1. Call to Order
Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin and Mayor Brian Krajewski Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Krajewski said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Workshop and Council Meetings
Executive Session Minutes for Approval Only – October 24, 2006 Council Minutes – November 7, 2006 Workshop Minutes – November 14, 2006 Commissioner Waldack had a minor correction to the Workshop minutes which was given to the Village Clerk.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
1. Dave Humphreys, 4221 Saratoga, of the Tourism and Events Commission, commented on the Ice Festival, saying that the Commission met last week and developed a recommendation for the Council, noting that the Commission only received the proposal to host the National Ice Carving competition at the end of last month. He pointed out that a decision on this has to be made quickly. When the Commission met they discussed this idea with no preconceived notions and there were not many in favor of it initially; however, after further investigation and discussion, the Commission felt that this would be an excellent idea for the Village. This is the tenth year of the Ice Sculpture Festival, which occurs in mid-winter and provides something for the community to enjoy in downtown Downers Grove. The Commission feels that by making this a national final competition it offers many benefits to the Village, including two days of competition rather than one, an increase in the size and quality of the carvings, triple the entrants by contestants, additional press coverage and sponsorship, with the added benefit of filling additional hotel rooms with out-of-towners for the two-day event. Mr. Humphreys said that this event will not negatively impact the local businesses, and most events can be adjusted to fit this new schedule. Costs presented last week were maximums and can and are being reduced by ongoing negotiations and increased sponsorships. He added that this would be a one-year pilot with no further commitment, but the Commission believes with the upcoming 175th anniversary of the Village, as well as the tenth anniversary of the Ice Festival, it is a great opportunity that won’t soon be repeated. The Commission has unanimously recommended hosting the National Ice Carving Championships next February and sees this as a great kickoff to the Village’s 175th celebration.
2. Willis Johnson, 603 Rogers Street, said he and his wife attended the Tourism and Events Commission meeting for the discussion on the Heritage Festival layout. They also heard the proposal to host the National Ice Carving Association competition and he believes this is a great kick-off for the Village’s year-long 175th celebration. It will take place in February which should be a colder month, and this would be a natural extension of the existing Ice Festival. It is only a one-year commitment with the right of first refusal in subsequent years. He said the Village should judge this event on the potential it has for the Village, not on what it has done previously. He asked the Council to approve the funding so there is time to achieve the maximum potential this Festival has to offer the Village.
3. Bill Wrobel, 7800 Queens Court, said he attended last week’s Workshop meeting and wanted to comment on the variance for Fire Station #2. Mr. Wrobel said he worked closely with Deputy Village Manager Dave Fieldman, the Council and Village staff to encourage developers to stay within the setbacks as established in the ordinances. He said after thinking about this over the past week, it seems strange to him that the Village is one of the first to ask for a variance so the Fire Station can be closer to the street. He asked if the Fire Station is less or more functional if it stays within the Code restrictions imposed by the Village. There should be a principle of uniformity of Codes and laws, and he thinks it would be exemplary if the Council would follow the Codes by sending the plans back to the drawing board. That would be a message to future developers.
4. Marilyn Weiher, 4808 Wallbank, commented on the proposed Ice Festival, saying she is a member of the Downtown Management Board. The Board first heard about this last Thursday at its meeting, saying they would have liked to have been in the discussion at the time of the application. Ms. Weiher said some questions raised concerned putting this into the hands of a third party. If the Village is putting more money into this, the Board feels the Village and the Downtown Management Board could do as well if not better than an outside group for less money. The local businesses pay to put ice sculptures outside of their stores. She said she heard there had been more discussion at the Council about expanding the event but maintaining the control, including adding fireworks, increasing the purse size to get better sculptors, and grow the event themselves.
Commissioner Tully said that the timing was unfortunate. He corrected a misconception and said that the Village is not giving up any control whatsoever. It will be a NICA sponsored event, however, the Village always had to get NICA sponsorship in the past for the carvers to gain points toward the national event. He said there will be no lack of control, and no third party is taking this over. The only additional requirements have to do with the addition of judges, increasing it to a two-day event, etc. It will still follow the NICA guidelines as has been done in the past.
Ms. Weiher then asked that not all streets in the downtown area be closed.
Manager Pavlicek said that there is no request for massive street closings.
