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October 19, 2004

1. Call to Order

Mayor Brian Krajewski called the regular meeting of the Village Council of the Village of Downers Grove to order at 6:30 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Krajewski led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Ron Sandack, Commissioner Stan Urban, Commissioner Marilyn Schnell, Commissioner Martin Tully and Mayor Brian Krajewski Absent: Commissioner Mark Zabloudil Non Voting: Village Manager Riccardo Ginex, Village Attorney Enza Petrarca and Village Clerk April Holden

Mayor Krajewski said he would like to remind everyone present that the Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The Mayor stated that at the appropriate time the presiding officers will ask if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. He stated that remarks be limited to five minutes, and asked that individuals refrain from making repetitive statements.

The Mayor said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Session Minutes for Approval Only – September 28, 2004 Council Meeting – October 5, 2004 Workshop Meeting – October 12, 2004 Commissioner McConnell provided a correction to the October 12, 2004 Workshop minutes. Mayor Krajewski said the minutes would be filed as corrected. POLICE SWEARING -IN CEREMONY Deputy Chief Kurt Bluder introduced new police officer, Michael Eddy. Village Clerk April Holden swore him in as the newest member of the Downers Grove Police Department.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

There were none.

B. Comments and Questions on General Matters

There were none.

5. Public Hearings

6. Consent Agenda

COR00 -01746 Claim Ordinance: No. 5551, Payroll, October 1, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BIL00 -01747 List of Bills Payable: No. 5546, October 19, 2004 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda. Indexes: N/A

BID00 -01752 Bid: Award $71,804.00 to Joe Madden Ford of Downers Grove for Two 2005 Ford Explorers and Two 2005 Ford Tauruses Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda. Indexes: Vehicle Purchases

BID00 -01753 Bid: Award Contract to B&F Technical Code Services, Inc. for Outsourcing Fire Prevention Bureau Plan Review Sponsors: Fire Department A motion was made to Approve this file on the Consent Agenda. Indexes: Fire Prevention Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Urban, that the consent agenda be passed. The motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully and Mayor Krajewski

7. Active Agenda

MOT00 -01748 Motion: Authorize Execution of Contract Change Order #16 in the amount of $21,106.00 for the Village of Downers Grove Parking Facility, Project #14-00 Sponsors: Public Works Summary of Item: Change Order #16 is as follows:

A. Relocate storm structure to avoid conflict with St. Joe Culvert B. Provide electrical & elevator connections for security system

This will authorize execution of contract Change Order #16 in the amount of $21,106.00 for the CBD Parking Deck Project to relocate the storm structure to avoid conflict with St. Joe Culvert and provide electrical and elevator connections for the security system. Commissioner Urban recused himself as he is a lease holder in the CBD TIF District.

Commissioner Tully moved to authorize execution of Change Order #16 in the amount of $14,509.00 for the Village of Downers Grove Parking Facility, Project #14-00. Commissioner McConnell seconded the Motion.

Commissioner Tully noted that in discussion of Change Order #17 that the amounts on the actual Motions are lower than shown on the Active Agenda, and asked if there is an error or if there was another change.

Commissioner Tully amended his Motion to read $21,106.00 seconded by Commissioner McConnell. A motion was made by Commissioner Tully to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Central Business District – Parking Deck

MOT00 -01749 Motion: Authorize Execution of Contract Change Order #17 in the amount of $6,634.00 for the Village of Downers Grove Parking Facility, Project #14-00 Sponsors: Public Works Summary of Item: Change Order #17 is as follows:

A. Provide larger chainlink enclosure area & generator pad B. Provide additional masonry wall in Stair/Elevator Tower No. 1

This will authorize execution of contract Change Order #17 in the amount of $6,634 for the CBD Parking Deck Project to provide a larger chainlink enclosure area and generator pad and additional masonry wall in stair/elevator Tower #1. Commissioner Urban recused himself as he is a lease holder in the CBD TIF District.

Commissioner McConnell moved to authorize execution of contract Change Order #17 in the amount of $2,244.00 for the Village of Downers Grove Parking Facility, Project #14-00. Commissioner Schnell seconded.

Commissioner Tully said the amounts on the actual Motions are lower than shown on the Active Agenda, and asked if there is an error or if there was another change.

