Mayor Pro Tem Tully called the Workshop meeting of the Village Council of the Village of Downers Grove to order at 5:50 p.m. in the Council Chambers of the Village Hall.
Present:Commissioners Marilyn Schnell, Martin Tully, Sue McConnell, Ron Sandack; Stan Urban, William Waldack; Village Manager Riccardo Ginex; Village Attorney Enza Petrarca, Village Clerk April Holden
Absent: Mayor Brian Krajewski
Mayor Pro Tem Tully asked for a Motion to move into Executive Session. Commissioner Schnell moved to go into Executive Session pursuant to Section 2©(5) of the Illinois Open Meetings Act to consider the purchase or lease of property and pursuant to Section 2©(11) to consider pending litigation. Commissioner McConnell seconded the Motion.
VOTE : AYE – Commissioners Schnell, McConnell, Sandack, Urban, Waldack, Mayor Pro Tem Tully NAY – None
Mayor Tully declared the Motion carried and the Council convened into Executive Session at 5:52 p.m.
Mayor Krajewski reconvened the Workshop meeting of the Village Council of the Village of Downers Grove at 6:30 p.m. in the Council Chambers of the Village Hall.
Present:Mayor Brian Krajewski; Commissioners Marilyn Schnell, Sue McConnell, Martin Tully, Mark Zabloudil, Ron Sandack, Stan Urban; Village Manager Riccardo Ginex; Village Attorney Enza Petrarca; Village Clerk April Holden
Visitors: Residents & Others: Gordon Goodman, 5834 Middaugh, PDHA ; John Schofield, 1125 Jefferson; Joe & Pat Doll, 1124 Carol; Mary Newbecker, 1104 Carol; Andy Clark, 1226 62nd; Jennifer Hosnedl, 1100 Norfolk; Greg Feltz, 1427 Ridgewood Circle; Bob Jungwirth, 6635 Briargate; Barb Khorshidian, 1128 Carol; Freydoun Parsinejad, 1128 Carol; Christine Fregeau, 1918 Elmore; Mark Wilson, 5820 Carpenter; Joan & Tom Jepsen, 1412 Ridgewood Circle; Maureen & Mike Parilla, 1409 Ridgewood Circle; Trish & Tom Brininger, 1418 Ridgewood Circle; Tom Byrne, 1415 Ridgewood Circle; Charles Schleueter, 1400 Ridgewood Circle; Matt Kulp, 3430 Pomeroy; Ray Atkins, 1121 Carol Staff: Stan Balicki, Assistant Director, Public Works; Mike Millette, Assistant Director, Public Works; Jon Hall, Stormwater Administrator, Public Works; Dave Friedman, Deputy Village Manager; Dave Barber, Director, Public Works; Doug Kozlowski, Director, Marketing & Media; Rita Trainor, Director, Financial Services
Mayor Krajewski explained that Council Workshop meetings are held the second and fourth Tuesdays at 6:30 p.m. The meetings are video taped live and for later cable cast over cable channel 6.
The Workshop meeting is intended to provide Council and the public with an appropriate forum for informal discussion of any items intended for future Council consideration or just for general information. No formal action is taken at Workshop meetings.
The public is invited to attend and encouraged to comment or ask questions in an informal manner on any of the items being discussed or on any other subject. The agenda is created to provide a guideline for discussion.
Consent Agenda Items
1.Bid: Public Works Service Contracts. The Village Manager said staff recommends awarding the bids for:
a. On-call street maintenance to Fulton Contracting at a bid of $13,500;
b. Street sweeping for supplemental sweeping to Elgin Street Sweeping Service in an amount of $33,660, which is above Village budget. Staff believes the overage can be covered by revised management of the pavement budget.
c. Roadside ditch reconstruction and shaping at an hourly rental to Western Gradall Corporation at $29,000 which exceeds budgeted amount. Staff suggests lowering hours worked from 200 to 140 to meet the budget amount.
d. Sewer jetting and manhole/inlet clearning, at an hourly rate to National Power Rodding at a cost of $36,000, which is $6000 over budget. Staff recommends reducing hours from 400 to 340.
e. Traffic signal maintenance for maintenance costs, and labor and materials in the event of storm damage, vehicle knockdowns and other equipment failures to Lyons Electric at a cost of $28,500;
f. Pavement marking to Superior Striping at a cost of $14,952.
