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April 17, 2007

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin and Mayor Brian Krajewski Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Krajewski said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – April 3, 2007 Workshop Meeting – April 10, 2007 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

1. Chris Fregeau, 1918 Elmore, said she was unable to say goodbye to Arlene Balicki, describing her as a positive and warm person and one who exemplified the pillars of the Village’s Strategic Plan. Her interactions with Arlene have always been courteous, warm and helpful. She will be very much missed. Ms. Fregeau then said that she attended a Technology Committee meeting regarding the website. She acknowledged Mark Grippando, Dr. Wu and Dave Hankes who made it a nice place to be. She said that the web site is a window to the Village. Some of the suggestions made were implemented right away, such as including the meeting agendas on the website for the public to review.

2. Mark Thoman, 1109 61st Street, said he was there on behalf of Andy Clark, who took a bad fall on Sunday. Andy asked that Mr. Thoman extend his thanks to the Downers Grove Fire Department and the EMT ’s for their prompt response to his call for assistance.

3. Charley Smart, 4804 Main Street, representing the Blodgett House on the Move group, updated the Council on the status of the program. He thanked the Council for considering the Thursday night concert at the Heritage Festival. There are no open issues at this time other than continuing to move forward. He thanked Mary Scalzetti and Mike Baker for their assistance in this project. Responses from the public are that the concert is a good idea, and they would like to see more “heritage” in Heritage Festival. He again thanked the Council and urged them to move forward.

4. John Schofield, 1125 Jefferson, asked about publication of minutes of executive sessions on the web site. He brought this topic to the Council’s attention on October 3 and April 3. Mr. Schofield said the issue is that the website is becoming the de facto source for Council minutes which is available 24/7. It is important to note that the archive is incomplete and does a disservice to the community and is not in line with the Illinois Open Meetings Act. The fact that the meeting occurred should be on the website, but is not recorded in the chronology of meetings that were held. Mr. Schofield added that he believed when minutes are released, they are not included in the information stream. Since October 3 and again April 3 he has had no response to his question as to website publication. He then requested all 16 of the meetings in question through the Freedom of Information Act. He requested that the Council make a public commitment to keep the internet up to date, including executive session meetings.

Mayor Krajewski said that some discussion will have to take place with the attorney and Council to determine whether to change the policy of not placing them on the website. They should place that on a Workshop. Mr. Schofield said that the Council long ago agreed to publicize its minutes on the website, and he doesn’t understand being selective as to which minutes appear. He will be interested in seeing who on the Council objects. Manager Pavlicek said this will be on the May 8 Agenda.

5. Dr. Gordon Goodman, 5834 Middaugh, said that he had a good relationship with Arlene Balicki. She was always very cheerful and efficient and he asked that his best wishes be conveyed to her. He then said he was pleased to hear about the Technology Committee workshop, noting that Dr. Wu promptly took care of his request regarding agendas. He joined the previous speakers in saying how important the website for the Village has become as a de facto source for the community. Dr. Goodman noted that the availability and expense of storage space is not the issue it once was. He encouraged the Council to evaluate its past practice regarding making executive session minutes available on-line.

5. Public Hearings

6. Consent Agenda

COR00 -02765 A. Claim Ordinance: No. 5685, Payroll, March 30, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -02766 B. List of Bills Payable: No. 5670, April 17, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

MOT00 -02767 C. Motion: Authorize Re-Insurance for Property, Casualty and Excess Liability Coverage Sponsors: Human Resources Summary of Item: Selection of Hilb Rogal & Hobbs (HRH) as the broker of record for property, casualty and excess liability in an amount not to exceed $25,000.00.

Authorization to purchase re-insurance coverage for property, casualty and excess liability for the Village with the following insurance carriers:

Excess General Liability/Auto Liability – Recommended Low Compliant Bidder 2007-08 – Illinois National Insurance – $15 million excess insurance $1 million self-insurance retention – 2007-08 Premium – $139,920

General Liability/Auto Liability Umbrella – Recommended Low Compliant Bidder 2007-08 - Ace/Westchester Liability – $20 million umbrella insurance policy – 2007-08 Premium – $48,697

Excess Workers Compensation Stop Loss of $450,000 – Recommended Low Compliant Bidder 2007-08- Safety National – 2007-08 Premium – $76,656

Property Insurance – Recommended Low Compliant Bidder 2007-08 – Chubb Insurance – 2007-08 Premium – $46,663

Total Premiums – $313,936 A motion was made to Award this file on the Consent Agenda. Indexes: Insurance – Risk Management

RES00 -02768 D. Resolution: Authorize an Agreement with Paradise Artists, Inc. Sponsors: Community Events Commission Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND PARADISE ARTISTS , INC.

