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January 23, 2007

Mayor Krajewski called the Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Village Hall.

Present:Mayor Brian Krajewski; Commissioners Marilyn Schnell, Martin Tully, Ron Sandack, Stan Urban, William Waldack, Sean P. Durkin; Village Manager Cara Pavlicek; Village Attorney Enza Petrarca; Village Clerk April Holden


Visitors: Press: Samantha Nelson, The Reporter; Kiran Mehendale, The Sun Residents: John Schofield, 1125 Jefferson Avenue; Ian Parr, Graham Harwood, William McCune, OWHE Services Group; Bill Wrobel, D.G. Watch, 7800 Queens Ct.; Andy Clark, D.G. Watch, 1226 62nd St.; Geoff Neustadt, 4633 Saratoga; Mark Thoman, 1109 61st St.; Greg Bedalov, EDC , 2001 Butterfield Rd.; Beth Simmons, Gary Mori, Hamilton Partners, 1901 Butterfield Road, Downers Grove. Staff: Greg Zimmerman, Director, Human Resources; Jim Black, Deputy Police Chief; Mary Scalzetti, Director, Tourism & Events; Dave Fieldman, Deputy Village Manager; Mike Baker, Assistant Village Manager; Phil Ruscetti, Fire Chief; Liangfu Wu, Director, Information Services; Don Scheidler, Acting Director, Community Development; Jeff O’Brien, Sr. Planner, Community Development; Andy Matejcak, Director, Counseling & Social Services; Doug Kozlowski, Director, Communications; Dave Barber, Director, Public Works; Judy Buttny, Acting Director, Finance

Mayor Krajewski explained that Council Workshop meetings are held the second and fourth Tuesdays at 6:30 p.m. The meetings are video taped live and for later cable cast over cable channel 6.

The Workshop meeting is intended to provide Council and the public with an appropriate forum for informal discussion of any items intended for future Council consideration or just for general information. No formal action is taken at Workshop meetings.

The public is invited to attend and encouraged to comment or ask questions in an informal manner on any of the items being discussed or on any other subject. The agenda is created to provide a guideline for discussion.


Consent Agenda Items

Manager Pavlicek reviewed the Consent Agenda items for questions and comments.

a. Extension of Heritage Festival Amusement Ride Contract.

Commissioner Waldack said that last year there was adverse publicity regarding the amusement company and hiring practices. He said he might ask that this be removed from the Consent Agenda. The Manager asked whether there were specific items he wished staff to review prior to the February 6 meeting, and Commissioner Waldack responded that there was a report on WBBM -TV on Astro, and he wanted to make sure that what is being done is in the best interest of the community. The Village does not need the adverse publicity. Manager Pavlicek replied that she would get information concerning the report and provide the information he’s seeking.

Commissioner Tully said that a number of steps have been taken by the Village to address these issues. He said it is important to show what’s been done with the contract in terms of safety mechanisms over the past five years. It would also be useful to know if there were any concerns or complaints. He recommended obtaining minutes of the Tourism and Events Commission with respect to the vendors bidding on the amusement ride contract.

Extension of Agreement with Advocate Health Partners.

Commissioner Waldack referenced page 4, section 3.01, which should read “subscribes” and not “subscribers”, and he then asked the difference between using Good Samaritan Hospital and other hospitals. The Manager said it functions to a large degree like a Preferred Provider Network. The Village received a discount on the amount it is charged for the services. The employee sees 100% of that cost covered at Good Samaritan, as opposed to other hospitals which would cover less.

Commissioner Waldack asked for more clarification regarding hospital “write-offs.” The Manager responded that the Village’s plan is a narrow network, based on Good Samaritan Hospital. The highest level of coverage is provided by the Advocate Health Partners. Commissioner Waldack asked about employees who did not live close to Good Samaritan Hospital, and the Manager said that the Village’s primary responsibility is that the Village self-insures this, and the Village is concerned about the cost of medical/hospital coverage.