B. Comments and Questions on General Matters
1. Mary Ann Groble, 222 6th Street, said she has lived at that location for 43 years. She never had a water problem in all those years until the home at 232 6th Street was built. Their sump pump empties close to her yard, and their backyard has tiles buried in the yard. This past summer her yard was so wet that it could not be mowed, and now it is like a swamp and never dries out. The water keeps coming closer to her house. She does not want seepage in the basement. She said if the house at 232 would run their sump line to the street for about three weeks or so it could be determined where the water is coming from, their sump or some other source. She said that there is a series of storm drains at 6th and Cumnor and the drains have been extended up 6th Street to the driveway of the house at the corner of 6th and Cumnor. She asked how that particular homeowner was able to get drains put in right up to his home. If the Village can extend the storm drain up to that driveway, they should be able to extend it up 6th Street to the rest of the property. She believes the Village Code is outdated if it allows people to dump water onto neighboring property. She then asked for a timetable as to when the Village thinks her water problem will be solved, and stated it is her opinion there should be a moratorium on building until the water problem in Downers Grove is solved. She said the employees of the Village have been very nice and seem to want to help her.
The Mayor said he understands that staff has been working with her. Manager Pavlicek said that staff will give Mrs. Grobel a written response and provide copies to the Council with the updates. Mrs. Grobel said she is 80 years old and would like to see it done as soon as possible.
2. Ed Raden, 310 5th Street, said he has lived there almost ten years and he has also experienced a substantial increase of water in his backyard so that it is swamp-like for the duration of the summer. Today there is still an area the size of a garage foundation that is wet enough to cause sinking. This problem began when two smaller homes were demolished behind him and replaced with three larger homes. He planted a tree in the area off to the side of this area and it drowned. When planting, he hit water about one foot down, and placed gravel in the hole at the recommendation of the Arborist. The tree still died. This is not unique to him, but is happening to adjacent neighbors as well. He would like to see this matter resolved. Staff has looked at the properties and agrees that they are exceptionally wet, and he is seeking help on this.
3. Mike Mason, 220 6th Street, thanked the Council for an opportunity to speak. He has been watching the properties being discussed tonight, saying the problem began in about 2004. It started out as a gradual water problem and has been getting steadily worse. He said that he discovered sump drainage from the new construction and feels there is displacement due to the large home construction in that area. He stressed that this is not an issue from the heavy rain of October. The area has become filled with mud holes, and has destroyed gardens. Depressions in the ground fill with water. The neighbors to the east of him have water at their garden line. He then described the properties of many of his neighbors, saying he and the neighbors feel that the water is from the construction. He wonders whether the tiles are being displaced and hopes the Village will continue to work with the neighbors. He understands a test well will be installed, and stressed that he is not accusing the owners of the new homes, but that it seems to relate to the construction. He said he would appreciate help and relief from the situation.
4. Diane Rodi, 6444 Nash, asked the Council about the status of the Downers Grove Commuter Shuttle. The Mayor said that the Council has voted to approve submitting a grant application to obtain eight smaller buses for the program. There will be a vote on the budget tonight which includes the continuation of the bus system. The Council will also look at a one-cent gasoline tax to assist in funding the operational deficit of the bus system in the future.
5. John Rodino, 4629 Sherwood, asked whether there is a stormwater problem trend occurring since construction in 2005 of a home behind him, after which he was aware of a water problem developing. There is a lot of water discharge from that building onto his property. The sump pump runs about every 15 minutes. He indicated that the Village got the builder to move the discharge back toward the new house, but they are still getting water, and end up with 2” to 3” of ice on the sidewalk. They received a citation for the ice on the sidewalk, which was not their fault; yet they have the responsibility of having to deal with the problem caused by the other property. He is hoping that someone will help solve this problem.
Mayor Krajewski said that the Village is working on implementation of a Stormwater Master Plan and the resources to address it. He noted that the water on 6th Street may be caused by drain tiles and thinks that this should be researched. It is hard to believe that one or two homes could cause that much of a water issue and thinks that whole area has to be studied in more detail.
Manager Pavlicek said that there are a variety of issues here including the age of the area. Storms, redevelopment and changes to a more urbanized area all effect the water sheds. She said that staff has a significant amount of work to do between now and July 2007 to recommend a comprehensive program to the Council.
Mayor Krajewski said that to the east of the area discussed tonight there is the Westmont Water Surface Protection District which is a separate entity with no money which is in charge of the development in that area, yet they can’t fix the stormwater issues there. He feels that their water issues, though not perhaps the only cause, may be contributing to the Village residents’ problems. He noted that although there already is a water issue in that Westmont area, there is still construction going on.
The Manager said that staff needs to be sure that all the information needed is in the engineering analysis, and then needs to recommend choices. Staff will communicate again with the residents who have spoken this evening.
