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May 08, 2007

Mayor Krajewski called the Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Village Hall.

Present:Mayor Brian Krajewski; Commissioners Marilyn Schnell, Martin Tully, Ron Sandack, Stan Urban, William Waldack, Sean P. Durkin; Village Manager Cara Pavlicek; Village Attorney Enza Petrarca; Village Clerk April Holden

Absent:None

Visitors: Press: Samantha Nelson, Downers Grove Reporter Residents: Ken and Kathy Rathje, 412 Chicago; Margot, Max, Mary and Nicholas Miller, 4526 Oakwood; Larry Gress, 1125 61st Street; R.A. Kollmar, 1420 Concord; Anthony Schiller, 6710 Bradley ; Leslie Neustadt, 4633 Saratoga; Ann Krzywicki, 4401 Seeley; Helen Anne Neustadt, 4824 Montgomery; Patsy Brown, Ottawa; Paula Moore and Howard Hall, 5152 Benton; Nate, Juliet, Jack and Nick Hathaway; Bill and Maureen Gockman; Mickie Beckman, 4629 Middaugh; Rick and Karen Ginex, 5425 Carpenter; Philip Schnell, 1240 39th Street; Linda Kunze, 4801 Montgomery; Linda McLaughlin, 2420 College; Willis and Shirley Johnson, 846 Rogers; Gene Zolezzi 4701 Florence; Carol Mitchell, 4747 Florence; Rita Blaney, 4740 Florence; Julia K. Beckman, 1501 Darien Lake Dr., Darien; Kathryn K. Harvey, 4811 Linscott; Marie Kasinecz, 4509 Bryan Pl.; Barb Wysocki, 1561 Lexington; John Becker, 4540 Elm; Bill Barrett, 4911 Highland; Stephen Owens, 4717 Florence; Bob Long, 1864 Grant; Randall and G.M. Stark, 1200 Maple; Bill Haider, 5427 Main; Gary Wohlgren, 5325 Brookbank; Alice Strelau, 5611 Brookbank; Cathy Mahoney, 4832 Montgomery; Christine and Jay Fregeau, 1918 Elmore; George Nicholaou, 4845 Highland, Scott Jacaway, 4828 Oakwood; David Matthies, 4417 Downers; Margaret and Edward Earl, 4720 Florence; Carol Schmidt, 4800 Florence; George Joch, 4800 Florence; Bea Bennett, 913 Clyde; Shirley Wrenn, 5514 Hillcrest; Cameron, Jordan and Don Nichols, 3736 Candlewood; Lisa Stach, 3736 Candlewood; Richard and Carol Benes, 5236 Fairmount; Jan and Lois Kopis, 1240 Chicago; Greg Beggs, 1246 Warren; Ann and Jim Russ, 1218 Maple; Norm Sidler, 4840 Stonewall; Tom and Matt LeCren, 545 Chicago; Gordon Goodman, 5834 Middaugh; Laura Crawford, 1015 Curtiss; Greg Bedalov, 2004 Butterfield; Norma Border, 4724 Florence; Dave Bradley, 4829 Linscott; Dale Bianco, 1 N 591 Turnberry Lane, Winfield; Dan Gilmartin, 1124 Barneswood; Pete and Louise Trucano, 1352 Turvey; Stephen Daniels, 840 Valley View; Mark Thoman, 1109 61st Street; John Schofield, 1125 Jefferson; Chris Schus, 7 Lilac Ct.; Frank Falesch, 820 Prairie; Rose Herlien, 4700 Fairview; Bill Wrobel, 7800 Queens Ct.; P.J. McCarthy, 5819 Pershing; Kathy DiCola, 5413 Maplewood; Megan Schroeder, 6036 Ridge Ct.

Staff: Liangfu Wu, Director, Information Services; Bob Porter, Police Chief; Jim Black, Deputy Police Chief; Tom Dabareiner, Director, Community Development; Mike Millette, Assistant Director, Public Works; Andy Matejcak, Director, Counseling & Social Services; Mary Scalzetti, Director, Community Events; Judy Buttny, Acting Director, Finance; Dave Fieldman, Deputy Village Manager; Mike Baker, Assistant Village Manager; Phil Ruscetti, Fire Chief; Jim Jackson, Deputy Fire Chief; Dave Barber, Director, Public Works; Doug Kozlowski, Director, Communications; Dorin Fera, Public Works; Brandon Dieter, Management Intern; John Hardy, Fire Department Battalion Chief; Linda Brown, Deputy Village Clerk

CALL TO ORDER

Mayor Brian Krajewski called the regular Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

ROLL CALL

The Mayor asked the Village Clerk to take the roll.

