1. Call to Order
Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Sandack led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Absent: Village Attorney Enza Petrarca Non Voting: Village Manager Cara Pavlicek, Village Clerk April Holden and Staff Attorney Beth Clark The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Workshop and Council Meetings
Council Meeting – August 7, 2007 Workshop Meeting – August 14, 2007 Commissioner Beckman said he had one minor correction to the Workshop minutes of August 14, 2007. The Mayor said the minutes would be filed as corrected.
Bi-weekly Update – Fire Station 2 Construction
Deputy Village Manager Dave Fieldman said the walls are being constructed on both the north and south sides of the building. The site is wet due to the rainfall. The project is proceeding near the original schedule and on budget.
Economic Development Corporation Quarterly Report
Greg Bedalov, President of the Downers Grove EDC , provided an update for the second quarter 2007. Retail sales tax figures are up 1.24% over 2006, while the DuPage County sales taxes were down for that same period. For the six months ending 6/30/07, sales tax revenues are up 2% compared to 2006. The EAV released in April showed an increase of 4.18% in commercial EAV and an increase of 4.3% in industrial EAV . Mr. Bedalov said the Class A vacancy rate has fallen for four quarters and is at 10%. Hotel accommodation rates were up 16% for the period ending June 30 over last year. The hotels and the EDC have been working closely together in anticipation of the new hotel due to open in a neighboring community. Employment figures are up 2% versus the same quarter in 2006. Mr. Bedalov said that ServiceMaster Clean has decided to relocate to Ellsworth Industrial Park bringing with it 50 jobs and that will reduce the vacancy rate in Ellsworth Industrial Park. They will take over a vacant building and construct an addition to that building.
Commissioner Durkin asked if there have been any inquiries made as to why a company is leaving Ellsworth Park. Mr. Bedalov said he has that information and can share it privately in respect of the confidentiality of the parties.
Commissioner Durkin also asked for a report on the Class A vacancies. Mr. Bedalov said he would be happy to share that information with the Council. He noted that the percent of vacancies are decreasing.
Commissioner Schnell asked when the hotel is opening in Lombard. Mr. Bedalov said in late September or early October.
Commissioner Waldack asked what types of jobs and incomes are related to the new jobs. Mr. Bedalov said that the EDC has some information that they could share.
Mayor Sandack said he is excited about the EDC and the Chamber working together to enhance the Ellsworth Park Industrial area.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
Mark Thoman, 1109 61st Street, commented on Item E, Refer Recycling Facility Issue to the Environmental Concerns Commission. He asked if the motion is worded correctly. Manager Pavlicek said that the wording of the motion is correct. Mr. Thoman said he supports bringing the ECC into the issue from an environmental point of view and asked the Council to consider extending the moratorium until the ECC and Plan Commission complete their tasks.
The Mayor said that it is likely that there will be a need to extend the moratorium.
B. Comments and Questions on General Matters
Lisa Woodman, 500 Claremont Drive, said that on August 16 she attended a citizen summit meeting and some excellent points were brought up. She noted that on August 15 at 10:30 p.m. there was an accident on her street knocking down her mailbox. The police report indicated that the car was traveling 65 mph. It was a teenage driver with passengers, and the driver was not cited until she called the police. She and her neighbors have been complaining about the traffic in her area to no avail. Had anyone been outdoors at that time of night there could have been a more serious situation involving loss of life. Ms. Woodman said that the Village is reactive. She began issuing complaints about the traffic almost two years ago and the Parking and Traffic Commission is still fact-finding. She noted that the Village establishes ordinances to protect the trees, but takes no action to protect the children and residents from speeding traffic on residential streets. She asked that the Village use innovative strategies for traffic calming, and she would like to see the creation of a citizens committee. Ms. Woodman asked that the Council look into traffic calming issues as has been done in Darien, Naperville, Woodridge and other neighboring communities.
The Mayor said that the Village does have a traffic calming policy. It is important to have not just the will, but the funding for traffic calming measures. He noted that he attended meetings with relation to traffic issues on Claremont. There are issues that need to be addressed.