5. Public Hearings
6. Consent Agenda
Commissioner Tully moved to remove from the Consent Agenda item RES 00 -02562, a resolution authorizing a contract extension with Allied Waste, Inc. Commissioner Urban seconded the motion.
VOTE : YEA – Commissioner Tully, Urban, Durkin, Waldack, Sandack, Schnell, Mayor Krajewski
COR00 -02563 Claim Ordinance: No. 5661, Payroll, October 27, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL00 -02564 List of Bills Payable: No. 5648, November 21, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BID00 -02541 Bid: Award $36,829.92 to Midwest Office Interiors, Inc., Woodridge, IL for Purchase and Installation of Replacement Workstations in Village Hall Sponsors: Manager’s Office A motion was made to Approve this file on the Consent Agenda. Indexes: Village Hall – Office Equipment
RES00 -02542 Resolution: Authorize Letter of Extension to an Agreement with National Insurance Services of Wisconsin, Inc. Sponsors: Human Resources Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A LETTER OF EXTENSION TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND NATIONAL INSURANCE SERVICES OF WISCONSIN , INC.
RESOLUTION 2006 -94 A motion was made to Pass this file on the Consent Agenda. Indexes: Insurance – Health, Employee
RES00 -02543 Resolution: Authorize A Letter of Extension to an Agreement with Professional Benefit Administration, Inc. Sponsors: Human Resources Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A LETTER OF EXTENSION TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND PROFESSIONAL BENEFIT ADMINISTRATION , INC.
RESOLUTION 2006 -95 A motion was made to Pass this file on the Consent Agenda. Indexes: Insurance – Health, Employee
RES00 -02544 Resolution: Authorize an Amendatory Rider Extending an Agreement with Hartford Life and Accident Insurance Company Sponsors: Manager’s Office Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AMENDATORY RIDER EXTENDING AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY
RESOLUTION 2006 -96 A motion was made to Pass this file on the Consent Agenda. Indexes: Insurance – Risk Management
BID00 -02545 Bid: Award an Amount Not to Exceed $39,923.00 to Alternate Power, Inc., McHenry, IL, for Purchase and Installation of a Standby Generator at Fire Station #1, 2560 Wisconsin Avenue Sponsors: Manager’s Office A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Station #1
RES00 -02546 Resolution: Authorize Application to the Hinsdale Center for the Arts for the Community Arts Access Grant FY 2007 Sponsors: Community Events Summary of Item: A RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION TO THE HINSDALE CENTER FOR THE ARTS FOR THE COMMUNITY ARTS ACCESS GRANT FY 2007
RESOLUTION 2006 -97 A motion was made to Pass this file on the Consent Agenda. Indexes: Hinsdale Center for the Arts
RES00 -02547 Resolution: Authorize Agreement with Comcast Commercial Services, LLC Sponsors: Information Services Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND COMCAST COMMERCIAL SERVICES , LLC
RESOLUTION 2006 -98 A motion was made to Pass this file on the Consent Agenda. Indexes: Village Wide Area Network
RES00 -02549 Resolution: Accept Public Improvements – Georgian Courts Sponsors: Public Works Summary of Item: A RESOLUTION AUTHORIZING ACCEPTANCE OF PUBLIC IMPROVEMENTS - GEORGIAN COURTS AND TO AUTHORIZE EXECUTION OF A RELEASE AGREEMENT
RESOLUTION 2006 -99 A motion was made to Pass this file on the Consent Agenda. Indexes: Planned Development #35-Parker’s Place, Planned Development #35 – Georgian Court (see Parker’s Place)
RES00 -02550 Resolution: Authorize Extension to the Contract with KCA Financial Services, Inc. Sponsors: Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION TO THE CONTRACT BETWEEN THE VILLAGE OF DOWNERS GROVE AND KCA FINANCIAL SERVICES , INC .
RESOLUTION 2006 -100 A motion was made to Pass this file on the Consent Agenda. Indexes: Collection Agency Services
MOT00 -02552 Motion: Accept Proposal from Gewalt Hamilton, Vernon Hills, IL for Design Services for Water Line on Summit Street and Lane Place Sponsors: Public Works Summary of Item: This will authorize an agreement for professional services between the Village of Downers Grove and Gewalt Hamilton for water main improvement design services on Summit Street and Lane Place. A motion was made to Award this file on the Consent Agenda. Indexes: Water Line
MOT00 -02540 Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Library Board – October 25, 2006 Parking & Traffic Commission – October 11, 2006 Transportation Advisory Commission – May 18, 2006; June 15, 2006; September 21, 2006; and October 19, 2006 A motion was made to Award this file on the Consent Agenda. Passed The Consent Agenda
The Consent Agenda was passed as amended. A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski
7. Active Agenda
RES00 -02562 Resolution: Authorize a Contract Extension with Allied Waste, Inc. Sponsors: Manager’s Office Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT EXTENSION BETWEEN THE VILLAGE OF DOWNERS GROVE AND ALLIED WASTE , INC.