Commissioner Waldack asked whether staff could look at other hospitals for employee coverage as well, and the Manager said they can; however, the Village has a predisposition to working with vendors within the corporate limits to generate other tax revenues for the community. If Council wants to move away from that tradition and see about competition for Good Samaritan, it can be done, but she indicated it would be in opposition to purchasing policies.

License Agreement with T-Mobile Central, LLC for the Highland Avenue Water Tower.

The Mayor asked if the $2,350 per month is the rate everyone is paying. Attorney Petrarca said that all begin at the rate of $2,350. Mayor Krajewski recommended starting new vendors at the updated rate. Attorney Petrarca said the amount is competitive with other communities.

Commissioner Schnell asked if this amount is all that’s being received on that tower, and Attorney Petrarca said she believed there were one or two other antennae at this location.

Potential Reduction of DuPage Water Commission Rates.

The Manager pointed out that this came to the staff recently, and they do not have an idea of the rate at this time. They do not expect to see the rate decrease that occurred a few years ago. She indicated that the rates will be established by the County at a meeting in early February. Commissioner Sandack asked who drafted this resolution. The Manager said this was a resolution submitted by the Village of Woodridge, who has taken a lead in communicating with other municipalities. She does not know whether Woodridge prepared the actual draft. Mayor Krajewski interjected that the Mayor of Woodridge is the representative for District 3 which is the Village’s Water Commission District.

Commissioner Sandack said that there are provisions in this that he doesn’t understand, although he said he was sure they are accurate. He said included in the resolution is language that the County will stay with their fiscal plan for 2020 and 2021, and he does not know what that fiscal plan is. He is not a huge fan of support resolutions to begin with, though he wants to make sure the residents get the lowest water rate possible. He wants to be certain that he is comfortable with the resolution. Manager Pavlicek responded that she had a conversation with the Manager of Woodridge and relies on his professional opinion that this is a reasonable presentation.

Mayor Krajewski said one of the reasons for the resolution is that the rebates should come back to the charter customers. They do not want the County to raise the water rates as they did several years ago. He then asked about the Water Commission annual report. The Manager said she would check to see whether that report is available. She further indicated that staff would make a recommendation in March, and if the Commission enacts this reduction in water rates it would take effect in May.

Commissioner Tully said that they are discussing a potential decrease in the water rates. As a charter member, the savings should come back to the Village and he supports the rate reduction and rebate back to the residents.

Active Agenda and Informational Items

a. Amendment to Planned Development #31, Esplanade at Locus Point.

Deputy Village Manager Dave Fieldman said this petition is to construct a two-story addition to an existing building at 3131 Woodcreek Drive. The plan includes a reconfiguration of the streets near the building and the surrounding parking lot. All standards are met and the Plan Commission has recommended approval.

Commissioner Tully said that the standards for approval are found in Section 28-1607 of the Municipal Code. He said that this is an amendment to an existing Planned Development with no variances or exceptions being sought

Commissioner Waldack noted that the petitioner is required to provide calculations that the pond is designed to meet the increase. He was concerned about firms doing their own calculations; however, he noted that when they complete their calculations the Village’s engineers can verify and use the figures in our reports, verifying that the calculations are correct.

Commissioner Schnell said that the Plan Commission ordered a letter from the Forest Preserve District that there were no objections and Mr. Fieldman said that was correct.

b. Resolutions to Hire Four Engineering Firms to Complete a Storm Sewer Watershed Improvement Plan. The Manager said that in fall 2006 the Council directed staff to prepare a proactive Stormwater Improvement Plan for the community. That plan provided an opportunity to lay out what needs exist in the infrastructure. Staff is now asking for approval of four engineering firms to do the engineering analysis to provide recommendations with cost estimates of needed improvements. Timing is important in order to allocate funds for the 2008 budget. One question that has been asked related to using four firms instead of one firm. She said that staff’s focus with respect to waiving the one-week waiting period is merely to move forward. There is no critical issue within the next 14 days. Staff is looking for every advantage possible to complete this process.

The Mayor asked about waiving the one-week waiting period. He questioned the priority of the work going on in Public Works, saying he thought the stormwater work was priority. He thinks $335,000 is not a very large project in the scheme of some of these firms. He asked about the firm Engineering Resource Associates, Inc. (ERA) and their size.