Bill Wrobel, 7800 Queens Court, said he endorses and supports the efforts of Ms. Woodman. He is passionate about traffic calming devices. He indicated that the actions taken by the Parking and Traffic Commission over the last year have all been phase 1 studies, and none of their actions have borne fruit. Claremont has been confirmed as a traffic threat. He indicated that the incident on Claremont could have been life threatening, and asked the Council to apply some pressures. He said that the Village could profit from the actions taken by some neighboring communities.
5. Public Hearings
6. Consent Agenda
The Mayor noted that the Manager had some revisions to items on the Consent Agenda. Manager Pavlicek recommended removing items H & J regarding bids for 39th Street resurfacing and Woodward construction. She asked that these items be removed for separate consideration.
Commissioner Tully moved to remove from the Consent Agenda for separate consideration item H., BID 00 -02908, a bid to award $1,137,704.05 to R.W. Dunteman Company, Addison, Illinois, for Woodward Avenue Improvements; and item J., BID 00 -02909, a bid to award $328,996.35 to K-Five Construction Corporation, Lemont, Illinois, for 39th Street Resurfacing Project. Commission Durkin seconded the motion.
Commissioner Tully noted that both of these projects are to be funded with State dollars.
VOTE : YEA – Commissioner Tully, Durkin, Beckman, Neustadt, Waldack, Schnell; Mayor Sandack
COR00 -02939 A. Claim Ordinance: No. 5703, Payroll, August 3, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL00 -02940 B. List of Bills Payable: No. 5686, August 21, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
MOT00 -02941 C. Motion: Fee Waiver Request for First Presbyterian Church, 339 Fourth Street Sponsors: Manager’s Office Summary of Item: This authorizes a waiver of permitting, plan review and inspection fees in the amount of $14,907.80 as requested by First Presbyterian Church for an addition and renovation of the property at 339 Fourth Street. A motion was made to Award this file on the Consent Agenda. Indexes: Fee Waiver
MOT00 -02943 D. Motion: Award a Contract for $119,692.50 to Strada Construction Co., Algonquin, IL, for the 2007 Replacement Sidewalk Program Sponsors: Public Works A motion was made to Award this file on the Consent Agenda. Indexes: Sidewalk Replacement
BID00 -02944 E. Bid: Award $29,545 to Currie Motors, Frankfort, IL for the Purchase of a 2008 Four-Wheel Drive Ford F350 Pickup Truck Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases
MOT00 -02945 F. Motion: Award a Contract for $25,300 to Roofs, Inc., Lyons, IL, for Vehicle Storage Facility Roof Replacement Sponsors: Manager’s Office A motion was made to Award this file on the Consent Agenda. Indexes: Village Hall – Roof Replacement
RES00 -02946 G. Resolution: Authorize a Customer Service Agreement with United Communications Systems, Inc. d/b/a Call One Sponsors: Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A CUSTOMER SERVICE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND UNITED COMMUNICATIONS SYSTEMS , INC. D/B/A CALL ONE
RESOLUTION 2007 -84 A motion was made to Pass this file on the Consent Agenda. Indexes: Telephone System
RES00 -02893 I. Resolution: Authorize an Agreement with the Illinois Department of Transportation (IDOT) for the Resurfacing and Widening of Woodward Avenue between 63rd Street and the South Village Limits Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE RESURFACING AND WIDENING OF WOODWARD AVENUE
RESOLUTION 2007 -85 A motion was made to Pass this file on the Consent Agenda. Indexes: Street – Resurfacing , Woodward Avenue Improvements
RES00 -02894 K. Resolution: Authorize an Agreement with the Illinois Department of Transportation (IDOT) for the Resurfacing of 39th Street between Highland and Fairview Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE RESURFACING OF 39TH STREET
RESOLUTION 2007 -86 A motion was made to Pass this file on the Consent Agenda. Indexes: Street – Resurfacing
MOT00 -02947 L. Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Library Board – July 11, 2007 Parking & Traffic Commission – June 13, 2007 Plan Commission – June 4, 2007 A motion was made to Award this file on the Consent Agenda. Indexes: Boards and Commissions Minutes Passed The Consent Agenda
The Consent Agenda was passed as amended. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack
7. Active Agenda
BID00 -02908 H. Bid: Award $1,137,704.05 to R.W. Dunteman Company, Addison, Illinois, for Woodward Avenue Improvements Sponsors: Public Works A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Table Indefinitely this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Illinois Department of Transportation, Woodward Avenue Improvements