Present: Commissioners Durkin, Waldack, Urban, Sandack, Tully, Schnell; Mayor Krajewski Absent: None

REPORTS

2007 Consolidated Election Canvassing Report

Village Clerk April Holden reported that the DuPage County Canvassing Board met earlier today to certify the results of the April 17, 2007 Consolidated Election. Official results are:

Registered voters: 32,255 Total ballots 11,066 Number of precincts 55 Precincts counted 55

Results:

  • Candidates for Mayor:Brian Krajewski 3,709
  • Ron Sandack 7,276

Candidates for Commissioner:

  • Bruce Beckman 5,695
  • Geoff Neustadt 6,118
  • Stan Urban 4,701
  • Sean Patrick Durkin 5,050
  • Mark Thoman 4,056
  • Christopher Lavoie 3,795

Clerk Holden said that the Canvassing Board declared Ron Sandack elected to the office of Mayor of the Village of Downers Grove. The Canvassing Board further declared Bruce Beckman, Geoff Neustadt and Sean Patrick Durkin elected to the office of Commissioner of the Village of Downers Grove.

Special Presentation

Mayor Pro-Tem Martin Tully presented mementos of recognition of service to Commissioner Stan Urban and Mayor Brian Krajewski.

He thanked Commissioner Urban, on behalf of the Village, for his four years of service to the community as a Village Commissioners. He presented him with a plaque, flag and gift.

Mayor Pro-Tem Tully then thanked Mayor Krajewski, on behalf of the Village, for his eight years of service as Mayor of the Village of Downers Grove. He presented Mayor Krajewski with a plaque, flag and gift of a print commemorating the 175th Anniversary of the Village depicting of various landmarks in the community, which was Print #30 corresponding to his serving as the 30th Mayor of the Village of Downers Grove.

PUBLIC COMMENT

Mayor-elect Ron Sandack personally thanked Brian Krajewski and Stan Urban for their outstanding service to Downers Grove. The Mayor served tirelessly for eight years, and both of these men are deserving of the collective thanks of the Village and best wishes.

Commissioner Waldack thanked Commissioner Urban for his service throughout his career, his advice and comments. He thanked Mayor Krajewski for his service and hard work for the Village, especially noting the Mayor’s work with youth.

Commissioner Schnell said that 30 individuals have served in the Mayor’s chair. Mayor Krajewski’s legacy will be how well he worked with the state legislatures to support the Village. She expressed her thanks to Commissioner Urban for all of his work over the years, and in particular for bringing people to the downtown area with numerous attractions and events.

Commissioner Durkin said he has had a great working relationship with Brian Krajewski. He will be missed, and he thanked him for his eight years, and his friendship. Commissioner Urban has taught him well, and he wished them both well. He will miss their sidebar conversations.

Commissioner Urban said that this was very difficult because he is not leaving. He’s staying in Downers Grove. He thanked Mayor Krajewski for what he has done in the downtown area of the Village. It has helped his business and the community. He is confident that the work in that area will carry on. He has had the opportunity of working with the best Village Manager the town has had, as well as the best Village Attorney and management staff. He thanked the public for the opportunity to serve the Village. He also thanked John and Star LeDonne for their tireless and continued support, and his family for allowing him to serve, as well as Greg Beggs for his support.

Commissioner Tully said that he made his comments last week, and noted that the Village Hall was packed for this meeting. He extended his thanks to Brian Krajewski and Stan Urban for their years of service, saying he knows they will continue to be involved in working for the community.

Linda Kunze and Jim Russ , from the Downtown Management Corporation, came on behalf of the 340 businesses downtown to express their appreciation to the dedication and commitment of the Mayor to the Village. Ms. Kunze referred to the “Come Home to Downers Grove” slogan, saying that she learned that of the 73% of the units sold at Acadia on the Green, 70% were people moving back to Downers Grove, which is a great compliment to the Village. She and Mr. Russ presented the Mayor with a gift. They also expressed appreciation to Commissioner Urban for his efforts, and presented him with a gift as well.

Mayor Krajewski thanked the residents for giving him the opportunity to serve the Village of Downers Grove for the past eight years. He congratulated Ron Sandack, and the new Commissioners. He then thanked the staff for their gift as well.

MOTION TO ADJOUR SINE DIE (WITHOUT DATE )

Mayor Krajewski then adjourned the meeting at 6:45 p.m.

