1. Call to Order
Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Sandack led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Workshop and Council Meetings
Council Meeting – June 5, 2007 Workshop Meeting – June 12, 2007 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.
Bi-weekly Update – Fire Station 2 Construction
Ed Disler, Project Manager, Owner Services Group, noted that the construction site has been cleared and the site has been built-up with clay. He said that the storm trap systems have also been installed which will keep water on site. In the next two weeks they will be digging for utilities installation and laying the foundation.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
Bill Wrobel, 7800 Queens Court, commended the Council for their sense of responsibility in workshopping the Parking and Traffic ordinances. He was at the meeting where the traffic speed limit enforcement was discussed. He said that it is very important for speed limits to be enforced. Mr. Wrobel said that he attended a meeting at the Public Works building and referenced a conversation between Chairman Johnson and Public Works Assistant Director Mike Millette. Mr. Millette said that the speeds had increased on the 72nd Street roadway. Mr. Wrobel applauded the efforts of the Council on this issue.
B. Comments and Questions on General Matters
Linda Svitak, 6321 Washington, said she represents residents of Meadowlawn who submitted a petition to the Council on May 1 listing those homeowners opposed to the planned sidewalk on Washington Street. They were told they would receive a response regarding a meeting. No response was received. The residents found out that behind closed doors the Council decided against what the residents wanted in their petition. She believes the people of the community deserve more respect and a better response.
Mayor Sandack said there were no behind-closed-doors meetings. The petition was received by the Council and the staff and reviewed. Ms. Svitak said that they were never notified so they could attend the meeting, and the Mayor said that the meetings are always noticed. The Mayor said he thought there were neighborhood meetings prior to the matter coming before the Council. Ms. Svitak said they want to know why out of 23 residents, 19 stated they did not want sidewalks, yet that majority vote was not recognized. Mayor Sandack responded that the policy was set years ago by another Council to put a sidewalk on one side of each street. He respects that policy, and doesn’t see that this Council will deviate from that policy. He understands there are flooding problems on the street and he assured Ms. Svitak that the Village does not want to add to those flooding problems.
Ms. Svitak said that the Village just made a big mistake by removing a tree from their street, covering the area with grass, and covering the culvert. It is located on the west side of the street. The Mayor said he would have that examined. Ms. Svitak said that the whole situation is very poor and that residents in the community should have more input regarding what they need in their neighborhood. The residents have been completely ignored. The people have no voice. Mayor Sandack said he understood her concerns but respectfully disagreed with her comments.
Frank Falesch, 820 Prairie, said he was disappointed at the meeting two weeks ago regarding the closing time of the Walgreens at 63rd and Main Street. He said that people expected this to be a 10:00 p.m. closing time, and midnight closing was considered. He also said that some of the Watch members have sent letters to the Village that have never been answered over a period of months.
5. Public Hearings
6. Consent Agenda
COR00 -02846 A. Claim Ordinance No. 5695, Payroll, June 8, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL00 -02847 B. List of Bills Payable: No. 5678, June 19, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BID00 -02852 C. Bid: Award $1,585,996.96 to Archon Construction, Addison, Illinois, for the Maple Avenue/55th Street Water Main Replacement Project (CIP Project WA-006) Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Water Main Improvements
BID00 -02853 D. Bid: Award $99,999.99 to Trine Construction, West Chicago, Illinois, for the Leonard Avenue Storm Sewer (CIP Project SW-025) Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Storm Sewers
RES00 -02854 E. Resolution: Authorize an Intergovernmental Agreement with the Downers Grove Sanitary District to Replace Sanitary Sewers in Oakwood and Middaugh Avenues from Warren to Prairie Avenue Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE DOWNERS GROVE SANITARY DISTRICT TO REPLACE SANITARY SEWERS IN OAKWOOD AND MIDDAUGH AVENUES FROM WARREN TO PRAIRIE AVENUE
RESOLUTION 2007 -67 A motion was made to Pass this file on the Consent Agenda. Indexes: Sanitary District