RESOLUTION 2006 -101 Commissioner Sandack said that he was the person who asked that this item be removed from the Consent Agenda as he has a philosophical problem with approving this proposition and thinks they should be going out for competitive bid.
Commissioner Tully said he understands Commissioner Sandack’s point, as he agrees they need to fully embrace competitive bidding. This is an exception and he is comfortable with it because of information obtained by staff demonstrating that due to a number of considerations, it is highly likely that the residents would see an approximately 20%+ increase in costs if they change providers now. He feels it is in the best interests of the citizens to keep the current contract rate, while the Village seeks an opportunity to pursue a franchise agreement in the future. He agrees this should be a rare exception.
The Mayor said this will be going out to bid next year and staff will put together an RFP with several different options to keep a control on the rates. The Manager said this will be brought back to Council in 2007 for specifications regarding information on businesses. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Nay: Commissioner Sandack Indexes: Scavenger-Recycling Program, Scavenger-Garbage Collection, BFI Contract, Allied Waste
ORD00 -02518 Ordinance: Adopt the Fiscal Year 2007 Budget in Lieu of Passage of an Appropriation Ordinance Sponsors: Finance Summary of Item: This adopts the fiscal year 2007 budget in lieu of an appropriation ordinance. As provided by law, proper notice has been given, the budget has been available for inspection for at least ten days, and a public hearing was held on October 17, 2006.
AN ORDINANCE ADOPTING THE FISCAL YEAR 2007 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE
ORDINANCE NO . 4820 Commissioner Sandack said he thought the budget process was successful. Overall it is a good budget, and reflects prudent decisions made over several years. There is a reduction of the property tax levy reflected in the budget, and he looks forward to the implementation of the stormwater component. He said the budget reflects hard work on the part of staff. The budget shows significant improvements to the infrastructure, and though he is not enamored with every detail, he will vote in favor of the budget.
Commissioner Waldack agreed that this is a mixed budget, and is based on the Strategic Plan. He said that this is a plan and he looks forward to the continuation of the shuttle service and the future of the transportation program in the Village. They also discussed a usage fee for leaf collections, as well as the SWAT team going to a regional system. He reviewed other aspects of the budget including the EDC taking over the tourism aspect for the Village, and he looks forward to an agreement on this. He said he would support this budget and hopes the Council will provide more opportunity for public input. The Commissioner noted that the Coffee with the Council session was not devoted exclusively to the budget process as he thought it would be, and hopes that next year there is more opportunity for public input. Based upon this budget, the Council can take action on the tax levy to lower the tax rate.
Commissioner Schnell said this budget has had more discussion than any budget she has been involved with, and that is good. There was a lot of discussion and a lot of differences among the Council members, which is reflective of the community; not everyone can agree on all things. She congratulated the staff for their work, as they’ve done a very good job on a very difficult budget. They adjusted well to the Council’s needs and requests. She also thanked the Village Manager for implementing the mini-votes, stating without those she probably would not vote for this budget. That allowed the Council to discuss issues about which they felt strongly and allowed the Council to get ideas in the open and vent some frustrations. She said the open and constructive dialogues allowed the members to put issues behind them, serving the greater good of having a budget for the good of the community. She again thanked the staff and her colleagues for the work involved in this budget.
Commissioner Durkin also complimented staff and his colleagues, saying that based on the size of the budget, if discussion and mini-votes were not included, they would not be doing the best for the community. There are parts of the budget that he doesn’t agree with, but he will support it. He again thanked staff and the residents who took time to attend meetings, e-mail or call the Village.
Commissioner Urban thanked the residents for their input to the Mayor and Council. He said that this was the most discussed budget in his tenure on the Council, and noted that the input has increased with each year. It has been an open process, allowing the residents to communicate with the Council in many different ways. He thanked the staff for their work, noting that it has not been a full year since the last budget was adopted due to the change in the fiscal year. The fiscal year will be ending on 12/31/06. He hopes that people realize why that was done, and noted that from this process he has learned to disagree with some of his colleagues. He doesn’t agree with paying for the buses, nor paying for the leaves. He believes the Council has been good stewards of the public funds and they have a reserve which will allow for work on the infrastructure, and other events such as the 175th anniversary of the Village. He will vote in favor of the budget.