SWEARING IN OF MAYOR AND COMMISSIONERS

The May 8 Workshop meeting was reconvened at 7:05 p.m. by Village Clerk April Holden. Judge Elsner administered the Oath of Office to the newly elected officials, Mayor Ron Sandack, Commissioners Sean Patrick Durkin, Geoff Neustadt, and Bruce Beckman.

Mayor Sandack called the meeting to order at 7:08 PM.

ROLL CALL

The Mayor asked the Village Clerk to take the roll.

Present: Commissioners Beckman, Neustadt, Durkin, Waldack, Tully, Schnell; Mayor Sandack Absent: None

MANAGER

Consent Agenda Items

Manager Pavlicek reviewed the items on the Consent Agenda for questions and/or comments.

Fee Waiver Request for Family Shelter Service Facility at 7300 S. Main Street.

Commissioner Tully said the Village has had a policy of waiving fees of certain organizations including non-profit organizations.

The Manager pointed out that the amount of the waiver should be $22,363.58 and that figure will be corrected before next week.

Bid: Multi-Purpose Four-Wheel Drive Compact Tractor. There were no questions.

Bid: Pumper Truck Replacement Purchase . There were no questions.

Heritage Festival Fireworks.

Commissioner Tully asked for clarification that the proposed vendor is the same as the one who did fireworks for the Ice Festival.

Mary Scalzetti , Director, Community Events, said that was correct. Commissioner Tully said they did an outstanding job.

RFP Heritage Festival Tent, Table & Chairs. There were no questions.

Bid: 2007 New Sidewalk Program (Matrix) and Downtown Crosswalks .

Commissioner Schnell asked for a response regarding questions posed about the evergreen trees. The Manager said that information will be obtained for next week.

Commissioner Waldack said he noticed that the segment of Kenyon Street from Main to Lyman is included in the program. He would like a follow-up on this. The Manager said there have been verbal conversations with the residents and that information will be available next week.

Commissioner Beckman asked for an overview of what has been done and a long-term view as to future plans.

Commissioner Tully said it would be useful to have the history of what the sidewalk policy has been, as well as the sidewalk matrix.

Mayor Sandack said that this year was budgeted extremely well. He also shared concerns about the sidewalks on Kenyon from Main to Lyman.

Ed Earl , 4720 Florence, commented on the placement of the sidewalk for Florence Avenue. He said they understand it has been proposed to place the sidewalk on the west side; however, residents think it would be better placed on the east side where there are larger setbacks. In addition, the sidewalk would cut through driveways on the west side. Mr. Earl then noted that the easement on the east side is two feet wider than on the west side. He said that he took a survey of the residents in the 31 homes. Fifteen households voted for the east side, five voted for the west side, and four of the east side residents voted for the east side. He noted that the people on the east side would welcome the sidewalks. Mr. Earl said they understand that the cost is about $9,000 more on the east side.

Mayor Sandack said that staff will be asked to respond.

Carol Mitchell , 4731 Florence, lives on the east side and would prefer to see it on the west side. She agreed that it should surround the Hummer Park and lead to the school. There is a flooding problem on Florence Avenue where the water flows west to east. She is concerned the sidewalks will make it worse.

Norma Border , 4724 Florence, asked the Council’s consideration in putting the sidewalks on the east side. She said that looks are what keeps the Village what it is and it would be more pleasing on the east side.

Gene Zolezzi , 4701 Florence, also wanted it on the west side of the street. There is a price difference of $9,000 and the Village has the objective to keep the sidewalk around the park. Hummer Park doesn’t have a sidewalk. He said keeping the sidewalk on the west side makes the trip to school unobstructed.

George Joch , 4800 Florence, lives on the west side and said there is access to the park on either side of the street. As to the flooding, St. Joe’s Creek bisects his property.

Mayor Sandack said that meaningful points have been made and the Council will take the comments into consideration.

Bid: Aerial Lift Truck Equipment. There were no questions.

Bid: Street Light Maintenance. There were no questions.

Bid: 4-Wheel Drive Utility Vehicle. There were no questions.

Bid: Underground Utilities – Lyons/Pinner Electric.

Commissioner Tully said he is not happy that the costs are higher than the estimate.

Frank Falesch , 820 Prairie, asked if the $189,000 was originally budgeted for this project. The Manager said the undergrounding of utilities was part of the original budget but the estimate was too low. Mr. Falesch asked about the costs of the project and the Manager said she would provide the information to him.

