1. Call to Order
Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Sandack led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Attorney Enza Petrarca, Village Clerk April Holden and Deputy Village Manager David Fieldman The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Workshop and Council Meetings
Council Meeting – July 1, 2008 Workshop Meeting – July 8, 2008 Commissioners Neustadt and Beckman provided minor changes to the July 1, 2008 Village Council minutes. Mayor Sandack said the minutes would be filed as amended.
2007 Annual Report
Doug Kozlowski, Communications Director, said the 2007 Annual Report has been published and is available in limited quantities at the Library, the Village Hall and Public Works. It features financial and program data as well as special events and artwork highlighting the 175th anniversary celebration. It will be on the Village’s website tomorrow.
Capital Projects Update
Robin Weaver, Interim Public Works Director, provided a slide presentation on the 2008 Community Investment Program (CIP) projects. There are 48 CIP projects in Public Works with a budget of $24 million. She showed an overview map depicting all the projects. Three projects – Carpenter Street from 59th to 63rd Streets, Woodward Avenue, and 39th Street – are ahead of schedule. Four projects are behind schedule – Prairie Avenue, due to land acquisition issues; Brookbank, due to expansion of the project based on resident input; 55th/Main Street, due to County permitting issues; and Sterling North/Bending Oaks, due to intergovernmental agreements.
Ms. Weaver then reviewed the status of the stormwater projects. There are 15 projects; three are design only. Intergovernmental agreements with the Park District are on-going with respect to McCollum, Washington, and Sterling North parks. Non-stormwater projects include 39th Street resurfacing from Fairview to Highland, Brookbank, new sidewalk program and Carpenter from 59th to 63rd Streets. The Carpenter Street project has an integrated scope including water, storm sewer, street resurfacing and sidewalk. Ms. Weaver also reviewed the Carpenter/Maple stormwater replacement project.
Mayor Sandack expressed his appreciation for the updates. He noted there are many capital projects and the importance of keeping residents up-to-date on the status of the projects. More information is available on the Village’s website. He said he is pleased to see staff acknowledge opportunities for improvement on Brookbank and he is also pleased that there is an integrated approach to the project on Carpenter.
Commissioner Beckman asked as to the consequences of delayed projects.
Ms. Weaver said some of the projects may not begin this season. Public Works is trying to separate out projects if possible.
Commissioner Beckman noted that there is a great deal of interest on the part of residents in the status of Prairie Avenue.
The Mayor said Prairie Avenue is a collector street and affects many people.
Ms. Weaver said Public Works hopes to get this project underway soon.
The Mayor said the Village lost a year with respect to Woodward due to State funding issues. State funding is also involved in the work on Prairie Avenue.
Ms. Weaver said that she expects approval to let the Prairie Avenue contract within the next ten days.
Commissioner Schnell said she has heard many comments of appreciation for all of the projects currently underway. Staff has done a very good job. She noted that the quality of the work on 39th Street and Woodward Avenue is better than that done last year.
Commissioner Tully voiced his appreciation for the updates. This serves as a notice to all residents. Council has made an effort to dedicate funds to capital projects and these updates show tax dollars at work. With respect to Prairie Avenue, he suggested updates on the website providing specific information.
Ms. Weaver noted that construction updates are provided weekly.
Commissioner Neustadt asked about the residents who attended the sidewalk program meeting.
Ms. Weaver said 70 people attended. The purpose of the meeting was to discuss the overall sidewalk program.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
There were none.
B. Comments and Questions on General Matters
Sue McConnell, former resident and Commissioner, congratulated the Council on their work. She said she was pleased and astounded by what she saw during a tour earlier today. She highlighted Acadia on the Green and Fire Station 2.
5. Public Hearings
6. Consent Agenda
COR00 -03404 A. Claim Ordinance: No. 5749, Payroll, July 4, 2008 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL00 -03405 B. List of Bills Payable: No. 5730, July 15, 2008 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BID00 -03406 C. Bid: Award $32,779.00 to Vian Construction, Elk Grove Village, IL, for Barneswood Storm Sewer Replacement Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Stormwater Sewer Watershed Improvement Plans, Stormwater Improvements
MOT00 -03408 D. Motion: Authorize a Fee Waiver of $23,511.00 to Community School District 99 Sponsors: Manager’s Office Summary of Item: This authorizes a waiver of permitting, plan examination, and inspection/testing fees in the amount of $23,511.00 as requested by Community School District 99 for improvements to the site of Downers Grove South High School located at 1436 Norfolk Street. A motion was made to Authorize this file on the Consent Agenda. Indexes: Fee Waiver, School District 99
RES00 -03409 E. Resolution: Support the City of Chicago’s Bid for the 2016 Olympic and Paralympic Games Sponsors: Manager’s Office Summary of Item: A RESOLUTION SUPPORTING THE CITY OF CHICAGO ’S BID FOR THE 2016 OLYMPIC AND PARALYMPIC GAMES
RESOLUTION 2008 -75 A motion was made to Pass this file on the Consent Agenda. Indexes: Chicago Olympics
MOT00 -03418 F. Motion: Note Receipt of Minutes of Boards and Commissions A motion was made to Note Receipt Of this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda
A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack
7. Active Agenda
ORD00 -03412 A. Ordinance: Approve the Transfer of Volume Cap in Connection with Private Activity Bond Issues, and Related Matters Sponsors: Manager’s Office Summary of Item: This approves an amended ordinance for the remainder of the Village’s 2008 volume cap.