Dave Barber , Director, Public Works, said that ERA probably has less than 100 employees.

The Mayor said he wasn’t pleased with Dietz’s plan and was surprised to see them back on the list. He wants this to move forward, but would prefer not to have Clark Dietz based on their last response from Dietz.

Mr. Barber said that staff sent an RFP out for professional services for plan review, and that list of firms was used for these four recommendations. He said that staff has worked with Kay Whitlock from Christopher Burke, and he believes she has a good knowledge of these firms. He indicated that staff sensed the Council’s urgency on this matter. The Mayor said his only comment is in regard to Clark Dietz, and he has no problem with the other three firms.

Commissioner Schnell commented that this will identify projects, prioritize and implement them, and Mr. Barber confirmed that statement. Mr. Barber interjected in response to the Mayor’s comments on Clark Dietz, that in regard to their previous work, Clark Dietz did what they were asked to do, working on a scope of work that was a bit different than the standard pipes, stormwater detention type of work. If that had not been relayed property to the Council he apologized. This project however will accelerate the list of projects, including pipes and storage. They will do modeling in the process, and will get engineering information. In response to Commissioner Schnell, Mr. Barber said there are a number of steps in terms of paying for this project, and staff will provide a list of financial recommendations in July. They have to begin with the sub-basins in the area.

Manager Pavlicek said that the budget outline will provide five, ten and twenty-year terms as well as associated funding.

Commissioner Schnell said it is important that the people realize that this is not a quick fix and may take time before specific areas of need are addressed. She noted that there are two firms working on St. Joe’s Creek and asked how that will work. Mr. Barber said that they will split the work on the creek. He referred to the map showing the creek areas, and the different water sheds. St. Joe’s Creek represents about 50% of the Village, and he described the method to be used for splitting work on the creek.

Commissioner Schnell said that the green sheets show about $88,000 being diverted from roadway projects to pay for this. She said she would prefer not to sacrifice roads for stormwater, both of which are in bad shape. She hopes they can find the $88,000 rather than take it from another needy project. Mr. Barber said that oil prices are down and if bids come in lower that will help. Commissioner Schnell said she believes they need to adhere to the roadway plan. She is concerned that diverting the roadway funds could send a negative message to residents, and she hopes that the Manager can find a surplus somewhere that will help keep the projects balanced. Manager Pavlicek noted that these are capital projects. Staff will try to maximize efficiencies.

Commissioner Schnell asked why they have to waive the waiting period, instead of waiting for the two weeks. Mr. Barber said staff wants to start the consultants on the survey work as soon as possible. They can wait the two weeks if necessary.

Commissioner Durkin asked about the four firms recommended, asking about Christopher Burke. Mr. Barber said that the Village has used Christopher Burke for stormwater and wetland review issues. The Village has used all four firms before, and they were recommended by the Village’s consultant, Kay Whitlock. The firms were assigned based on their specific knowledge, and based on discussions with the consultant. Commissioner Durkin then asked about ERA and whether they did the County Stormwater Plan. Mr. Barber said that Burke did most of that work. Commissioner Durkin said he wants to see this project work because of the impact flooding has had on so many residents. He said he would like to have some additional background information on the firms. Based on what the Mayor has said he would be leaning not to support Clark Dietz, and would recommend waiting until the February meeting before voting.

