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June 06, 2006

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Martin Tully, Commissioner William Waldack and Mayor Brian Krajewski Absent: Commissioner Marilyn Schnell Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – May 16, 2006 Workshop Meeting – May 23, 2006 Commissioners Tully and McConnell gave the Village Clerk corrections to the minutes of May 16, 2006. Proclamations:

Mayor Krajewski proclaimed the week of June 4-10 as National Garden Club week in the Village of Downers Grove.

Karen Norris of the Garden Club noted that this is not a social club, but is made up of active members. They are working with the Library and have 140 people signed up for their program. They also provide three $1000 scholarships to University of Illinois students.

The Mayor then proclaimed June 6 as Downers Grove North Trojan Badminton Day in the Village of Downers Grove. He congratulated the team and had the girls introduce themselves. He asked Mary Scalzetti to check with the team to appear in the Fourth of July parade.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Nancy Perrino, 4632 Seeley, representing the League of Women Voters, came to report on a study conducted by the League of the Structure of Local Government. The League’s consensus includes the statement that the principals of municipal government should include responsiveness to the citizens of the community, complete transparency in all deliberations, communication with citizens, and a balance of power between Mayor, Council and Manager; the Manager or Administrator being empowered to carry out the professional operation of the Village. Ms. Perrino said that both Woodridge and Downers Grove municipal governments should be commended for meeting many of the principals enumerated in the League’s consensus statement; however, periodic evaluation is always desirable to insure improvement on an ongoing basis. In regard to the Council’s Active Agenda item, Ms. Perrino said that the League believes that all elected officials share the same information. Communication is a two-way street with government mandated to inform, and citizens responsible to become informed. The League feels that media coverage of local governmental issues should be expanded. Issues of the next ten years will include diversity in housing development, transportation, and services to minorities including bi-lingual services, translators, sign-language providers. At this time election of Council members at large provides the best basis for fair and objective decisions. The League supports the formation of a citizens’ caucus to encourage interested and qualified candidates for local offices.

Wayne Tasic, 21 W 122 Butterfield Road, Lombard, commented on the petition for a lot split and special use at 2211 Butterfield Road. He said that the residents in the area expect the petitioner to maintain the Village of Downers Grove’s established high standards of architecture and open style. They do not want the property to be “downgraded.” Mr. Tasic discussed the traffic study, saying that the residents hope it will continue to operate at its present level of service. Residents signed petitions that they do not want approval of a change or modification of Bob-O-Link/Butterfield Road, nor granting a right-in/right-out access on Butterfield Road, nor do they want approval granted for the Special Use requested.

Patrick Thompson representing Bristol Moran LLC of the Residents at the Grove said they are requesting approval of a preliminary planned development with variations, a special use for multi-family residential use and a final plat of subdivision for a multi-family residential development. The location is I-355 and Butterfield Road. Mr. Thompson then described the units planned for development, stating that no rezoning of the property will be necessary. He said the development is consistent with the Future Land Use Plan of the Village and the Village’s Ordinance requirements. He said that he understood that the staff report and Plan Commission minutes were provided to the Council for their review. He noted that the Plan Commission made recommendations for approval.

Dr. Gordon Goodman, 5834 Middaugh, commented on Standing Committees, stating at the Workshop meeting he discussed the possibility of changing the schedule for Standing Committees; however, he did not have quite as limited an idea as is stated in the draft ordinance for approval. He had in mind that the Committees would meet at the call of the Chairman, but the draft ordinance calls for action by a full Council or the Mayor. He withdrew his support of that ordinance and encouraged a less drastic change in the role of the Chairmen of the Committees. He believes the Chair should have responsibilities to look into matters before they come to the attention of the Council. The Chair should have the authority to call a meeting. This additional discretion would be desirable in his opinion. He is not in support of drawing control to a few people, as this ordinance proposes. The Mayor commented on the problems this could create in terms of staff time, and Dr. Goodman agreed that it could become a problem; however, he reiterated that the additional discretion would be desirable in this case.

Don Mueller, 2S510 Lloyd Avenue, Lombard, commented on Residents at the Grove property planned for the site north of Home Depot. He says the document refers to access to the property from the Home Depot property. His understanding is that the concept of frontage is so that no one has to cross property owned by others. He sees this project as having a negative impact on the community, particularly with cut-through traffic coming onto Lloyd Avenue.

