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February 03, 2009

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager David Fieldman, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – January 20, 2009 Workshop Meeting – January 27, 2009 Commissioner Neustadt said he submitted a correction to the January 20, 2009 Council minutes to the Clerk. Mayor Sandack said the minutes would be filed as corrected.

Global Hope and Prentiss Creek Neighborhood Resource Center Facility Improvements

Mayor Sandack proclaimed February 3, 2009 as Global Hope Day in the Village of Downers Grove.

Dickie Niedespal served as spokesperson for Global Hope, and introduced the president, Mary Lothrop, as well as other members of Global Hope. Global Hope was initiated by the Yoga Among Friends Center on Forest Avenue. They perform community work in the Village and western suburbs. He noted that people can go to GlobalHopeNow.org to volunteer their services.

Andy Matejczak of the Village thanked the members of Global Hope for the work they did to improve, update and redecorate the Prentiss Creek Resource Center. Mayor Sandack then presented them with a Certificate of Appreciation.

Capital Projects Update

Mike Millette, Assistant Director, Public Works, presented the final report on the 2008 CIP program, saying 2008 showed the single biggest increase in the number of infrastructure construction projects in several years. There were 35 projects at a cost of $19.8 million. Mr. Millette said staff has identified 26 projects for 2009, plus 12 design projects at a projected cost of $27.4 million. The strategy will be to use Senior Resident Engineers to augment the program. Staff is ready to move forward and would like to begin the bidding process as early as possible. They anticipate working with other partnering agencies such as IDOT , DuPage County, METRA , etc. The bi-weekly updates will continue, as well as other refinements to communicate project status such as flyers, the Village’s website, public meetings, etc.

The Manager discussed the Watershed Infrastructure Improvement Plan (WIIP), which was led by Mike Millette. He noted that the American Public Works Association (APWA) awarded the Maple/Carpenter storm sewer project the Project of the Year award to the Public Works Department. Mr. Millette then presented some background information about the APWA . The APWA is made up of 1,400 members who meet and communicate with each other about issues related to community public works programs.

Commissioner Beckman congratulated staff and asked where residents can go to see a graphic view of 2009 projects. Mr. Millette responded it is located on the Village’s website, under Community Investment Program, which is in the Public Works section of the website.

Commissioner Durkin commented on the community-wide notification system discussed last week, and asked whether this system could be used to notify residents of shut-offs, etc. Mr. Millette responded that the system can be used in that way, and staff will augment it with face-to-face communication.

Commissioner Tully also congratulated staff on the award, reiterating that construction updates can be found on the website that contain a chronology of what is being done in the Village. In the last several years there has been a dedicated focus on the CIP . He pointed out that the history of the projects shows a four-fold increase in the past four years. Taxes have been levied and dedicated to projects such as the CIP projects. He asked staff to show how dedicated revenue streams have fed into increases in spending. That information placed on the website would be helpful to Village residents to understand how revenue funds are directed into specific projects.

Commissioner Schnell expressed her congratulations to Mr. Millette and the staff. She noted that the projected budget cost is $27.4 million, and asked whether staff anticipates it decreasing due to lower fuel costs. Mr. Millette said they did, noting that asphalt costs may not drop, but contractors may drop their costs.

Commissioner Schnell asked if they will try to do other projects. The Manager said that staff is looking at the budget. There may not be extra money available now, but staff will have a plan in place within the next month.

Commissioner Schnell noted that the projects outlined are integrated projects, such as curbs/gutters, streets, etc. Mr. Millette said about six of the projects are integrated projects.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Bob Whipple, 1220 Oak Hill Road, said that their area is full of hickory and oak trees. He distributed information developed by Care of Trees, and he referenced the gypsy moths and the similarities to the cicadas including nuisance and noise. However, he noted that the gypsy moths defoliate trees eventually killing the trees.

B. Comments and Questions on General Matters

Bill Wrobel, 7800 Queens Court, commented on the January 13 Workshop where the Community Grants Program was discussed. He attended a concert sponsored by the Artists Showcase, a recipient of Community Grants funds. A world-class artist appeared in Downers Grove and it was a wonderful performance. He thanked the Council for keeping the Grants program going, and all the members of the community who participated in the program.