MOT00 -02855 F. Motion: Award $34,680.00 to Stephens Plumbing & Heating, Inc., Downers Grove, Illinois, to Complete a Locker Room Remodeling Project at Fire Station #5, 6701 Main Street Sponsors: Manager’s Office A motion was made to Award this file on the Consent Agenda. Indexes: Fire Station #5
RES00 -02856 G. Resolution: Participation in the Safe Routes to School Program within the Village of Downers Grove Sponsors: Public Works and Finance Summary of Item: A RESOLUTION IN SUPPORT OF PARTICIPATION IN THE SAFE ROUTES TO SCHOOL PROGRAM WITHIN THE VILLAGE OF DOWNERS GROVE
RESOLUTION 2007 -68 A motion was made to Pass this file on the Consent Agenda. Indexes: School District 58
MOT00 -02859 H. Motion: Appoint Judy Buttny as Village Treasurer for the Village of Downers Grove Sponsors: Manager’s Office A motion was made to Award this file on the Consent Agenda. Indexes: Village Treasurer
MOT00 -02860 I. Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Car Show Committee – May 22, 2007 Library Board – May 23, 2007 Parking & Traffic Commission – May 9, 2007 Plan Commission – April 23, 2007 & May 7, 2007 A motion was made to Award this file on the Consent Agenda. Indexes: Boards and Commissions Minutes
Passed The Consent Agenda
A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack
7. Active Agenda
MOT00 -02851 A. Motion: Award a Contract for $3,019,095.15 to A. Lamp Concrete Contractors, Schuamburg, Illinois, for Brick Street Reconstruction Project (CIP Project ST-002) Sponsors: Public Works Summary of Item: This authorizes execution of a contract between the Village of Downers Grove and A. Lamp Concrete Contractors for the Brick Street Reconstruction Project in the amount of $3,019,095.15. Commissioner Schnell thanked the staff for the information they provided regarding the subcontractors. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Authorize this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Brick Streets
ORD00 -02848 B. Ordinance: Establish Restrictions on Movements of Vehicles from Ogden Avenue onto Roslyn Road Sponsors: Public Works Summary of Item: This will restrict turns on westbound Ogden at Roslyn Road between 4:00 p.m. and 6:00 p.m., Monday through Friday
AN ORDINANCE ESTABLISHING RESTRICTIONS ON MOVEMENTS OF VEHICLES FROM OGDEN AVENUE ONTO ROSLYN ROAD
ORDINANCE NO . 4878 A motion was made by Commissioner Durkin, seconded by Commissioner Beckman, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Traffic Restrictions – Ogden to Roslyn
ORD00 -02849 C. Ordinance: Add Park Zone Speed Limits Sponsors: Public Works Summary of Item: This will amend the Municipal Code to implement park speed zone limits (20 mph) at Washington and Wallingford Parks.
AN ORDINANCE ADDING PARK ZONE SPEED LIMITS
ORDINANCE NO . 4879 A motion was made by Commissioner Beckman, seconded by Commissioner Schnell, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Parking Regulations, Park District, Parking Provisions, Parking Restrictions
ORD00 -02850 D. Ordinance: Amend Certain School Bus Loading Zones Sponsors: Public Works Summary of Item: This will enact parking restrictions for a bus loading zone for St. Mary’s School.
AN ORDINANCE AMENDING CERTAIN SCHOOL BUS LOADING ZONES
ORDINANCE NO . 4880 A motion was made by Commissioner Schnell, seconded by Commissioner Waldack, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: School Bus Loading Zones
8. Mayor’s Report
RES00 -02844 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: COMMUNITY EVENTS COMMISSION
Reappoint Ellen Pendola to a three-year term expiring 8/31/10
Reappoint Mark Grippando and William Hutchinson to two-year terms expiring 8/31/09
Reappoint James McGinnis and Thomas Nybo to three-year terms expiring 8/31/10
A RESOLUTION REAPPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS
RESOLUTION 2007 -69 Commissioner Tully thanked the six members of the Tourism and Events Commission for agreeing to serve on the newly formed Community Events Commission. He noted that this is their most active week with Heritage Festival. As Chair of the Commission he thanked them for continuing to serve.
Commissioner Beckman commented on the Technology Commission, stating that members require specific skill sets. Though he did not know the reappointees, he had extensive conversations with them and enthusiastically endorses their reappointments.
The Mayor echoed the comments made in appreciation to the volunteers for their efforts. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Boards and Commissions Materials to be Received
Materials to be Placed on File
9. Manager’s Report
Manager Pavlicek introduced Judy Buttny who is the new Finance Director for the Village,
The Manager then asked Deputy Manager Dave Fieldman and the Community Development Director, Tom Dabareiner, to make a presentation regarding site management and code enforcement.
