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June 20, 2006

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 5:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack and Mayor Brian Krajewski Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden Commissioner Urban arrived at 5:16 p.m.

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Session Minutes for Approval Only – May 16, 2006 Council Meeting – June 6, 2006 Workshop Meeting – June 13, 2006 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

1. Robb McGinnis, 5821 Elinor, distributed a handout to the Council members. He said that his home was built in 1999 at which time he signed a pre-annexation agreement, as did some of his neighbors in the Rankin Subdivision. They are in the planning boundary, and he is speaking on behalf of his neighbors of the Belmont Park Subdivision. They ask that the Council do nothing but cooperate with the neighboring community to see that the right thing is done for its residents. He described the location of the Subdivision and said that the Winston Hills Subdivision of Woodridge exits via Jackson Drive to the South via Hobson and to the north to Elinor. When the Subdivision was originally opened it was to construction traffic only; however, now Elinor sees 900 cars per day according to a traffic study, as well as regular PACE bus traffic. Traffic from Woodridge cuts through Elinor to avoid Belmont traffic. This is an unimproved township road not constructed for this amount of traffic. There are at least 20 children under high school age on his block alone, and they have to walk along the street for school. The residents have to pay for the upkeep of the road. Mr. McGinnis said that Woodridge has granted approval to a developer that will extend 59th Street west to Walnut for 23 custom homes. These homes conservatively will generate about 189 additional trips per day. He said that the needs of the many outweigh the needs of the few in this case. It is bad planning to tie 59th Street into Walnut. He asked the Council not to take any action regarding 59th Street into Walnut. There are approximately 41 homes that would prefer to see a decrease in traffic. He noted that although they are not yet Downers Grove taxpayers, they would eventually be incorporated into the Village. They ask that the Village take no action to tie the streets together.

The Mayor said that Walnut is currently a dead-end road. He indicated that Downers Grove did plan in the mid-1980s to put in watermains and to annex areas over time. However, the residents said that they did not want to be annexed into the Village and there are no plans to annex them at this time. He indicated that the township may not have improved the road because they thought the Village would be taking it over. He said that they need to talk to Lisle Township about this. He also said that may want to talk to Woodridge about people cutting through the neighborhoods and put up signage to prevent this. He suggested that Village staff work with Woodridge on this issue.

Manager Pavlicek said staff would be happy to make the suggestions to both Woodridge and Lisle Township. She said there are some creative options that can be pursued.

2. Delores Zimmerman, 5831 Elinor, said that the question is not just a question of the construction nor the condition of the road, but the tremendous amount of traffic on that road. It will simply increase with this development and the Sievers development.

The Mayor noted there are no sidewalks on that street and asked staff about the sidewalks.

Dave Barber, Director, Public Works, said that the County only puts sidewalks on the main routes, but not in the township areas. He will check on this. The Mayor said staff will let the County Board members know this as well.

3. Jeff Aigner, 5714 Chase, said that it’s silly to take cars from that development and force them down Elinor, as they are making a horseshoe and creating a traffic issue.

4. Cheryl Wegner, 5715 Elinor, said that opening up Walnut will not alleviate all the traffic going through the subdivision from Woodridge, but it will share the traffic burden.

Manager Pavlicek said staff would provide a map of the area regarding the proposed development.

5. Melissa Barrett, 4910 Forest, said she read about Fire Station 2 in an article in The Reporter, and was upset about the cost of the Agreement with the architect. She said that is a lot of money and upset her a great deal.

Manger Pavlicek responded that typically after 24 months of work with all of the schematic designs and management of the construction site, development of construction documents, etc., and professional service fees likely could reach the amount outlined in the agreement. That is based on competitive bids which generally range from 8% to 12% of the construction cost of a building. Those fees are proportionate within that range.

Ms. Barrett asked if the architects are going to be on hand to watch the construction, why does the Village have to hire another company to watch the construction. The Manager said it’s often difficult to get a clear understanding from a newspaper article. She explained that the architect typically has responsibilities to be on site once per week and inspect that the contractor is building in accordance with the plans and specifications. The Owner’s Rep acts as another watchman to assure that the Village receives what it is paying for and to see to cost effectiveness where possible. The Owner’s Rep represents the owner of the building. Ms. Barrett asked whether the people working with the Fire Department were questioned as to their needs, and the Manager said they are participating in the process. The Fire Chief, firefighters and the public have participated in the design process. The Mayor said that the Committee is mostly Fire Department personnel.