Commissioner Tully said that in November 2006 staff approved 3-5 firms, and the Action Plan called for hiring the firms by December 2006. Regarding the splitting the project among four firms, he asked whether staff was familiar with splits of this type and how they worked. Mr. Barber said that Palatine did this before. Evanston had six firms brought together in their downtown area and ended up with a good product. The firms brought different views to the table. He is used to working in teams like this. Commissioner Tully then asked regarding the coordination aspect of the project, whether these firms have worked in conjunction with each other previously, and whether the Village will get the most for its money. Mr. Barber said an advantage in using multiple firms in this fashion is there is not a lead firm charging a multiplier on top of their costs. The Village is avoiding the multiplier by contracting directly with the firms. Mr. Barber said he will oversee the project together with the new engineer recently hired in terms of meeting with the teams, coordinating the schedule and the efforts. They will meet on a regular basis, and staff will make sure that all aspects of the project are coordinated. Commissioner Tully then asked whether one firm could do all three watersheds in terms of time and cost parameters. Mr. Barber responded that only Burke would be large enough to do all three, and staff has only discussed this with them in the past few days. Mr. Barber noted that he personally has had experience in Evanston managing such projects and he will be directly involved. The Evanston project was a $140-$200 million construction project. He knows that they can make this project work. Commissioner Tully asked whether there would be cost savings in having one firm do this. Mr. Barber said that he and the consultant worked this out and were within about $3,000 of the estimates.

Commissioner Tully said he has no reason to believe that Clark Dietz cannot do the work, but there is a concern about their previous work. This is an extraordinarily important project for the Village, and funds have been set aside for this project. It is not a project that will be done overnight because this relates to the entire system.

In regard to reallocation of money from the roadway projects, he does not think a negative message will be sent to the residents. Home Rule Sales Taxes are to be used for infrastructure, and this project is part of the infrastructure. He doesn’t see this as a diversion of funds, but a reallocation of funds. Oftentimes bids will come in lower than expected and hopefully the surplus funds will be found.

Commissioner Sandack commented on the funding for the $88,000 which is not entirely accounted for at this time. He agreed that this will not be decided tonight, but he also agrees with Commissioner Schnell’s sentiments that all avenues be investigated to identify funding. He would like to see the Village stay within its plan if possible, including the road reconstruction project. In regard to the proposal this evening, he understands that this was brought up in November, including the concept of having multiple firms do the work. If they change this to one or two firms it reworks the project and takes time from the project. He commented to Mr. Barber, saying that he didn’t think staff would recommend Clark Dietz in this proposal unless they were certain that they could do the job, and Mr. Barber said that was correct. Commissioner Sandack asked whether Clark Dietz is professionally capable of handling the Prentiss Creek parcel, and Mr. Barber said they are. All four firms have worked in DuPage County on similar projects as well as other areas. He said that in terms of reworking the structure, staff can work with this project and get the information the Village needs by July, but will do whatever the Village wishes. Commissioner Sandack then asked whether Mr. Barber contemplates that they can get to a list of priorities to begin working in 2008 towards solutions whether culverts, ditching, piping, etc. Mr. Barber said he is not looking for a long document. They will use the information gathered to develop a list for improvements with a cost estimate for the projects, etc. He added that they may be working on projects that may not provide immediate relief, as they will have to provide storage so as not to dump more water downstream.

Commissioner Sandack asked about other Stormwater projects. Mr. Barber said there are two this year: Brookbank Road south of 55th to Blanchard, and the Carpenter Street project from 59th street to 63rd Street with catch basin problems. Internally staff is quantifying problems from complaints after the recent storms. In addition, they are going to come back to the Village on smaller projects, such as at 62nd and Leonard with collapsed pipes. Staff will be able to provide additional information on those smaller projects within 30-45 days. Commissioner Sandack said that he would prefer to stay with the schedule of not waiving the waiting period unless there is something he doesn’t know about.

Commissioner Waldack thanked staff for providing what the Village asked them to provide. He said he didn’t realize everyone was unhappy with the Stormwater Master Plan by Clark Dietz. The Village has four contracts with little explanation as to why they were chosen. He is frustrated that there is no explanation provided in the packets as to why the vendors have been chosen. He refers to these as no-bid contracts. He indicated that he has heard concerns from residents that there is no bidding on these items. He asked why these particular contracts don’t have to be bid. He would like to see some guidelines and requirements established by the Village.

Manager Pavlicek responded that State law identified three project services: architectural, engineering and land survey services, which do not require competitive bidding. Instead a request for qualifications or requests for proposals are sought and the Village outlines a specific scope of services. She said this was done in relation to this project. Eighteen firms responded to the request and the firms that are being recommended brought specific experiences that met the scope of services specified by the Village.