Mr. Fieldman spoke on the permit review improvement process. He explained that the purpose was to improve Village staff’s performance in reviewing building applications, as well as improving customers’ performance in submitting applications. He said that the Strategic Plan specifies a streamlined development and redevelopment process. Mr. Fieldman said that staff revised the prior process into a four-step process, including a closeout process.
Mr. Dabareiner explained the performance goals, which revolve around the concept of improving communication and having one point of contact with Village staff. He reviewed the goals saying the first turnaround of an application for a permit should be 14 calendar days. The first submittal to the actual issuance of permit is targeted at 30 calendar days. He then showed a graph from March 2006 to April 2007 depicting performance as related to those goals. He noted that there has been a noticeable improvement from January 2007 to the present time with a review below the targeted 14 days. The actual issuance of permits also is below the target since January, with an average of 20 days for issuance. Figures show that the first review times are within the targeted number of days, as is permit issuance; although he explained there is always room for improvement.
Mr. Fieldman reported on the Demolition and Site Management Ordinance, explaining its history and purpose, which is to protect neighboring property at construction sites, as well as to standardize builders’ practices. The Strategic Plan identifies preservation of the residential and neighborhood character and specifically identifies development and action of the demolition and site management ordinance. Mr. Fieldman reviewed the amendment to the ordinance, noting that staff tracked the performance on 30-40 random construction sites in June and August 2006, as well as April and May 2007, looking at the sites on an issue-by-issue basis. Using overhead charts, he noted that in June 2006 all areas were below compliance; however, in April and May 2007 all categories have improved dramatically with 80-90% compliance.
Mr. Dabareiner said the Village has been collecting data on random sites, which he reviewed comparing the number of violations per site. In June 2006 the typical number of violations per site was four. Improvements began in August 2006, with continued improvement through May 2007. The goal is to be at zero violations per site.
Staff believes significant progress has been made, noting that additional enforcement is needed, and an amendment to the ordinance will be brought to the Council in July.
Mayor Sandack asked about the months that have no data. Mr. Fieldman said that there were operational issues during those months.
Commissioner Durkin asked about the number of permits issued during the times outlined. Mr. Dabareiner said that the number of permits being processed is about the same as last year. Commissioner Durkin asked whether the change is due to efficiencies, and Mr. Dabareiner said it is due to taking the new approach and added efficiency.
Commissioner Schnell said she still notices a large number of cars parked at sites, making it difficult for traffic to traverse the streets. Mr. Dabareiner said that staff is beginning to turn its attention to parking issues for construction sites, and is trying to enforce recommended plans. He said that as improvements are made staff can expand their focus, and as goals are achieved they can pay attention to more issues.
The Mayor said it was good to see improvements, and that staff is bringing forward amendments for further improvements to enable better enforcement.
Commissioner Tully thanked staff for the presentation, saying once benchmarks are established they can evaluate the progress. He suggested that this be presented on a routine basis such as quarterly.
Mayor Sandack agreed that quarterly reports would be beneficial to the Council, and the Council members agreed to this.
The Manager said that in 2008 there will be monthly updates made available on the website.
Doug Kozlowski, Communications Director, announced that as part of the 4th of July parade celebrating the Village’s 175th anniversary, Olympic medalist Cammi Granato and her family will be part of the parade. In addition, Lanny Potko, former all-star wrestler and author of children’s books will appear and read a poem he wrote about the Village before the 4th of July parade begins. Mr. Potko is the brother of Randy “Macho Man” Savage of Downers Grove.
10.Council Member Reports and New Business
Commissioner Beckman commented on the Coffee with the Council on Saturday, saying it would help to have a canopy for the hot and humid days. He said that he discussed the Florence Avenue situation with some of the residents. They are asking for a conclusion to the question on their street, as it is causing problems between the neighbors.
The Manager said that staff is working on this as quickly as possible. She added that the neighbors have not been notified of the date as yet.
Commissioner Beckman then commented that a few weeks ago the Neighborhood Construction Watch Handbook was discussed. He asked whether something similar to that handbook could be put together by the Village.
The Mayor said that document is the work of private citizens, but the Council could ask staff to develop a similar document.
Commissioner Tully said he thought that was a good idea. The question is how to do this and when. He indicated that the document is well balanced and reader friendly, and could be a model for something the Village should do. He doesn’t know whether the Village should adopt this, as it is already out in the public. He suggested that with the ordinance change approaching, there might be a need for an update at which time the Village could develop a document. He noted that staff is already considering such a document.
