1. Call to Order
Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.
Pledge of Allegiance to the Flag
Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.
2. Roll Call
Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin and Mayor Brian Krajewski Absent: Commissioner Marilyn Schnell Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.
The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.
The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.
Mayor Krajewski said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.
3. Minutes of Workshop and Council Meetings
Council Minutes – September 19, 2006 Workshop Minutes – September 26, 2006 Commissioner Durkin said he will submit changes to the Village Clerk.
4. Public Comments and Questions
A. Comments and Questions on Active Agenda
John Schofield, 1125 Jefferson Avenue, commented on Consent Agenda Item 02496 authorizing the disposal of tapes from previously approved Executive Sessions. He asked that the minutes of those sessions be made electronically available to the public. The Mayor asked staff to look into making these minutes available on the website.
B. Comments and Questions on General Matters
5. Public Hearings
6. Consent Agenda
COR00 -02487 Claim Ordinance: No. 5655, Payroll, September 15, 2006 Sponsors: Finance A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BIL00 -02488 List of Bills Payable: No. 5642, October 3, 2006 Sponsors: Finance A motion was made to Approve this file on the Consent Agenda. Indexes: N/A
BID00 -02490 Bid: Award $191,270.00 to Schroeder & Schroeder, Inc., Skokie, IL for the 2006 Sidewalk Removal and Replacement & Lacey Creek Streambank Stabilization Project Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Sidewalk Replacement, Lacey Creek, Sidewalk Improvements 2006
RES00 -02491 Resolution: Authorize an Agreement with the Illinois Department of Transportation re: Mini-Grant Alcohol Program Sponsors: Police Department and Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION
RESOLUTION 2006 -86 A motion was made to Pass this file on the Consent Agenda. Indexes: Alcohol Enforcement Program
BID00 -02492 Bid: Award $21,500 to Downers Grove Dodge, Downers Grove, IL for Purchase of One 2006 Dodge Grand Caravan for Use as the Fire Department Public Education Vehicle Sponsors: Public Works and Fire Department A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases, Fire Equipment, Miscellaneous
RES00 -02493 Resolution: Authorize a Second Addendum to an Agreement with Automated Computer Methods for Utility Billing Services Sponsors: Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A SECOND ADDENDUM TO AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND AUTOMATED COMPUTER METHODS FOR UTILITY BILLING SERVICES
RESOLUTION 2006 -87 A motion was made to Pass this file on the Consent Agenda. Indexes: Utility Billing
MOT00 -02496 Motion: Dispose of Tapes of Previously Approved Executive Session Minutes Sponsors: Village Attorney Summary of Item: The Open Meetings Act provides that tapes of Executive Session minutes may be destroyed no less than 18 months after the meeting, provided minutes of the meeting have been approved. Executive Session minutes have been approved for the following dates and the corresponding tapes are to be destroyed: February 3, 2004; March 16, 2004; April 6, 2004; May 4, 2004; May 11, 2004; June 1, 2004; August 3, 2004; August 17, 2004; September 7, 2004; September 14, 2004; September 28, 2004; October 5, 2004; October 12, 2004; October 19, 2004; October 26, 2004; November 2, 2004; November 5, 2004; November 9, 2004; November 23, 2004; December 7, 2004; December 14, 2004; December 21, 2004; January 4, 2005; February 1, 2005; February 15, 2005; and February 22, 2005. A motion was made to Award this file on the Consent Agenda.
MOT00 -02498 Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Community Grants Commission – May 3, 2006 Library Board – August 23, 2006 Liquor Commission – August 10, 2006 Public Safety Committee – November 30, 2004; July 25, 2005; August 2, 2005; August 16, 2005; August 23, 2005; September 6, 2005; October 25, 2005; November 22, 2005; and September 6, 2006 A motion was made to Award this file on the Consent Agenda. Passed The Consent Agenda
A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski
7. Active Agenda
RES00 -02494 Resolution: Authorize Submittal of Application to the DuPage Community Development Commission (CDC) for the 2007 Community Development Block Grant (CDBG) for the DuPage County Neighborhood Resource Center Cluster Sponsors: Counseling and Social Services Summary of Item: This will authorize submittal of an application to the DuPage Community Development Commission in the amount of $38,767.00 for the 2007 Community Development Block Grant Program. This will support activities for the Autumn Grove Resource Neighborhood Center.
A RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION TO THE DUPAGE COMMUNITY DEVELOPMENT COMMISSION (CDC) FOR THE 2007 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR THE DUPAGE COUNTY NEIGHBORHOOD RESOURCE CENTER CLUSTER
RESOLUTION 2006 -88 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: DuPage County Community Development Block Grant
ORD00 -02495 Ordinance: Approve a Redevelopment Agreement with Intercapital Main and Maple, LLC Sponsors: Deputy Village Manager Summary of Item: AN ORDINANCE APPROVING A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND INTERCAPITAL MAIN AND MAPLE , LLC
ORDINANCE NO . 4813 Commissioner Urban recused himself from the discussion and vote on this item as he has a leasehold agreement in the CBD TIF District.
Commissioner Tully thanked staff for providing the additional information in response to his questions.
The Mayor said that he understood the total impact to the Village would be $1.4 million from the purchase price and the TIF increment. Deputy Fieldman said that the growth rate of 3% is a conservative rate.
Commissioner Sandack said he thinks this is a great plan, and thinks this developer can appropriately scale the development to the size of the property. He indicated that he struggled with whether the Village was getting the best deal in this circumstance, but he is sure that this is a good deal and will vote in favor of the plan.
Commissioner Tully explained that he had requested information to verify that the Village was getting the best deal for this site. The issue of redevelopment of the site is not subject of debate. There are a number of aspects to this project including the purchase price, the tax increment, etc. There is also the benefit of the development for the community, as well as the Village having an opportunity to benefit financially should the project perform better than anticipated. He agrees wholeheartedly with Commissioner Sandack’s statement that this is a better deal than originally anticipated.
Mayor Krajewski stated that the Village Council reviewed this proposal thoroughly. The Village was offered more money for a bank development that would not have given the continued sales tax production. Also a proposed “high rise” building was also considered, however, it did not fit the scale of the property. The present proposal was considered the best use of the site. A motion was made by Commissioner Durkin, seconded by Commissioner Waldack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Abstain: Commissioner Urban Indexes: Redevelopment Agreement – Main & Maple
8. Mayor’s Report
RES00 -02453 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: This makes appointments and reappointments to the Public Safety Committee, the Tourism and Events Commission and the Human Service Commission.
Public Safety Committee
Appoint Commissioner Urban as Chair Appoint Commissioner Durkin
Tourism and Events Commission
Reappoint David Humphreys, Tessa McGuire and Patti Marino to terms expiring August 31, 2009
Appoint Timothy Cherney as Youth Member to a term expiring April 30, 2007
Reappoint Becky Rheintgen to a term expiring August 31, 2009
Human Service Commission
Appoint Leksa Pravdic as Youth Member to a term expiring April 30, 2007
A RESOLUTION APPOINTING AND REAPPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS
RESOLUTION 2006 -89 Mayor Krajewski thanked the residents who volunteered to serve the community as well as the two students. The students are juniors at Downers Grove North and Downers South High Schools, respectively. The Mayor noted that Commissioner Urban will now chair the Public Safety Commission and will review issues with the Fire Department. A motion was made by Commissioner Tully, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack, Commissioner Durkin and Mayor Krajewski Indexes: Boards and Commissions
REP00 -02499 Public Safety Committee Report Sponsors: Manager’s Office The Mayor said the Public Safety Committee has reviewed Police Department programs. He discussed several of the programs. With regard to membership in the DuPage Metropolitan Enforcement Group (DuMEG) members are required to participate by either dedicating an officer full-time or by paying an annual fee. The Mayor outlined the costs of participation. The Public Safety Committee recommended contributing the police officer, who will be trained through DuMEG.
Regarding school counselors, the Mayor said that the Village was not billing the full costs to the schools, so there will be a slight change in the budget to reflect the full costs.
With regard to the Drug Abuse Resistance Education (DARE) program, it costs about $136,000 to the Village to fund DARE in the grade schools. He said there was talk about whether they need to have sworn officers working on this program.
In terms of the Special Weapons and Tactics Team (S.W.A.T.) program, the total cost is about $250,000. The program is not used much, and the Chief recommended looking at the Felony Investigative Assistance Team (F.I.A.T.), a Countywide program which other communities have joined. He said that this would allow more police officers to work the Village streets.
Mayor Krajewski said that the Village will continue to spent 70% of its time whether or not we are a member of Commission on Accreditation for Law Enforcement Agencies (CALEA) working on policies and procedures.
The Mayor said that parking enforcement will probably come back to the Council for further review. There is no enforcement after 3:00 p.m. and none on the weekends, but they intend to look more closely at this and amend the parking enforcement ordinance. Indexes: Public Safety Mayor Krajewski congratulated Opus North – Building 5 for their groundbreaking this week for an 8-story building which is similar to the other four buildings. He said they have won many awards for this project, which has about 1.3 million square feet of office space. They continue to do a great job.
The Mayor then reported that the DuPage Family Shelter presented the Village with a Civic Partner Award for the upcoming construction of their new facility. The Board commented on how they were welcomed with open arms to the Village. He wished them good luck.
