agenda. Indexes: Computers

RES00 -03684 H. Resolution: Authorize an Agreement with Advocate Good Samaritan Hospital Sponsors: Fire Department Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND ADVOCATE GOOD SAMARITAN HOSPITAL

RESOLUTION 2009 -27 A motion was made to Pass this file on the Consent Agenda. Indexes: Fire Department

RES00 -03685 I. Resolution: Authorize an Addendum Extending an Agreement with Claim Management Consultants, LLC Sponsors: Human Resources Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM EXTENDING AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CLAIM MANAGEMENT CONSULTANTS , LLC

RESOLUTION 2009 -28 A motion was made to Pass this file on the Consent Agenda. Indexes: Insurance – Risk Management, Employee Benefits

RES00 -03686 J. Resolution: Authorize an Agreement with 2007 Night Ranger, LLC Sponsors: Community Events and Community Events Commission Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND 2007 NIGHT RANGER , LLC

RESOLUTION 2009 -29 A motion was made to Pass this file on the Consent Agenda. Indexes: Heritage Festival 2009

MOT00 -03691 K. Motion: Authorize a Letter of Engagement with Chapman and Cutler re: 2009 General Obligation Bond Refunding Services Sponsors: Village Attorney Summary of Item: This authorizes execution of a Letter of Engagement with Chapman and Cutler, Chicago, Illinois, for 2009 General Obligation Bond Refunding services in an amount not to exceed $24,000.00. A motion was made to Authorize this file on the Consent Agenda. Indexes: Bond Issue, General Obligation Bond – Refund, General Obligation Bond Issue – Series 2009

MOT00 -03687 L. Motion: Note Receipt of Minutes of Boards and Commissions Summary of Item: Community Events Commission – December 18, 2008 Library Board – January 14, 2009 and January 28, 2009 Liquor Commission – January 8, 2009 Plan Commission – January 5, 2009 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

7. Active Agenda

ORD00 -03689 A. Ordinance: Amend Sunday Sale Hours for Off-Premise Consumption Liquor License Holders Sponsors: Liquor Commission Summary of Item: This amends Sunday liquor sales hours for off-premise license holders.

AN ORDINANCE AMENDING SUNDAY SALES HOURS FOR OFF -PREMISE CONSUMPTION LICENSE HOLDERS

ORDINANCE NO . 5045 Commissioner Waldack said that he supports this. He is concerned about residents driving to other towns to purchase alcohol, as it is a safety issue.

Commissioner Beckman said he has a problem that people cannot wait until noon to buy alcohol. The minutes of the Liquor Commission helped him understand this, however. People go to the grocery earlier in the day and this way they don’t have to go back later due to the sale hours for alcohol.

A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Liquor Ordinance Amendments

ORD00 -03690 B. Ordinance: Adopt and Approve Publication of the Village of Downers Grove 2009 Zoning Map Sponsors: Community Development Summary of Item: This approves and authorizes publication of the 2009 Village of Downers Grove, IL, Zoning Map, corrected to 01-30-09. Pursuant to state law, the Village is required to approve and publish its Zoning Map on an annual basis.

AN ORDINANCE ADOPTING AND APPROVING PUBLICATION OF THE VILLAGE OF DOWNERS GROVE 2009 ZONING MAP

ORDINANCE NO . 5046 Mayor Sandack said the Village has a statutory requirement to publish the zoning map annually. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Zoning Map

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

Deputy Village Manager Mike Baker said that information is on the website for the kickoff event for TCD3 to be held on March 4 at 7:00 p.m. at Downers Grove South High School. He said it is shaping up to be a great event.

The Mayor noted that there is a survey on the website which will be the basis of the meeting discussions.

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Beckman noted that this is Child Passenger Safety Week, saying it is extremely important to buckle up children. The law states that children under eight years of age must be in child safety seats. He noted that Tim Sembach from the Downers Grove Police Department will help with the installation of the child safety seats.

Commissioner Durkin concurred with Commissioner Beckman’s comments, saying he consulted with Officer Sembach and found he had not installed the seat properly, even though he followed the instructions in the manual. He also asked if there could be a booth at Heritage Festival to provide proper instruction. Manager Fieldman said staff would look into that.

Commissioner Tully commented about revenues for FY09 , saying that certain revenue streams are dedicated revenue to capital projects. He would like a listing of those projects that come from dedicated revenue streams.

Mayor Sandack said that this Council is committed to long-term financial planning, which is a sobering and difficult experience. However, with long-term financial planning they can prioritize and dedicate revenue streams to projects, noting that some projects may change due to lack of revenue. Staff keeps the Council apprised of the revenue sources.

Commissioner Tully commented that to the extent there are recommendations for deferring projects, they should have a discussion as to the effect of the deferrals long-term.

Mayor Sandack invited the public to attend the facilities tour on February 21 at 9:00 a.m. to see the Village’s buildings and learn about the costs of maintaining them. He also asked about presenting a virtual tour on the Village’s website.

Mr. Baker said that they expect that to be on the website within the next 2-3 weeks.

Commissioner Schnell commented that the tour takes about 1 1/2 hours.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Durkin seconded the Motion.

Mayor Sandack declared the Motion carried by voice vote and the meeting adjourned at 7:43 p.m