Mayor Krajewski called the Workshop meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Village Hall.
Present:Mayor Brian Krajewski; Commissioners Martin Tully, Ron Sandack, Stan Urban, William Waldack; Village Manager Cara Pavlicek; Village Attorney Enza Petrarca; Village Clerk April Holden
Absent:Commissioner Marilyn Schnell
Visitors: Residents & Others: Sean Durkin; G.L. Goodman, 5834 Middaugh; Glenn Mazade, 1527 62nd St.; John Schofield, 1125 Jefferson Ave; Andrew Clark, 1226 62nd Street; Mitchell Mize, 414 N. Orleans, Chicago; Christine Fregeau, 1918 Elmore; Greg Bedalov, 4840 Seeley Staff: Fire Chief Phil Ruscetti; Police Chief Bob Porter; Dave Barber, Director, Public Works; Andy Matejcak, Director, Counseling & Social Services; Don Rosenthal, Director, Community Development; Greg Zimmerman, Director, Human Resources; Liangfu Wu, Director, Information Services; Judy Buttny, Assistant Director, Financial Services; Mike Baker, Assistant Village Manager
Mayor Krajewski explained that Council Workshop meetings are held the second and fourth Tuesdays at 6:30 p.m. The meetings are video taped live and for later cable cast over cable channel 6.
The Workshop meeting is intended to provide Council and the public with an appropriate forum for informal discussion of any items intended for future Council consideration or just for general information. No formal action is taken at Workshop meetings.
The public is invited to attend and encouraged to comment or ask questions in an informal manner on any of the items being discussed or on any other subject. The agenda is created to provide a guideline for discussion.
Swearing In Ceremony:
The Mayor introduced Judge Mark Dwyer to swear in Sean Patrick Durkin as Commissioner of the Village Council filling the term vacated by Sue McConnell.
Consent Agenda Items
The Village Manager reviewed the items on the Consent and Active Agendas for questions or clarification.
Bid: 2006 Sidewalk Removal and Replacement & Lacey Creek Streambank Stabilization Project. * There were no questions.
Grant Agreement: Mini-Grant Alcohol Program (MAP). * There were no questions. *
Vehicle Purchase – Fire Public Education Van.* There were no questions.
Renewal of Outsourcing Utility Billing Services Printing & Mailing. There were no questions.
Active Agenda and Informational Items
Community Development Block Grant (CDBG). The Manager said this item refers to a federally funded grant for the Autumn Grove Neighborhood Resource Center. This is an annual application made through DuPage County. She said that this will be held as a public hearing tonight.
The Mayor called the public hearing to order at 6:35 p.m. to consider submittal of an application to the DuPage Community Development Commission for block grant funding for the Downers Grove Autumn Grove Neighborhood Resource Center. Notice of this hearing was published in the Downers Grove Reporter. The Mayor then reviewed the procedure for the hearing.
The Mayor asked if there was any other use for the Block Grant funding. He thought this was the same grant that the Family Shelter received.
Andy Matejcak , Director, Counseling and Social Services, said a resolution has been prepared for the approval of the FY 2007 -08 Community Development Block Grant (CDBG) application submission for the Autumn Grove Neighborhood Resource Center, located at 2048 Prentiss Drive, Apt. 112 in Downers Grove. In terms of the Village’s Strategic Plan, this matter relates to Preservation of the Residential and Neighborhood Character, as well as Continuing Reinvestment in the Neighborhoods and Safe and Secure Neighborhoods as outlined in the Five Year Plan and Goals for 2006-2011. He noted that an award of $13,032 for the CDBG grant has been made for the 2006, and the same amount is anticipated for 2007-08. The total amount requested is $38,757 to cover Coordinator and part-time salary costs.
In response to the earlier question by the Mayor, the CDBG funds have to meet certain public service needs, one of which is low-income assistance. The Autumn Grove Neighborhood Resource Center meets the requirements. The Mayor noted that at one time there were two such grants, and he was interested in finding out whether there was any other area of funding for which the Village might qualify.
Village Manager Cara Pavlicek responded that HUD has reduced block grant funding going to counties, and the Village’s best possibility would be after the next census is completed. She agreed that staff would continue to seek out funding sources.