Commissioner Tully asked the Manager if the proposed budget falls squarely within the existing cash management reserve policy of having between 2-4 months of cash operating expenses. The Manager said there will be 2.9 months available, and this is after all the changes and directions expressed last week.
Commissioner Tully said there have been numerous meetings on this budget and some of the discussions have made headlines or caused phone calls and e-mails to the Council. He wanted the residents to know that this budget reflects a reduction in the property tax levy and the corresponding property tax rate. That does not happen by accident and is a product of other things that don’t make headlines. One of those things is due to the efforts of the Village staff who had to put the budget forward in a limited time due to the change of the fiscal year, while also implementing the Strategic Plan. This budget is the product of hard work and prudent management by the staff, and he thanked them for their commitment and dedication as the professionals that they are. The budget is also the product of good planning and the maintenance of a diverse and robust revenue stream. That is the result of not just one year’s work, but planning over time. The property taxes only account for 21% of the general fund revenue in the recommend budget the Council is being asked to consider. The other 79% comes from other sources. The Village has a well-balanced revenue stream. He said the budget is also the result of adhering to good and prudent fiscal policy management, and practices. It proposes an increase in dollars available for community investment for stormwater, sidewalks, street projects, etc. Commissioner Tully said that the budget is the product of a very transparent process, and he said this Village is one of the most transparent municipal governments that he knows of. As for comments from the public, the opportunities are many and frequent. The budget is neither good nor bad, but reflects a diverse community and competing interests. Every budget is a compromise, and he looks forward to its implementation.
Mayor Krajewski thanked the residents for their input through comments at community events, or other methods of communicating. He would have liked more discussion on bigger issues with regards to funding on infrastructure. He thinks they were sidetracked with some of the mini-votes for items like the buses or SWAT . He still feels they need to fix some of the infrastructure which will require having consultants do the survey and engineering work. He’s not sure they are geared up to handle some of the infrastructure, though he is glad they they’ve decided to move $4 million per year in home rule sales tax from the general fund into capital projects. The Mayor stated that he would have liked more discussion on issues such as this. He would like to have firmer numbers to begin with in the next budget discussion. He referred to the surplus of the last two years and the need to budget expenses, saying in the future they need to do a better job of budgeting the Village’s expenses. Five to six years ago they had a problem with a deficit. The budget should be the best guess of what the figures will be at the end of the year. He is happy that they can put more money into capital projects and is comfortable with the budget as presented. They are at the mid-point of the cash reserve policy and may want to review that policy.
The Manager said that Council will see an amendment to the existing current year FY 06 budget, consistent with past practices. The Mayor said that the Primeco settlement will be part of the amendment, verified by Attorney Petrarca. The Manager pointed out that tonight’s action only relates to the FY 07 budget. A motion was made by Commissioner Urban, seconded by Commissioner Durkin, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Budget – 2007
ORD00 -02551 Ordinance: Dedicate Mochel Drive from Curtiss Street to the Downers Grove Parking Deck Sponsors: Deputy Village Manager Summary of Item: This will dedicate Mochel Drive as a public right-of-way.
AN ORDINANCE DEDICATING MOCHEL DRIVE FROM CURTISS STREET TO THE DOWNERS GROVE PARKING DECK
ORDINANCE NO . 4821 Commissioner Urban recused himself as he holds a leasehold agreement in the Central Business District, TIF area.
The Manager said that this is merely a technical item. A motion was made by Commissioner Durkin, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Abstain: Commissioner Urban Indexes: Subdivision – Charles Place
MOT00 -02554 Motion: Accept the Stormwater Master Plan Sponsors: Public Works Summary of Item: This will accept the Stormwater Master Plan. A motion was made by Commissioner Schnell, seconded by Commissioner Waldack, to Accept this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Stormwater Master Plan
RES00 -02556 Resolution: Final Plat of Subdivision for the Ruby Z Subdivision with Exceptions Sponsors: Community Development Summary of Item: At their meeting of October 2, 2006, the Plan Commission recommended approval of the Final Plat of the Ruby Z Subdivision with exceptions.
A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR THE RUBY Z SUBDIVISION WITH EXCEPTIONS
RESOLUTION 2006 -102 A motion was made by Commissioner Waldack, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Subdivision – Ruby Z
ORD00 -02557 Ordinance: Designate Downers Grove Fire Station No. 2 as Final Planned Development Number 43 Sponsors: Community Development Summary of Item: At their meeting of November 6, 2006, the Plan Commission recommended to designate Downers Grove Fire Station No. 2 as Final Planned Development Number 43.
AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF DOWNERS GROVE , ILLINOIS, TO DESIGNATE DOWNERS GROVE FIRE STATION NO . 2 AS FINAL PLANNED DEVELOPMENT NUMBER 43
ORDINANCE NO . 4822 A motion was made by Commissioner Sandack, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Fire Station #2, Planned Development #43-Fire Station No. 2
ORD00 -02558 Ordinance: Authorize a Special Use for 5420 Main Street to Permit Construction of a Fire Station with Variations Sponsors: Community Development Summary of Item: At their meeting of November 6, 2006, the Plan Commission recommended that a Special Use with variations be granted for the property located at the corner of Main Street & 55th Street.
AN ORDINANCE AUTHORIZING A SPECIAL USE FOR 5420 MAIN STREET TO PERMIT CONSTRUCTION OF A FIRE STATION WITH VARIATIONS
ORDINANCE NO . 4823 Commissioner Durkin asked about the consequences if the Village follows the Code requirements without any variation.
Deputy Manager Fieldman said that the building would get taller and bulkier and would negatively impact the ability to navigate the apparatus on the site. They wanted the building to have a more residential look in character.
Commissioner Durkin asked for clarification that without the variation they would not be able to go directly into the building, but would have to back into it. Mr. Fieldman said that was correct.
Commissioner Sandack said that the variations are diminimus given the public safety impact involved. This will be a functional use and the variations will benefit the neighbors. He will vote in favor of the special use.
Commissioner Waldack said that the Village made it clear that it would follow the normal process as any other applicant, and the Village has not given itself a pass by requesting the variances. Now traffic backs up as the fire trucks back into the station, and that could create a safety problem. For that reason, the variance is acceptable and he will vote in favor of this.
Commissioner Tully said that the Village has been mindful of the Village Codes, and Code restrictions are important. The Code includes the right to request a variance. Granting a variance is granted is based on whether it makes sense. The variances in this situation are minor and make perfect sense. In this case, the variance is driven by safety reasons, respect for the surrounding neighbors and for the neighborhood. It is easy for him to support this ordinance including the request for the variances.
The Mayor thanked Deputy Manager Fieldman and the staff for their work. This is a model for other communities to follow. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Fire Station #2, Planned Development #43-Fire Station No. 2, Special Use – 5420 Main Street - Fire Station #2
RES00 -02559 Resolution: Approve Fire Station #2 Consolidation Final Plat Sponsors: Community Development Summary of Item: At their meeting of November 6, 2006, the Plan Commission recommended approval of the Fire Station No. 2 Consolidation Final Plat.
A RESOLUTION APPROVING THE FIRE STATION #2 CONSOLIDATION FINAL PLAT
RESOLUTION 2006 -103 A motion was made by Commissioner Urban, seconded by Commissioner Durkin, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Fire Station #2, Planned Development #43-Fire Station No. 2
RES00 -02560 Resolution: Regarding Ice Sculpture Festival Sponsors: Community Events Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE NATIONAL ICE CARVING ASSOCIATION
RESOLUTION 2006 -104 Commissioner Schnell thanked the staff for providing the additional information, and Mary Scalzetti for working to get the expenses down. She appreciates what Mary has done. She noted that expenses are at $48,000 versus the $60,000 presented last week. She said she is persuaded to going forward on this for one year because of the Tourism and Events Commission meeting minutes. They had a good discussion, and there are pros to this such as making it a good beginning toward the 175th anniversary celebration. She is leaning toward voting for this because she believes it may bring in more carvers, and would hope that staff would continue to work with the Downtown Management Corporation to get the businesses to buy the ice sculptures.
Commissioner Waldack said this is a tough decision, but not a major decision. It is a judgment call and he thanked the residents for their comments. He read the minutes of the Tourism and Events Commission meeting, and said it may be worth a try for one year. He asked about a survey, and would like to see a survey taken of this Festival for comparison purposes. They will have options for additional years in the contract. He noted that the organization might not have a championship if the Village doesn’t do this, and he thinks that should be leveraged a bit. He agreed with getting the right of first refusal.
Commissioner Sandack asked which option was covered by the Motion made, and he was told it was Option B. He shared the accolades to Ms. Scalzetti for what she has done, although he is not swayed to change his mind. He sees this as a great local tradition and is not sure why they would be changing it. He doesn’t think there will be a real return, and doesn’t think it will draw more people with NICA ’s involvement. He appreciates the comments made, but will vote no.