5. Public Hearings

6. Consent Agenda

COR00 -03661 A. Claim Ordinance: No. 5779, Payroll, January 16, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -03662 B. List of Bills Payable: No. 5756, February 3, 2009 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

RES00 -03663 C. Resolution: Authorize an Agreement with Hendrickson Flying Service, Inc. Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND HENDRICKSON FLYING SERVICE , INC.

RESOLUTION 2009 -16 A motion was made to Pass this file on the Consent Agenda. Indexes: Public Works

RES00 -03664 D. Resolution: Authorize an Agreement with Blackboard Connect, Inc. Sponsors: Communications Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND BLACKBOARD CONNECT , INC.

RESOLUTION 2009 -17 A motion was made to Pass this file on the Consent Agenda. Indexes: Community Notification System

RES00 -03665 E. Resolution: Support Stakeholder Input and Public Safety Focus for the DuPage Emergency Telephone System Board and the Interoperable Radio Network Sponsors: Manager’s Office Summary of Item: A RESOLUTION SUPPORTING STAKEHOLDER INPUT AND PUBLIC SAFETY FOCUS FOR THE DUPAGE EMERGENCY TELEPHONE SYSTEM BOARD AND THE INTEROPERABLE RADIO NETWORK

RESOLUTION 2009 -18 A motion was made to Pass this file on the Consent Agenda. Indexes: DuPage Mayors & Managers

MOT00 -03666 F. Motion: Approve a Contract with Shane’s Office Supplies, Downers Grove, IL, for Purchase of Office Supplies Sponsors: Finance A motion was made to Approve this file on the Consent Agenda. Indexes: Office Supplies

RES00 -03667 G. Resolution: Authorize an Addendum to an Agreement with ProTac Police and Fire Equipment, Inc. Sponsors: Police Department Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND PROTAC POLICE & FIRE EQUIPMENT , INC.

RESOLUTION 2009 -19 A motion was made to Pass this file on the Consent Agenda. Indexes: Police Equipment

RES00 -03668 H. Resolution: Authorize an Addendum to an Agreement with Kale Uniforms Sponsors: Police Department Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND KALE UNIFORMS

RESOLUTION 2009 -20 A motion was made to Pass this file on the Consent Agenda. Indexes: Police Uniforms

RES00 -03669 I. Resolution: Authorize a Second Amendment to the Professional Services Agreement with Christopher B. Burke Engineering, Ltd. Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND CHRISTOPHER B . BURKE ENGINEERING , LTD.

RESOLUTION 2009 -21 A motion was made to Pass this file on the Consent Agenda. Indexes: St. Joseph Creek, Watershed Infrastructure Improvement Plan, Stormwater Improvements

RES00 -03670 J. Resolution: Authorize a Letter of Agreement with AT&T Illinois Sponsors: Village Attorney Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A LETTER OF AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND AT&T ILLINOIS

RESOLUTION 2009 -22 A motion was made to Pass this file on the Consent Agenda. Indexes: Cable TV

MOT00 -03677 K. Motion: Note Receipt of Minutes of Boards and Commissions Summary of Item: Architectural Design Review Board – November 13, 2008 Technology Commission – October 23, 2008 Zoning Board of Appeals – November 12, 2008 A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

7. Active Agenda

ORD00 -03672 A. Ordinance: Vacate a Certain Portion of an Unimproved Right-of-Way Adjacent to 4529 Fairview Avenue Sponsors: Plan Commission and Community Development Summary of Item: This vacates a 33-foot by 120-foot unimproved right-of-way located on the east side of Fairview Avenue at the intersection of Fairview and Otis Avenues and adjacent to 4529 Fairview Avenue.

AN ORDINANCE VACATING A CERTAIN PORTION OF AN UNIMPROVED RIGHT -OF-WAY ADJACENT TO 4529 FAIRVIEW AVENUE IN THE VILLAGE OF DOWNERS GROVE

ORDINANCE NO . 5042 A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Vacation – 4529 Fairview Avenue

ORD00 -03673 B. Ordinance: Authorize a Special Use to Permit an Outpatient Eye Clinic in the Downtown Business District Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of January 5, 2009, the Plan Commission recommended that a Special Use be granted to permit an outpatient eye clinic in the Downtown Business District.