AN ORDINANCE APPROVING THE TRANSFER OF VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES , AND RELATED MATTERS
ORDINANCE NO . 4991 Commissioner Neustadt asked for reports as to how this program is working, including applications. Mr. Fieldman said staff will begin reporting in September/October, once the program begins. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. * *Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Bond Issue, Housing, Illinois Housing Development Authority
8. Mayor’s Report
RES00 -03402 Resolution: Appoint Members to Boards and Comissions Sponsors: Mayor Summary of Item: This confirms the following appointments:
STORMWATER AND FLOOD PLAIN OVERSIGHT COMMITTEE Appoint Robert Barnett to a three-year term expiring August 31, 2011 TRANSPORTATION AND PARKING COMMISSION Appoint Larry Gress and John Wendt as Co-chairs to three-year terms expiring August 31, 2011 Appoint Anthony Schiller to a three-year term expiring August 31, 2011 Appoint David Stuebner and Christopher Saricks to two-year terms expiring August 31, 2010 Appoint Mark Cronin and Sheryl Van Anne to one-year terms expiring August 31, 2009
A RESOLUTION APPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS
RESOLUTION 2008 -76 Mayor Sandack thanked Commissioners Beckman and Waldack for conducting interviews for these positions. This is the inaugural grouping of the Transportation and Parking (T&P) Commission, and the consolidation of two former boards.
Commissioner Waldack noted that the appointments to the Transportation and Parking Commission were delayed. He feels it is a very solid board and includes former members of the Parking & Traffic Commission as well as the Transportation Advisory Committee. He looks forward to the Commission starting its work as there are many exciting projects they will review. He said he understands ridership on the buses is up and encouraged more people to ride the buses.
The Mayor noted that Mr. Gress and Mr. Wendt, co-chairs, are in the audience tonight.
Commissioner Beckman said he was pleased to recognize the appointment of Bob Barnett to the Stormwater and Flood Plain Oversight Committee. He is a senior engineer and has outstanding credentials, which he shared with the chair of the Committee.
Commissioner Schnell thanked the former members of the Parking & Traffic Commission and the Transportation Advisory Committee for their many years of service. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. * *Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Boards and Commissions Materials to be Placed on File
9.Manager’s and Directors’ Reports
Acting Village Manager Dave Fieldman said staff is proceeding with the negotiated bond sale of $25 million for stormwater improvements. He expects the sale to occur in August. He also reported that the Village’s Standard and Poor’s AA+ bonding rating was affirmed this week.
10. Attorney’s Report
Future Active Agenda
11.Council Member Reports and New Business
Commissioner Beckman said the Council held strategic planning sessions this past Thursday, Friday and Saturday. He thanked the residents for their participation in the Citizen’s Summit. He said he believed this to be the most important part of the process.
Commissioner Neustadt thanked the staff as well as his Council colleagues for their participation. He said the meetings were very productive.
Commissioner Waldack extended his thanks to the residents who participated in the Citizen’s Summit, noting that they had a great attitude. He said with all of the recent activities, staff doesn’t get much time to enjoy summer. He extended special thanks to the Fire Department.
Commissioner Durkin reported on attending a meeting of Chicago Believes 2016 Olympics and distributed pins he received to the Council members. He thanked staff for the invitation to the Heritage Festival appreciation picnic catered by Skuddlebutt’s.
Commissioner Tully thanked the citizens who participated in the Citizen’s Summit. He also thanked staff for their hard work.
Commissioner Tully then asked when the strategic planning information will come before Council again for adoption. Mr. Fieldman said it would be in late August.
Commissioner Tully said the strategic planning sessions are not the end of the process. The information will be reviewed again and accepted by Council.
The Commissioner reported that the next Coffee With The Council will be held on Saturday, July 19 from 9:00 a.m. to 10:00 a.m. at the Main Street Train Station in conjunction with the Downtown Downers Grove Market.
The Commissioner then discussed revisiting the process for appointing people to boards and commissions, and suggested that perhaps the process needs more formality. He referenced the need for attendance sheets. It is important to move in a timely manner. He suggested the protocol be reviewed by the Finance and Administrative Committee.
Commissioner Schnell extended a thank you to the residents who attended the Citizen’s Summit. The exchange of ideas was a great way to get information and was done putting groups together to allow for a great exchange. A highlight of the weekend was hearing from the staff as it provided insights to the Council. She appreciate the honesty and the staff perspective.
Mayor Sandack said the Citizen’s Summit and strategic planning process built on previous years. It is a precursor to the budget process. He noted there was more staff and citizen input this year. The Citizen’s Summit information is used in establishing goals for next year. He said the process gets better each year and he extended his thanks to the citizens, staff and his colleagues.
Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(1) of the Open Meetings Act to consider personnel matters; pursuant to Section 2©(11) of the Open Meetings Act to consider pending litigation; and pursuant to Section 2©(2) of the Open Meeting Act to consider collective negotiating matters. Commissioner Durkin seconded.
VOTE : YEA – Commissioners Tully, Durkin, Beckman, Neustadt, Waldack, Schnell, Mayor Sandack
Mayor Sandack declared the motion carried and the Council convened into Executive Session at 7:44 p.m