Commissioner Urban clarified that they are not debating hosting an Ice Festival in 2007. There will be an Ice Festival in Downers Grove. He heard comments that there would be an outsider to run this event, and that is totally untrue. The NICA has been the sanctioning body for this event for the last ten years. He also heard that this has the potential of increasing the number of carvers to 35 carvers, and asked if there is a guarantee that there will be 35 carvers. The Manager said there is no guarantee, but there is still the requirement to solicit people to come and participate in the event. Commissioner Urban said he has worked with the group for three years in his position in Bensenville, and doesn’t like the number of 35 being discussed unless it is guaranteed. His experience with this group is that they never had 35 carvers. He does favor making the event bigger and better, but not with NICA asking the Village to host this. He thinks the Village could host a longer event and there is no reason not to do so. They could choose to increase the budget by $20,000 and increase the event by two days. There is nothing to deter the Village from doing this. He spoke with the Village Manager briefly last week, and suggested they go out and buy 175 blocks of ice and hire five local professional carvers who have competed in the national and Olympic events and who live within 25 miles of the Village, pay them a fee and have them construct a 175 block ice sculpture of whatever the Village dictates. They can buy standard blocks of ice for $30.00 each, with 175 blocks costing under $6,000. The entire event could be done for $20,000 with extra money for fireworks. He does not see making the extra effort on behalf of the NICA .
Commissioner Urban then moved to approve Option A using $20,000 of the Village’s funds for improvements to the existing event. There was no second to the motion.
Commissioner Tully said he doesn’t understand why this has generated so much discussion. He sees it as the Village having an opportunity that is timed perfectly to coincide with the 175th anniversary. This would be a one year attempt, and he thinks they ought to see this as a fortuitous opportunity, and said he has the confidence in staff to make this a good event. The cost has been reduced and the benefits have been increased. In addition, there may also be sponsorships involved. He thinks they will get more than 20 carvers, and said that this has nothing to do with the Ice Festival, other than it is taking place during the Ice Festival. The Ice Festival is not being changed or altered other than to make the ice carving competition bigger than previously, and the ice carving competition would be a national championship. That is what would change. The sanctioning is important. He agrees with Commissioner Waldack that it would be a good idea to conduct a survey and measure the results against the last survey of the Ice Festival.
The Mayor asked whether there is a timeframe. The Manager said they need to solicit carvers and need to finalize the dates. Mayor Krajewski said he could go either way on this. He is not sure of the influence of the NICA and is concerned about the marketing.
The Manager said they do not have a level of detail on the marketing efforts at this time. It will be solely the Village’s responsibility to market it.
The Mayor said it would be more of an attraction to have the 175 blocks of ice, and would draw more local and regional press. This seems like a lot of money and is probably not marketed in the same way as the Pro Criterium bike race.
Commissioner Durkin said knowing that there are sponsorship dollars available, he feels sponsorship will offset some of the costs, and he has faith that those sponsorship dollars will come in. He feels the staff and community will support and promote this. He feels it is the right thing to do.
Commissioner Urban asked if there is a marketing budget associated with this. The Manager said that the green sheet does not specify the marketing; staff will work on that.
The Mayor asked whether the Village believes they can get 35 carvers, and the Manager said with the resources behind it, they would anticipate 30 carvers.
Commissioner Durkin asked for clarification on prize money and the ability to attract carvers.
Commissioner Urban said he would love to spend $60,000 on an ice event here. He thinks it is being misappropriated, and wants to know if they are trying to get more carvers or attract more people to know about Downers Grove.
Commissioner Tully said not doing it would be short-sighted.
The Manger said that the current budget that the Council just adopted has $12,000 in the marketing item. If they approve the present motion on the floor now that would allocate another $48,000 from the Manager’s contingency fund. A motion was made by Commissioner Durkin, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Commissioner Durkin Nay: Commissioner Sandack, Commissioner Urban and Mayor Krajewski Indexes: Ice Carving
RES00 -02553 Resolution: Authorize a Professional Services Agreement with Sentinel Technologies, Inc. Sponsors: Deputy Village Manager Summary of Item: This will authorize an agreement between the Village and Sentinel Technologies for low voltage infrastructure design for Station #2.
A RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND SENTINEL TECHNOLOGIES , INC.