AN ORDINANCE AUTHORIZING A SPECIAL USE TO PERMIT AN OUTPATIENT EYE CLINIC IN THE DOWNTOWN BUSINESS DISTRICT

ORDINANCE NO . 5043 A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Special Use – 4958 Forest Avenue

ORD00 -03674 C. Ordinance: Approve a Planned Development Amendment to Planned Development #31 for the Construction of a Two-Story Office Building at 3300 Woodcreek Drive Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of January 5, 2009, the Plan Commission recommended approving a planned development amendment to Planned Development #31 for construction of a two-story office building at 3300 Woodcreek Drive.

AN ORDINANCE APPROVING A PLANNED DEVELOPMENT AMENDMENT TO PLANNED DEVELOPMENT #31 FOR THE CONSTRUCTION OF A TWO -STORY OFFICE BUILDING AT 3300 WOODCREEK DRIVE

ORDINANCE NO . 5044 Commissioner Beckman thanked staff for the information regarding the parking study. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Planned Development #31 – Esplanade at Locust Point

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

Deputy Village Manager Mike Baker reported on TCD3 , saying that the kick-off meeting will be held on Wednesday, March 4 from 7:00-9:00 p.m. at Downers Grove South High School. There will also be a kickoff survey on the Village’s website for resident input.

Village Manager Fieldman presented a Snow and Ice Control Practices update, saying that Cargill, the salt supplier, is experiencing difficulties with salt deliveries. The Village is conserving its salt supply, and will salt Priority 1 routes, intersections, hills, and will also mix the salt with sand. He noted that they have not received an estimated delivery date on the remainder of the Village’s supply.

Commissioner Schnell said that staff needs to plan a way to get to Peoria to get the salt if there is a snow event. The Manager responded that Stan Balicki is looking into this and encouraging Cargill to look into this as well.

Commissioner Beckman asked if there was any way to prevent clogging of storm sewers with the potential of mixing sand with the salt. The Manager responded that they will attempt to use the mix in areas that would lessen the impact, and in the spring they will begin a clean-up program.

Commissioner Beckman also asked where, in the process, is the salt/sand mixed. The Manager said he would have staff provide a report.

10. Attorney’s Report

Future Active Agenda

2. 11.Council Member Reports and New Business

Commissioner Neustadt reminded everyone that February 6-8 is the Ice Sculpture and Ice Carving Championship event in downtown Downers Grove. He also noted that the Chamber of Commerce has published the “In Downers Grove” magazine, a great resource that contains helpful information.

Commissioner Waldack said that the Finance & Administrative Standing Committee met yesterday. He and Commissioner Durkin serve on the committee. Commissioners Schnell also attended the meeting and Commissioner Tully provided information. A policy will be coming forward and he asked that the Council members review the policy when they receive it and provide their input to the Village Manager.

Commissioner Schnell asked about the February 9 and 21 Facilities Tour for the public and how that is being publicized. Mr. Baker said there is information on the website, on Channel 6, and in the Village Corner. The tour for February 9 is at 7:00 p.m., and on February 21 it is at 9:00 a.m. The focus will be on Village Hall and the Police Department. There is no pre-registration needed.

Commissioner Beckman noted that the Downers Grove Police Department has a crime alert in the Village Corner regarding online scams involving the IRS and the stimulus payment. He reminded people to never respond to an e-mail that asks for personal information. The IRS corresponds by U.S. mail. He thanked Police Chief Porter for providing the information.

Commissioner Durkin commented that rain accompanied by melting snow is expected this coming weekend and asked about staff plans to addess this weather event. Manager Fieldman said staff learned from the December 27 event of rain and melting snow. They will use that information to prepare for any weather events.

The Mayor encouraged residents to clear the storm sewer inlets. Commissioner Durkin added that cleaning them makes a huge impact on flooding. It is extremely important to keep the grates cleared.

Commissioner Tully announced that this weekend the 12th Annual Ice Sculpture Festival and National Ice Carving Championship will be held in Downers Grove. The temperatures are expected to get up between 42 and 50 degrees. He encouraged people to attend.

Commissioner Tully also extended his sympathies to Sue Brassfield on the passing of her husband.

Mayor Sandack said that Sue is in everyone’s thoughts and prayers.

The Mayor then invited everyone to attend the Ice Festival. Mayor Sandack noted that a letter has been sent to the State Legislature regarding the Village’s shovel ready projects. The Village is in good shape to accept grants and funding sources for these projects, and has shown the capacity to use these dollars wisely.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Durkin seconded the Motion.

Mayor Sandack declared the Motion carried by voice vote and the meeting adjourned at 7:45 p.m