Ms. Barrett asked whether the architect has won any awards, and the Manager said she was unsure. Ms. Barrett asked about the old fire station, and the Manager said it would most likely be torn down. The building is outdated and not functional. The recommendation has not yet been brought to the Council. Ms. Barrett said the article did comment on the fact that one fire station near the Butterfield business area had been closed down. Mayor Krajewski responded that the reference was to the Water Tower, Fire Station #4, which had an ambulance and an engine. It was closed down in 1992.

Chief Ruscetti said that Fire Station #4 had four bunks in the station, and the second floor was specially built. The first floor contained apparatus, and the second floor was living quarters.

5. Public Hearings

6. Consent Agenda

COR00 -02395 Claim Ordinance: No. 5641, Payroll, June 9, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -02396 List of Bills Payable: No. 5628, June 20, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -02388 Bid: Award $346,638.58 to Abbey Paving & Sealcoating Co., Inc., Aurora, Illinois, for Parking Lot Improvements for Lot D Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Parking Lots

RES00 -02390 Resolution: Authorize Attendance and Participation in the DuPage County Natural Hazards Mitigation Plan Sponsors: Manager’s Office Summary of Item: A RESOLUTION AUTHORIZING ATTENDANCE AND PARTICIPATION IN THE DUPAGE COUNTY NATURAL HAZARDS MITIGATION PLAN

RESOLUTION 2006 -65 A motion was made to Pass this file on the Consent Agenda. Indexes: DuPage County

BID00 -02391 Bid: Award $34,133 to Central Blacktop Company, Inc., Chicago, Illinois, for FY 2006 Supply of Bituminous Concrete Materials Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works – Cement and Concrete Materials, Illinois Department of Transportation

BID00 -02392 Bid: Award $30,000 to Western Gradall Corporation, Naperville, Illinois, for Road Side Ditch Reconstruction and Shaping Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Public Works – Standard Supplies & Services

BID00 -02393 Bid: Award $23,000 to National Power Rodding Corporation, Chicago, Illinois, for FY 2006 Sewer Jetting and Manhole/Inlet Cleaning Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Sewer Jetting

BID00 -02394 Bid: Award $225,795.88 to Municipal Emergency Services, Inc. (MES), Washington, Illinois, for 53 Self-Contained Breathing Apparatus (S.C.B.A.) Units Sponsors: Fire Department and Finance A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Equipment, Miscellaneous, Firefighters Grant Program, Fire Department

RES00 -02386 Resolution: Authorize an Agreement for Professional Services with Williams Architects for Architectural Design Services for Fire Station 2 Sponsors: Manager’s Office Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE VILLAGE OF DOWNERS GROVE AND WILLIAMS ASSOCIATES ARCHITECTS , LTD.

RESOLUTION 2006 -66 A motion was made to Pass this file on the Consent Agenda. Indexes: Fire Station #2

MOT00 -02387 Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Community Grants Commission – May 3, 2006 Human Services Commission – April 5, 2006 Plan Commission – May 1, 2006 A motion was made to Award this file on the Consent Agenda. Indexes: N/A Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski

7. Active Agenda

ORD00 -02385 Ordinance: Amend Ordinance No. 4766 and the Village of Downers Grove Budget for Fiscal Year 2005/06 Sponsors: Finance Summary of Item: This adopts certain amendments to the 2005/06 budget.

AN ORDINANCE PROVIDING FOR AN AMENDMENT TO ORDINANCE #4766 AND THE VILLAGE OF DOWNERS GROVE BUDGET FOR FISCAL YEAR 2005 /06

ORDINANCE NO . 4786 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Budget Amendment – 2005/06

8. Mayor’s Report

Materials to be Received

Materials to be Placed on File

9. Manager’s Report

Manager Pavlicek said that the Village Fire Department did an exceptional job on the hazardous materials incident. She said that she would report out on this later in the interest of time.

Mayor Krajewski said that the Chief met with Representative Bellock the next day and she was impressed with how the situation was handled.