Commissioner Waldack said he would appreciate more information as to how they get from point A to point B. He would be willing to wait the two weeks to get more information.

Commissioner Durkin said that the completion date for this study is July and he asked whether that could be done earlier. Mr. Barber said he thinks that would be pressing it because there is a significant amount of work. Commissioner Durkin then asked whether Mr. Barber was the Director for the project in Evanston, and Mr. Barber said he was. He handled the project in Evanston as well as his regular duties in a department much larger than Downers Grove, and was able to manage $20-$25 million a year on capital improvements. He said this is an exciting approach to solving problems for the residents and he is looking forward to the opportunity to be involved.

Commissioner Tully said that with regard to waiting until February 6, he urged those Council members needing additional information to be very specific so all they get all the information they need and there will be no further delays. As to professional services contracts, the law tells the Village how to do this. He recommended that staff include references to this in the green sheets if this comes up again, so people will understand the procedures involved for specific projects.

Mayor Krajewski asked whether Christopher Burke did some work on St. Joe’s Creek, and Mr. Barber said they were involved on the Master Plan regarding streambank stabilization. The Mayor said that staff needs to make sure they stay on this, and review the completion date. Mr. Barber said that the dates in the contracts are for July 2007. The Mayor said he wants to see a realistic date established. Mr. Barber said they will take advantage of whatever the situation is, including working with weather conditions. The Mayor then asked for the tax figures for December. He also asked about the other firms referred. Mr. Barber also provided the Council with information on the new engineer who is knowledgeable with the GIS , mappings, etc.

The Mayor then asked whether Hinsdale was working on a Master Plan, and the Manager said staff will look into that.

As to the Woodward project, the Mayor asked whether there has been any word from IDOT , and Mr. Barber said he has received no word. The Mayor requested forwarding this information to Representatives Bellock and Senator Dillard. He noted this agenda item will be brought forward in two weeks.

c. Community Events Commission Ordinance. The Manager reminded the Council that part of the process of the FY07 budget was transferring the responsibility of tourism to the Economic Development Commission. That left the Village with the Tourism and Events Commission which is no longer warranted. Director Scalzetti has worked with the Legal Department to change that Commission to the Community Events Commission.

Commissioner Schnell said she is concerned about appointing members during an election season. The Manager said if the Council amends the ordinance, existing members do not sit on the new board. Staff recommends that the liaison seek out the existing members to see if they want to remain in the six positions that will exist. She said that could happen during the election period. Commissioner Schnell asked whether this could be left until April. The Manager said that they can approve this with a delayed effective date. Commissioner Schnell said her concern is about the process.

Village Attorney Enza Petrarca said that right now there is a Community Events Subcommittee and a Tourism Subcommittee. They are trying to eliminate the Tourism Subcommittee.

Commissioner Tully asked about the practical results. There are only seven members total for the Tourism and Events Commission. The Tourism Subcommittee has lost members and they have not been replaced. He thinks as a practical matter they can simply reappoint the same people, depending upon how they will deal with the youth member. Attorney Petrarca said that the youth member is in addition to the other members. Commissioner Tully said there will then be no practical difference.

Commissioner Schnell said if that is the case, let them serve and reappoint them after April. She prefers not to appoint during an election period. Commissioner Tully said unless someone declines continuing to serve, the same people will be serving as are now serving. Commissioner Schnell said she has a philosophical problem with this situation.

Commissioner Tully said the Commission will be made up of the Chairperson, six members and a youth member, and Attorney Petrarca said that was correct. Commissioner Tully then asked about Section 2.77 of the existing Ordinance, under Powers and Duties, the new sub-section (d), he suggests a timing aspect to that section, such as to periodically or annually to review these events.

The Mayor suggested looking to change term ends of appointments to December 31 to eliminate any concerns. Commissioner Schnell suggested making it November 30.

Commissioner Tully assured everyone that Community Events will not be a whittled down entity.

d. Motion to Authorize Publication of the Notice to Prequalify Bidders. The Manager said staff would like to put a publication in a newspaper to announce to potential contractors that the process for prequalification of bidders will begin. Due to the magnitude of the project, staff wanted to keep the Council apprised.

