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April 19, 2005

1. Call to Order

The Council meeting of the Village Council of the Village of Downers Grove to order at 5:00 p.m. in the Council Chambers of the Village Hall. Present: Commissioners Marilyn Schnell, Sue McConnell, Ron Sandack, Stan Urban; Village Attorney Enza Petrarca Absent: Mayor Brian Krajewski; Commissioners Martin Tully and Mark Zabloudil Commissioner Sandack moved to go into Executive Session pursuant to Section 2©(1) of the Illinois Open Meetings Act to consider the appointment of specific employees of the Village. Commissioner McConnell seconded the Motion. VOTE : AYE – Commissioners Sandack, McConnell, Urban, Schnell NAY – None The Motion carried and the Council convened into Executive Session at 5:05 p.m. Mayor Krajewski reconvened the Council meeting of the Village Council of the Village of Downers Grove at 6:30 p.m. in the Council Chambers of the Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Mark Zabloudil and Mayor Brian Krajewski Absent: Commissioner Martin Tully and Village Manager Riccardo Ginex Non Voting: Village Attorney Enza Petrarca, Village Clerk April Holden and Assistant Village Manager Michael Baker

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Council Meeting – April 5, 2005 Workshop Meeting – April 11, 2005 There being no additions or corrections to the minutes, Mayor Krajewski said they would be filed as submitted. Boards and Commission Members – Appreciation Plaques Mayor Krajewski presented a plaque of appreciation to Lynn Sapyta, who is retiring from the Library Board after serving two terms, 12 years.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

6. Consent Agenda

COR00 -01920 Claim Ordinance: No. 5579, Payroll, April 1, 2005 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01921 List of Bills Payable: No. 5570, April 19, 2005 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01922 Bid: Award Contracts for Village Property, General/Excess Liability and Workers Compensation Insurance Coverages and Third Party Claims Administrator Sponsors: Human Resources A motion was made to Approve this file on the Consent Agenda. Indexes: Insurance – Risk Management

RES00 -01923 Resolution: Authorize Agreement for Legal Services with Dolci, McMahon & Scarpino Sponsors: Village Attorney Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR LEGAL SERVICES WITH DOLCI , McMAHON & SCARPINO

RESOLUTION 2005 -20 A motion was made to Pass this file on the Consent Agenda. Indexes: DUI Prosecutions, Village Prosecutor Passed The Consent Agenda

A motion was made by Commissioner Urban, seconded by , that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski

7. Active Agenda

ORD00 -01924 Ordinance: Authorize an Amendment to an Existing Special Use for a 15,000 Square Foot Addition to an Existing School with Variation Sponsors: Planning and Community Development Summary of Item: At their meeting of March 14, 2005, the Plan Commission unanimously recommended that a Special Use be granted for the property located at the northwest corner of the intersection of Maple Avenue, 55th Street and Dunham Road, for a Special Use Amendment for a proposed addition to the Avery Coonley School.

AN ORDINANCE AUTHORIZING AN AMENDMENT TO AN EXISTING SPECIAL USE FOR A 15 ,000 SQUARE FOOT ADDITION TO AN EXISTING SCHOOL WITH VARIATION

ORDINANCE NO . 4666 A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski Indexes: Special Use – Avery Coonley School

ORD00 -01927 Ordinance: Adopt the Fiscal Year 2005/06 Budget in Lieu of Passage of an Appropriation Ordinance Sponsors: Finance Summary of Item: This adopts the fiscal year 2005/06 budget in lieu of an appropriation ordinance. As provided by law, proper notice has been given, the budget has been available for inspection for at least ten days, and a public hearing was held on April 5, 2005.

AN ORDINANCE ADOPTING THE FISCAL YEAR 2005 /06 BUDGET IN LIEU OF PASSAGE OF AN APPPROPRIATION ORDINANCE

ORDINANCE NO . 4667 Commissioner Zabloudil said there is one lingering item in this budget from last year that he voted against and will vote against this year related to the buses in the Village. He said he knows there has been a considerable amount of work done to try to make the buses budget neutral or to reduce the expense, but he cannot support the budget as it stands with the buses in it. He said he would not vote in favor of the budget ordinance.

Mayor Krajewski said on Thursday the Water Commission voted to pass a reduction in the water rate as it relates to what municipalities pay for water from the Water Commission. Our budget includes the higher cost. Council needs to discuss what to do with the savings. There are additional capital projects, and fire sprinklers and water pressure issues as they relate to replacing four-inch mains with six-inch mains. He also suggested looking at a rebate to the residents or reducing the cost of what they pay for water by perhaps $.10 per gallon. A few other communities have adopted a reduction in the water rate.

Commissioner Schnell suggested using the funds to pay off the bonds for the AMR .

Mike Baker, Assistant Village Manager, said he has had discussions with the Village Manager, the Finance Director and the Public Works Director. They will do some rate structure analyses and come back to the Council with a recommendation.

The Mayor suggested a 50/50 split such that the rates be reduced by $.10 and put the other $.10 into the water capital fund to accelerate some of the infrastructure work that needs to be done.

Commissioner Sandack concurred with the Mayor’s thoughts. He suggested a rebate of at least 50 percent and designating the remainder be used for water related capital projects.

Commissioner McConnell said she would like to see what the numbers look like in terms of the long-term capital needs and how the dollars fit before a final decision is made.