The Mayor asked whether the Village is responsible for all street lights.
Dave Barber , Director, Public Works, said that those lights that are not on wooden poles are the Village’s. ComEd is responsible for those on wooden poles. As for the street sweeper, Mr. Barber said that the Village has one sweeper of its own. The cost of an Elgin sweeper runs between the $125,000-$150,000 range. They are expensive to maintain and it is cheaper to contract out.
Commissioner Schnell asked about the roadside ditching and inlet cleaning. She said that the stormwater group discussed that the Village couldn’t keep up due to lack of funds. She asked whether they can keep to the schedule if they cut back the hours. Mr. Barber said he thought they could. They will look at this again after seeing the Stormwater Master Plan.
The Mayor said a resident periodically calls in to notify the Village when street lights are out. He asked if the general practice is for staff to look for this. Mr. Barber said they get calls all the time and have staff looking for them at all times.
2. SBC Agreement. The Manager said this is a two-year agreement with Centrex and a two-year Master Agreement with SBC . In 2003 a committee was formed to look at the phone system for implementation of a new telephone system, but due to delay and extended discussion of the project, the Centrex agreement was renewed last year. During the budget discussions it was decided to look at another voice system, but then a decision was made not to proceed with the new project for a variety of reasons including cost and the future of Village Hall, as well as interfacing the system with VOC . Manager Ginex said the current Centrex contract expires July 15, 2005. Staff provided tables for a two-year and three-year contract. The two-year total cost is $110,000, and the Finance Committee agreed to a two-year Centrex and two-year SBC contract, while seeking another phone system for the future.
Commissioner Tully said that this is a short-term solution for the next two years. At best the phone system is probably at the end of its current life span. He noted that the Village needs to begin efforts again regarding the two-year solution.
Matt Kulp , 3430 Pomeroy, asked if they took any other bids for voice protocol from other companies.
Rita Trainor , Director, Financial Services, said there were three bidders but they were cost prohibitive.
Mike Baker , Assistant Village Manager, said there were two providers from Downers Grove offering voice-over IP solutions. Staff determined it was in the Village’s best interests to stay with the current system for two more years so they could then coordinate the plan with a proposed new Village Hall.
3. Metra Agreement: Parking Lot Improvements. The Manager said in FY 2004 /05 staff recommended increasing the daily commuter parking fees to assist in the maintenance and reconstruction of the parking lots. METRA asked the Village to lower its fees and they would work with the Village to obtain a grant agreement for four commuter lots over a four-year period. The Agreement includes four phases: 1) Grant of $220,000 for construction of Main Street Lot B; 2) a grant amount of $250,000 for Lot D; 3) $510,000 for the Belmont Lot H and Fairview Lot I; and 4) $400,000 for Belmont Lot H.
The Mayor asked if the $220,000 for Lot B was received and the Manager said they have not yet received it.
Mike Millette , Assistant Director, Public Works, said they came in under cost. The Mayor then asked if they eliminated parking spots in the Library lot. Mr. Millette said the net spaces are the same but they shifted the spaces around to accommodate better turning space at the alley area. Mayor Krajewski then asked who owns Lot D.
Village Attorney Enza Petrarca said that is leased from Immanuel Lutheran. The Mayor asked if they will add more handicapped spaces in Lot D. Mr. Barber said they can look at that, but for every handicap space they lose 2 spaces.
Commissioner Tully said that Lot B used to have bicycle racks at the east end, and asked if there are any plans for racks now. Mr. Millette said there are plans for six of the same type of racks that are on the north side of the lot.