Mr. Fieldman said that the design of the Fire Station is near completion and the competitive bidding process for a general contractor will begin soon. Staff would like to prequalify the general contractors to get the lowest price possible. This process was recommended by the owner’s representative, and staff recommends approval as well.

The Mayor asked whether this is a Motion just to put it in the newspaper. He has no problem with this, and said staff could have done this on their own.

Commissioner Tully said as the Village gets further into the process, he would like a regular update by the owner’s representative. Deputy Fieldman said that will be done.

Commissioner Sandack agreed that having a regular report was a helpful process with the building of the parking deck. To the extent possible, he wants to encourage bidders to make legitimate bids, not come back with low costs, and then have to come back with change orders. He said that the Village wants the best, real numbers, and not have to deal with change orders.

The Mayor said he thought some of the change orders on the deck were caused by omissions made by the architects. Mr. Fieldman said that staff is keenly aware of this. The Manager added that staff will outline the appropriate process for approving change orders.


The Manager introduced Chief Ruscetti.

Phil Ruscetti , Fire Chief, informed the residents of a State law requiring installation of carbon monoxide detectors in all homes. They must be located within 15 feet of every sleeping room. He reviewed the exceptions to the rule and said if a home owner is unsure of the need for the detector, they can call 434-5986 or go to the Village’s website. He reminded everyone that this is a Class A or B misdemeanor. Carbon monoxide is a colorless, odorless, poisonous gas. He said if anyone feels the effects they should get fresh air and call 911 immediately.

Mary Scalzetti, Director of Community Events, announced the 10th annual Ice Sculpture Festival which is serving as the kickoff event for the Village’s 175th anniversary. At present they have 16 carvers signed up, with 37 carvings purchased. This event will also be the National Ice Carving Championship. She said $10,000 has been raised in sponsorships both in-kind and cash. She also noted the publicity for the event in local papers and magazines.


Village Attorney Enza Petrarca said she was presenting ten items to the Council: 1) A resolution authorizing execution of the 2007 addendum to the Astro Amusement Contract between Astro Amusement Co. and the Village of Downers Grove; 2) A resolution authorizing execution of a letter of extension to an agreement between the Village of Downers Grove and Advocate Health Partners; 3) A resolution authorizing a license agreement between the Village of Downers Grove and T-Mobile Central, LLC to install, maintain and operate an antenna on Village property (Highland Avenue Water Tank); 4) A resolution supporting recent actions by the DuPage Water Commission and urging the Commission to implement the recent actions by passing a budget that includes a water rate reduction; 5) An ordinance approving a planned development amendment to Planned Development #31 for an addition to an existing office facility; 6) An ordinance amending the Tourism and Events Commission; 7) A resolution authorizing execution of a professional services agreement for consulting services between the Village of Downers Grove and Engineering Resource Associates, Inc; 8) A resolution authorizing execution of a professional services agreement for consulting services between the Village of Downers Grove and Clark Dietz, Inc.; 9) A resolution authorizing execution of a professional services agreement for consulting services between the Village of Downers Grove and V3 Companies of Illinois; and 10) A resolution authorizing execution of a professional services agreement for consulting services between the Village of Downers Grove and Christopher B. Burke Engineering, Ltd.

Attorney Petrarca said she has two items for which staff is requesting waiving the one week waiting period.

Motion to Authorize Publication of the Notice of Prequalify Bidders. Resolution for Appointment to Board & Commissions.

Commissioner Tully moved to waive the traditional one-week waiting period. Commissioner Urban seconded the Motion.

VOTE : AYE : Commissioner Tully, Urban, Durkin, Waldack, Sandack, Schnell; Mayor Krajewski NAY : None

The Mayor declared the Motion carried.

a. Motion to Authorize Publication of the Notice to Prequalify Bidders.

This shall authorize local newspaper publishing of the Notice of General Contractor Pre-Qualification for the Construction of Downers Grove Fire Station #2.