There being no further questions, the Mayor adjourned the Public Hearing at 6:44 p.m.
Redevelopment Agreement for the Property at the Northeast Corner of Main & Maple. The Manager said this is for a proposed mixed-use development. She said the property would be purchased at a price of $400,000 from the Village, with an opportunity of sharing of profits above a certain price level. There are restrictions on the first floor which will be designated for retail space.
Mitchell Mize of Intercapital Partners Ltd., 414 N. Orleans, Chicago said that the proposal at this time is to construct five townhomes above retail space at the location. In regard to sharing of the profit, Mr. Mize said the open-book policy is for an 11% profit, with a 50/50 share with the Village on anything over the 11%. The sales price is about $210 per square foot, with about 1,750 square feet for each unit. The Mayor said he thought it would be easier to do this by splitting it 50/50 at amounts over $210 per square foot. He noted to Mr. Mize that units of other developers have sold quickly.
The Manager said this could be discussed in greater detail with Mr. Fieldman and Intercapital tomorrow.
Commissioner Waldack expressed concern about tracking the 11%. He said that Mr. Fieldman was comfortable with the tracking procedure, and the Commissioner would be interested in the results of conversations with Mr. Fieldman.
The Mayor explained his experiences with open books with some developers in the industry.
Commissioner Sandack asked whether there was TIF assistance contemplated in this agreement.
Village Attorney Enza Petrarca said there was not.
The Mayor said the Village appreciates all of the work between staff and Intercapital Partners to put this project together. Manager Pavlicek said staff would meet with the parties and report back to the Council with any further information.
In response to the Mayor, Mr. Mize said they are looking to have the agreement signed on October 3, and will start the project on October 4. They expect construction to begin in April or May. He expects it to be less than a year’s project.
MANAGER ’S REPORT
The Manager noted that the budget documents were distributed on Friday. The first Workshop will be held on Saturday, October 7. Regarding Acadia on the Green, there will be construction-fencing changes that will impact the traditional on-street parking area on Main Street as well as the pedestrian walkways. Downtown businesses have been notified. She pointed out the pedestrian walk on a site plan.
ATTORNEY ’S REPORT
Village Attorney Enza Petrarca said she was presenting four items to the Council: 1) A resolution authorizing execution of an agreement between the Village of Downers Grove and the Illinois Department of Transportation; 2) A resolution authorizing execution of a second addendum to an agreement between the Village of Downers Grove and Automated Computer Methods for utility billing services; 3) A resolution authorizing submittal of application to the DuPage Community Development Commission (CDC) for the 2007 Community Development Block Grant (CDBG) for the DuPage County Neighborhood Resource Center Cluster; and 4) An ordinance approving a redevelopment agreement between the Village of Downers Grove and Intercapital Main and Maple, LLC .
There were no comments.
Commissioner Sandack announced that he attended the Grace Beggs Memorial Sun Dial ceremony on the south side of Prince Pond which is a lasting memorial to her. It is appropriate and was a beautiful ceremony.
Commissioner Waldack said he also attended the dedication of the Sun Dial and it was an excellent memorial. He then welcomed Commissioner Durkin as the new Commissioner on the Council. He also noted receipt of the budget documents, announcing that the report is available on line and in the Library. This will be discussed at a workshop on October 7, and again October 21 at the Coffee with the Council. He indicated that the goal of the budget is to keep the amount of property taxes flat and achieve a lower tax rate. That is not necessarily true of other taxing bodies. He said that DuPage County is projecting a deficit of $45 million by 2008, and Human Services as well as other departments have been asked to cut their budget by 20% which would effect numerous programs. He noted that eliminating the funding doesn’t mean the problems go away. He recommended that the public look at the County budget to see where the funds are being directed.
Commissioner Waldack then noted receipt of the Stormwater Master Plan and its update, and thanked the staff and Commission for all of their work on this project. He said that the Village spends about $1.2 million per year in maintenance of the stormwater system. He noted that the Stormwater Utility Plan was also included in the materials distributed to the Council. He urged residents to participate in the process.