Christine Fregeau, 1918 Elmore, commented on the Standing Committee ordinance. She asked that the Council reconsider putting tentative dates back on the Workshop agenda. There are people in the community who set schedules around what is taking place at Council meetings. The combination of the new Standing Committee ordinance and losing the tentative schedule gives the perception of less availability of information to the public.

The Mayor asked Manager Pavlicek to discuss the internal processes, and the Manager said that on a weekly basis there is a lack of opportunity to review items. She noted that on occasion the Manager’s Office has had less than 24 hours to review items. It is not always possible to firmly commit to a date when something will come before Council. She said as Manager she needs to understand recommendations, their purpose and history. She thought it was better to be more honest and show an item as a “TBA” item.

Ms. Fregeau said she understands that but didn’t think the items were ever presented as firm dates. It always said tentative agenda subject to change on the agenda. She thinks the combination of what has happened sends a less than accessible message to the public, and also feels like over control or centralization.

The Mayor said that they will probably get back to this in the next months, stating that the Manager is more comfortable with long-range planning.

Manager Pavlicek said there is an overall process they have to go through, and she agrees there is a balance that needs to be reached. The Manager said that as a staff, they need to be responding to the overall goals of the Council and Village, and that staff, including department directors, need the time to work with the Village Manager so they can learn each other’s style of work. She stressed that this is not a desire to reduce accessibility to the public.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

6. Consent Agenda

COR00 -02358 Claim Ordinance: No. 5635, Payroll, May 12, 2006 Claim Ordinance: No. 5637, Payroll, May 26, 2006 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -02359 List of Bills Payable: No. 5626, June 6, 2006 Sponsors: Accounting Indexes: N/A

BID00 -02363 Bid: Award a Contract to ECS , LLC, Buffalo Grove, Illinois, in an Amount of $65,000 for FY 2006 Geotechnical Testing Services Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Geotechnical Engineering

MOT00 -02364 Motion: Authorize $65,210.00 for Change Order for 2006 Sidewalk Improvements Sponsors: Public Works Commissioner Tully commented on this item for authorization for sidewalk improvements. Residents from Stonewall asked why the additional funds are being expended for projects that they see as lower priority than Stonewall. He said that the additional funds refer to work that has already been done such as in Nelson Meadows, and he did not believe the engineering was completed for the 4800-4900 block of Stonewall. They have not been moved down, and are still slated for work in 2007. They were actually moved up in rank from #20 to #11. Indexes: Sidewalk Improvements 2006

MOT00 -02365 Motion: Approve Community Grants Recommended by Community Grants Commission Sponsors: Community Grants and Finance Summary of Item: Motion to approve grants in the amount of $43,504.00 of Hotel Use Tax receipts to be used for expenses as identified by the applicant in the budget submittal, as approved by the Community Grants Commission. These grants are to be paid on a reimbursement basis upon submittal of paid receipts.

The Community Grants Commission, as their meeting of May 3, 2006, recommended approval of the following grants: AAUW – Book Sale Support $2,000; DG Choral Society Season $6,000; DG Concert Association Season $4,000; DG Downtown Management Hospitality Sunday & Santa Parade $3,000; DG Friends of the Library Storybook Parade $500; DG Junior Women’s Club – July 4th Float $400; DG Rotary Club – Halloween Window Painting $1,500; DGSHS Mustang Music Bowl $3,200; Grove Players Season $5,000; Midwest Ballet Theatre Costumes for Nutcracker $6,000; Squires of DG Golf Tournament $400; VOX Caelestis Holiday Concert $504; West Suburban Humane Society Barkapalooza & Pet Expo & Walk $2,000; Indian Boundary YMCA – Y-Games $900; YMCA 5K /10K Run/Walk $800; New World Repertory Theater The Glass Menagerie $5,000; West Towns Chorus Christmas Show $2,300; Administrative Costs $428. A motion was made to Award this file on the Consent Agenda. Indexes: Community Grants

RES00 -02367 Resolution: Authorize an Agreement for Legal Services with Smith, Rickert & Smith Sponsors: Village Attorney Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR LEGAL SERVICES WITH SMITH , RICKERT & SMITH

RESOLUTION 2006 -54 A motion was made to Pass this file on the Consent Agenda. Indexes: Village Prosecutor