Contract for Village Corner and the Publication of Legal Notices. The Manager asked Doug Kozlowski, Director, Marketing & Media, to discuss this item.
Doug Kozlowski , Director, Marketing & Media, said that the Village is seeking approval of a 52-week contract for the Village Corner and legal notices. Bids were received from both the Reporter and the Sun, and the Reporter is lower for both items by about $500. Staff looks forward to making the change and will have a 4-color ad as part of the Village Corner advertising. The Reporter price was lower than the one-color ad in the Sun, and the Reporter has better circulation. Mr. Kozlowski said the change would be executed the last week in July.
The Mayor said there have been complaints about the papers and the delivery service. He asked that staff look at the CRC for complaints on both newspapers. Mr. Kozlowski said that the Reporter does do a better job of getting the paper to multi-family units. The Mayor asked whether the Village can do inserts in the paper, and Mr. Kozlowski said he would pose that question to the paper.
Commissioner Schnell asked how staff will advertise the move to the Reporter. Mr. Kozlowski said advertising would be through e-newsletter, cable and Sun ads. He noted that the Village has content control.
Commissioner Tully clarified that this would be put in the Friday edition of the Reporter which is delivered for free on Fridays with the widest circulation.
Commissioner Tully then discussed the farthest east newspaper boxes at the Main Street station which have papers that are weeks out of date. He said that box doesn’t seem to be attended to. Mr. Baker said that the Village has received calls along those lines for some of the other boxes. There is apparently not high enough circulation. The staff attempts to contact the circulation managers for those papers to update their papers. There are provisions in the agreement to reclaim the boxes if they are not being maintained or up-to-date. He said there have not been many inquiries for the use of the boxes.
Dr. Gordon Goodman , 5834 Middaugh, said that the move to change papers is a good one, and asked whether the deadlines would be relaxed. Mr. Kozlowski said that the deadline would be for Wednesday at noon.
Dr. Goodman said that the Friday paper is a weekend edition, and said it is important to use the space creatively.
5. MFT Resolution for Annual Roadway Maintenance Program. The Manager said the 2005 MFT Resolution is for an amount of $1,535,000 to be spent. The Mayor recommended putting the list on the website.
Active Agenda and Informational Items
P & T File #07-05: Hillcrest School Parking & School Loading Zone. The Manager said this concerns designation of a school loading zone for student drop off and pick ups. Staff initiated this investigation. The schools often have vehicle backups, and Hillcrest is at a T-intersection that causes pedestrian issues. He said that District 58 is working with a consultant to evaluate walking routes, drop offs and parking and on-site circulation needs. It was understood that the staff recommendation would be a temporary solution until the consultant presents a recommendation. The P&T Commission recommendation is to designate a drop-off zone on the south side of Jefferson from a point just east of the driveway to Dunham from 8:00 a.m. to 9:00 a.m. The Commission further recommended that some barricades be installed and designated drop off zones be marked.
P & T File #10-05: Carpenter Street, 63rd to Lane Place Parking Restrictions. The Manager said this is the result of a complaint from a neighbor regarding South High School parking. The P&T Commission is recommending a permanent no parking anytime restriction on the east side of Carpenter between 63rd Street and 62nd Place.
Commissioner Schnell said in the minutes of P&T’s meeting there was mention of fire hydrants. Mr. Barber said the fire hydrant is located on the west side of the street. Commissioner Schnell asked if this will make the problem any worse. Mr. Barber said it will not address the hydrant issue, but police felt parking on the west side was not a problem.
P & T File #11-05: Parking Modifications – Burlington Avenue from Fairview Avenue to Cumnor Road. The Manager said that this recommendation concerns a request from residents in the neighborhood. There are a number of 12-hour meters that have been underutilized. Under an agreement with METRA those cannot be removed. Therefore, the recommendation is to modify the no-parking between 6:00 a.m. and 9:00 a.m. on the north side of Burlington Avenue between Wilcox and Florence, and the 12-hour meters to two-hour parking 6:00 a.m. to 6:00 p.m., and to modify the four-hour parking 6:00 a.m. to 6:00 p.m. on the south side of Burlington between 175 feet west of Wilcox and Florence Avenue to no parking anytime.