The Mayor said staff will gather information from other communities as to how they plan to proceed with the reduction in the cost of the water. Indexes: Budget 2005/06

MOT00 -01925 Motion: Appoint Commissioner Sue McConnell to Canvassing Board Sponsors: Village Attorney Summary of Item: This will appoint Commissioner McConnell as the third member of the Canvassing Board. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski Indexes: Canvassing Board

MOT00 -01928 Motion: Approve Agreement re: Recruitment of Village Manager Sponsors: Village Attorney Summary of Item: This will approve an agreement with The Mercer Group, Inc. for executive search services for the position of Village Manager. A motion was made by Commissioner Sandack, seconded by Commissioner Zabloudil, to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski Indexes: Village Manager

8. Mayor’s Report

Materials to be Received – Minutes

Economic Development Commission – December 8, 2004 Library Board – March 23, 2005 Parking and Traffic Commission – March 9, 2005 Plan Commission – February 21, 2005 & February 28, 2005 A motion was made by Commissioner Urban to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski Materials to be Received – Monthly Reports

New Business

Mayor Krajewski proclaimed Friday, April 29, 2005 as Arbor Day.

RES00 -01929 Resolution: Appointments to Boards and Commissions Sponsors: Mayor Summary of Item: This is to appoint and reappoint the following members to the Plan Commission:

Reappoint Mark Griesbaum, George Nicholaou and Ronald Waechtler for three-year terms expiring 4/30/08

Appoint Steve Konters for a one-year term expiring 4/30/06

RESOLUTION APPOINTING AND REAPPOINTING MEMBERS TO THE PLAN COMMISSION A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Table Indefinitely this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Zabloudil and Mayor Krajewski Indexes: Boards and Commissions

9. Manager’s Report

Mike Baker, Assistant Village Manager, said the Village Manager was absent tonight as he is celebrating his 50th birthday.

The Public Works Department will be hosting an open house on Friday, May 20, 2005. He said there will be more information publicizing this event in the near future.

He noted that a few weeks ago the Council adopted an agreement with a consulting firm to assist with selecting a new financial software system. A kickoff meeting was held earlier today that was attended by a number of directors and other staff. He said it went well and we are off to a good start.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Public Safety Committee

Commissioner McConnell said the Public Safety Committee met this morning and focused on the Fire Department. The annual report was reviewed. She noted that the Council has received a copy of the report. She said it was very well done. It is available on the Village’s web site, and a copy of the report and a CD of the report are available in the Library. The Committee was given a demonstration of the proposed mapping software. She said this will allow us to learn about an area or structure where there may be a fire or police issue. The proposal will be coming to the Council shortly.

Commissioner McConnell said things are going well in terms of the reconstruction of the kitchen as well as some of the other enhancements. The Committee also saw a proposal for the potential use of the Village property at Station 2. They will get a copy of the information to Commissioner Sandack and Mayor Krajewski. She said there was an update to the activity analysis provided.

12.Council Member Reports and New Business

Commissioner McConnell said the downtown dialogue took place on Wednesday last week. There were 21 businesses and other downtown groups that participated. This is the group that the Character Counts and the Community Policing has put together with the Downtown Management Corp. to address some of the issues with teens in the downtown area and occasional inappropriate behavior, primarily related to language and more often related to skateboarding and in-line skating. She said there is a new COP officer downtown, Harry Andler, who is a young and energetic officer. He has met with most of the business people. There are concerns with the parking deck being new and being attractive to kids with their skates and skateboards. There will be particular focus in this area. She said there has been information circulated through the schools. People may start seeing “Grip It or Ticket” posters that remind teens that they cannot ride their skateboards in the downtown area. These will be posted in facilities and businesses. She said the Village has the ability to confiscate a skateboard if it is being used inappropriately. The downtown businesses were very complimentary with the COP . Things are significantly better than they were a few years ago. Businesses are increasingly stepping up to do their part in providing oversight.

Commissioner McConnell said the Partnership for Healthier Communities met on Friday. The brochures for Walk DuPage are out and information is also a available on the web at www.walkdupage.org. She said most of the time was spent talking about transportation issues and what the Partnership might be able to do in that arena. They learned about a DuPage County activity, Ride DuPage. There may be an opportunity for the Partnership to facilitate bringing various entities together to coordinate efforts and money being spent on public transportation, particularly related to seniors and the disabled.

The Coffee With The Council was held on Saturday. Commissioner McConnell said she talked with Commissioner Schnell about the redevelopment issues. Commissioner Schnell will be bringing suggestions forward related to issues beyond the ordinance including the character of the buildings.

Commissioner Schnell said she is meeting with the Village Manager next Tuesday on this issue and hopes to have a proposal the following week. Staff has said they need direction from the Council. Staff will meet with two Council members at a time. She said she would like the final product to answer all of the concerns and questions residents had at the first dialogue. There are issues outside of the legislative issues. They need an action plan to deal with the issues.

Commissioner McConnell said the Downers Grove Concert Association and the Artists Showcase West sponsored a concert on Sunday with the Dubussy Trio. There were two world premiere performances at the concert of pieces never before heard.

Mayor Krajewski said he spoke with Linda Kunze, Downtown Manager, today. She met the new police officer assigned to the downtown and had very positive comments.

The Mayor asked that staff look at the crosswalk on the east side of the street near Emmett’s and Subway’s as the top of the C cap is missing on the planter box.

The Mayor congratulated St. Andrew’s Church as they had their ground breaking for the new building addition. He said the architectural plans look nice.

The Mayor said he met with the V.P. and Marketing Director for Burns & McDonald, an engineering firm with 1700 employees nationwide. He said 100 of the employees will be relocating to Downers Grove on Monday in the Opus building. They are the engineers the Village selected for the sidewalks on Ogden Avenue. They are moving from Oak Brook and are excited about coming to Downers Grove. Their grand opening will be held in June.

13.Adjournment

Commissioner Urban moved to adjourn. Commissioner McConnell seconded.

VOTE : YEA – Commissioners Urban, McConnell, Sandack, Zabloudil, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the meeting adjourned at 6:55 p.m