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August 15, 2006

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack and Mayor Brian Krajewski Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden

The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Krajewski said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Session Minutes for Approval Only – July 18, 2006 Council Minutes – August 1, 2006 Workshop Minutes – August 8, 2006 The Mayor said he provided corrections to the Village Manager. Special Presentations: Police Award – Saved by the Belt Certificate of Appreciation – Bonfield Express Heritage Festival Photo Contest Winners and 4th of July Parade Winners

Saved by the Belt

Deputy Chief Kurt Bluder presented statistical data on people who were injured or killed in car crashes who did not wear their seat belts. He presented an award to Ms. Lisa Quinlivan who was involved in an accident at 31st and Highland where her car rolled over and stopped in an upside-down position. Her seat belt kept her in her seat and prevented her from being thrown from the car. He thanked her for promoting safety.

Bonfield Express

Deputy Chief Bluder said that the Bonfield Express has been in existence for two years. It is a race held on Thanksgiving morning in honor of the late James Bonfield of South High School. The event raises scholarship money for students.

Annette Bonfield, widow of James Bonfield, introduced members of her committee. She said that an award will be given to the Police Department in their roll call in appreciation of their support of the Bonfield Express. Ms. Bonfield noted that $43,000 has been raised since the program began.

2006 Heritage Festival Photo Contest

Mary Scalzetti announced the winners of the Heritage Festival photo contest, and the 4th of July Parade Winners.

Heritage Festival Photo Contest Winners:

First Place – David Boege Second Place – Lori Breit Third Place – Bill & Sandy Prescott Honorable Mention – Carl Sandberg III Honorable Mention – Donald James Honorable Mention – Ken Schultz

Ms. Scalzetti said the photos will be used for future promotional events.

Fourth of July Parade Winners Ms. Scalzetti then announced the winners of the 4th of July Parade:

Council Award for best entry celebrating the Nation’s birthday – St. Paul’s United Church of Christ Community Spirit Award for best entry depicting neighborliness and enthusiasm – Samahang Kapatid Youth Award for best entry from a youth organization – Cub Scout Pack #99 Mayor’s Award for special recognition – Downers Grove Junior Woman’s Club C.J. Shoemaker Award for best musical presentation – District 99

The Mayor thanked everyone who participated in the photo contest, and for the hard work on the 4th of July Parade.

Mayor Krajewski asked the Manager if there has been any word from the Governor regarding the $600,000 the State owes the Village. Manager Pavlicek said there has been no response from the Governor to date.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

1. Laurel Bowen, 829 Clyde Drive, said that two weeks ago she asked the Council to consider preserving a brick roadway that had been cleared for repaving at Curtiss and Maple. She noted that the Chicago Tribune had commented on the Village’s brick streets. Ms. Bowen said that sidewalks on Mochel Drive are deteriorating and were only installed a year ago, and the curbs have also been damaged. She then asked how long the repair work will take, and about the poor construction materials used. Ms. Bowen noted other streets in disrepair in the Village, saying that Lincoln Street is in very poor condition and she believes that the Village needs to reevaluate the schedule. Ms. Bowen then asked about Puffer Road and the project to expand it, asking if it was a deal for another favored developer.

The Mayor interjected a question, asking Ms. Bowen if she was in attendance last week when it was explained that there is a house on Puffer Road that has no road in front of it to exit. Ms. Bowen said she was present. She said the previous owner of the house asked for construction to be performed but that was denied. The Mayor said that nothing came to this Council asking for that. Ms. Bowen suggested he speak to Public Works about that.

Ms. Bowen continued that there are other unnecessary projects taking place such as the Brookbank project which she sees as an effort to settle litigation related to the Bradley development. Ms. Bowen said that the Village is taking on more debt and mentioned the proposed new Fire House which is in the planning stages. She asked why Curtiss Street is being paved even though there is development planned for that street.

The Mayor said she must not have been present last week when he thanked non-residents for paying for Fire Station 2, as 70% of home rule sales tax comes from non-residents and $700,000 of those funds will be used for the Fire Station.

Mayor Krajewski then asked staff to provide him with the cost of brick and the cost of repairing brick. Mayor Pavlicek said staff would obtain that information.

2. Bill Wrobel, 7800 Queens Court, said he was interested in the Manager’s report regarding building permit review times and demolition site management. He noticed tonight that there were two cyclists on Fairview, south of 59th Street and north of 63rd Street, who were waiting to come onto the roadway. The contractor there blocked off the sidewalk with the orange fencing, which blocks the sidewalk for pedestrians and cyclists. Mr. Wrobel said that this relates to the Manager’s report on demolition and site management. He thinks site management is an important issue in the Village.