Establishing and Amending Administrative Fees. The Manager said staff has reviewed the administrative fees for the last year and is recommending an increase in some instances, and one decrease to reflect actual costs. Sue Brassfield, Grants Coordinator, has reviewed these fees to assure they are covering the costs. Many of the fees have not been looked at for a number of years. He said that this was presented at the Finance and Administrative Committee last week and they concurred with staff’s recommendation.
Commissioner Schnell asked how the Village will notify people of the Freedom of Information Act (FOIA) fees increases. She was told that the application form would be revised.
Commissioner Tully said with respect to the cash key system, that there was discussion to consider this at a workshop, and asked whether that was happening or not. Attorney Petrarca said that was not a new system
Ms. Trainor said the majority of people who use cash key are not residents. She said that the impact would be primarily for non-residents.
The Mayor then said that a resident on the Belmont Lot received parking tickets, and asked if they can leave the tag hanging. Attorney Petrarca said they have the option to put the tag in the jacket or hang it, but they can’t have it hanging from the rear view mirror while driving. The Mayor said he thought that was the purpose of getting the smaller tags to use either on the back or clip it on the front.
Commissioner Tully said with respect to the zoning maps and other item fee increases, the Finance Committee discussed putting common maps on the website. Mr. Baker said those are on the website now.
John Schofield , 1125 Jefferson, said in regard to the FOIA and rate changes, this is an essential tool for citizens to obtain knowledge of what is occurring in the Village. In the past he has been told to fill out the FOIA form to get an answer. He said that there is, however, no charge to inspect documents and encouraged residents to use that method of obtaining information as well. Mr. Schofield said that the Statute provides that the Village provide a waiver for a reduction of fees when the copying is in the public interest, and he has never seen a Village policy published on that issue. He would like to see that implemented since it is a required part of the Statute. He then asked about electronic copies, and he understands that there is no stated charge if it is available electronically, and asked whether that was still true. Mr. Schofield commented on the charges detailed on the materials with the agenda. He said the charges are computed by the Village based on their actual costs, and the Village is apparently paying a lot more than the private sector for these services. He said that Office Depot will do self-copies at $.06 a copy or with their labor, $.07 a copy. At $.25 a copy, the Village is considerably more expensive for the same services. He is sure the costs are accurate accounting for what it costs to do the job.
The Mayor said that the Village’s cost of labor is higher than they are paying at Office Depot.
Commissioner Tully said that Office Depot captures overhead in other ways. He said he doesn’t think that is a fair comparison.
Dr. Gordon Goodman , 5834 Middaugh, commented on electronic media availability, saying the Village has been successful in distributing the Village packet and the Library copy with cd’s. He encouraged the Council to consider this issue and develop a policy in providing copy electronically. He considers that to be an important issue that needs to be addressed.
Technical Amendment Ordinance. The Manager said this Ordinance is reviewed annually for correction of inconsistencies, typos, etc.
Amendment: Amusement Devices. The Manager said this amends the amusement device ordinance. An amusement device is generally a video game of chance. The Village practice is to require a license for any establishment with two or more games. Also, no video game of chance shall be within 1000 feet of a public or private school or 200 feet of a residentially zoned lot. He indicated that there is an establishment with more than two of these devices within 200 feet of a residentially zoned lot. The Village is looking at allowing a minimum of five video games before requiring a license. He said that staff feels going to five would make an establishment more of an arcade.
The Mayor said that this should cover the Fuddrucker’s situation, since they are 200 feet from an empty parcel owned by the Village. The intent was to measure from the front door.
Commissioner Schnell said she would prefer to limit the games to two because it gives the Village more control in her opinion.
The Mayor said they could change it to an “occupied residence within 200 feet.”
Attorney Petrarca said the Code Enforcement officials said many of the restaurants have more than two of those devices.