RES00 -02368 Resolution: Authorize an Agreement with the Indian Boundary YMCA to Jointly Conduct the 2006 Downers Grove Farmers’ Market Sponsors: Marketing & Media Summary of Item: A RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE INDIAN BOUNDARY YMCA TO JOINTLY CONDUCT THE 2006 DOWNERS GROVE FARMERS ’ MARKET

RESOLUTION 2006 -55 A motion was made to Pass this file on the Consent Agenda. Indexes: Farmers’ Market

RES00 -02369 Resolution: Authorize a Tiered Approach to Corrective Action Objective Agreement with Michael Eiserman re: 212 Ogden Avenue Sponsors: Village Attorney Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A TIERED APPROACH TO CORRECTIVE ACTION OBJECTIVE AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND MICHAEL EISERMAN

RESOLUTION 2006 -56 A motion was made to Pass this file on the Consent Agenda. Indexes: Highway Authority Agreement, Corrective Action

RES00 -02370 Resolution: Authorize First Amendment for the State Planning Research Funded Agreement with Illinois Department of Transportation Sponsors: Community Development and Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT FOR THE STATE PLANNING RESEARCH FUNDED AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION

RESOLUTION 2006 -57 A motion was made to Pass this file on the Consent Agenda. Indexes: Illinois Department of Transportation, Illinois Tomorrow

RES00 -02371 Resolution: Authorize an Intergovernmental Agreement with the Illinois Department of Transportation regarding Redevelopment of the Ogden Avenue Corridor Sponsors: Community Development and Finance Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION

RESOLUTION 2006 -58 A motion was made to Pass this file on the Consent Agenda. Indexes: Illinois Department of Transportation, Ogden Avenue Redevelopment

RES00 -02381 Resolution: Authorize Execution of an Agreement for Professional Services with Owner Services Group, Inc. Sponsors: Manager’s Office Summary of Item: This will authorize an agreement between the Village of Downers Grove and Owner’s Services Group, Inc. for an owner’s representative for the construction of Fire Station #2.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE VILLAGE OF DOWNERS GROVE AND OWNER SERVICES GROUP , INC.

RESOLUTION 2006 -59 A motion was made to Pass this file on the Consent Agenda. Indexes: Fire Station #2

RES00 -02382 Resolution: Authorize a Professional Services Agreement with PSA -Dewberry Sponsors: Manager’s Office Summary of Item: This will authorize an agreement for professional services between the Village of Downers Grove and PSA -Dewberry for a facility needs assessment study.

A RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND PSA -DEWBERRY

RESOLUTION 2006 -60 A motion was made to Pass this file on the Consent Agenda. Indexes: Village Hall – Space Needs

MOT00 -02397 Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Car Show Committee – April 25, 2006 Library Board – May 10, 2006 Plan Commission – March 13, 2006, April 3, 2006 and April 10, 2006 Stormwater and Flood Plain Oversight Committee – April 27, 2006 Transportation Advisory Commission – March 16, 2006 A motion was made to Award this file. Mayor Krajewski declared the motion carried. Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski

7. Active Agenda

BID00 -02362 Bid: Award $42,370.08 to Denler, Inc., Mokena, Illinois, for 2006 Preventive Crack Seal Program for Street Improvements Sponsors: Public Works Commissioner Waldack said he has serious concerns regarding the history of this company and the fine that was imposed by the State to them for labor situations. There was a difference of $576 between the low and second lowest bidder, and would prefer not to take a chance on this company and go with the second lowest bidder. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Approve this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully and Mayor Krajewski Nay: Commissioner Waldack Indexes: Public Works Storm Drainage & Pavement Division

ORD00 -02372 Ordinance: Amend Standing Council Committees Commissioner McConnell said she appreciates the comments made regarding this ordinance, but the intent is to make the Council more transparent.

Commissioner Sandack said he was struck by the comments made by the League of Women Voters. He thinks the Committee as a Whole is a preferable method of operation. Typically subcommittee meetings were regularly scheduled even without burning issues. He thinks the time spent at Workshop would have been better used. The Subcommittees are not going away. Strategic citizens groups can still be called for specific issues. He hopes this results in better transparency.