BID00 -02909 J. Bid: Award $328,996.35 to K-Five Construction Corporation, Lemont, Illinois, for 39th Street Resurfacing Project Sponsors: Public Works A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Table Indefinitely this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Street – Resurfacing , Illinois Department of Transportation
MOT00 -02942 A. Motion: Award a Contract to PACE for $568,260 to Midwest Transit Equipment, Kankakee, IL, for the Purchase of Five Eldorado National Aero Elite 28-Passenger Buses Sponsors: Public Works Summary of Item: This directs PACE to award a contract to Midwest Transit Equipment for the purchase of five (5) Eldorado National Aero Elite 28-passenger buses. The Village shall be responsible for funding in an amount not to exceed $120,260.00. Commissioner Tully said he has given this item some thought and said that only five buses may not be enough for the Village’s commuter bus program. He noted that staff has put forward a creative solution for the Village to pick up the sixth bus on its own. He is now convinced that this is a good deal on five buses, and that purchasing five is the route to take. There are limitations on the buses but he still feels that they can explore the use of these buses for many opportunities aside from just commuter activities.
Commissioner Waldack said he also had concerns about the five buses. Staff has presented a workable solution and he supports this.
The Mayor said that the local match is $120,000 and is a deal too good to pass up. This will benefit the Village residents and he has no concerns about restrictions on the use of the buses.
Commissioner Durkin said he does not support the bus system and asked the Council to consider that the bus program is a black hole. He said that the delivery date is not guaranteed, and parts are becoming difficult to get. There is no marketing plan in place to increase ridership. He asked what the plan would be if the current buses break down and they cannot get the parts. He also asked what the plan is if the Village doesn’t get the buses in 2008. There is a one-cent fuel tax, but it seems as though there is no further plan. He understands that public transportation systems are never a break-even proposition, but he thinks the Village has bigger issues to consider. Only 100 people use the commuter system.
Commissioner Neustadt said that TAC has worked hard to develop a marketing solution. He thinks these buses will enhance the Village with commuter services and a modified circulator system. It is important to know that some of the Council is committed to transportation issues. He said if the Village can be a leader it will increase the level of respect for the Village.
Commissioner Tully said he disagrees that there is no plan in place. TAC has done a tremendous amount of planning. He noted that there was an opportunity to purchase eight buses for $120,000. It would be hard to pass that up. If the Village had no plan to replace the buses they wouldn’t be having this conversation at all. TAC came up with a plan to replace the aging fleet. He shares the frustration with the delivery date, and if the buses do not arrive, the Village has to make other decisions for the system. There is no answer to that question at this time. He said that the Village will review the budget as to specifics. The point is that new buses are part of the plan.
The Mayor said that the business survey indicated that there is a need for the transportation plan of the community to move forward. The circumstances are still overwhelmingly in favor to move forward.
Commissioner Schnell said that presently there are 150-200 people who use the buses, but there are seniors in the community who are looking for this type of service. They are looking to the Village to provide some type of service to them. The smaller buses will hopefully allow the Village to provide services to the seniors and to the business community. She suggested that perhaps the Village could eventually modify the taxi subsidy program. A motion was made by Commissioner Tully, seconded by Commissioner Beckman, to Authorize this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Nay: Commissioner Durkin Indexes: Pace, Buses
RES00 -02950 B. Resolution: Final Plat of Subdivision for the Middaugh Avenue Subdivision Sponsors: Community Development Summary of Item: At their meeting of June 4, 2007, the Plan Commission recommended approval of the Final Plat of Subdivision for the Middaugh Avenue Subdivision.