Commissioner Waldack agreed with Commissioner Tully as to the costs being higher than estimated and asked if this should be pulled off the agenda until a final number is obtained. The Manager said if they are not sure about the costs they will remove it. She will provide follow-up to the Council.

Commissioner Tully said, for clarification purposes, it might be advisable to wait rather than having multiple budget amendments.

Commissioner Beckman said he can support Commissioner Waldack’s suggestion because it is his experience that change orders occur with large projects and should be dealt with as they occur.

The Manager said that staff will do additional research.

Active Agenda and Informational Items

a. Parking & Traffic Recommendations. The Manager reviewed the items for questions and/or comments.

  1. Ordinance Establishing Park Speed Zones.
  2. Ordinance Establishing Work Zone Safety & Enforcement Program.
  3. Ordinance Establishing Parking Restrictions on Prairie Avenue.

The Manager said that Village staff has worked with the Park District on the park speed projects. The work zone safety enforcement program provides protection to public employees. The Prairie Avenue issue concerns visibility issues.

Commissioner Neustadt commented that these issues are designed to keep the residents safe. A key component is the enforcement of these items and without enforcement they are just signs.

Commissioner Waldack asked for the definition of “when children are present.”

Village Attorney Enza Petrarca responded that the phrase means that children must be physically present outside, and the same holds true for the park zones.

Commissioner Schnell said she agreed with Commissioner Neustadt’s comments regarding enforcement. She asked for a report on enforcement, and that staff work proactively with the Park District and parents regarding enforcement. She thought the Village needed to do more with signage education.

The Manager said that staff will provide an update to the Council.

Commissioner Durkin asked about the Park District legislation.

Public Works Director Dave Barber said that the new legislation was adopted by the State. The Park District brought this to the Village staff. They know more about the parks and how they are used, and will be bringing additional requests to the Parking and Traffic Commission.

Commissioner Durkin asked whether the Village can earmark other streets.

The Manager said that this piecemeal approach allows the staff to look at where there will be the best effect. Staff prefers this approach.

Commissioner Tully explained that there are three different parking ordinances under consideration including Whitlock, Randall and Doerhoffer Parks. He asked how long legislation has been in effect and the history of other communities.

The Manager said it has been in effect less than one year, and she will have staff research the history.

Commissioner Tully asked whether the legislation requires the statement “when children are present” and the Manager said she believes it does and means children have to be within 50 feet of the traffic area.

MAYOR ’S REPORT

Appointments to Boards and Commissions.

Mayor Sandack asked the Village Clerk to read the resolution appointing and reappointing members to Boards and Commissions.

MAYOR PRO TEM Appoint Commissioner Tully as Mayor Pro Tem DEPUTY LIQUOR COMMISSIONER Appoint Commissioner Schnell as Deputy Liquor Commissioner PUBLIC SAFETY COMMITTEE Appoint Commissioner Tully to the Public Safety Committee as Chair Appoint Commissioner Neustadt to the Public Safety Committee

FINANCE AND ADMINISTRATIVE COMMITTEE Appoint Commissioner Waldack to the Finance and Administrative Committee as Chair Appoint Commissioner Durkin to the Finance and Administrative Committee

PUBLIC SERVICES COMMITTEE

Appoint Commissioner Schnell to the Public Services Committee as Chair Appoint Commissioner Beckman to the Public Services Committee

ECONOMIC DEVELOPMENT CORPORATION Appoint Commissioner Tully as Ex-Officio Council Representative to the Economic Development Corporation

ENVIRONMENTAL CONCERNS COMMISSION Appoint Joseph Sterner and Brian Freeman as Co-Chairs Reappoint Joseph Sterner to a three-year term expiring 8/31/10 Appoint Lois Vitt Sale to a three-year term expiring 8/31/10 Appoint William Tokash to a three-year term expiring 8/31/10

A RESOLUTION APPOINTING AND REAPPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS

RESOLUTION 2007 - 52

Commissioner Tully moved to adopt the resolution as read. Commissioner Durkin seconded.

VOTE : YEA – Commissioners Tully, Durkin, Beckman, Neustadt, Waldack, Schnell, Mayor Sandack NAY – None

Mayor Sandack declared the motion carried.

MANAGER ’S AND DIRECTORS ’ REPORTS

Heritage Festival Agreement – Parking Garage Assistants.

The Manager said an informational item was included in the Council packets with regard to the two groups selected as Parking Garage Assistants for the 2007 Heritage Festival.