RESOLUTION 2006 -105 A motion was made by Commissioner Schnell, seconded by Commissioner Waldack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Fire Station #2
MOT00 -02561 Motion: Estimate 2006 Aggregate Tax Levy for the Village of Downers Grove Sponsors: Finance Summary of Item: This motion is to find and determine that the aggregate levy for the Village of Downers Grove, as defined in the Illinois Truth and Taxation Law, estimated to be necessary to be raised by taxation for 2006 upon the taxable property in Downers Grove is $15,104,489. This amount is based upon an estimated levy of $2,542,578 for corporate and police; $2,404,072 for fire; $1,090,889 for police pension; $1,565,863 for fire pension; $3,458,281 for library operating; $654,318 for the 2003 library debt service; $276,140 for Fairview Avenue debt service; $211,060 for Central Business District 1999 Series debt service; $155,225 for Central Business District 2000 Series debt service; and $338,962 for Central Business District 2001 debt service; and $451,058 for Central Business District 2002 Series debt service; $514,432 for G.O. Water Issue 2001A debt service; $765,166 for Central Business District 2003A debt service; and $426,350 for Central Business District 2005 Series debt service. The estimated levy for Special Service Area #1, Brick Street Special Service Area is $7,424. The estimated levy for Special Service Area #2, CBD Special Service Area, is $234,000. The estimated levy for Special Service Area #3, Prince Pond Special Service Area, is $8,671. A public hearing will be held on these proposed levies on December 5, 2006 at 6:30 p.m. in the Village Council Chambers. The adoption of the proposed levies will be held on December 19, 2006 at 6:30 p.m. in the Village Council Chambers. Staff is also directed to prepare ordinances to abate said 2006 tax levies. A motion was made by Commissioner Waldack, seconded by Commissioner Sandack, to Accept this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Tax Levy – 2006
8. Mayor’s Report
RES00 -02565 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: This will appoint Amanda Snell to the Community Grants Commission to a term ending 4/30/07.
RESOLUTION APPOINTING AMANDA SNELL TO THE COMMUNITY GRANTS COMMISSION
RESOLUTION 2006 -106 The Mayor thanked Amanda Snell for her agreement to serve on the Community Grants Commission. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Boards and Commissions New Business
The Mayor thanked Lester School 3rd graders for inviting him to read to them during American Education Week. On Thursday, Lester School celebrated their 50th Anniversary.
Mayor Krajewski also thanked El Sierra School for having him visit on Career Day to the 2nd and 4th grade classes.
9. Manager’s Report
The Manager said that most Village offices would be closed on Thursday and Friday in observance of the Thanksgiving Day Holiday.
Deputy Manager Fieldman reported on Acadia on the Green, saying Building 1 should be under roof before the first snowfall. Building 2 is ahead of schedule with the foundation under excavation at this time. Sidewalk improvements at Main and Burlington have been completed in time for the shopping season. Mochel Drive will remain closed during construction of Buildings 1 and 2 for safety reasons, and for construction vehicle parking.
10. Attorney’s Report
Future Active Agenda
*11.Council Member Reports and New Business *
Commissioner Sandack extended wishes to everyone for a Happy Thanksgiving, and was thankful that tonight’s meeting ended at 8:30 p.m.
Commissioner Waldack said he was concerned about the articles about teenage drivers and accidents/deaths/and injuries. He asked the police to be more vigilant, and for parents to talk to their teens. It is not just new drivers.
Commissioner Waldack then wished all the residents a Happy Thanksgiving reminding them about the Village Holiday parade and tree lighting ceremony on Sunday.
Commissioner Schnell echoed wishes for a Happy Thanksgiving and for a safe holiday to everyone traveling.
Commissioner Durkin echoed the comments made by the other Commissioners.
Commissioner Urban extended his best wishes and hoped everyone would attend the parade at 1:30 p.m. on Sunday.
Commissioner Tully mentioned the new street signs on Ogden Avenue which look very nice and make finding addresses much easier. He then wished everyone a safe and Happy Thanksgiving, inviting everyone to join in the Bonfield Express run. He congratulated the Downers Grove Noon Lions Club for their upcoming Holiday wine tasting and auction on December 3 at Emmett’s Ale House from 4:30 to 8:00 p.m. This is the oldest service club in the Village and the event is to raise funds to support their various causes in the community.
The Mayor said that they expect over 2,000 people at the Bonfield Express event on Thursday morning. He will be there in some manner, possibly in the front in the pace car. He also reminded everyone about Hospitality Day on Sunday with the parade beginning at 1:30 p.m., and the tree lighting at 4:30 p.m. He noted that over 1,000 ornaments were made by the children in the Village.
Commissioner Tully moved to adjourn. Commissioner Urban seconded.
VOTE : YEA – Commissioners Tully, Urban, Durkin, Waldack, Sandack, Schnell, Mayor Krajewski
Mayor Krajewski declared the motion carried and the meeting adjourned at 8:37 p.m