Commissioner Tully moved to authorize publication of a general contractor prequalification notice in relation to construction of Fire Station #2 as presented. Commissioner Urban seconded the Motion.

VOTE : AYE : Commissioner Tully, Urban, Durkin, Waldack, Sandack, Schnell; Mayor Krajewski NAY : None

The Mayor declared the Motion carried.

b. Resolution Appointing Village Commissioner Stan Urban to the Economic Development Corporation.

Commissioner Tully moved to adopt a Resolution appointing Stan Urban to the Economic Development Commission. Commissioner Urban seconded the Motion.


The Mayor asked whether the Economic Development Corporation (EDC) is adopting new by-laws.

Greg Bedalov , President, Economic Development Corporation, said they are scheduled to approve them February 21. The Manager said that the by-laws were approved in substance prior to coming before Council. Those are then to be codified. Attorney Petrarca explained that the Motion for Commissioner Urban is appropriate.

Commissioner Schnell said she sees no reason why this should be voted on tonight as there is no urgency. She is not opposed to Commissioner Urban serving on the Board but sees no need to waive the waiting period.

Commissioner Tully said that this is merely a reappointment and he doesn’t see a problem.

The Mayor said this was not a Mayoral appointment, but a Council appointment.

Commissioner Waldack asked to modify the Motion making the appointment effective upon approval of the by-laws at the EDC ’s February 21 meeting.

Commissioner Sandack said that the procedural issues that are now resolved may be compounded by putting the cart before the horse. He suggested doing this the right way. Even though this is not the biggest issue in the world, and that it is inevitable that Commissioner Urban will be the ex-officio appointee, the fact is that they did not do this correctly the first time, and should do it right this time. He recommends waiting until after the EDC approves their formal by-laws.

Commissioner Schnell moved to table this until February 27. Commissioner Sandack seconded the Motion.

VOTE : AYE : Commissioner Schnell, Sandack, Durkin, Waldack, Urban, Tully; Mayor Krajewski NAY : None

The Mayor declared the Motion carried.


Commissioner Sandack reminded everyone of the Downers Grove Jr. Women’s Club Taste of the Town on February 16.

Commissioner Waldack said that expenditures of a couple of weeks ago included an engineering payment in the amount of about $11,000 for the parking deck for services in 2004. He wanted an explanation for the delay. The Manager said that in reviewing the records it was found that there was a question regarding some outdated invoices, but the amounts were about $5,000 and those were processed.

Commissioner Waldack said that this morning the DuPage County Board recognized George Porter who has been active in transportation issues in the County.

Commissioner Schnell commented that the Stop sign by the Post Office can’t be seen. This is a dangerous situation. It is difficult to see it while backing out of the Post Office parking spaces.

The Mayor said he noted a traffic backup caused by the changing of the sign at the Masonic Building, which blocked the street. It should have been done in an off-hour time.

Commissioner Durkin said that he went to Plymouth, Michigan for the Ice Sculpture Spectacular. He noted that their festival is our Heritage Festival in January, with streets blocked off and many activities for everyone. They had Disney Radio there for the children. He said he was glad that the Village was hosting the National Championship because many of the carvers and the sponsors knew about Downers Grove. He said he will pass the information on to Mary Scalzetti. He was impressed by the size and quality of the sculptures.

Commissioner Tully said that after almost seven years the McCollum Park Satellite Maintenance Facility building is finished. He thanked Dave Barber and staff. The Park District is pleased with the facility. In addition, Venard Road at Doerhoffer Park has also been completed.

Commissioner Tully noted that on January 31 at 7:00 p.m. at Ballydoyle Restaurant, the Grove Foundation fundraiser will take place, incorporating the Village’s 175th anniversary.

Mayor Krajewski asked about the wetlands at Sterling and whether it is totally funded. The Manager said staff will provide that answer. The Mayor said he would like to see the fee come back to the Village if it is funded.

The Mayor announced that on February 23, 2007 there will be a wine tasting event being held at Ashton Place.

There being no further discussion, the Workshop meeting was adjourned at 8:40 p.m.

April K. Holden Village Clerk tmh