Commissioner Schnell applauded the group for doing this, but the Village needs to do this as well so developers know their obligations. She would like to see something done quickly, and suggested some type of tri-fold pamphlet. She believes this needs to be done sooner rather than later, and complimented the piece, which is already in circulation.
Commissioner Waldack said he agrees with Commissioner Beckman about having a Village-sponsored booklet available. He also agrees that sooner is better.
Commissioner Tully noted that the Council’s attire for the meeting has changed in celebration of the Village’s 175th anniversary of the Village and the upcoming Heritage Festival. He reminded everyone that they can purchase shirts celebrating the 175th anniversary of the Village at Heritage Festival.
Commissioner Tully also noted that two things mentioned at today’s meeting fit into the Village’s long-term Strategic Plan: 1) the appointment of Judy Buttny as Finance Director for the Village, and 2) the status of the construction of Fire Station #2. Groundbreaking at the site took place earlier in the day, and he said it will be interesting to watch this building grow.
Commissioner Tully reminded everyone that there are three days left until Heritage Festival, and there will be something for everyone. The dates of the Festival are June 22, 23, and 24. A special performance by the Gin Blossoms will take place on June 21 to support saving the Blodgett House. He noted that the Council’s booth will be at the corner of Curtiss and Main Street.
Commissioner Neustadt thanked the staff for the groundbreaking activities, saying that the Fire Station is an important addition to the Village. He hoped to see everyone at Heritage Festival.
Commissioner Waldack extended his congratulations to the community on the groundbreaking for the Fire Station as well. Regarding the Walgreen’s issue, he noted that the closing hour was changed to 10:00 p.m. He then congratulated Judy Buttny on her promotion to Finance Director.
Commissioner Waldack then distributed information to the Council wherein he is proposing using the 2007 bond cap money be used to create a middle-income housing plan for employees working in the Village of Downers Grove. He suggested immediate action to meet with Illinois Housing Development Authority (IHDA) representatives in a workshop or meeting in June or July. He then outlined the basic proposal, stating there are two steps. First, create an ordinance ceding the funds in the amount of $4,172,990 to IHDA by December 31, 2007; and 2) contact realtors and banks and host a meeting to present the program to the business community. He explained that this would present no financial risk or burden to the Village, and allows another group to issue activity bonds. Commissioner Waldack said the information he prepared provides background information and anticipatory questions, and he then asked the Council to review the materials. He requested the Council’s support to invite a speaker, Roger Morsch of IHDA , to meet with the Village.
Mayor Sandack asked the Council to review this and refer their questions to the Village Manager. He reminded the Council that a commitment was made responsive to DuPage United to put together an Ad Hoc Committee to study the issue. He said they would have to consider this in their review.
Commissioner Schnell extended her welcome to Judy Buttny. She then noted that parking on Summit was tight at the site of construction for Fire Station #2 and asked that the parking plan be adhered to. She then encouraged everyone to attend the Heritage Festival.
The Mayor said that on Friday he attended the Relay for Life at Downers Grove North, saying it was a tremendous event. As for Fire Station #2, he missed the groundbreaking ceremony. It is a critical and important project, centrally located in the Village, and will be fitted with the best equipment.
Mayor Sandack said that Judy Buttny is a wonderful addition to the staff. Judy lives in town, walks to work and has been with the Village for several months and deserves the job.
With regard to Heritage Festival, the Mayor reminded everyone to celebrate the 175th anniversary. He will be in the dunk tank on Saturday at 3:30 p.m. for St. Mary’s School.
Starting July 3, the Council’s meeting will begin at 7:00 p.m. in an effort to make the meetings more accommodating to the public.
Adjourn to Executive Session
Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(11) of the Open Meetings Act to consider litigation. Commissioner Durkin seconded.
VOTE : YEA – Commissioners Tully, Durkin, Beckman, Neustadt, Waldack, Schnell, Mayor Sandack
Mayor Sandack declared the motion carried and the Council convened into Executive Session at 7:40 p.m.
Return to Open Session
MOT00 -02861 Motion: Approve Settlement Agreement – Butterfield Homeowner’s Association of Lombard Indexes: Planned Development #44-Butterfield Square
Commissioner Tully moved to adjourn. Commissioner Durkin seconded.
The regular Council meeting was adjourned by voice vote at 7:56 p.m