Commissioner Waldack said that Standing Committees are empowered to investigate, evaluate, consider and recommend maters referred by the Village Council or the Mayor. The issue is whether they will be required to have a regular meeting schedule. He said that citizens frequently attend community meetings to voice their opinions. In his opinion, ideally the Council should perform the duties of many of the Commissions; however, it is advisable and convenient to delegate the responsibilities since it is impossible for seven individuals to cover all of the issues. Ideally each Commission and Board would be chaired by a Council member, which is also not practical. The three Standing Committees are Finance, Public Safety and Public Services. They are extremely important, and by nature should be busy Committees. If there are no critical issues before them, they should still be investigating issues of concern to the Village. Their purpose is not to interfere with staff.

Commissioner Waldack said that by delegating Council members to one of these three committees they are given appropriate priority. New members bring in fresh ideas at a committee level and can learn more details without taking valuable Council meeting time. With regular meetings scheduled, even if only quarterly, residents can bring forth their ideas and concerns. Without regular meetings there will be less investigation and evaluation. He believes having regularly scheduled meetings, at least quarterly, will give these three vital areas the attention they deserve and the opportunity for the public to bring forth their areas of concern. He suggested regularly scheduled meetings, or if that is not considered, he suggested amending the ordinance such that the Village Council and not just the Mayor should refer matters.

Commissioner Tully summarized Section 2.5.1 of the ordinance referring to the three Standing Committees, stating that the change proposed is in reference to the regular meeting schedule or meetings as needed. He noted that the purpose of the Standing Committees is not even on the table. He sees no negative effects on the proposed ordinance regarding transparency, accessibility, etc. He further noted that the three Committees did not exist until 2001, and these are not the same as Boards and Committees. There are no volunteer residents appointed to the Standing Committees. The issue is not that public access will be denied, but whether there should be one or two members of the Village Council who can call a meeting at any time, which would take staff time and spend tax dollars. He said that if an issue comes about from any source, including public input, the entire Council should have the opportunity to hear the request. The concern is that if there is one person calling meetings and directing staff to do things, the rest of the Council is not included in that. The Committee as a Whole idea means that the entire Council is aware of an issue. Commissioner Tully said that the entire Council is elected to represent the citizens of the Village, and anyone on the Council can raise issues to the other members of the Council. He stated that the New Business item on the Agenda is woefully underused, and should be used by individual members of the Council to raise issues for further exploration and development. Those issues should be brought up at public meetings, with television coverage, and with the entire Council involved in its review. He sees it as more appropriate to have discussions before the whole Council. Commissioner Tully pointed out that the Village has a Council/Manager form of government, not a Committee/Manager form of government. He feels the changes are entirely appropriate and the amendment is a good clarification.

Commissioner Waldack said that none of the Standing Committee meetings have been secret; they are as public as all other committees and board meetings, with public agendas and publication of minutes. Not everything has to be in front of a TV camera. It can still be public and meet the Illinois Open Meetings Act requirements. If there is concern about an individual or two individuals trying to hijack the process, then perhaps the ordinance should be worded to prevent that type of action. He agrees with that idea. If they agree to regularly scheduled meetings such as quarterly, the public and the Council will know that a meeting is scheduled, what is on the agenda, and other issues can be brought up to those Committees. He said that currently the ordinance allows the Mayor alone to assign an issue to a Committee.

The Mayor thanked the League of Women Voters for their presentation, and then asked in DuPage County, how many communities have Committees as a Whole. A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully and Mayor Krajewski Nay: Commissioner Waldack Indexes: Standing Committees

ORD00 -02374 Ordinance: Amend the Illinois Vehicle Code Adoption to Include Amendments Thereto Sponsors: Village Attorney Summary of Item: This will increase the minimum fine charged for DUIs and update references to the Illinois Vehicle Code.

AN ORDINANCE AMENDING THE ILLINOIS VEHICLE CODE ADOPTION TO INCLUDE AMENDMENTS THERETO

ORDINANCE NO . 4782 A motion was made, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Fee Increases, DUI Prosecutions, Illinois Vehicle Code

RES00 -02375 Resolution: Approve the Final Plat of Subdivision for the Stadtler Corner Resubdivision with Exceptions Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of April 3, 2006, the Plan Commission recommended approval of the Final Plat of Subdivision for Stadtler Corner Resubdivision with exceptions.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR THE STADTLER CORNER RESUBDIVISION WITH EXCEPTIONS

RESOLUTION 2006 -61 A motion was made by Commissioner Waldack, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Subdivision – Stadtler Corner Resubdivision

ORD00 -02376 Ordinance: Amend the Comprehensive Zoning Ordinance to Designate Residences at the Grove as Preliminary Planned Development No. 38 Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of April 3, 2006, the Plan Commission recommended to designate Residences at the Grove as Preliminary Planned Development No. 38.

AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF DOWNERS GROVE , ILLINOIS TO DESIGNATE RESIDENCES AT THE GROVE AS PRELIMINARY PLANNED DEVELOPMENT NO . 38

ORDINANCE NO . 4783 Commissioner Tully said that this ordinance contains several items pertaining to this project; however, the sign variance is not included in this ordinance. A motion was made by Commissioner Sandack, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Planned Development #38-Residences at the Grove

ORD00 -02377 Ordinance: Authorize a Special Use for Residences at the Grove with Variations Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of April 3, 2006, the Plan Commission recommended at a Special Use with Variations be granted to the property located at the corner of Butterfield Road and I-355.

AN ORDINANCE AUTHORIZING A SPECIAL USE FOR RESIDENCES AT THE GROVE WITH VARIATIONS

ORDINANCE NO . 4784 Commissioner Tully said a question that was raised concerned the right-of-way frontage issue, and he then reviewed the definition of frontage in the Zoning Ordinance. A frontage could include I-355 and rights-of-way. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Planned Development #38-Residences at the Grove, Special Use – Residences at the Grove (Northwest Corner of Butterfield & I-355)

RES00 -02378 Resolution: Approve the Preliminary Plat of Subdivision for the Residences at the Grove Subdivision Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of April 3, 2006, the Plan Commission recommended approval of the Preliminary Plat of Subdivision for the Residences at the Grove Subdivision.

A RESOLUTION APPROVING THE PRELIMINARY PLAT OF SUBDIVISION FOR THE RESIDENCES AT THE GROVE SUBDIVISION

RESOLUTION 2006 -62 Commissioner McConnell said that one of the issues raised was traffic flow, and that this development may be an opportunity to improve the traffic flow overall.

Manager Pavlicek said staff would like to facilitate conversations among the relevant parties such as IDOT , and the Village Public Works Department. She said there may be a need for financial commitment to conduct a study for additional improvement to the traffic situation. She noted that IDOT decides traffic signalization.

The Mayor asked if the Council agreed to this, and there was no objection. Deputy Village Manager Fieldman said that the issue as to signalization has already been raised with IDOT . A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Subdivision – Residences at the Grove, Planned Development #38-Residences at the Grove

ORD00 -02379 Ordinance: Approve Planned Development Amendments to Planned Development #20 for a Restaurant Facility and Office Site Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of March 6, 2006, the Plan Commission recommended approving planned development amendments to Planned Development #20.

AN ORDINANCE APPROVING PLANNED DEVELOPMENT AMENDMENTS TO PLANNED DEVELOPMENT #20 FOR A RESTAURANT FACILITY AND OFFICE SITE

ORDINANCE NO . 4785 Commissioner Tully asked for clarification that a request for a drive-thru, if sought by the petitioner, would have to come back to the Council. Mr. Fieldman said that was correct. Commissioner Tully then asked if the right-in/right-out access was stated in the original plan, and Mr. Fieldman said it was. A motion was made, seconded by Commissioner Waldack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Planned Development #20-Woodcreek

RES00 -02380 Resolution: Approve the Final Plat of Subdivision for the Woodcreek Business Park Subdivision Sponsors: Community Development and Plan Commission Summary of Item: At their meeting of March 6, 2006, the Plan Commission recommended approval of the Final Plat of Subdivision for the Woodcreek Business Park Subdivision.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR THE WOODCREEK BUSINESS PARK SUBDIVISION

RESOLUTION 2006 -63 A motion was made by Commissioner Waldack, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Tully, Commissioner Waldack and Mayor Krajewski Indexes: Planned Development #20-Woodcreek, Subdivision – Woodcreek Business Park

8. Mayor’s Report

Mayor Krajewski congratulated the Downers Grove North Girls’ Badminton team, and the Downers Grove South Girls’ Softball team for winning the supersectionals. He wished them good luck in the finals.

The Mayor said that on Friday, Good Samaritan Hospital promoted a smoke free campus beginning in November. The grandson of R.J. Reynolds is President of Smoke Free America and made a presentation. Mayor Krajewski noted that a group of Herrick Middle School students have researched the Smoke Free community issue, and he thanked the students for their work on this project. He said the Council will be having high school students serve on select Village boards and commissions.