A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR THE MIDDAUGH AVENUE SUBDIVISION
RESOLUTION 2007 -87 A motion was made by Commissioner Durkin, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Subdivision – Middaugh, 5505 Middaugh Avenue
RES00 -02951 C. Resolution: Authorize a Special Commercial Event License Agreement with the Downers Grove Downtown Management Corporation for the Fine Arts Festival Sponsors: Community Events Summary of Item: This authorizes a Special Commercial Event License for the Downtown Management Corporation Fine Arts Festival.
A RESOLUTION AUTHORIZING A SPECIAL COMMERCIAL EVENT LICENSE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE DOWNERS GROVE DOWNTOWN MANAGEMENT CORPORATION (FINE ARTS FESTIVAL )
RESOLUTION 2007 -88 A motion was made by Commissioner Beckman, seconded by Commissioner Schnell, to Authorize this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Downtown Management Corporation, Special Commercial Event License
RES00 -02952 D. Resolution: Authorize an Extension to an Agreement with the National Ice Carving Association Sponsors: Community Events Commission Summary of Item: This authorizes an addendum to an agreement between the Village of Downers Grove and the National Ice Carving Association.
A RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE NATIONAL ICE CARVING ASSOCIATION
RESOLUTION 2007 -89 A motion was made by Commissioner Schnell, seconded by Commissioner Waldack, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Ice Carving
MOT00 -02953 E. Motion: Refer Recycling Facility Issue to the Environmental Concerns Commission Sponsors: Deputy Village Manager Summary of Item: This seeks the ECC ’s input with respect to the environmental impact of recycling facilities specifically including “construction and demolition debris facilities” and/or “recycling collection facilities” and how such operations conduct their business and any resulting impact to adjacent neighbors (residential or commercial). Further items to consider include:
Where and what is the condition/location of such facilities in DuPage County?
What are the documented hazards/noxious fumes, if any, associated with the above facilities?
What are the economic benefits associated with the above facilities?
Are there other types of recycling facilities in DuPage County or Illinois?
This motion in no way includes review or recommendation of changes to the Village Zoning Ordinance as such is within the sole jurisdiction of the Village’s Plan Commission. A motion was made by Commissioner Waldack, seconded by Commissioner Neustadt, to Authorize this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Recycling Facility
ORD00 -02954 F. Ordinance: Amend Traffic Regulations on Mochel Drive Sponsors: Public Works and Parking & Traffic Commission Summary of Item: This will amend the Municipal Code to establish parking restrictions and one-way designation for certain portions of Mochel Drive.
AN ORDINANCE AMENDING TRAFFIC REGULATIONS ON MOCHEL DRIVE
ORDINANCE NO . 4901 A motion was made by Commissioner Neustadt, seconded by Commissioner Tully, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: One Way Streets Designated, Traffic Regulations
ORD00 -02955 G. Ordinance: Amend Parking Restrictions on Hillcrest Road Sponsors: Public Works and Parking & Traffic Commission Summary of Item: This will restrict parking on certain portions of Hillcrest Road and designate a crosswalk for pedestrians.
AN ORDINANCE AMENDING PARKING RESTRICTIONS ON HILLCREST ROAD
ORDINANCE NO . 4902 A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Parking Restrictions, Parking Restrictions – Hillcrest
ORD00 -02956 H. Ordinance: Amend Traffic Regulations at Grant and Seeley Sponsors: Public Works and Parking & Traffic Commission Summary of Item: This will amend the Municipal Code to establish intersection controls on Grant and Seeley.
AN ORDINANCE AMENDING TRAFFIC REGULATIONS AT GRANT AND SEELEY
ORDINANCE NO . 4903 A motion was made by Commissioner Durkin, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Traffic Regulations
8. Mayor’s Report
RES00 -02960 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: ENVIRONMENTAL CONCERNS COMMISSION
Appoint Heather Kindermann to a term ending August 31, 2008
AD HOC HOUSING COMMITTEE
Appoint Tim Meaney, Jack Dare, Erin Vaughn, Megan Schroeder, Keith Hoffman, Kevin O’Connor, Paul Jarosz, Chad Walz and Marge Earl
Appoint Marilyn Schnell and William Waldack as Council Ex-officio members with Marilyn Schnell as Chair
A RESOLUTION APPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS
RESOLUTION 2007 -90 Commissioner Durkin congratulated those who were appointed to the Ad Hoc Housing Committee and encouraged residents to participate in this committee.