The Mayor said that compliance is getting better but is not yet where we want it to be. He asked if they can tell the developer to install the chain link if they have had multiple violations.

Mr. Wrobel said his concern is that the sidewalk be made available to the residents, and this is something that should come under Code Enforcement.

4. Dan Casciato, 3624 Woodlawn Lane, urged the Council to take a look at the stress being placed on the infrastructure and stormwater system. He asked that the Council take a common sense approach to maintaining the infrastructure, and avoid situations that can negatively impact the environment and natural resources, such as Lyman Woods.

The Mayor noted that Lyman Woods is maintained by the Park District, and asked the Manager to report on the grant funding. Manager Pavlicek said that the Village has applied for grant funding in cooperation with other agencies regarding stabilization activities for Lyman Woods. They hope to hear by Labor Day. She said that this grant would provide sorely needed funding. The Mayor said that Lyman Woods is owned by the Forest Preserve District, the Park District, and the Village. Lyman Woods is a County asset, and yet Downers Grove taxpayers’ dollars fund the Interpretive Center. He thanked the Manager for leading the four agencies to this grant resource. Having multiple agencies behind a project is a positive factor in funding consideration.

5. Public Hearings

6. Consent Agenda

COR00 -02448 Claim Ordinance: No. 5649, Payroll, August 4, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -02449 List of Bills Payable: No. 5634, August 15, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -02446 Motion: Authorize the Purchase of the Application Enabler Module from Hyland, Inc. in an Amount Not to Exceed $16,125.00. Sponsors: Information Services Summary of Item: This is a new module to be added to the existing document management systemt, OnBase. A motion was made to Approve this file on the Consent Agenda. Indexes: Document Imaging

MOT00 -02452 Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Library Board – July 12, 2006 Parking & Traffic Commission – June 14, 2006 A motion was made to Award this file on the Consent Agenda. Indexes: N/A Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski

7. Active Agenda

RES00 -02440 Resolution: Authorize an Agreement with the Downers Grove Chamber of Commerce and Industry for the Annual Directory Sponsors: Marketing & Media Summary of Item: This will authorize a cost sharing agreement between the Village of Downers Grove and the Chamber of Commerce and Industry for the production of an annual directory.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE DOWNERS GROVE CHAMBER OF COMMERCE AND INDUSTRY FOR THE ANNUAL DIRECTORY

RESOLUTION 2006 -78 Commissioner Urban thanked the Chamber for providing the numbers he requested earlier. He asked how many books would be distributed.

Barb Wysocki of the Chamber of Commerce said about 25,000 books will be distributed to every home and business. She said that the books are dropped at the door of every home through an independent delivery system. As for commissions and payroll, costs are for her staff from inception to the distribution, as well as commissions and payroll for the person who obtains the advertising. Ms. Wysocki said that last summer they had an outside person brought in; however, this year they used Chamber staff. Commissioner Urban said that he understands Burr Ridge’s Chamber contracts to a firm to do the whole project, and they make money from it. Ms. Wysocki said the difference is that theirs is a cookie-cutter project rather than specific to this individual community. She prefers to stress the uniqueness of this community. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Chamber of Commerce Directory

8. Mayor’s Report

Mayor Krajewski thanked the Lions Club for their 76th New Teacher Luncheon. Several new teachers at the grade school and high school levels participated, some of whom have been through the Villages’ own school systems.

The Mayor then asked Fire Chief Ruscetti about a story about Villa Park. Chief Ruscetti said that Villa Park gave an award to a man in connection with a fire in Villa Park who helped evacuate a building and notified the authorities of the fire. The man had participated in fire prevention programs in school in Downers Grove and probably was responsible for saving lives.

Mayor Krajewski welcomed all of the teachers to the community.

In regard to the revenue end of the budget, the Mayor requested an allocation of staff time in regard to FOIA ’s. He knows that the Village Clerk spent a good deal of time on FOIA requests this week.