Mayor Krajewski said that Fuddruckers couldn’t be licensed because they are within 200 feet of a residential lot.
Commissioner Schnell said she would prefer to see the proposed ordinance changed to require a license for two or more devices. The Mayor said he would like to license establishments with any devices. Attorney Petrarca said the proposed ordinance requires a license if the establishment has five or more devices.
The Mayor said if you look at other towns, such as Bolingbrook, they charge $50.00 for each machine. He would require all of them to be charged so he would know where they are.
Commissioner Tully noted that you could play games on every computer terminal at the Library.
Flood Plain Revisions. The Manager said Mike Millette would make a presentation on the Flood Plain Map Revisions.
The Mayor asked Mr. Millette whether he received a date from the County as yet. Mr. Millette said he and Tony Charlton have been leaving messages for each other.
Mr. Millette then began his presentation on the Flood Plain Map Revisions, saying that the findings began with an inquiry to the Stormwater Committee and a presentation made to the Public Services Committee. He said that the Council has also received many calls on this situation as well.
Mr. Millette said that the County of DuPage, Department of Environmental Concerns, undertook to re-do the flood plain maps. FEMA produced maps for the intent of determining who would be eligible for flood insurance under the federal flood insurance program. Those maps were produced throughout the 70’s through the 80’s, and were intended to apply to incorporated municipalities. Those maps, as produced, were never updated except by exception. A flood that occurred in 1954 was the basis for some of the maps, and showed main streets but not every block. In 1993 the maps were amended so that mortgage holders would be able to determine whether flood insurance would be needed.
Mr. Millette continued, saying that the County responded to those less detailed maps by choosing to make another map that would make it easier to determine if an individual parcel needed insurance. They did a combination of modeling and surveying to make a new digital map. The majority of the work completed was extremely valuable; however, some of the assumptions made by the County are just assumptions, and now people who did not need insurance previously do. In some cases they are located in a hazard area, but some of these are overly conservatively estimated. He said that there are about 400 parcels that have been affected by this change.
Mr. Millette said that some hot spots have been identified, and found that the trigger that occurs is due to refinancing which requires appraisals and brings the property to the attention of the mortgage company. The cost of flood insurance is from $1,000-$2,000 annually. The flood maps by the County were issued on December 16, 2004 and were developed with help from FEMA . FEMA has allowed the County to do the mapping due to manpower shortages. He indicated that the maps were revised to reflect extensive development, newer technologies, digital versions, Internet, etc.
The Mayor asked whether this has affected other communities, and Mr. Millette said they have heard of three other communities.
Jon Hall , Stormwater Administrator, continued the presentation, saying the maps are an advancement overall. This is the first time they have digital maps making information more accessible, and enabling staff to look up flood plains or LPDA ’s on property. He indicated that some areas are questionable, and explained how the maps were revised. There are three types of map revisions: 1) floodwater back-up via pipes; 2) adjustments to revised topography along creeks; 3) “low” areas between two existing flood plains are considered flood plains. He said that the County uses aerial photography to determine the elevation in two-foot increments, and this is not as accurate as a surveyor walking the property. In terms of low areas, more study needs to be done. He used overhead projections to compare the original FEMA maps with the newly made digital maps and the areas related to Village affected properties.
Mr. Millette then explained the steps to be followed. If a resident has been notified by a lender that they need flood insurance and didn’t need it before, they may need it. However, they can go through the Letter of Map Amendment (LOMA) process filing it with the County to be processed through FEMA and be attached to the title of the parcel stating the property does not require flood insurance. He said that the owner needs to know the BFE (base flood elevation), and then have a survey of the property showing the dwelling and the lowest point of entry (such as a window well), and the lowest point on the ground immediately adjacent to the house. When that information is obtained, a form must be filled out and presented to the County for their determination. He stated that this process takes 8-12 weeks, and the cost of a survey is approximately $300 per parcel. This is for properties that have had the base flood elevation already determined. He stated if no base flood elevation has been established the owner cannot do the LOMA process. He noted that information is based upon the three main creeks that were originally mapped. The Downers Grove Estates area has not had a base flood elevation established by the County, which presents further problems.