Commissioner Beckman said he is looking forward to approving this, as it represents a true cross section of the community.
Commissioner Neustadt thanked everyone who applied, and stated he is looking forward to reports and to Tom Dabareiner’s input.
Commissioner Waldack congratulated Heather Kinderman on her appointment, saying the students he interviewed were very bright. He believes Heather will learn from the expertise on the Committee and she will provide input. He thanked Andy Matejcak for his work in recruiting and interviewing students as well. He doesn’t know of other communities that give students a vote on a Commission, and this shows the sincerity of the Council and gives credibility to the process. Commissioner Waldack also indicated that he was looking forward to working with the Ad Hoc Housing Committee.
Commissioner Schnell said that the Ad Hoc Housing Committee is well balanced and will represent all views. She extended an invitation to the community to attend meetings and thanked all of the people who applied.
The Mayor welcomed Heather Kinderman as a member of the Committee. He agreed that Downers Grove is progressive in engendering participation and voting rights to students serving on the Committees. With respect to the Ad Hoc Housing Committee, he asked for the input of his colleagues. He thanked those who applied to serve on the committee, and encouraged the entire community to participate. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Boards and Commissions Liquor Commission
The Mayor reported on action taken by the Liquor Commission at the meeting of August 2, 2007, including the intent to issue a P-2 liquor license to the Rishi R. Corporation d/b/a 7-Eleven at 4240 Main Street, as well as Class R-1 and Class “O” licenses to Stillwater Restaurant at 5141 Main Street. Materials to be Placed on File
9.Manager’s and Directors’ Report
Manager Pavlicek asked Mike Millette, Assistant Director, Public Works, to make a presentation on the Watershed Improvement Plan.
REP00 -02948 Watershed Improvement Plan Final Report – St. Joseph Creek, Lacey Creek and Prentiss Creek – Engineering Mike Millette, Assistant Director of Public Works, presented the final report on the Watershed Infrastructure Improvement Plan. He said that the team was comprised of four consultants and two staff members who reviewed two concepts: 1) the watershed including Lacey Creek, the north and south branches of St. Joseph’s Creek and Prentiss Creek, and 2) the 100 year storm, which is described as a storm that has a 1% chance of occurring in any given year.
Mr. Millette said that the problem to be considered is that there has been 175 years of development in the Village, only 30 years of which have been regulated, and a history of neglect. He reviewed the history of regulation. In the 60s the approach was to get the water away quickly, and in the 70s it was to store the water. Then in the early 90s the concept was not to hurt the downstream areas and specific figures were determined as to how much water could be released. Downers Grove was one of the first villages in the State to have any type of stormwater storage. He said the thought for the 21st Century is to clean the stormwater and treat the discharge. He showed slides of Village areas in 1939 as compared to the same area today to show how development has occurred and affected stormwater problems. The slides included pictures of the original site of Pierce Downer’s home.
Mr. Millette then addressed the causes for stormwater problems including inadequacies in stormwater storage, stormwater conveyance and the maintenance of the systems. He said that increasing catch basin cleaning is one of the most important maintenance practices they can follow. He also showed photos of how tree root balls in the piping system can cause backup of water, noting that the roots can be cut to keep the water running through freely.
Mr. Millette said there is a lack of detention and conveyance for St. Joseph’s Creek. Lacey Creek also has inadequate conveyance and poor retaining walls. Prentiss Creek is spotty with some undersized conveyance and some inadequate detention. The plan to correct the issue is a schematic plan, not a design. It creates the “backbone” of the solution and provides opportunities for homeowners to help themselves as well. He then described the prioritization of the projects and costs that are estimated at a total of $340 million to cover 16 high priority projects, 24 medium priority and 15 low priority projects. He said that the Village will not be able to perform all of the projects as at least eight projects are within County jurisdiction.
As to how the plan would be implemented, Mr. Millette reviewed the policy implications, reviewing briefly the individual creeks and problem areas.