New Business

RES00 -02361 Resolution: Apointments to Boards and Commissions Sponsors: Mayor Summary of Item: This will appoint Michael Quirk to the Plan Commission for a one-year term expiring April 30, 2007.

A RESOLUTION APPOINTING MICHAEL QUIRK TO THE PLAN COMMISSION

RESOLUTION 2006 -64 The Mayor said that Mr. Quirk is a graduate of Purdue University with ten years experience in construction in various communities. He thanked him for volunteering to serve on the Commission. Indexes: Boards and Commissions Materials to be Placed on File

9. Manager’s Report

Manager Pavlicek reminded everyone that over the next two weeks the Council will conduct Strategic Planning Sessions.

10. Attorney’s Report

Attorney Petrarca noted that this year the 4th of July falls on Tuesday. She asked that the Council consider cancelling the meeting for that week. This was agreed to by the Council.

Future Active Agenda

11.Committee Standing Reports

12.Council Member Reports and New Business

Commissioner Sandack referred to the Council Strategic Planning session and noted that it is an opportunity for the Council to prioritize issues. This is not an easy process and the Council must come to a consensus as to what staff should be addressing. He added that Council can move back to the Standing Committees, if necessary.

Commissioner Waldack said he understood that the Environmental Concerns Committee has agreed to having an even number of Committee members with the addition of a student member. Attorney Petrarca said that the decision has been left to each individual board.

Commissioner Waldack said one of his projects is everyday citizenship and getting the public involved in the community. There are a number of residents who are regulars at the meetings, and there are also regulars who watch cable TV. He noted that one of those viewers, Lura Kiesa, passed away. He first met her at a Stormwater Committee meeting in 2002 when she was in a wheelchair and on oxygen. He said she was a great person and a regular cable listener and watcher of Council meetings. On one occasion, there was a power outage at a meeting, and Lura called during the blackout to find out what was going on. He said she will be missed and expressed condolences to her family.

Commissioner McConnell said that Lura will be greatly missed, and was an excellent model of an engaged citizen. She was not afraid to pick up the phone and express her opinions eloquently.

Commissioner Urban said that both Lura and Frank Kiesa will be sorely missed. He could not remember a meeting that they missed.

Commissioner Urban then asked about scheduling meetings with the Boards and Commissions to give them the direction they are requesting. He is the liaison to the Liquor Commission and he said they would like to have some direction. He noted there have only been three meetings between Council and boards/commissions since he has been on the Council.

The Mayor said that will be part of the proposal and discussion Monday night. The Manager added that the proposal will be for the Manager to meet with all of the Boards and Commissions from July through December, and she will then come back with a calendar for the Council.

Commissioner Tully asked where things stand with the Historic Preservation Ordinance. Mr. Fieldman said that the draft ordinance is before the Architectural Review Board. They expect this to move forward within the next 30-60 days.

Commissioner Tully then thanked the American Legion Post 84 for their moving Memorial Day ceremony. It is a privilege and honor to be included in that ceremony. He then congratulated the new officers of the Noon Lions Club.

Commissioner Tully then congratulated, Greg Bedalov on his recent appointment as President of the new Economic Development Corporation.

Commissioner Tully reminded everyone that the Farmers’ Market begins on June 10, 2006. There are 17 days until Heritage Festival, which will be held on June 23, 24, and 25. He encouraged everyone to purchase advance ride tickets.

The Mayor thanked the American Legion and the VFW for the Memorial Day ceremony as well, and thanked the Fire Department for helping those who were overcome by the heat.

The Mayor said that there are 50,000 residents in the Village of Downers Grove, and he encouraged the Council to talk with the residents. He mentioned opportunities to get out into the community and meet with the public such as in the parks, sporting events, group meetings, etc.

Mayor Krajewski said he attended the re-grand opening of Baird and Warner’s with 97 employees.

In regard to the new President of the EDC , he encouraged the Council to refer names of people for the EDC Board.

The Mayor said that the Downers Grove South Class of 1976 is holding their 30th reunion the weekend of Heritage Fest, and they are promoting Heritage Festival in their reunion information.

13.Adjournment

Commissioner Tully moved to adjourn. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Waldack, Sandack, McConnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 8:05 p.m