The Hillcrest Hollow Subdivision was beyond the corporate limits when the map was being developed. He indicated that there is a base flood elevation on the east side of Dunham Road, but there is no information for the other side of the road. The effect of the subdivision detention system has not been taken into consideration.
The Mayor asked how the County put the parcels into the flood plain. Mr. Millette said they think that the County based their decision on the level which flooded on Dunham, applying that to the opposite side of the street without any consideration for improvements, detention ponds, etc. In addition, the subdivision was under construction when the maps were established. The Village does not have survey information on the groundwork around the foundations in that subdivision.
Mr. Millette said that 400 parcels are affected, but the parcels that have been removed are unknown. He said that some homeowners have been faced with an uncertain need for flood insurance. Mayor Krajewski asked whether the staff could notify those owners who are not in the Map any longer. Mr. Millette said they would still have to go through the LOMA process.
Mr. Millette said at this point staff has reviewed viable options for the Council to consider, such as doing nothing because this is the County’s responsibility. Secondly, the Village could consider an estimated expense of $120,000 to assist people in surveying their properties ($300 per each of 400 parcels). Another option is to find some solution between these first two options. He said that one consideration could be to have a consultant establish the base flood elevation for specific subdivisions. Homeowners can then be given the information to proceed with the County. As to the source of funding, the Village could look to the County, or find other ways to obtain it. Another option would be to do a Letter of Map Revision showing areas inaccurately depicted on the map and remove them. Those take about 8-12 months, are more detailed, and more expensive.
The Mayor said that even if the County did not do it correctly, the best effort for the homeowner is to go through the LOMA process versus waiting for a map amendment. Mr. Millette said it would be the quickest for the residents, some of whom have already had to pay the flood insurance premium. The Mayor asked whether an RFP done for the 400 homes would result in an additional savings per home for the base flood elevations. Mr. Millette said that was possible, but stressed that in some cases they may find that the homes are actually in flood plains.
Commissioner Schnell asked about the availability of engineering firms. Mr. Millette said calls were made to engineers regarding estimating the cost of finding base flood elevation of a 25-acre watershed, and the estimate was about $7500, and it could take about 2-3 weeks to complete.
Mayor Krajewski asked how many base flood elevations are needed, and Mr. Millette said that would be hard to say. There are definitely two areas which would account for about 40 homes in Downers Grove Estates and perhaps 25-30 in the Hillcrest Hollow location.
The Mayor suggested creating an RFP to do the base flood elevations for the two areas, and then work out who will pay for everything. They also need to get in touch with the County Board members and have them talk with the Commissioners and staff to get this moved forward. Mr. Millette said he thought this could be done by next week. He said they could go ahead and do it with Council authorization.
Mr. Barber said the first thing to do is get the base level elevations established. Also, staff can consult with other communities who are having the same problem. The Mayor said they should get two firms to start on the two base flood elevations.
Commissioner Schnell asked about the surveys, and Mr. Barber said the base flood elevations will have to be done first. He said staff can ask the cost of doing the surveys as well. The individuals would have to submit their own paperwork, and staff could assist in filling out the applications. The property owner or the surveyor can submit the form.
The Mayor asked whether the form could be submitted to the Village for the LOMA . Mr. Millette said that the Village could review them and submit them on behalf of the residents.
Commissioner Schnell said she wanted to be sure that the resident has accurate information to assure that the forms are submitted correctly.
Commissioner Sandack asked whether the new flood plain potentials dovetail with the LPDAs. Mr. Millette said there is overlap of several areas. He does not have a count on the percentage.
Commissioner Waldack said if he understands correctly, people who were not in a flood plain are now in a flood plain and have to purchase the maximum amount of insurance. Mr. Millette said that the maximum is charged when there is no base flood elevation. Everyone needs to know his or her BFE to shop for the best insurance coverage.