In regard to DuPage County, the Mayor asked staff to draft a letter regarding the DuPage Water Commission and Commissioner Liz Chaplin in response to Ms. Chaplin’s suggestion to take $30 million out of the rate stabilization reserve which is the result of a sales tax referendum. This money keeps the rates constant among the municipalities, and extra money in the reserves should be used to lower the rates for water. He said that to suggest doing this and jeopardizing the water fund is ludicrous. He also noted that in the mid-1980’s the County imposed a 911-fee referendum. That fee goes directly to the County. To the extent that the County wants to go back on the sales tax, they should give the 911 fees back to the individual municipalities.
Mayor Krajewski said that he also attended the Sun Dial event, and prior to that he attended the Barkapolooza West Suburban Humane Society fundraiser. He congratulated them for their work in taking in stray animals and finding homes for them. It was a very successful event with about 300 dogs in attendance.
The Mayor then suggested, in regard to the budget documents, that the residents read at least the green pages, which are an executive summary of the budget and will give them an overview.
The Mayor asked about the sunset on the Home Rule sales tax. He said that the Council sunset the Home Rule Sales Tax on July 1. He asked about the amount budgeted and whether the numbers can be verified. Manager Pavlicek said she would get a report to the Council.
Mayor Krajewski then thanked the people for supporting Downers Grove businesses.
Commissioner Tully said he also attended the special and well-deserved memorial service for Grace Beggs recognizing her contribution to the community. He then announced that the Downers Grove Rotary Club Oktoberfest will take place on Friday, Saturday and Sunday in the lot north of the Downers Grove Library, This is in conjunction with the Downtown Harvest Days sales.
Commissioner Tully referred to the budget document, saying these are the proposed budget materials put together by staff. The Council has not yet discussed this. Discussion will begin at 8:30 a.m. on October 7 at the Public Works Facility at 5101 Walnut Avenue. Members of the public who may be interested in attending this are encouraged to do so. They will also be discussing the Capital Improvement Program. He added that the October 7 meeting would be televised and shown several times. On October 21 there will be an extended Coffee with the Council at the Community Bank of Downers Grove.
The Manager said there will be a series of public meetings on the budget, with a public hearing on October 17, and November 7 is the tentative date to approve the budget. The Tax Levy Ordinance will be presented in December.
Commissioner Tully then said it was interesting to see the draft of the Stormwater Master Plan update. He said about three years ago municipalities began to look at the new requirements as part of an unfunded federal mandate. The recommendation at that time was to update the Stormwater Master Plan, which was 20 years old. The Stormwater Oversight Commission will review the update and then refer it to the Council. The document will give a better sense of what the needs and obligations of stormwater management are, establish priorities, project costs and outline options to pay for those needs. He said that many of the needs and challenges addressed three years ago are in this document.
Commissioner Tully then welcomed Commissioner Sean Durkin to the Council dais, saying he was glad to have a full team on board.
Commissioner Urban extended his welcome to Commissioner Durkin, and said the Council owed it to the community to fill the position as quickly as possible.
Commissioner Urban then noted that he and the Mayor met today with the Public Safety Commission, and he outlined the issues discussed at that meeting. He said that a recommendation would be forwarded to the Council within the next two weeks.
Commissioner Durkin said that he looks forward to working with the Council and having the opportunity to work on committees. He said that the budget is extremely detailed, and he has been reading it.
The Mayor stated that he would be officially appointing Commissioner Durkin to the Public Safety Committee with Commissioner Urban as the Chairman.
Mayor Krajewski said, with regard to the Public Safety Meeting, that the reallocation of resources results in a bigger commitment to neighborhoods. There will be more police officers seen on the streets. He then asked about the EAV for the Village and a breakout between business and residential. He also asked about administrative transfers and special revenue funds. Manager Pavlicek said that information would be provided.
The Mayor then invited the public to the Committee Room for refreshments to welcome Commissioner Durkin.
The Mayor asked for motion to go into Executive Session. Commissioner Tully moved to convene into Executive Session pursuant to Section 2©(1) of the Illinois Open Meetings Act to discuss personnel. Commissioner Urban seconded the Motion.
VOTE :AYE: Commissioner Tully, Urban, Durkin, Waldack, Sandack; Mayor Krajewski NAY : None
The Mayor declared the Motion carried. The Council convened into Executive Session at 7:20 p.m.
April K. Holden Village Clerk tmh