2008 National Ice Carving Championship.

The Manager said the National Ice Carving Association has formally offered the Village the right of first refusal to host the 2008 National Ice Carving Championships. In May, the Community Events Commission will review the proposal.

Community Events License for Annual Car Show.

The Manager said information regarding a special commercial event license for the Downtown Management Corporation for the 2007 Friday Night Classic Car Shows was inadvertently omitted from this week’s packet. She said the application is consistent with last year’s application. It will appear on next week’s agenda.

ATTORNEY ’S REPORT

Village Attorney Enza Petrarca said she was presenting four items to the Council: 1) An ordinance creating park zone speed limits; 2) An ordinance establishing temporary work zone speed limits; 3) An ordinance amending parking restrictions on Prairie Avenue; and 4) A resolution authorizing a license agreement .

COUNCIL MEMBERS

Commissioner Neustadt thanked his wife and family and all those who helped in his campaign, as well as the residents of Downers Grove and the staff. He thanked Brian Krajewski and Stan Urban for their service to Downers Grove and looks forward to working with Mayor Sandack and the other Commissioners. He said that Downers Grove is a great place to work, live and play because of its residents. He will work hard for the people of Downers Grove.

Commissioner Waldack welcomed the new Council members saying he looks forward to working with the new Council. He expressed his pleasure that the Environmental Concerns Commission appointments went through and thanked former Commissioner Mike Gilbert for his service on the Environmental Concerns Commission and for his service to the Village. Commissioner Waldack described the backgrounds of Mr. Tokash and Mrs. Vitt Sale and the high level of expertise of the members of the Environmental Concerns Committee. He is appreciative of the expertise that is available in the Village for all Boards and Commissions.

Commissioner Schnell welcomed the new Commissioners and congratulated Commissioner Durkin and Mayor Sandack. This is a unique opportunity to work together with the residents to accomplish a lot.

Commissioner Beckman thanked his supporters in making his campaign a success. The success is based on the ability to work together in establishing policy and vision. He said it is time to end the rhetoric and implement the promises made.

Commissioner Durkin thanked the residents for voting him in as Commissioner. It is an honor to serve the Village. He thanked his wife for her support as well as his friends. He thanked Mr. Thoman, Mr. Lavoie and Mr. Urban for running a clean and good race and encouraged them to continue their involvement. He welcomed Commissioners Neustadt and Beckman.

Commissioner Tully congratulated Mayor Sandack as the 31st Mayor of the Village. He said that running for office is a daunting task. He said the future holds great promise and welcomed the new Commissioners to the Council. There are many challenges and opportunities ahead for the Council to serve all the residents, including those who cannot vote—the children.

Mayor Sandack welcomed his colleagues, saying that the campaign process was daunting. It renewed his faith in the process, and he feels it was a vigorous election. He met many good, smart, thoughtful people. His campaign began with a small group that began to grow. He encouraged people to speak up because this is their Village. Staff will be motivated to do their best, and he has no doubt they will succeed. He thanked the ECC members for their service, saying he believes they will make meaningful contributions. He thanked Gordon Goodman and Mike Gilbert for their service on the ECC . He said he would ask the Village Attorney to amend the Village Code with respect to Boards and Commissions.

The Mayor said he was invited to throw out the first pitch for the DOLLS inaugural softball game. He said he and a guest professional softball player were walked to the pitcher’s mound. Although he was nervous, he threw a perfect pitch. The professional player threw a bad pitch (which he thinks she may have done intentionally.)

He also commented on an event for Jane Bawel, a resident of Downers Grove suffering through her second bout with cancer. A group of people motorcycled from Villa Park to Ballydoyle’s for a fundraiser. He said it was an amazing event to witness.

VISITORS

Marge Earl , 4720 Florence, said there are three blocks of sidewalks for 31 houses. Sixteen houses have signed surveys requesting the sidewalk go on the east side of the Street. She presented the surveys, and said she didn’t want the sidewalk to divide the neighborhood.

Tom Le Cren , 545 Chicago Avenue, said he was a 40 year resident of the Village and he thanked Brian Krajewski and Stan Urban for their service, as well as congratulated those who are now on the Council. The residents have extremely high hopes for this Council and expects this Council to make inroads into the Village’s problems. He said that about 1/3 of the population voted, and he said for those who didn’t vote, shame on you. He said that this is a great Village.

The Mayor reminded everyone that there would be a reception in the Committee Room following the adjournment of the meeting

There being no further discussion, the Workshop meeting was adjourned at 8:13 p.m.

April K. Holden Village Clerk tmh