Commissioner Tully asked for clarification of the costs, in terms of having a survey done by a consultant for an entire area. He understood that it would be approximately $7500 for each area with two areas to survey. He asked if there is an additional $300 to the resident to do the survey. Mr. Millette said that was correct.
Joe Doll , 1124 Carol, said he is between two flood plains and asked by what method and when will they evaluate whether the area is actually a flood plain. The Mayor said that Mr. Millette is waiting for further information from the County. Mr. Millette explained the mechanics of how the water flows between the flood plains to respond to Mr. Doll’s question. He used an overhead projection to explain the process.
Greg Feltz , 1427 Ridgewood Circle, asked whether Ridgewood Circle is one of the categories, and the Mayor said it was. Mr. Feltz then asked whether the homeowner’s Plat of Survey can be used. Mr. Millette said that the plats have to be resurveyed to use the County benchmarks rather than the Downers Grove benchmarks.
Ray Atkins , 1121 Carol, asked how much the storm sewer would be taken into consideration. Mr. Millette said that sewers that are greater than 12” in diameter would be considered. Mr. Atkins asked whether you could get a map revision after the LOMA process is completed. The Mayor said they are hoping that the County will make that change.
Mike Parilla , 1409 Ridgewood Circle, thanked the Council for looking into this matter. He asked that the consultant be encouraged to talk with the residents in the Ridgewood Circle area to have the work down in that area as well. Mr. Millette said he would ask for the price of the surveys for the homes.
STANDING COMMITTEE REPORTS
Public Safety Committee
Commissioner McConnell said* * Public Safety met and discussed the Fire Department and its collection policy for emergency fees. Time was also spent dividing the fees into three sections including ALS and BLS fees; the other originally proposed fees, like extraction, etc. that will be brought back to the Council; and the collection policy. The Committee discussed at length how they could improve the performance/presentation at Council meetings, using the Council meeting at which the ambulance fees were on the agenda as an example. She said that will come back to Committee in July or August before being Workshopped. In addition they looked at budget issues for next year, and conceptual plans for Station 2.
The Mayor thanked staff for the report on the cost analysis of traffic stops. Commissioner McConnell said this would have to be done every year. The ongoing costs are related to the extra five minutes documentation that has to be done during the actual stop and the following data entry.
The Mayor said he would like to have a letter prepared over his signature informing the State senators, representatives and governor that this is costing the Village $100,000 for this unfunded mandate, asking that they find a way to repay those costs.
MANAGER ’S REPORT
Manager Ginex reminded residents of the regulations regarding water conservation between May 15 and September 15. Even numbered houses can water on even numbered days, and odd numbered houses may water on odd numbered days. Watering is prohibited between 11:00 a.m. – 4:00 p.m. and 11:00 p.m. – 4:00 a.m.
The Manager said over the past six days the Village has pumped about 10.5 million gallons of water a day. The average for 2004 was 6.4 million gallons per day, and 6.8 million gallons in 2003. The Water Commission places allocation on the 28 communities, and the Village’s allocation is 11.1 million gallons a day. Public Works crews have been out on water patrol and issued 585 warning citations and 15 fines.
Commissioner McConnell asked what happens if the Village hits 11 million gallons. Manager Ginex said they would have to put other restrictions in place.
Manager reminded residents that the third community redevelopment dialogue will take place in the Council Chambers on Wednesday from 2:00-3:00 p.m. This will be taped and handouts will be available.
The Manager said this was his 24th and last Heritage Festival as a staff member of the Village. He remembers when this was a small street fair. He has had the pleasure of working with a dedicated staff through heat, rain and cold weather in the past. He does not know if people realize the effort and planning that goes toward making this a success. The planning process has already started for next year. He said the true heart and soul of this event are the Village employees who work to make it a success. He thanked the Tourism and Events staff including Mary Scalzetti, Audrey Priorello, Barb Martin as well as the Police Department, Fire Department, Public Works, and other Village Hall employees for making it another successful Festival.