9. Manager’s Report
The Manager said that the Council received a number of items in their packets, and some of them regarding public safety meetings will be addressed on Saturday during budget discussions.
REP00 -02497 Street Report Sponsors: Manager’s Office The Manager said that in light of the recent rainfall this past week affecting a number of residents, Mr. Barber will provide an overview of what occurred as a result of the storm.
Dave Barber, Director of Public Works, said that it had been a very busy night. The Public Works, Police, and Fire Departments were all out. Sgt. Dave Bormann worked in Public Works as a liaison. The rain began about 9:00 p.m. and became heaviest about 9:40, ending about 11:00 p.m. There were 3.77 inches of rain within the one-hour period, which was the equivalent of a 90-year storm, which has a 1.11% chance of occurrence. He noted that some pockets of the community didn’t get as much as others. He then reported on the Public Works response indicating that the Director, Assistant Director, two managers and 15 staff members worked, concentrating first on safety issues, placement of barricades, clearing trees and branches. After safety issues were met they cleared other obstructions, and pumped out private property which is still being done today. He then presented a slide depicting Fairview Avenue and Maple, and Fairview and Austin, showing power outage areas and water damage. He noted that placement of woodchips, landscape timbers or firewood tends to float, and creates an obstruction if not adequately maintained. In the northwest area he showed a new home where the water flowed through a swale which worked well and successfully. He said there is still water in the LPDA in the backyard. Mr. Barber said that depression storage areas provided detention, but one of the problems involved catch basins filled with leaves. They clog up quickly, although they do keep debris out of the sewers. He showed the types of catch basins in the Village, and said it may be worth thinking about designs for catch basins to alleviate that problem.
Mr. Barber said that Public Works received 200 calls, with 137 calls to 911, and another 197 calls to VOC . All calls will be entered, tracked and categorized in Trackwise. He indicated that crews are still out working to clear areas, noting that the weather channel is calling for more rain today. Another crew will be coming in at 7:00 p.m.
Manager Pavlicek said that the ground is saturated, and if there is rain today the problem will worsen. She noted that staff is coordinating with Allied Waste to work with individuals. There were 3,000 property owners who had a substantial power outage, and 300,000 outages system-wide.
The Mayor noted that on Warren the high water mark is 4-5’. He said the aftermath of this will be a good gauge for budget discussions on the Stormwater Master Plan.
The Manager said that Ogden Avenue is open, however a 2” natural gas line was severed earlier in the afternoon. It took three hours to repair and was open just before rush hour. The only interruption to gas service was for commercial property.
Commissioner Sandack asked Director Barber about the 59th and Brookbank area. Mr. Barber said there was no flooding there. It was damp but no flooding. He added that on the south end of town there were inlet problems, which was caused primarily by leaves.
Commissioner Sandack thanked the Public Works, Police and Fire Departments for their efforts in dealing with the storm.
Commissioner Durkin commented on the problem with leaves and catch basins, asking whether during normal rainstorms during October, if staff has to go out frequently to clear out catch basins. Mr. Barber said that it’s a regular occurrence. Commissioner Durkin said he would like to look into a subsidized program for leaf pickup, and not rely on others to do the work. The Mayor said that residents know where the catch basins are and clean them. Indexes: Streets PROCLAMATION
The Mayor proclaimed the week of October 8-14 as Fire Prevention Week in the Village of Downers Grove. He then noted that there had been a fire two weeks ago off Belmont Avenue. Chief Phil Ruscetti said that the homeowners’ smoke detectors went off and the individuals were able to get out, but the house went up in flames quickly. The Chief added that people should remove clutter around their hot water heaters, and make sure that their smoke detectors are operating properly.
10. Attorney’s Report
Future Active Agenda
11.Council Member Reports and New Business
Commissioner Sandack said that the Family Shelter Service event was excellent and he appreciated the Village being a recipient of the award. As for Oktoberfest in spite of the rain on Friday night, they had a good event for the remainder of the weekend.
Commissioner Waldack echoed the comments of Commissioner Sandack regarding the events, as did Commissioner Urban.
Commissioner Tully congratulated the Rotary Club for a successful event.
The Mayor agreed with the comments concerning the Rotary Club, and mentioned many of the projects they sponsor, including a centennial project. He heard that they ran into difficulties regarding locating paintings, and asked staff to work with them for placement of the paintings.
Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(2) of the Open Meetings Act to consider collective negotiating matters. Commissioner Urban seconded.
VOTE : YEA – Commissioners Tully, Urban, Durkin, Waldack, Sandack, Mayor Krajewski
Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 7:20 p.m