The Mayor thanked Mr. Millette for his presentation, saying it is a difficult issue to comprehend on a first reading for non-engineers. He said that they will need the assistance of the consultants as the Village moves forward on these projects. He stated that the Council has an obligation to deal with this issue and he invited residents to attend the public information meetings that will be held. These meetings will be broadcast for the education of the public. He indicated that it is a daunting challenge.
Commissioner Tully expressed his thanks to staff for the presentation as well. He said that the proposal to have the Stormwater and Flood Plain Oversight Committee oversee this project is a good one. It is important to have a plan for on-going maintenance, once the system is brought up to par.
Commissioner Schnell complimented the consultant groups, and noted the ease with which the data was cross-referenced. She said that it is apparent that the lack of maintenance has been a primary problem and a plan for maintenance must be established. She noted that a good portion of the $340 million will be for roadway improvements. She indicated that they need to know which of the roadway projects fall within the Village’s roadway plan, as many of the stormwater projects involve roadway work. She said this was very interesting reading and the residents will get an appreciation of costs and work needed to be done by reading the report.
Commissioner Neustadt also thanked the staff and engineers for their work. He said that the Village will need to reach out to civic groups at some point to solve some of the minor problems. He looks forward to more discussion on this issue.
Commissioner Beckman echoed the accolades of the other Commissioners, realizing that regardless of how much is done, the Village will have to communicate well with the community as to the outcome, and what can actually be accomplished.
The Mayor said that this is just the beginning of this endeavor. There is a lot to do and the Council and staff will be looking for input. Indexes: Stormwater Sewer Watershed Improvement Plans
10. Attorney’s Report
Future Active Agenda
11.Council Member Reports and New Business
Commissioner Durkin said that on September 15, the Chamber of Commerce will sponsor its annual Black & White Ball. Tickets are on sale now and further information can be found by linking from the Village’s website.
Commissioner Beckman thanked the participants for their involvement in the Citizen Summit. They discussed a commonality of critical issues. He also thanked all of those who braved the weather for the bike race.
Commissioner Tully also thanked those who participated in the Citizen Summit that was held regarding issues facing the Village’s direction. He noted that there are sometimes opposing suggestions. He also thanked the staff for their participation. He said that there were Friday and Saturday strategic planning sessions held. Lyle Sumek served as facilitator and did a great job of leading the sessions. He further thanked the Community Events staff for their work on the ProCriterium bike race. He said that it is a premier event and a phenomenal international event. In reference to the photos shown by Mr. Millette, Commissioner Tully said he hoped that in the year 2077 there will still be a Pierce Downer house shown on maps of the Village.
Commissioner Schnell also thanked people for participating in the Citizen Summit. The effort was well worth it. She said that items mentioned by the citizens were referenced during later sessions and some items were voted upon. The Commissioner praised Mary Scalzetti for a great job on the bike race under less than ideal circumstances. The event made the Village look great.
Commissioner Waldack also thanked the residents for their participation in the Citizen Summit. He said that the Village does not have to reinvent itself, and the residents like what we already have. Infrastructure improvements will cost money and take time. He noted that a lot of discussion took place regarding trees, and referenced the power outages that took place in Gary, Indiana. It has taken weeks for Gary to restore power due to lack of maintenance on trees. As for safety issues, people need to drive safely and parents need to teach their children how to drive responsibly. He suggested doubling penalties for moving violations where people are using cell phones.
Commissioner Neustadt thanked those who participated in the Citizen Summit and thanked the Community Events staff for the bike race.
The Mayor said he and his colleagues learned a lot procedurally and substantively at the Citizen Summit. He added that the championship bike race was an amazing athletic endeavor given the conditions and thanked Mary Scalzetti and her staff for their work.
Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(1) of the Open Meetings Act to consider personnel; Section 2©(2) to consider collective negotiation matters; and Section 2©(1) to consider pending litigation. Commissioner Durkin seconded.
VOTE : YEA – Commissioners Tully, Durkin, Beckman, Neustadt, Waldack, Schnell, Mayor Sandack
Mayor Sandack declared the motion carried and the Council convened into Executive Session at 8:53 p.m