Commissioner Tully then amended the Motion to the amount of $6,634.00, seconded by Commissioner McConnell.

A motion was made by Commissioner Tully to Authorize this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Central Business District – Parking Deck

RES00 -01750 Resolution: Authorize Execution of an Agreement with Terracon, Inc. Sponsors: Public Works Summary of Item: This will authorize an agreement between the Village of Downers Grove and Terracon, Inc. for professional engineering consultation and quality control services during construction of the CBD multi-level parking deck.

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND TERRACON , INC.

RESOLUTION 2004 -65 Commissioner Urban recused himself as he is a lease holder in the CBD TIF District. A motion was made by Commissioner Schnell, seconded by Commissioner Sandack, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Central Business District – Parking Deck

ORD00 -01751 Ordinance: Amend Parking Restrictions on Warren and Rogers Sponsors: Parking & Traffic Commission Summary of Item: At their meeting of September 8, 2004, the Parking & Traffic Commission unanimously recommended amending parking restrictions on Rogers and Warren.

AN ORDINANCE AMENDING PARKING RESTRICTIONS ON WARREN AND ROGERS

ORDINANCE NO . 4622 Commissioner Urban recused himself as he is a lease holder in the CBD TIF District.

Commissioner Tully asked how many 15 minute parking spots are in the Village, and if there is a policy with respect to creating and maintaining 15 minutes spots.

Dave Barber, Director, Public Works, said there are four 15-minute parking spots in the Village. He does not believe there is a policy on those spaces. He said staff is working with the Downtown Management Board.

A motion was made by Commissioner Sandack, seconded by Commissioner Tully, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Parking Restrictions – Warren & Rogers

RES00 -01756 Resolution: Authorize Claims Administration Agreement with Professional Benefit Administrators, Inc. Sponsors: Human Resources Summary of Item: This will authorize an agreement for health insurance claims administration with Professional Benefit Administrators, Inc.

A RESOLUTION AUTHORIZING EXECUTION OF A CLAIMS ADMINISTRATION AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND PROFESSIONAL BENEFIT ADMINISTRATORS , INC.

RESOLUTION 2004 -66 Commissioner McConnell mentioned that the Good Samaritan Agreement will be workshopped next week. The contract has been reviewed and there is some fine-tuning of the language. A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Employee Benefits

RES00 -01757 Resolution: Authorize Addendum to an Agreement for Professional Services with GCG Financial The Mayor said he received the information from last year. A motion was made by Commissioner Urban to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Employee Benefits

ORD00 -01758 Ordinance: Amend Advertising Policy Sponsors: Marketing & Media Summary of Item: This will further amend advertising policies for advertisements appearing on Village buses.

AN ORDINANCE AMENDING ADVERTISING POLICIES

ORDINANCE NO . 4623 A motion was made, seconded by Commissioner Schnell, to Adopt this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully and Mayor Krajewski Indexes: Buses, Advertising Policy

8. Mayor’s Report

Materials to be Received – Minutes

Human Services Commission – September 1, 2004 Joint Meeting – Strategic Planning and Plan Commission – June 22, 2004 & June 28, 2004 Parking & Traffic Commission – September 8, 2004 Performing Arts Study Commission – August 28, 2004 Sign Committee – September 23, 2004 Transportation Advisory Commission – August 19, 2004 A motion was made by Commissioner Tully, seconded by Commissioner Urban, to Note Receipt Of this file. Mayor Krajewski declared the motion carried by the following vote: Votes: Yea: Commissioner Sandack, Commissioner Urban, Commissioner Schnell, Commissioner Tully and Mayor Krajewski

Materials to be Received – Monthly Reports

Materials to be Placed on File

Mayor Krajewski noted that Ruby Tuesday has submitted information regarding a corporate change. The focus of operation remains the same, therefore a public hearing for the application has been waived. He said the application will be placed on file for two weeks, and barring any objections the liquor license will be reissued in two weeks.

The Mayor said he met with the President and Vice President of Cub Foods who said they will be undergoing a façade upgrade and remodeling of the store itself. He said the plans are in Village Hall, and that the air conditioning units will be placed inside the building.