RESOLUTION 2007 -38 A motion was made to Pass this file on the Consent Agenda. Indexes: Heritage Festival 2007

RES00 -02769 E. Resolution: Authorize Submittal of Grant Application to the Bureau of Justice Assistance for the FY 2007 Bullet Proof Vest Partnership (BVP) Program Sponsors: Police Department and Finance Summary of Item: A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE FOR THE FY 2007 BULLET PROOF VEST PARTNERSHIP (BVP) PROGRAM

RESOLUTION 2007 -39 A motion was made to Pass this file on the Consent Agenda. Indexes: Police Department, Police Equipment

RES00 -02771 F. Resolution: Authorize Submittal of Grant Application to the Illinois Department of Transportation for the Mobile Crash Reporting System (MCR) Incentive In-Car Printers Program Sponsors: Police Department and Finance Summary of Item: A RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE MOBILE CRASH REPORTING SYSTEM (MCR) INCENTIVE IN -CAR PRINTERS PROGRAM

RESOLUTION 2007 -40 A motion was made to Pass this file on the Consent Agenda. Indexes: Illinois Department of Transportation

BID00 -02772 G. Bid: Award $43,052 to Tennant Sales and Service Company, Minneapolis, Minnesota for Purchase of a Tennant T20 Industrial Rider Scrubber Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works – Equipment

BID00 -02773 H. Bid: Award $123,611 to McAllister Equipment Company, Alsip, IL for Purchase of a 2007 Volvo L90F Front End Loader Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works – Equipment

MOT00 -02776 I. Motion: Authorize the Village to Work in Partnership with the Blodgett House on the Move Group re: Heritage Festival Fundraising Concert Sponsors: Manager’s Office A motion was made to Award this file on the Consent Agenda. Indexes: Blodgett House

MOT00 -02774 J. Receipt of Minutes of Village Boards and Commissions Summary of Item: Car Show Committee – March 27, 2007 Human Services Commission – March 7, 2007 Library Board – March 28, 2007 Parking & Traffic Commission – March 14, 2007 Plan Commission – March 5, 2007 & March 12, 2007 A motion was made to Award this file on the Consent Agenda. Indexes: Boards and Commissions Minutes

Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski

7. Active Agenda

8. Mayor’s Report

Proclamation:

The Mayor proclaimed the week of April 15 -21, 2007 as National Public School Volunteer Week in the Village of Downers Grove.

Visitors

The Mayor noted that he welcomed 22 French dance students to the Village of Downers Grove who will be performing in the Village on Friday.

Mayor Krajewski then noted that on Saturday he welcomed 400 people to Downers Grove who were alumni of All Saints High School, which was celebrating its 150th anniversary.

Materials to be Received

Materials to be Placed on File

9.Manager’s and Directors’ Reports

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Sandack joined in honoring Arlene Balicki, who was a kindhearted, thoughtful, gentle voice who will be missed. He wished a quick recovery to Andy Clark as well. Commissioner Sandack then noted the presence of former Commissioner Sue McConnell in the audience.

Commissioner Waldack echoed Commissioner Sandack’s comments.

Commissioner Schnell extended compliments to Chief Phil Ruscetti and Deputy Village Manager Fieldman for their presentation at the Public Safety Meeting which was very well done. She added wishes for a speedy recovery to Mr. Clark, and extended kudos to Arlene Balicki.

Commissioner Urban said that Arlene will be sorely missed, and that it was good to see Sue McConnell present. He then extended birthday wishes to the Mayor and to Commissioner Schnell. Commissioner Urban said the Public Safety meeting went very well, and he would like to see that presentation made at a Workshop meeting. He then asked everyone to stop and remember the families in Virginia and the youth of America.

Commissioner Tully noted that he had the opportunity congratulate Arlene on her retirement. He said that when he joined the Council she was a big part of his acclimation to the Village. He added that it was also good to see Sue McConnell present in the audience.

Regarding Executive Session minutes, Commissioner Tully said that these are kept private for reasons dictated by State law under the Illinois Open Meetings Act. They can be reviewed and released periodically upon vote of the Council. Mr. Schofield referred to minutes that were recently reviewed and made public. Commissioner Tully said it makes no difference to him and he agrees that they should be available on the website. He added that all executive sessions are noticed in one way or another, either in advance or as a part of an open meeting. He then thanked all of the residents for educating themselves about the candidates running for office. Everyone who is running for office should be commended and he urged people to vote.

The Mayor said he had an opportunity to talk to Arlene before she left, saying she has done a fantastic job in her career with the Village, and he wished her well.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Durkin, Waldack, Sandack, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 7:00 p.m