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

REP00 -02451 Report: Demolition and Site Management Code Compliance Sponsors: Deputy Village Manager Deputy Village Manager Dave Fieldman said that recently the Village Council approved an amendment to the Demolition and Site Management Ordinance. He provided an update on the performance measures, noting that some of the figures shown relate to the old ordinance. Mr. Fieldman explained that staff surveyed in-fill redevelopment sites for items such as snow fence, silt fence, toilet, dumpsters, tree protection, and streets and sidewalk protection. He showed that there was a measurable increase in compliance for snow and silt fencing, dumpsters and tree protection. The new techniques appear to be improving compliance rates. He said that they are only about 30 days into the new techniques.

The Mayor asked about the number of calls coming in from Village employees, and the Manager said that staff is looking to do incremental reports. Mr. Fieldman added that there was a multi-department training session held today with staff, and they will be tracking statistics. He added that the next step is to train staff on compliance techniques focusing on toilets, and streets and sidewalks. He added that “stop work orders” are very effective and are a drastic measure. The builders are usually given two or three warnings prior to instituting a stop work order.

Commissioner Schnell asked how they measure a site where the foundation is in but construction remains inactive, and when it is “too long.” Mr. Fieldman said that the new ordinance has specific language regarding abandonment that applies to any on-going work. They have trigger points in place. Commissioner Schnell said her concern is that several sites have toilets in place, fencing and no action whatsoever, and they become a nuisance. Indexes: Demolition of Properties, Demolition and Construction Activities

REP00 -02450 Report: Building Permit Review Times In regard to building permit review times, Mr. Fieldman provided an update reviewing the goals for the improvements. The intent is to establish one point of contact; make sure the customer understands the process; that the Village is consistent, predictable and transparent; that there is a professional presentation; and that staff act as facilitators and not regulators. The ultimate goal is the creation of the best developments.

Mr. Fieldman said two objective presented in March included improving the Village’s performance as well as the customer’s performance. The improved process consists of four steps: planning/zoning approval; site development; building; close-out. Project Managers work in each step of the process. He showed in his presentation how staff intends to achieve its performance goals. The first review goal is 14 calendar days to contact the customer. They also want to establish a goal of 30 calendar days from submittal to receipt of permit. Mr. Fieldman said that they began measuring results in March. At this time they are at 25 calendar days for the first review, and 49 calendar days from submittal to permit. The goal has not yet been reached, but there is a trend showing that they are improving the time period between submittal and receipt of permit. The next phase is to identify the issues that arise during the process, make specific improvements to the issues identified, monitor performance and report back to the Village Council.

The Mayor said that he hears that Fire Prevention and Stormwater issues are the two major areas of delays, and asked whether this is a staffing problem, or if additional resources are necessary. Mr. Fieldman responded that Fire Prevention is averaging nine-day turnarounds. There were some issues in that area which have been corrected. The Mayor asked whether both Fire Prevention and Stormwater are sent out to consultants, and Mr. Fieldman said that they are, noting however that the stormwater issues require a more complicated review. He said that there have been some staffing changes made, as well as changes in the ways staff manages outside consultants.

Mr. Fieldman said that under the old system, there were multiple submissions to multiple departments, whereas now it is a coordinated process with one review and one review comment letter.

Mayor Krajewski said that he hears from petitioners that they get a comment from staff to make a change in the third review rather than hearing about it from the start. Mr. Fieldman said that the objective is “no new comments.” They are training to assure more comprehensive reviews to avoid changes in the middle of the process.

Commissioner Waldack expressed his appreciation for the report, saying the timeline is cost-effective for builders. He feels the Village is heading in the right direction and he looks forward to future reports.

Commissioner Urban stated that food service groups have to work with the County Health Department, and he suggested coordinating this with the Village’s work.

The Mayor asked staff to review Health Department complaints, as there appear to be some inconsistencies. Indexes: Building Code

10. Attorney’s Report

Future Active Agenda

11. Council Member Reports and New Business

Commissioner Waldack said that St. Joseph’s Parish is celebrating their centennial on August 27, 2006. They will have a block party on their lot. He referred to an old photograph in the church’s bulletin going back to 1907 when they obtained the property on Franklin and Main Street. He congratulated them on their centennial celebration.

Commissioner Schnell noted that curb stops will be installed on Venard such that people will not be able to park over the sidewalk. She asked if signage could be installed to alert residents of the parking change, as this is new to Venard.

Commissioner Tully announced that racing returns to Downers Grove with the National Criterion Bike Race on August 19 and 20 in the downtown area. He invited everyone to attend the race. Because of the race, Coffee with the Council will be held on Saturday, August 26 at 9:00 a.m. at the Main Street Train Station in conjunction with the Farmers’ Market.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Waldack, Sandack, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 7:40 p.m