10. Attorney’s Report

Future Active Agenda

11.Council Member Reports and New Business

Commissioner Waldack said he hoped to see everyone at Heritage Festival and asked that they stop by the Council booth.

Commissioner Schnell updated the Council on why the Village was not included in the DuPage Convention Bureau literature. She met with the Bureau on two or three occasions as well as with Village staff, saying the information from both sources was conflicting. She said the Director of the Bureau said faxes were received from the Downtown Management Board and for the Christmas parade, and the Fine Arts Festival. Commissioner Schnell said in talking with their Manager and the Village staff there is no way to verify that the fax actually was sent or received. She said the Bureau would put information in the brochures if you were a member. Otherwise, they pick and choose who will be included. The items that were faxed were on the Village’s website. Commissioner Schnell recommended moving forward to create a more positive relationship with the Bureau to provide for better communication. She suggested there be a meeting with the Bureau, EDC , Tourism and Events and the Village Manager. The Director of the Convention Bureau was aware of public comments made. There needs to be a better working relationship built between Village staff and the Bureau staff.

Mayor Krajewski asked if Downtown Management faxed information that they have their car show on Fridays. The Manager said they did. Commissioner Schnell said that the information was placed on the website.

The Mayor said that common sense tells you that two of the biggest events in DuPage County are the Bike Race and Heritage Festival. He spoke with Senator Dillard and Representative Bellock who were in contact with the Bureau, and they were surprised that these were not listed. He noted that this is the second time that we’ve tried to do advertising and have been cut out of it.

Commissioner Schnell said that to move forward positively, they need staff to sit down and talk. This needs to be less confrontational. They need to develop a better working relationship. Confrontation breeds discord and hard feelings.

The Mayor asked how the person running the Bureau doesn’t know of the two largest DuPage County events. Commissioner Schnell said the bottom line is that the Village is not a member of that Bureau. The Mayor said that neither is Naperville or Lisle, but they were covered. He said that the Bureau gets State funding to promote DuPage County events.

Commissioner Schnell said she was told they did not get the fax, but at this point they simply need to move forward and get people communicating again. The Manager said she would facilitate a meeting between the parties.

Commissioner Schnell said she gave Dave Fieldman a list of concerns about Williams Architects that she has received. One of the comments made to her about the Fire Station was that because of resident concerns, perhaps part of the old station could be used for a period of time, rather than razing the whole station so it can be used as long as possible during construction.

The Mayor suggested staff talk with John Reynolds about the Convention Bureau.

Commissioner Urban said he would like to be involved as well as he has some issues as well. He said that the Village was a member. He asked when the Bureau last met with the Council to encourage its membership.

Manager Pavlicek said when she first came on as Manager, she met with the Director of the Bureau as well as Commissioner Schnell and at that time the Director expressed an interest in the Village rejoining. The Mayor asked that Commissioner Urban be included in any further meetings.

Commissioner McConnell announced that she will be relocating back to Hawaii, which requires that she resign her position on the Council with her last official day of duty on July 12. She will be relocating to Kona. She is honored to have served the last seven years and hopes she has made a difference in the Village. She hopes that the process to fill her position is as open as possible. She has been in Downers Grove for 18 years and said it is a great place. She said she can be contacted at samcconnel@aol.com.

Commissioner Tully said that Commissioner McConnell will be sorely missed as a member of the community, a member of the Council, and as a friend.

Commissioner Tully then noted that there are three days left to the 25th Annual Heritage Festival on June 23, 24 and 25. Ride preview night is June 22, and he said there is a great lineup of entertainment and rides. He also announced the dates for 2007, June 22, 23, and 24, stating that next year will be the 175th anniversary of Downers Grove. He encouraged people to come to Heritage Festival to enjoy the festivities and support the non-profit agencies. He reminded everyone to visit the Council booth #202 at Curtiss and Main.

Mayor Krajewski said that Friday the Cancer Society had their Woodgrove 10th Annual Relay for Life, and anticipate $280,000 raised in funds. No smoking petitions were signed at the relay regarding making the County smoke-free. The Mayor also said the YMCA had a fundraiser for scholarships which are distributed within the community. It was a successful event.

The Mayor then extended his best wishes to Commissioner McConnell, also expressing his shock at her announcement.

12. Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Waldack, Sandack, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 5:55 p.m