The Mayor said one resident stated to them that they were downtown on Thursday evening at 6:00 p.m. and there was nothing on the street, yet first thing Friday morning, everything was in place and ready to go.
ATTORNEY ’S REPORT
Village Attorney Enza Petrarca said she was presenting nine items to the Council: 1) A resolution authorizing execution of an agreement between the Commuter Rail Division of the Regional Transportation Authority and the Village of Downers Grove; 2) A resolution authorizing execution of an agreement between SBC and the Village of Downers Grove; 3) An ordinance designating a passenger loading zone at Hillcrest School; 4) An ordinance prohibiting parking on Carpenter Street; 5) An ordinance regulating parking on Burlington Avenue; 6) An ordinance amending certain fees; 7) An ordinance making certain technical amendments to the Downers Grove Municipal Code; 8) An ordinance amending amusement device licenses; and 9) A resolution for maintenance of streets and highways by municipality under the Illinois Highway Code.
Commissioner Sandack echoed the comments made by Manager Ginex, stating staff and volunteers did a great job at Heritage Festival. Mike Millette, Jon Hall and Dave Barber also did an excellent job on the flood plain map revisions this evening, and he asked them to stay on this issue.
Commissioner Waldack thanked the staff as well for the Heritage Festival. There were three great entertainment centers going on at the same time on Saturday night, which made it impossible to see everything. He missed his Saturday 4-6 p.m. stint at the Council booth because of car trouble, and apologized for that. He said it was a great Heritage Festival. The Commissioner also commented on the Downers Grove Coalition for Healthier Communities meeting regarding a series of programs directed toward seniors and their caretakers. He is looking forward to making this program available to the community’s senior centers. He learned through the Advocate Hospital System that the fastest growing community of elderly happens to be in Downers Grove.
Commissioner Schnell thanked the residents for stopping by the Council booth at the Festival. Of about 100 people who stopped only one couple said they did not like the plans on display. Using the parking deck seemed to work well, and everything went smoothly. There were some negative comments about Pepsi and she asked that those comments be put in writing. She thanked Dave Barber, Mike Millette and Jon Hall for a great job on their contribution at the Public Services Committee meeting, as well as their presentation this evening on the flood plain map. She also thanked the Village staff for their work on Heritage Festival.
Commissioner McConnell echoed the Heritage Festival positive comments, saying staff did a great job in less than ideal circumstances with the heat. Regarding the Partnership meeting, the intent is to go beyond the seniors themselves and provide support and services to the caretakers as well.
Commissioner Urban said it is amazing how Heritage Festival happens and then just goes away. He thanked staff for a job very well done, and, as a businessman, he thanked the Village for bringing thousands of people to the front of his store.
Commissioner Tully also thanked everyone who worked on the Heritage Festival and those who attended. There were some changes including the use of the parking deck, and the Pepsi sponsorship, which was a pilot project. There are 360 days to the next Heritage Festival. He announced that the July 4th parade will be at 12:45 p.m. on Monday, July 4.
Commissioner Tully noted that there will be a benefit on July 16 for the Downers Grove Library Foundation with the Benches for Benefit gala at 6:30 p.m. at the Library. The benches will be available for auction, and there will also be food and music. He recommended purchasing tickets in advance. He further reported that he has shared a draft Historic Preservation Ordinance with the Village Attorney for review and eventual presentation to the Council.
Mayor Krajewski thanked Mike Millette, Jon Hall and Dave Barber for their presentation, saying he will contact some of the County Board members to come in and meet with staff. He then encouraged residents to come to the parade on the north end of the railroad tracks on Main Street at 12:45 p.m. on Monday, July 4. He thanked the staff for putting on another outstanding Festival as well. As for the Kyle Leadership Program, he understands they raised about $9600 in the parking deck project.
There being no further discussion, the Workshop meeting was adjourned at 8:45 p.m.
April K. Holden Village Clerk tmh