9. Manager’s Report

Manager Ginex said the Village will be conducting a stormwater drainage inventory and will request information from all 16,000 water customers. He said that completed forms can be returned with your water payment or electronically. He said this will provide critical information as to the number and severity of drainage problems in the Village. This will also maximize the investment of Village resources.

Manager Ginex said absentee voting began last Tuesday, and to date they have had 217 voters.

10. Attorney’s Report

Future Active Agenda

11.Committee Standing Reports

Finance Committee

Commissioner Sandack said the Finance Committee met and discussed the budget process for 2005-06. He said they discussed public input, and they reviewed the survey. Information will be on the e-newsletter, cable TV and the Village Corner. He said a public planning meeting will take place in December. There will be a revenue workshop on November 9. A discussion of the levy will be on December 7, with adoption of the levy to take place on December 21.

Commissioner Sandack said they also discussed the update on financial software. They will use the expertise of the Technology Committee as well.

Commissioner Sandack noted that Deputy Village Manager Dave Van Vooren said that financial advisors have responded to an RFP , and additional information will be brought to the Council shortly. In regard to the audit, they are about three weeks away from the draft audit report.

In regard to New Business, Commissioner Sandack said that they are talking with candidates regarding the rebate incentive agreements and will be back with additional information to the Council.

The Mayor asked about the RFP ’s for Financial Advisors, and Commissioner Sandack said that they have gone out and responses have already been received.

Mayor Krajewski said the revenue figures received over the weekend should be added into the figures. Commissioner Sandack said that he thought the sales tax revenue has increased. The Mayor said they should use last year’s Home Rule figure as a baseline. In addition, he added that parking revenue is down 20%, but there is a waiting list for parking permits. He does not understand the shortfall.

Public Safety Committee

Commissioner McConnell said that the Public Safety will meet with the Police and Fire Departments separately next Tuesday.

Public Services Committee

Commissioner Tully reported that Public Services met and continued discussion of the Pavement and Maintenance Program. He reviewed the figures for 2003 and 2004 regarding the condition of Village roadways. Ideally the Village should be expending approximately $3.8 million on an annual basis for the next 7-10 years to catch up on the maintenance of the roadways. The Village currently spends $2 million per year.

Commissioner Tully said the Public Services Committee also discussed the automatic meter reading program for the water meters. He said one of the questions concerned the return on investment of the project. Initially, there was a $4 million cost for the project two years ago. Public Works said the average percent of unbilled water has decreased from 8.7% to 2.6%, or $495,000 in a revenue increase annually. At that rate the payback period will be eight years.

Mayor Krajewski asked someone to check what a decrease in the water rate by the Water Commission would be in terms of dollars. He also asked staff to provide him with the backup for the allocations from the general funds. He was particularly interested in the backup on the Police Department allocation.

12.Council Member Reports and New Business

Commissioner Schnell said that Character Counts pancake breakfast is October 30 from 8-11 a.m. at Ballydoyle’s.

Commissioner Tully said he was invited to attend the luncheon at Downers Grove North for the second annual induction ceremony into the Alumni Hall of Famers. He also announced that the Lions Club 76th annual Halloween parade will be held on Sunday, October 31 at 1:00 p.m.

Commissioner Tully also mentioned that on Sunday, the 19th annual Crop Walk for Church World Services to fight hunger was held. Most of the teams met or exceeded their goals.

Mayor Krajewski said that on Friday the DuPage Family Shelter had their annual breakfast. They are looking for headquarters in western DuPage County. In addition, he said that the Walk-in Ministry breakfast was held on Thursday, and he thanked them for what they do for the community.

Mayor Krajewski informed residents that on October 26, Walgreens would be coming back with their amended petition.

13. Adjournment

Commissioner Tully moved to adjourn to Executive Session pursuant to Section 2©(1) of the Open Meetings Act to consider personnel and pursuant to Section 2©(6) of the Open Meetings Act to consider setting a price for real estate. Commissioner Urban seconded.

VOTE : YEA – Commissioners Tully, Urban, Sandack, McConnell, Schnell, Mayor Krajewski

Mayor Krajewski declared the motion carried and the Council convened into Executive Session at 7:00 p.m